SAP HR Payroll - education.nsw.gov.au · SAP HR Payroll Sub delegate user ... HR Payroll System....
17
1 Melissa, a casual teacher, has worked a casual day at Burgh Primary School. The School Administrative Manager, John is entering Melissa’s day worked. SAP HR Payroll Sub delegate user completing timesheets for casuals
Transcript of SAP HR Payroll - education.nsw.gov.au · SAP HR Payroll Sub delegate user ... HR Payroll System....
1
Melissa, a casual teacher, has worked a casual day at Burgh Primary School.
The School Administrative Manager, John is entering Melissa’s day worked.
SAP HR Payroll Sub delegate user completing timesheets for casuals
2
Prior to the release of the new HR Payroll system John would have completed the time sheet in eCPC.
John would select the casual from his casual list.
John would also when submitting the time sheet, select an Account from the Accounts List Maintenance drop down/select a CEPs Code.
In the next few slides, we will show you how John submits a time sheet using sub delegate service and selects a Reason Code in the new HR Payroll system instead of an Accounts code/CEPS code in eCPC.
HR Payroll SystemSub delegate user completing timesheets for casuals
A sub delegate service user completing a timesheet on behalf of a casual.
Go to SAP PORTAL (NEW).
3
STEP 1
Click Subdelegate services to get started
A sub delegate service user completing a timesheet on behalf of a casual.
4
STEP 2
Click Timesheet and Non-attendance
A sub delegate service user completing a timesheet on behalf of a casual.
5
STEP 3
Click Timesheet
A sub delegate service user completing a timesheet on behalf of a casual.
6
STEP 4
Click the employee's name to record their working time (timesheet).
A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
Note: You can narrow the search or change who is displayed based on there role.
Note: If an individual is not displayed here you may need to undertake the casual nomination process to assign them to your school.
7
STEP 5
Click the matchcode symbol in the Position field
5A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
8
STEP 6
Click the relevant position
6
A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
Note: If the individual has multiple positions then they are displayed here for selection.
9
STEP 7
Click the matchcodesymbol in the Full-dayfield
7
A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
10
STEP 8
Select Full-day and Yes.Select Check.
Note: If it is not a full day enter the total hours and minutes worked in Hrs/Numcolumn
7
A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
11
STEP 9
Click the matchcodesymbol in the Reason Code field to display a list of options
9
A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
12
STEP 10
Select the relevant Reason Code
10
Note: The Reason Code is a condensed list of the previously available Accounts List Maintenance screen. Reason Code is used to manage resource cost allocations. If these costs are then required to be broken down into more granular detail use WBS/IO.
A sub delegate service user completing a timesheet on behalf of a casual.
BURGH Public School
13
STEP 11
Click Check to populate the fields and confirm the entries
10A sub delegate service user completing a timesheet on behalf of a casual.
14
STEP 12
Click Submit for Approval once all details have been entered
10
Click the Copy icon to copy and paste the row to another day if required
Click Insert Row to add an Allowance under a selected day if required
A sub delegate service user completing a timesheet on behalf of a casual.
15
STEP 13
Click Back to return to the Subdelegate services screen
10
Success messages are displayed to confirm submission of data. (The Warning symbol is a reminder to fill in details if known, but it is not a mandatory field.)
A sub delegate service user completing a timesheet on behalf of a casual.
16
SDS Timesheet top tips:1 This functionality can be used to record time for:
Casuals (teaching) – casual timesheeting
Short Term Temporary/ Casuals (non-teaching) – casual timesheeting
Perm/Temp (teaching) – casual timesheeting for Temp teachers
Perm/Temp (non-teaching) – additional hours or overtime
2 The following steps can be followed to establish your favourites list:
a) Tick the Favourites box next to the individuals name
b) Click on the column header to sort your favourites
3
The employee will receive an email when the timesheet is approved or rejected4
Flex sheets continue. Flex time is not recorded in SAP HR Payroll 5
The Reason Code supports flexibility to manage resource cost allocations. To assign costs to a more granular detail the WBS/IO tool can be used
17
