Secretary 1311a5 2014-02-01
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Transcript of Secretary 1311a5 2014-02-01
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1311A.5
Club Leadership Training Session
Achieving SuccessAs Secretary
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GREET MEMBERS AND GUESTS
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At the Club MeetingAt the Club Meeting
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Secretary’s key responsibilities at the club:
Record and read minutes
Keep clear and accurate records of the club business
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AT THE CLUB MEETINGAT THE CLUB MEETING
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Use the meeting agenda
Record key themes of discussion
Use bullet points to make the minutes easier to read
Double check your facts
Proof read and spell check minutes before logging in the club’s records
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SUGGESTIONS FOR RECORDING MINUTESSUGGESTIONS FOR RECORDING MINUTES
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Club name Date Name of the presiding
officer Meeting location Name of meeting
attendees Type of meeting (club
or committee)
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ITEMS TO RECORD IN MEETING MINUTESITEMS TO RECORD IN MEETING MINUTES
All motions (include the name of the 1st mover & 2nd mover, past or defeated)
Committee assignments, include the name of committee chairs, members and deadlines
Main points of any debate or discussion
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Transcribe minutes as soon as possible Use a consistent format and standard
verbiage Include lengthy or supplemental material
in an appendix Record the date and sign your name File chronologically
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TRANSCRIBE MEETING MINUTESTRANSCRIBE MEETING MINUTES
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Meeting minutes, applications, resolutions and correspondence
Club Constitution and Standard Bylaws for the Clubs of Toastmasters International
Be familiar with the procedures for amending club bylaws
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MAINTAIN CLUB FILESMAINTAIN CLUB FILES
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A responsibility
and
a privilege!
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