Second South Asia Region Public Procurement Conference

Delivering Procurement Performance: Success Stories

Bangladesh

Outline of Presentation

Public Procurement Reforms

Legal Framework in Public Procurement

Capacity Building and Institutionalization

Procurement Performance Measurement (PROMIS)

Modernization of Public Procurement(e-GP)

Complaint Resolution Mechanism

Civic Engagement in Procurement Monitoring

• 1971; ~ 144,000 sq-km; 64 districts • 7 Divisions 64 Districts 486 sub-districts(Upazilla)

4,500 UPs 68,000 villages

• Annual national budget: ~ US$ 28 Billion

• Annual Development Program: ~ US$ 8 Billion• Proc. expenditure: ~ 21% of national budget; ~ 70%-

90% of ADP

• Implemented 6 medium term Plan

• Gradual shift: From planned market economy

• Progressive improvement of procurement regime

Bangladesh Profile

CPAR Findings & Recommendations

– Absence of legal framework – Bureaucratic procedure – Lack of competent staff – Poor quality Bidding document– Ineffective contract

administration

– Establish policy unit– Carry out reforms– Improve proc. capacity  

CPAR 2002

Findings

Recommendations

Established : 4/2002

Procurement Reforms through PPRP (2002-2016)

PPRP ($5 M)PPRP II ($24 M)PPRP II AF ($35 M)

www.cptu.gov.bd

Central Procurement Technical Unit (CPTU)

GFR…, 2908 & 2911

PPR 2003

PPA 2006

PPR 2008

e-GP Guidelines 2011

PPA 2006

Legislatives Chronicles

Capacity Building

3-Week Proc. training : 1800+2950+2700=7450

Short Proc training:

(15 different audiences)

3583+10500

MCIPS35+100

Masters in Public Procurement

IGS-BRACU: 35+100

ITC-ILO-25

CIPS Selection Process

1,450

~180

~170

52

40

35: Number of MCIPS (June 2013)

# of participants enrolled for CIPS levels 4-5-6

# of participants passing CIPS screening

# of participants in CIPS screening test

# of top performers from end course exam

# of participants from 52 courses

Institutionalization & Sustainability Framework

Establishment of procurement faculty: Engineering Staff College Bangladesh (ESCB)

National Trainers Pool

CIPS Study Centers:

IGS, BRACU & ESCB

BRACU:Conducting Masters Program in PP

Institutionalizing short-training through existing public training institutes

Performance Area Performance Indicator Baseline (2007)

Present Status (up to 2012)

Transparency 

% of Invitation for Bid (IFB) published in newspaper

Less than 70%

100%

% of Contract awards published

Less than 15%

More than 70%

Efficiency 

% of cases contract award decision made within initial bid validity

10% More than65%

% of Contracts completed within the original schedule

No record More than 50%

Competitiveness 

Average number of Bidders submitted Bids

Less than 4 nos.

More than 6 nos.

Average number of responsive Bids

Less than 3 nos.

More than 4 nos.

Proc. Performance Measurement System (PROMIS)

45 KPIs - 4 Agencies

2 June, 2011 www.eprocure.gov.

bd

Modernization of Public ProcurementElectronic Government Procurement (e-

GP)

e-GP: Key Features

Single uniform national web portal

Centralized registration system

Comprehensive system from proc. plan up to final payment (e-Tendering + e-Contract Management)

Automatic proc. performance monitoring (e-PMIS)

Robust security features & back-up arrangement with full redundancy to ensure uninterrupted service.

Harmonized with MDB guidelines

Independent consultant reviewed for Bank’s use

Bank accepts the BD e-GP system for its financed projects

Self sustainable model – system is generating required fund

e-GP: Security Features

Encrypted tender information till opening

Integrity of submitted tenders

Audit log of all activity of all users

No password saving in database

Password complexity control

Last login time display

e-GP: Payment Provisions

Tender Security

Performance Security

Online through Banks

Registration fees

Renewal fees

Tender Document fees

Payment GatewayPayment Gateway

e-GP: Tender Dropping

Tender Box

e-GP: Online Helpdesk System

www.helpdesk.eprocure.gov.bd

E-GP : Where we are

Government Users (22

Org.)

Reg. Tenderer / Consultant

Reg. Bank user(25 Banks)

3383

8353

1873Total Reg.

Users 13609

Reg. Govt Users (22 Org.) 3383

8353

E-GP : How we are doing

Period # Registered Bidders # Bids invited Value of bids

(US$ M)

June -2012 294 14 3

December -2012 525 144 18

June -2013 1067 498 62

December-2013 7459 4548 319

14 March-2014 8353 6558 506

e-GP: Progress

e-GP: Roll out Map

4 PEs:4 Target Agencies

150 PEs:4 Target Agencies

300 PEs:4 Target Agencies +18

Agencies

20122011 2013 2016

All Tenders: 4 Agencies

No

. o

f P

Es

Time

PE HOPE Secretary

Review Panel

Administrative Review

Independent Review

Complaint Resolution Mechanism

Public Private Stakeholder Committee (PPSC)

Government

Agencies

Business Apex

Bodies

Think-tanks

Academic Institution

s

Civil Society

Procurement watch

1. Help develop a framework for citizen engagement2. Provide suggestion to develop implementation

Strategy3. Suggestion for any legal framework needed.

Strategy for Civic Engagement in Public Procurement

• Monitoring at implementation part and gradually at the Process Part

• Citizen group formation with all stakeholders • Advocacy Campaign to sensitize local people• e-Tendering wherever possible• Budgetary allocation

Civic Engagement in Procurement Monitoring

Highlights

Single Uniform Legal System (PPA/PPR , e-GP

guidelines)

Capable Public Procurement Staffs

Procurement Performance Measurement

Civic Engagement in Public Procurement

Modern Procurement System (e-GP)

Commitment of the GovernmentPublic Procurement Awareness

Thank YouQ & A

Kazi Jahangir AlamAkm Jashim Uddin

Md. Mosharraf Hussain