SARA GOTCHER COLLECTION, 1987-2011 · 2019-09-24 · SARA GOTCHER COLLECTION, 1987-2011 Processed...

SARA GOTCHER COLLECTION,

1987-2011

Processed by:

Sarah Fry

Montgomery County

Department of Preservation of Records

Date Completed: July 9, 2019

Location: AR 29/5-5.1 -- AR 29/5-5.3

MF 2/1.1

Accession Number: 2016.004

Sara Gotcher Collection

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INTRODUCTION

The Sara Gotcher Collection was donated by Sara Gotcher. The collection contains

approximately 365 items arranged into 3 boxes. Access to this collection may be permitted for

the purposes of personal and scholarly research. The Montgomery County Archives requires that

the following credit line be used in all publications to identify that the image or document used is

from its holdings: Courtesy of the Montgomery County Archives. Specific citation of where the

image or document is located (collection, box, folder, etc.) should be made in an

acknowledgements section, footnote, or bibliography.

SCOPE AND CONTENT NOTE

In 2016, Sara Gotcher donated this collection to the Montgomery County Archives. This

collection includes scripts, correspondence, programs, posters, newspapers, photographs, and

assorted materials related to her position as assistant professor at Austin Peay State University as

well as various local theatre productions. Materials from the productions Clarksville Movin’ On!,

by George Mabry, A Heartbeat to Baghdad, by Glyn O’Malley, and several versions of the

Montgomery County Historical Society’s annual production Dinner with the Dead are included

in the collection. Other Montgomery County Historical Society productions represented are The

Famous and the Forgotten, Who’s Coming to Dinner and various cemetery tours.

A native of Clarksville, Dr. Sara Gotcher earned her MFA from the University of Florida

and her doctorate in theatre history from Louisiana State University. In 1990 she returned to

Clarksville to teach in the theatre program at Austin Peay State University. She served as an

associate professor of theatre and dance at Austin Peay State University until her retirement,

around 2015. During her time there she directed many stage productions, including several in

conjunction with the Montgomery County Historical Society (MCHS). This collection reflects

her collaboration with the Historical Society as well as other playwrights documenting the

history of Montgomery County through theatre productions.

The bulk of the collection focuses on MCHS productions between 2006 and 2011,

particularly the 2008 stage play Dinner with the Dead: The Roaring Twenties in a River Town.

This play focused on local African American history and highlights some less well-known

historical figures. A portion of the historical research for this play is included in the collection.

The collection is arranged by production, as it was originally donated. Oversized items

were removed and added to the end of the collection. During the processing of this collection

some duplicate items, including newspapers and emails, were weeded. All photographs are

housed in the Archives Photograph Collection.


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CONTAINER LIST

Box 1 1. Assorted personal correspondence and papers, 2006-2008 (6 items)

Email--Dennis O’Malley to unidentified recipients, June 1, 2007 - Notice of the

liquidation of Glyn O’Malley’s possessions following his death.

Email--Sara Gotcher to Leni Dyer, January, 20 2008 - Discussing the placement

of her mother in an assisted living facility due to failing health.

Email--Sara Gotcher to Rubye Patch and Bill Morris, January 27, 2008 -

Discussing the placement of her mother in an assisted living facility due to failing

health.

Program--Clarksville High School Class of 1976, 30 year reunion, October 2006.

Brochures-- Clarksville High School Class of 1976, 30 year reunion sign-up and

attendance information, October 2006, 4 pages with envelope.

2. Assorted papers and correspondence related to Sara Gotcher’s professorship at Austin

Peay State University, 2000-2009 (16 items)

Memo--Sara Gotcher to Marlon Crow, May 3, 2000 - Contact information for the

students participating in Center Stage 2000 along with terms of their contracts, 3

pages.

Letter--Cherry Jones, New York, NY to Sara Gotcher, Clarksville, TN, April 15,

2001 - Declining an invitation to visit the Austin Peay State University (APSU)

campus due to other obligations, with envelope. A draft reply is written on the

back of the letter.

Emails--Search committee messages regarding difficulties finding qualified and

available candidates for a teaching position in the APSU theatre department, June

2006, 2 pages.

Email--Lori Rogers to Faculty Applications, June 20, 2006 - Regarding a change

in address for an employment application.

Syllabus--Course syllabus for “Theatre: Chronicle & Concept, printed June 27,

2006, 7 pages.

Papers--Assorted contact information for various individuals, 2 pages.

Email--Leni Dyer to Sara Gotcher, August 10, 2007 - Detailing a royalty issue

affecting the availability of scripts.

Email--Sara Gotcher and Inga Filippo, February 11, 2008 - Discussing Inga

Filippo’s visit to one of Sara Gotcher’s theatre classes, 2 pages.

Email--Timothy Winters to various, February 20, 2008 - Concerning the changes

to the office of Academic Affairs following the arrival of President Hall.

Email--Mike Gotcher to Sarah Gotcher, February 21, 2008 - Urging Sara Gotcher

to submit a grant proposal.

Email--Sara Gotcher to various, February 25, 2008 - Concerning efforts to

publicize theatre events, 2 pages.


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Notes--American Theatre History, August 2, 2007, 6 pages.

Program--The Inauguration of Timothy L. Hall as the president of Austin Peay

State University, April 2, 2008

Program--AP Playhouse Banquet, 2007-2008

Contacts--List of APSU art department faculty, printed October 7, 2009, 3 pages.

Card--Thank you card from students, undated with envelope.

3. Center Stage 2006 materials, 2006 (12 items)

Notes--Center Stage Project workshop notes, June 2006, 3 pages.

Notes--Interview with Michael Munley, June 19, 2006 - Regarding aspects of

being confined to a wheelchair, 4 pages.

Notes--Assorted research on living with disabilities and spinal cord injuries, 32

pages.

Notes--List of frequently used police radio codes.

Booklet--National Oceanic and Atmospheric Administration (NOAA) severe

weather preparedness guide, undated.

Brochure--Tornado Safety Tips, Federal Emergency Management Agency,

February 1986.

Brochure--Get Out and Stay Alive, fire safety tips, United States Fire

Administration, April 1999.

Notes--Assorted research on ham radio operation, 36 pages.

Notes--Interview with Loretta Bryant and four other women, 911

operators/dispatchers - Research for the Tink character, Center Stage research,

June 12, 2006, 6 pages.

Notes--Character description for the character Tink, 4 pages.

Scripts--Draft scripts (partial) and development notes, 9 pages.

Notes--Drawing of possible set/backdrop with notes on how the story should

impact the setting, 2 copies.

4. Center Stage 2006 Materials and the Tennessee Theatre Association Convention, 2006

(10 items)

Notes--Assorted production notes for Center Stage 2006 project, 4 pages.

Email--Leni Dyer to Sara Gotcher, June 23, 2006 - List of people to thank in the

Center Stage 2006 project program, 2 pages.

Email--Sara Gotcher to Leni Dyer, June 26, 2006 - Information on who should

receive complimentary tickets for the Center Stage 2006 production and

invitations to those individuals.

Email--Sara Gotcher to Loretta Bryant, June 26, 2006 - Offer of 2 complimentary

tickets to see the production More Perfect Than Time.

Email--Sara Gotcher to Jim Shelton, June 26, 2006 - Offer of 2 complimentary



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Email--Sara Gotcher to Mike Munley, June 26, 2006 - Offer of 2 complimentary


Program--Tennessee Theatre Association (TTA) 2006 Conference program from

website, with maps, 9 pages.

Agenda--TTA Presentation: Creating a Script through the Organic Process,

October 27, 2006.

Notes--Assorted research for the TTA Presentation: Creating a Script through the

Organic Process, October 2006, 43 pages.

Programs--the 39th Annual Convention of the Tennessee Theatre Association,

Johnson City, Tennessee, October 25-29, 2006, 2 copies.

5. Script and program for Clarksville Movin’ On!, by George Mabry, July 4, 6, and 12, 1996

(Bicentennial Celebration), script and music for Sara Gotcher

6. Materials from A Heartbeat to Baghdad, 2004 (4 items)

Newspaper Clipping--The Leaf-Chronicle, May 24, 2004 - Playwright seeking

stories from soldiers in the 101st Airborne Division for a new production.

Email--The Dramatist Guild of America to Sarah Gotcher, June 30, 2004 -

Announcing the play A Heartbeat to Baghdad, based on the experiences of 101st

soldiers, 3 pages.

Script--A Heartbeat to Baghdad, by Glyn O’Malley, 2004.

Program--A Heartbeat to Baghdad, July 3, 2004.

7. Nannie Haskins documentary materials, 2010 (7 items)

Email--Sara Gotcher to Sarah Kanervo, March 9, 2010 - Discussing costuming for

the Nannie Haskins documentary, specifically shoe size for the actress playing

young Nannie Haskins, 2 pages.

Email--Sarah Kanervo to Sara Gotcher, March 10, 2010 - Discussing costuming

for the Nannie Haskins documentary, including a copy of a photograph of Nannie

Haskins, circa 1930, 2 pages.

Notes--Email with notes regarding a radio show and dates for costuming for the

Nannie Haskins documentary, March 2010, 2 pages.

Email--Ellen Kanervo to Sara Gotcher and Sarah Kanervo, March 10, 2010 -

Updates on the filming schedule for the Nannie Haskins documentary.

List--Shooting location list for the Nannie Haskins documentary, undated, 2

pages.

Script--Draft script for the Nannie Haskins documentary, with notes, undated, 14

pages.

Email--Ellen Kanervo to Sara Gotcher, March 5, 2010 - Updated version of the

script for the Nannie Haskins documentary, 10 pages.

8. Montgomery County Historical Society’s Dinner with the Dead materials, 2005 (3 items)

Program--Dinner with the Dead, Montgomery County Historical Society, 2005.


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Script--Draft script for the “Caroline Gordon” scene in the MCHS’ 2005 Dinner

with the Dead production, marked as #1, 2005, 3 pages.

Script--Draft script for the “Caroline Gordon” scene in the MCHS’ 2005 Dinner

with the Dead production, marked as #2, 2005, 7 pages.

9. Montgomery County Historical Society’s Greenwood Cemetery Tour materials, 2006 (15

items)

Email--Rubye Patch to Sara Gotcher, August 14, 2006 - Notice that Mike

Parchman of Neal-Tarpley Funeral Home is willing to underwrite the 2006

Cemetery Tour and the 2008 Dinner with the Dead. Also discusses Sara Gotcher

joining the Montgomery County Historical Society.

Email--Rubye Patch to Bill Morris, Brenda Radford, and Sara Gotcher, August

24, 2006 - Includes a copy of the script for the 2006 Cemetery Tour, 3 pages.

Email--Joe Filippo to the cast of the 2006 Cemetery Tour, August 24, 2006 -

Rehearsal information, 2 pages.

Email--Rubye Patch to Sara Gotcher, August 24, 2006 - Update on script

information and Sara Gotcher’s role in the production, 2 pages.

Email--Sara Gotcher to Rubye Patch, August 24, 2006 - Update on backstory for

Sara Gotcher’s character and her need to leave the event early for a prior

commitment, 2 pages.

Rubye Patch to Sara Gotcher, August 24, 2006 - Discussing how to play her

character of the “damsel,” 2 pages.

Email--Sara Gotcher to Joe Filippo, August 24, 2006 - Discussing how to play her

character of the “damsel,” 2 pages.

Email--Ruby Patch to Sara Gotcher, August 25, 2006 - Determining to cut the

“Sara-damsel” character from the second tour due to Sara Gotcher’s need to leave

the event early, 2 pages.

Email--Ruby Patch to Sarah Gotcher, August 25, 2006 - Addressing Sara

Gotcher’s need to leave the event early, 3 pages.

Email--Sarah Gotcher to Joe Filippo, August 26, 2006 - Asking for clarification

on her role in the 2006 Cemetery Tour.

Script--William Poindexter scene for the MCHS 2006 Greenwood Cemetery

Tour, undated, 2 pages.

Newspaper Clipping (copy)--Article advertising the MCHS 2006 Greenwood

Cemetery Tour, October 8, 2006, 3 pages.

Newspaper Clipping (copy)--Article advertising the MCHS 2006 Greenwood

Cemetery Tour, October 13, 2006.

Letter--Montgomery County Historical Society to Sara Gotcher, October 20, 2006

- Thank you letter for helping with the 2006 Greenwood Cemetery Tour, with

envelope.

Card--Rubye Patch to Sara Gotcher, October 27, 2006 - Thank you note for

helping with the 2006 Greenwood Cemetery Tour, with envelope.


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10. Montgomery County Historical Society’s Dinner with the Dead: The Roaring Twenties in

a River Town programs, meeting notes and correspondence, 2008 (15 items)

Program--Dinner with the Dead: The Roaring Twenties in a River Town, April

17-19, 2008, 2 items.

Notes--2008 Dinner with the Dead committee meeting notes, July 27, 2006. The

production was originally intended for 2007, 19 pages.

Notes--2008 Dinner with the Dead committee meeting notes, September 4, 2007.

4 pages.

Notes--2008 Dinner with the Dead committee meeting notes, November 6, 2007,

5 pages.

Notes--2008 Dinner with the Dead, cast list, undated.

Email--Rubye Patch to Sara Gotcher, July 20, 2006 - Discussing the need to work

on researching for the 2007 Dinner with the Dead production (it was postponed

until 2008).

Email--Rubye Patch to Sara Gotcher, July 24, 2006 - Coordinating meeting dates

and times for Dinner with the Dead planning committee.

Email--Sara Gotcher to unknown, December 7, 2006 - Discusses the possibility of

applying for a grant to use on MCHS Dinner with the Dead and Cemetery Tour

productions, 3 pages.

Email--Sarah Gotcher to Rubye Patch, February 24, 2007 - Discusses research of

African American history to incorporate into the 2008 Dinner with the Dead

production.

Email--Rubye Patch to Sara Gotcher, February 28, 2007 - Discussing upcoming

meetings of the Montgomery County Historical Society, 2 pages.

Email--Rubye Patch to Joe Filippo, Billy Frank Morrison, Gloria Davis, and Sara

Gotcher, May 16, 2007 - Scheduling a meeting to plan the 2008 Dinner with the

Dead.

Email--Gloria Davis to Sara Gotcher, June 5, 2007 - Update on changes to the

June 10th meeting to plan the 2008 Dinner with the Dead, 3 pages.

Email--Sara Gotcher to Gloria Davis, August 4, 2007 - Scheduling a meeting for

the 2008 Dinner with the Dead committee.

Email--Rubye Patch to Sara Gotcher, August 9, 2007 - Contact information for

musicians to include in the 2008 Dinner with the Dead production.

Email (draft)--Sara Gotcher to Rubye Patch, August 10, 2007 - Casting

information for the 2008 Dinner with the Dead production.

11. Montgomery County Historical Society’s Dinner with the Dead The Roaring Twenties

correspondence, 2008 (24 items)

Email--Rubye Patch to Sara Gotcher, August 10, 2007 - Discussing the possibility

of getting Mayor Johnny Piper to participate in the 2008 Dinner with the Dead

production.


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Email--Rubye Patch to Sara Gotcher, August 13, 2007 - Casting information for

the 2008 Dinner with the Dead production.

Email--Rubye Patch to Sara Gotcher, August 25, 2007 - Questions about Sandra

Stacey’s first draft of the script for the 2008 Dinner with the Dead production.

Email--Rubye Patch to Sara Gotcher, August 25, 2007 - Discussing a quote by

Robert “Bobbie” Burns found on a poster used to inspire the setting of the for the

2008 Dinner with the Dead production.

Email--Sara Gotcher to Sandra Stacey, August 25, 2007 - Further discussion of

the Robert Burns quote, with attached copies of the poster and the draft script, 5

pages.

Email--Rubye Patch to Sara Gotcher, August 25, 2007 - Further discussion of the

Robert Burns quote.

Email--Rubye Patch to Joe Filippo, August 26, 2007 - Discussing suggestions for

the set design for the 2008 Dinner with the Dead production.

Email--Rubye Patch to Sandra Stacey, August 27, 2007 - Suggestions on edits to

Sandra Stacey’s first draft of the script for the 2008 Dinner with the Dead

production.

Email--Joe Filippo to Sandra Stacey, August 27, 2007 - Encouraging Sandra

Stacey’s efforts working on the script for the 2008 Dinner with the Dead

production.

Email--Gloria Davis to the Dinner with the Dead Committee members, August

28, 2007 - Minutes for the August 4, 2007, Dinner with the Dead committee

meeting, 2 pages.

Email--Rubye Patch to the Dinner with the Dead Committee members, August

28, 2007 - Coordinating what jobs each volunteer will do, 3 pages.

Email--Rubye Patch to Sara Gotcher, September 7, 2007 - Discussing possible

characters to incorporate into the 2008 Dinner with the Dead production, with

handwritten notes, 2 pages (2 copies).

Email--Rubye Patch to Sara Gotcher, September 7, 2007 - Discussing Clarence

Cameron White and his inclusion in the 2008 Dinner with the Dead production, 4

pages.

Email--Sara Gotcher to Marcus Hayes, September 8, 2007 - Asking him to

participate in the 2008 Dinner with the Dead production.

Email--Sara Gotcher to Jayson Nunoz, September 8, 2007 - Thank you note for

the donation of pizza for the cast and crew of the 2008 Dinner with the Dead

production and offering a complimentary ticket.

Email--Sara Gotcher to Rubye Patch, September 8, 2007 - Requesting a character

list for the 2008 Dinner with the Dead production.

Emails--Sara Gotcher to Timothy Hall, September 9, 2007 - Asking him to

participate in the 2008 Dinner with the Dead production and providing details on

the time commitment (2 emails), 2 pages.


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Email--Britney Smith to Sara Gotcher, September 12, 2007 - Contact list with

handwritten notes of people to add to the Dinner with the Dead contacts, 3 pages.

Email--Glenda Angus to the Dinner with the Dead Committee members,

September 15, 2007 - Discussing financial backing of the production and asking

MCHS members to donate wine, 3 pages.

Email--Sara Gotcher to Joe Filippo, October 9, 2007 - Clarifying the function of

Blind Mary character in the 2008 Dinner with the Dead production.

Email--Joe Filippo to Sara Gotcher, October 10, 2007 - Discusses the need to use

the violinist Erin as much as possible in the 2008 Dinner with the Dead

production and the possibility of having volunteers “audition” to be in the play.

Email--Sandra Stacey to the Dinner with the Dead Committee members, October

16, 2007 - 1920’s slang terms, 7 pages.

Email--Sandra Stacey to the Dinner with the Dead Committee members, October

16, 2007 - Jazz slang terms from the 1920s, 7 pages.

Email--Sara Gotcher to Sandra Stacey, October 16, 2007 - Concerning Sara

Gotcher’s biography for the 2008 Dinner with the Dead program, 3 pages.

Box 2

1. Montgomery County Historical Society’s Dinner with the Dead: The Roaring Twenties

correspondence, 2008 (28 items)

Email--Gloria Davis to Dinner with the Dead Committee members, January 7,

2008 - Updated email address, in response to Joe Filippo sending a copy of the

script, also attached, 16 pages.

Email--Ruby Patch to Dinner with the Dead Committee members, January 16,

2008 - Meeting schedule.

Email--Rubye Patch to Sara Gotcher, January 16, 2008 - Contact information for

Erien Fryer.

Email--Marcus Hayes to Sara Gotcher, January 16, 2008 - Discussing dancers for

the Dinner with the Dead production, 2 pages.

Email--Sara Gotcher to Erien Fryer, January 17, 2008 - Confirming Erien’s

participation in the Dinner with the Dead production.

Email--Billy Morris to Sara Gotcher, January 19, 2008 - Contact information for

Brenda Radford.

Email--Brittany Carlton to Gloria Davis and Sara Gotcher, January 24, 2008 -

Biographies for Brittany Carlton and Breck Wilhite for the 2008 Dinner with the

Dead program.

Email--Sara Gotcher to Eleanor Williams, January 26, 2008 - Casting information

for Dinner with the Dead.

Email--Sara Gotcher to Richard Jackson, January 31, 2008 - Asking Richard

Jackson to play the part of Steve Enloe Wylie.


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Email--Sarah Gotcher to Billyfrank Morrison, February 4, 2008 - Discussing the

inclusion of a “tone-deaf” male quartet as part of Dinner with the Dead: The

Roaring Twenties in a River Town.

Email--Sara Gotcher to Erien Fryer, February 8, 2008 - Scheduling a read-thru for

the Dinner with the Dead production.

Email--Sara Gotcher to Rubye Patch, February 8, 2008 - Addressing concerns that

the Dinner with the Dead play is too long.

Email--Erien Fryer to Sara Gotcher, February 11, 2008 - Notification that she will

not be able to attend the read-thru.

Email--Sara Gotcher to Billy Morris, February 12, 2008 - Recap of the read-thru

notes.

Email--Sara Gotcher to Gloria Davis, February 12, 2008 - Discussing the

programs and the need for a director’s note.

Email--Sara Gotcher to Timothy Hall and Richard Jackson, February 13, 2008 -

Thanking them for doing such a good job at the read-thru.

Email--Sara Gotcher to Gloria Davis, February 13, 2008 - Thanking each other

for their work on the Dinner with the Dead production. Includes handwritten

notes about including a director’s note in the program, (2 emails), 3 pages.

Email--Ruby Patch to Dinner with the Dead Committee members, February 24,

2008 - Discussing possible changes to the production programs suggested by

Sandra Stacey.

Email--Gloria Davis to Sara Gotcher, February 15, 2008 - Confirmation that the

programs will be printed according to the original plan, including pictures and

biographies of all cast members.

Email--Sara Gotcher to Cleo Hogan, February 19, 2008 - Asking Cleo Hogan to

play the part of “the stranger” in the 2008 Dinner with the Dead production.

Email--Sara Gotcher to Gloria Davis, February 21, 2008 - Discussing changes to

the cast of the 2008 Dinner with the Dead production.

Email--Sara Gotcher to Gloria Davis, February 21, 2008 - Director’s note for the

2008 Dinner with the Dead program.

Email--Sara Gotcher to Rubye Patch, February 21, 2008 - Contact information for

John Walsh.

Email--Rubye Patch to Dinner with the Dead Committee members, February 25,

2008 - Addressing last minute questions regarding catering and facilities, 5 pages.

Email--Sara Gotcher to Billy Morris, March 1, 2008 - Addressing comments on

script revision made at an undated committee meeting.

Email--Debbie to Sara Gotcher, April 21, 2008 - Asking for information on

upcoming and recent theatre productions to include in The Leaf-Chronicle.

Email--Rubye Patch to Dinner with the Dead Committee members, April 22,

2008 - Compliments on the success of the 2008 Dinner with the Dead production.


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Email--Rubye Patch to Dinner with the Dead Committee members, April 23,

2008 - Recap of the Dinner with the Dead performance.


character research and notes, 2008 (14 items)

Notes--Biography of James Marshall, 2 pages.

Obituary--Emma Burt (copy).

Notes--Information on G. Q. Boyd, 7 pages.

Notes--Biographies of Wilma Rudolph and Steve Enloe Wylie, 4 pages.

Notes--Biography of Jesse M.H. Graham.

Notes--Biography of Henry and Rebecca Brantley.

Notes--Biography of Ida Gray Nelson Rollins.

Notes--Biographies of Clarence Cameron White, 6 pages.

Notes--Biographies of Mary Virginia Blakey, also known as Blind Mary, 8 pages.

Obituary--Nace Dixon (copy), 2 pages.

Notes--Biography of Steve Enloe Wylie, 7 pages.

Newspaper Clipping--The Leaf-Chronicle, February 27, 2008 - Article on a

program honoring the work of Clarence Cameron White.

Notes--Contact information for Erien Fryer and Trenton Thomas, 2 pages.

Notes--Production notes and script development for the 2008 Dinner with the

Dead production, 3 pages and one notebook.


scripts and production notes, 2008 (22 items)

Script--Dinner with the Dead: The Roaring Twenties in a River Town,

“Conversation with Blind Mary and Steve Enloe Wylie” scene, undated, 2 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, “Raymond

Purcell” scene, undated, 2 pages.


Purcell” scene, marked for Joe Filippo, August 9, 2007, 4 pages.


Purcell” scene, marked as “Sara’s Master Copy,” August 9, 2007, 4 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, “Brenda

Vineyard Runyon” scene and the “Austin Peay” scene, undated, 4 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, “Austin

Peay” scene, with Johnny Piper noted as playing Austin Peay, undated, 2 pages.


Purcell” scene, undated, 2 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town,

“Southside” scene, two copies (one with handwritten notes), 4 pages.


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Script--Dinner with the Dead: The Roaring Twenties in a River Town, “Annie

Edwards II” scene, undated.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, marked

“My Copy” and with handwritten notes by Sara Gotcher. Includes production

notes, stage drawings, and schedule, undated, 15 pages.

Script-- Dinner with the Dead: The Roaring Twenties in a River Town, marked

“4:35,” undated, 8 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town. Includes

handwritten notes, circa 2008, 15 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, marked

“Don’t trust,” and including handwritten notes, circa 2008, 17 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, including

handwritten notes, circa 2008, 8 pages. (2 copies)


handwritten notes, stage sketches by Sara Gotcher, and song list, circa 2008, 9

pages.


handwritten notes and production schedule for Brenda Radford, 2008, 10 pages.

Script--Dinner with the Dead: The Roaring Twenties in a River Town, unmarked

copy, circa 2008, 8 pages.

Note--Carol Morris to Sara Gotcher, information on band members for Dinner

with the Dead production, February 19, 2008.

Notes--Production schedule for Dinner with the Dead: The Roaring Twenties in a

River Town with handwritten notes, undated, 4 pages.

Card--Sara Gotcher to the cast and crew of Dinner with the Dead: The Roaring

Twenties in a River Town, undated - Thank you note for work on the production

and encouragement to keep the energy up for the remaining shows, with envelope.

Note--Draft of an article about Dinner with the Dead: The Roaring Twenties in a

River Town, sent to The Leaf-Chronicle, 2008.

4. Montgomery County Historical Society’s The Famous and the Forgotten program,

meeting notes, correspondence and production notes, 2009 (22 items)

Program--The Famous and the Forgotten, Montgomery County Historical

Society, October 10, 2009, including a memorial insert to Kathleen Thayer Beach.

Notes--The Famous and the Forgotten, meeting notes, May 18, 2009

Email--Joe Filippo to Sara Gotcher, July 23, 2009 - Includes an initial draft of the

script for the production The Famous and the Forgotten and handwritten

production notes from Sara Gotcher, 15 pages.

Email--Sara Gotcher to Jon Penney and Kathrine Bailey, July 24, 2009 -

Information on dates for rehearsal and performance of The Famous and the

Forgotten.


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Email--Sara Gotcher to Tristan Denley, July 25, 2009 - Asking Tristan Denley to

participate in the production The Famous and the Forgotten.

Email--Sara Gotcher to Valerie Catignani, July 31, 2009 - Requesting Clarksville

Mayor Valerie Catignani to take a small part at the end of the production The

Famous and the Forgotten

Emails--Sara Gotcher to Billyfrank Morrison, July 31, 2009 - Confirming that

Billyfrank Morrison is available and willing to play the charter of Moon in the

production The Famous and the Forgotten, 3 pages (2 emails).

Email--Reber Kennedy to Sara Gotcher, August 5, 2009 - Responding to the

script for the production The Famous and the Forgotten.

Email--Rubye Patch to Sara Gotcher, August 18, 2009 - Discussing the

suggestion to have John C. Mathis play Dr. Burt as a greeter for the production

The Famous and the Forgotten, 2 pages.

Email--Thomas King to Sara Gotcher, August 27, 2009 - Confirming that he can

play the role of “Billy Yank” in the production The Famous and the Forgotten, 2

pages.

Email--Sara Gotcher to Rubye Patch, September 3, 2009 - Responding to a write-

up about The Famous and the Forgotten for the Trinity Episcopalian Church, 2

pages.

Email--Sara Gotcher to Rubye Patch, September 5, 2009 - Discussing

refreshments for the performance of The Famous and the Forgotten.

Email--Sara Gotcher to the cast of The Famous and the Forgotten, September 10,

2009 - Reminder to have a costume fitting.

Email--Sara Gotcher to Kerry Gallivan, September 11, 2009 - Discussing the need

to confirm the availability of costumes.

Email--Sara Gotcher to Rubye Patch, September 17, 2009 - Scheduling time for a

costumed photo shoot to use in an October 3 article on The Famous and the

Forgotten for The Leaf-Chronicle by Stacy Leiser, and discussing how Rubye

Patch and Eleanor Williams will exit the stage to attend to the reception after the

show, 3 pages.

Email--Sara Gotcher to the cast of The Famous and the Forgotten, October 7,

2009 - Addressing changes to the script due to cast members unexpectedly having

to back out of the production.

Notes--Lilo’s Cast Description List, August 27, 2009, 2 pages.

Notes--Stage drawing and paint swatches for The Famous and the Forgotten set

design, 2 items.

List--Music to include in the production The Famous and the Forgotten, undated,

2 pages.

Notes--Scene outline with biographical sketches of the historical characters,

undated.


undated, 3 pages.


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August 15, 2009, 3 pages.

5. Montgomery County Historical Society’s 2009 The Famous and the Forgotten, scripts,

2009 (11 items)

Script--“Dr. Cooper Skit,” draft for The Famous and the Forgotten, notated as

belonging to Rubye Patch, 4 pages.

Script--The Famous and the Forgotten, draft script missing 2 pages, July 24,

2009, 12 pages.

Script--The Famous and the Forgotten, draft script with handwritten notes and

cast list, August 17, 2009, 15 pages.

List--The Famous and the Forgotten cast and crew list, with notations, undated, 2

pages.

List--The Famous and the Forgotten cast and crew list, no notations, August 17,

2009, 2 pages.

Script--Partial draft script for The Famous and the Forgotten, undated, 2 pages.

Script--Draft script for The Famous and the Forgotten, with notations and a page

of extra notes, undated, 14 pages.

List--The Famous and the Forgotten cast and crew list, with notations, August 27,

2009, 3 pages.

Script--Draft script for The Famous and the Forgotten, with notations, undated,

15 pages.

Article--Web article from Today @ APSU - University News highlighting the

performance of The Famous and the Forgotten, October 27, 2009.

Notes--List of contact information and personal notes on an envelope, undated.

6. Montgomery County Historical Society’s Who’s Coming to Dinner program, newspaper

clippings, photographs, and correspondence, 2011 (42 items)

Program--Who’s Coming to Dinner, MCHS, October 7-8, 2011.

Email--Joseph E. Woodard to Sara Gotcher, September 30, 2011 - Entrance code

for the performance space for Who’s Coming to Dinner, with contact information

notated.

Newspaper Clipping--The Leaf-Chronicle, advertisement for Who’s Coming to

Dinner, October 2, 2011.

Newspaper Clipping (copy)--The Leaf-Chronicle, advertisement for Who’s

Coming to Dinner, October 2, 2011, 2 pages.

Photograph--Rehearsal for Who’s Coming to Dinner, taken by Stephen Smith,

2011.

Photograph--The male cast members from Who’s Coming to Dinner, in costume,

2011.

Photograph--The band from Who’s Coming to Dinner, in costume, 2011.


Acc. #: 2016.004

15

Photographs--The female cast members from Who’s Coming to Dinner, in

costume, 2011, 2 pages

Photographs--Cast members on stage for Who’s Coming to Dinner, 2011.

Photographs--Cast members and band group shots for Who’s Coming to Dinner,

2011, 2 pages.

Email--Rubye Patch to Sara Gotcher, August 27, 2010 - Discussing the possibility

of a springtime 2011 Dinner with the Dead production and other MCHS business.

Email--Eleanor Williams to unknown, August 15, 2011 - Information on the

loyalty oath required of people during and after the Civil War, with a printed

webpage of information, 2 pages.

Email--Eleanor Williams to Sara Gotcher, August 20, 2011 - Suggestion of Civil

War music to include in the production Who’s Coming to Dinner.

Email--Billyfrank Morrison to Rubye Patch, August 22, 2011 - Chain of emails

discussing catering options for Who’s Coming to Dinner and the need for

Billyfrank Morrison to take a break due to illness, 2 pages.

Email--Rubye Patch to Sara Gotcher, August 23, 2011 - Chain of emails trying to

determine who will participate and what jobs they will do for Who’s Coming to

Dinner. Rubye declines to participate. Contact information is noted at the top, 2

pages.

Email--Billyfrank Morrison to Sara Gotcher, August 23, 2011 - Chain of emails

trying to determine who will participate and what jobs they will do for Who’s

Coming to Dinner. Billyfrank pledges to get people to commit to the needed jobs

after he recovers from illness, 2 pages.

Email--Billyfrank Morrison to Rubye Patch, August 23, 2011 - Discussing getting

more people to participate in Who’s Coming to Dinner, 2 pages.

Email--Inga Filippo to Sara Gotcher, August 23, 2011 - Responding about helping

with Sara Gotcher’s classes at Austin Peay State University and that she is willing

to help with Who’s Coming to Dinner.

Email--Glenda Angus to Joe Filippo, August 23, 2011 - Responding that she and

Gloria Davis will attend an emergency meeting for Who’s Coming to Dinner.

Email--Billyfrank Morrison to Rubye Patch, August 24, 2011 - Responding to

concerns about supplying enough refreshments for the cast of Who’s Coming to

Dinner, 2 pages.

Email--Eleanor Williams to Sara Gotcher, August 24, 2011 - Information on Civil

War music for Who’s Coming to Dinner.

Email--Joe Filippo to Who’s Coming to Dinner committee members, August 25,

2011 - Recap of job assignments made at the August 24th emergency meeting.

Email--Ivan Filippo to Rubye Patch, August 26, 2011 - Discussing a $500

donation from Mike Parchman of the Neal-Tarpley-Parchman Funeral Home to

cover the expenses of Who’s Coming to Dinner.


Acc. #: 2016.004

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Email--Joe Filippo to Who’s Coming to Dinner committee members, August 26,

2011 - Informing the group that Gail Longton, Eleanor Williams and Molly Cook

volunteered to help with Who’s Coming to Dinner.

Email--Sara Gotcher to Ruby Patch, Billyfrank Morrison and Ivan Filippo,

August 28, 2011 - Update on the cast list and contact information for Joe

Woodard.

Email--Sara Gotcher to Who’s Coming to Dinner committee members, August 28,

2011 - Arranging to pick up donated drinks for the play.

Email--Joseph Woodard to Rubye Patch, Sara Gotcher, and Joe Filippo, August

29, 2011 - Information on the protocol for accessing the Civic Hall, 2 pages.

Email--Ruby Patch to Sara Gotcher, August 29, 2011 - Asking to be notified of

the access code for the Civic Hall to coordinate delivery of donated drinks.

Email--Glenda Angus to Sara Gotcher, August 29, 2011 - Asking for information

about Who’s Coming to Dinner for the program.

Email--Rubye Patch to Who’s Coming to Dinner committee members, August 30,

2011 - Information on how to use Margie Crain to cater the Who’s Coming to

Dinner event.

Email--Rubye Patch to Gail Longton, Ivan Filippo and Sara Gotcher, September

2, 2011 - Contact information for Stacy Leiser with The Leaf-Chronicle.

Sara Gotcher to Debbie Wilson and Jon Penney, September 4, 2011 - Assorted

questions about the Who’s Coming to Dinner production.

Email--Sara Gotcher to Bill and Carol Morris, September 4, 2011 - Asking for

help coordinating the musicians for Who’s Coming to Dinner.

Email--Gloria Longton to Sara Gotcher and Joe Filippo, September 4, 2011 -

Arranging to stage publicity photographs for Who’s Coming to Dinner.

Gloria Longton to Rubye Patch, Joe Filippo and Sara Gotcher, September 12,

2011 - Information on publishing an article to promote Who’s Coming to Dinner

in The Leaf-Chronicle, 3 pages.

Email--Sara Gotcher to Darren Michael, September 15, 2011 - List of

achievements for the Fall 2011 semester.

Email--Sara Gotcher to Who’s Coming to Dinner committee members, September

19, 2011 - Information for the program.

Email--Joe Filippo to Sara Gotcher, September 29, 2011 - Discussing food for Joe

Woodard and the tech crew, 2 pages.

Email--Joseph Woodard to Sara Gotcher, September 30, 2011 - Access code for

Civic Hall, the venue for Who’s Coming to Dinner.

Email--Jacklyn Lee to Sara Gotcher, October 3, 2011 - Sizes for cast member

costuming, with notations.

Email--Gail Longton to Sara Gotcher, October 9, 2011 - List of issues with

getting publicity in the Leaf-Chronicle for Who’s Coming to Dinner, 2 pages.


Acc. #: 2016.004

17

Email--Jim Hancock to Sara Gotcher, October 13, 2011 - Indicates that four

photographs of the Who’s Coming to Dinner production attached (not found with

email).

7. Montgomery County Historical Society’s Who’s Coming to Dinner scripts and

production notes, 2011 (13 items)

Script--Character biographies and draft script for scene III of Who’s Coming to

Dinner, August 30, 2011, 8 pages.

Script--Character biographies and draft script for scene III of Who’s Coming to

Dinner, with notations, undated, 10 pages.

Notes--Stage drawing, with extra notes on the back, undated.

Notes--Information on the musician providing musical services for Who’s Coming

to Dinner, with minor notations, undated.

List--Cast List for Who’s Coming to Dinner, undated.

Notes--Character descriptions for Who’s Coming to Dinner, with minor notations,

undated, 2 pages.

Notes--Character descriptions for Who’s Coming to Dinner, with several

notations, undated, 2 pages.

List--Contact sheet for Who’s Coming to Dinner, 2011, 4 pages.

Script--Draft of the introduction speech for Who’s Coming to Dinner, 2011.

Notes--Contact information and music suggestions for Who’s Coming to Dinner,

on a single page of the drafted script, undated.

Script--Who’s Coming to Dinner, revised August 31, 2011, 19 pages.

Script--Who’s Coming to Dinner, revised September 3, 2011, with notations and

organizational tabs added by Sara Gotcher, 19 pages.

Card--Joe Filippo to Sara Gotcher, October 11, 2011- Thank you card for Sara

Gotcher’s work on the show Who’s Coming to Dinner, with envelope.

8. Montgomery County Historical Society The Cornsheller newsletters, May 2007 -

November 2011 (14 items)

9. Assorted programs, 1987-2011 (7 items)

Program--Everyman, Trinity Episcopal Church, November 1997

Program--The Polar Express, Montgomery County Historical Society Christmas

Dinner production, December 6, 2010.

Program--The Bell Witch Variations, Part 1: The Letters of Joshua Gardner, by

Arthur Kopit, Austin Peay State University, May 25-27 and 30, 1987.

Program--Wiley and the Hairy Man, by Suzan Zeder, Austin Peay State

University, circa 2007-2008.

Program--Tennessee Waltz, by David Wesner, Clarksville High School with

assistance from Austin Peay State University, circa 2009.


Acc. #: 2016.004

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Flyer--Harriet Beecher Stowe: A Literary Soldier, by Elizabeth Davidson, Austin

Peay State University, January 21, 2011.

Program--The Odd Couple, by Neil Simon, Austin Peay State University, August

11-14, 2011.

Box 3

1. Poster--The Summoning of Everyman, theatre production, November 1-2 1997

2. Poster--Dinner with the Dead, Montgomery County Historical Society theatre

production, Smith-Trahern Mansion, April 11-16, 2005

3. Poster--The Past Brought Back, Montgomery County Historical Society Greenwood

Cemetery historic tour, October 14, 2006

4. Poster--Dinner with the Dead: Roaring Twenty’s in a River Town, Montgomery County

Historical Society theatre production, Customs House Museum, April 17-19, 2008 (2

versions)

5. Newspaper--The Leaf-Chronicle, April 29, 2004 (partial)

6. Newspaper--The Leaf-Chronicle, May 13, 2004 (partial)





11. Newspaper--The Leaf-Chronicle, June 6, 2004 (partial)



14. Newspaper--NACCCA JOURNAL, Volume 38, no. 6, June 2005

15. Newspaper--Cumberland Lore, July 4, 2006

16. Newspaper--Cumberland Lore, August 1, 2006

17. Newspaper--The Leaf-Chronicle, February 15, 2007 (partial)

18. Newspaper--The Leaf-Chronicle, February 16, 2007 (partial)

19. Newspaper--The Leaf-Chronicle, March 9, 2008

20. Newspaper--The All State, Inauguration Edition, April 4, 2008

21. Newspaper--The Leaf-Chronicle, April 6, 2008 (partial)

22. Newspaper--The Leaf-Chronicle, October 6, 2009 (partial)

23. Newspaper--The Leaf-Chronicle, Living Well, November 3, 2010 (partial)

24. Newspaper Clipping--The Leaf-Chronicle, October 30, 2011


Acc. #: 2016.004

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Photographs

All photographs were removed and housed in the Archives Photograph Collection.

Box #1

1. Photograph ID# 2016.004.001 - 2016.004.020

Montgomery County Historical Society Dinner with the Dead Committee

members, March 4, 2008

Montgomery County Historical Society, band members, March 6, 2008

Montgomery County Historical Society, band members, March 20, 2008

Montgomery County Historical Society, the cast and band of Dinner with the

Dead: The Roaring Twenties in a River Town, April 18, 2008

Sara Gotcher, Director, MCHS Dinner with the Dead, April 14, 2008

Sara Gotcher waives at the camera as a volunteer moves chairs for the

Montgomery County Historical Society's Dinner with the Dead, 2008

C.J. Summers attending the Montgomery County Historical Society's Dinner with

the Dead, 2008

Jennifer Whitcomb-Olivia (left), who played Blind Mary in the Montgomery

County Historical Society Dinner with the Dead production and an unidentified

friend, 2008

Ginger Mulvey at the Montgomery County Historical Society production Dinner

with the Dead, 2008

Cast members Cleo Hogan (left) and James Moore (right) at the Montgomery

County Historical Society production Dinner with the Dead, 2008

Erien Fryer eating dinner at the Montgomery County Historical Society

production Dinner with the Dead, 2008

Joe Filippo with Glenda Angus in the background at the Montgomery County

Historical Society production Dinner with the Dead, 2008

Gary Stewart, band member for the Montgomery County Historical Society


Billyfrank Morrison at the Montgomery County Historical Society production

Dinner with the Dead, 2008

Reber Kennedy at the Montgomery County Historical Society production Dinner

with the Dead, 2008

Carol and Bill Morris at the Montgomery County Historical Society production


Rubye Patch at the Montgomery County Historical Society production Dinner

with the Dead, 2008

Brittany Carlton amid diners at the Montgomery County Historical Society



Acc. #: 2016.004

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Rubye Patch (right) and an unidentified woman at the Montgomery County

Historical Society production Dinner with the Dead, 2008

Shirley Cantrell, dancer in the Montgomery County Historical Society production


2. Photograph ID# 2016.004.021 - 2016.004.035

Dr. Timothy Hall, then president of Austin Peay State University, 2008

Richard Jackson, cast member in the Montgomery County Historical Society


Carl Bartlett, band leader for the Montgomery County Historical Society


Unidentified woman at the Montgomery County Historical Society production


Riley Braem, dancer in the Montgomery County Historical Society production


Unidentified young woman at the Montgomery County Historical Society

production Dinner with the Dead, 2008 (3 items)

Shirley Cantrell at the Montgomery County Historical Society production Dinner

with the Dead, 2008

Eleanor Williams at the Montgomery County Historical Society production


Jennifer Whitcomb-Olivia at the Montgomery County Historical Society

production Dinner with the Dead, 2008 (3 items)

Unidentified man at the Montgomery County Historical Society production


Brittany Carlton at the Montgomery County Historical Society production Dinner

with the Dead, 2008

3. Photograph ID# 2016.004.036 - 2016.004.043

Jennifer Whitcomb-Olivia (far left) as Calpurnia, Jerome Holcombe (far right) as

Reverend Sykes, and unidentified cast members of Austin Peay State University's

production of To Kill a Mockingbird, February 2006 (7 items)

Glen Pafford as Atticus Finch and Raphael Robert Ramos as Tom Robinson in

Austin Peay State University's production of To Kill a Mockingbird, February

2006 (2 items)

Samantha Gotcher as Scout and Glenn Pafford as Atticus Finch in Austin Peay

State University's production of To Kill a Mockingbird, February 2006 (3 items)

(Left to right) C.J. Summers as Boo Radley, Mike Kelly as Bob Ewell, and Joshua

Arnold as Jem in Austin Peay State University's production of To Kill a

Mockingbird, February 2006

Joshua Arnold (right) as Jem and an unidentified cast member in Austin Peay

State University's production of To Kill a Mockingbird, February 2006 (2 items)


Acc. #: 2016.004

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C.J. Summers as Boo Radley, Samantha Gotcher as Scout, and Glenn Pafford as

Atticus Finch in Austin Peay State University's production of To Kill a

Mockingbird, February 2006 (2 items)

Joshua Arnold (left) as Jem and Daniel Gupton (center) as Dill with unidentified

cast members in Austin Peay State University's production of To Kill a


Glenn Pafford (3rd from left) as Atticus Finch confronts an angry crowd in Austin

Peay State University's production of To Kill a Mockingbird, February 2006 (2

items)

4. Photograph ID# 2016.004.044 - Photograph ID# 2016.004.054

Graham Cooper (Austin Peay's guest artist) as the Judge and Raphael Robert

Ramos as Tom Robinson in Austin Peay State University's production of To Kill

a Mockingbird, February 2006

Glenn Pafford as Atticus Finch, Samantha Gotcher as Scout, and Emily Winters

Bergen as Jean Louise in Austin Peay State University's production of To Kill a


Daniel Gupton as Dill, Samantha Gotcher as Scout, and Joshua Arnold as Jem in

Austin Peay State University's production of To Kill a Mockingbird, February

2006 (2 items)

Full cast of Austin Peay State University's production of To Kill a Mockingbird,

February 2006 (3 items)

The tech crew for Austin Peay State University's production of To Kill a


Daniel Gupton as Dill in Austin Peay State University's production of To Kill a


Daniel Gupton on a tire swing as Dill in Austin Peay State University's production

of To Kill a Mockingbird, February 2006

Samantha Gotcher as Scout, Glenn Pafford as Atticus Finch, Daniel Gupton as

Dill, and Joshua Arnold as Jem in Austin Peay State University's production of To

Kill a Mockingbird, February 2006

Glenn Pafford as Atticus Finch, Daniel Gupton (right front) as Dill, and Joshua

Arnold (right back) as Jem in Austin Peay State University's production of To Kill

a Mockingbird, February 2006

Glenn Pafford as Atticus Finch, Joshua Arnold as Jem, Samantha Gotcher as

Scout, Jennifer Whitcomb-Olivia as Calpurnia, and Emily Winters Bergen as Jean

Louise in Austin Peay State University's production of To Kill a Mockingbird,

February 2006 (4 items)

Courtroom scene from the Austin Peay State University's production of To Kill a


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