SAP Cloud Procurement S2S Part 2 - transformyourerp.com

PUBLIC

2020

Paul Hodgson – Solution Consultant. SAP Intelligent Spend Management

SAP Cloud Procurement – S2S Part 2

2

Ooredoo’s Solution Experience Workshops | L 3. S2S (Part II)Thursday 26.11.2020 | 12:00 to 14:30

Time Topic Duration

12:00 – 12:20SAP Source to Settle - Roadmap & Strategy (Recap)

(PH)20 Min.

12:20– 14:10

S2S Use Cases (Part II)

• Contract Mgt + Legal Tech (SP) – 60 mins

• Proc & Inv Catalog and Non-catalog (PH) – 45 mins

• Innovations Showcase (Conversational AI / UX

regeneration) (PH) – 5 mins

110 Min.

14:10– 14:30 Q & A 20 Min.

PH – Paul Hodgson

SP – Saurabh Pandey

PW – Paul Williams

Recap – S2S Presentation Part 1

4

Ooredoo’s Solution Experience Workshops | L 3. S2S (Part I)Tuesday 17.11.2020 | 12:00 to 14:30

Time Topic Duration

12:00 – 12:20 SAP Source to Settle - Roadmap & Strategy – PW/PH 20 Min.

12:20 – 14:10

S2S Use Cases (Part I)

• Supplier Management – 30 mins (MS)

• Sourcing – 45 mins (PH)

• Strategy Planning and Analysis - 25 mins (NA)

110 Min.

14:10– 14:30 Q & A 20 Min.

PH – Paul Hodgson

MS – Manuel Sirgado

NA – Noha Askar

PW – Paul Williams

5INTERNAL© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

BUSINESS NETWORK

OPEN EXTENSIBLE PLATFORM AT SCALE MULTI-BACKEND INTEGRATIONS WITH SAP AND NON-SAP SYSTEMS

MULTIPLIERS

PRODUCT DIFFERENTIATORS

APPLICATIONS

PROCUREMENT DATA AND KNOWLEDGE GRAPH

One Operational Procurement Platform One Invoice ManagementSourcing and Contracts Engine

Supplier

Catalogue

Supplier &

Category 360Trading

Partner

Portal

Supply Chain

Collaboration

Simplified

Onboarding &

Lifecycle

Management

Supplier

Evaluation

& Risk

Invoice

AutomationCentral

Invoice

Management

Compliance

Geo and

Industry

Reach

All Invoice

Types

Indirect and

Direct Material

SourcingCognitive

Sourcing

Enterprise

Contract

Authoring

Procurement

Planning

Contract

Lifecycle &

Performance

Management

Contract

Compliance

All

Spend

Guided

Buying

Spot

Buy

Invoice

VerificationSpend

Channel

BundlingPolicy

Enforcement

Supplier Management and Business Network Apps

Embedded and

Predictive

Analytics

Autonomous

Procurement

Category

Management at

Scale

Next Gen UX /

Mobile

Commerce

Automation

SPEND VISIBILITY & HARMONIZATION

Strategic Buyer/

Category Manager

Supplier/

Trading PartnerOperational Buyer Accounts Payables

AccountantCasual User

Chief

Procurement

Officer

Buyers Suppliers

SAP Procurement

Suite North Star

Persona-centric

UX

Situation Handling

Machine

Learning/AI/

Conversational AI

One Master Data

Lab Preview

© 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ ǀ

Complementing the Digital Core

Inventory

Management

Interco Stock,

Stock Movements

Material

ValuationMRP Quality

Management

Plant

Maintenance

Manufacturing

ExecutionProduction Planning/

PP-DS

e-Sourcing

e-Bidding

Auctions for

direct and indirect

materials

and services

Supplier Discovery,

Registration,

Qualification,

Classification

§

Contract from

Sourcing,

Contract Authoring,

Contract Repository

Cloud Catalogs

Spot Buy from

Marketplaces

Guided end-user

requisitioning

Finance and Cost Accounting

DIG

ITA

L C

OR

E

&

& SAP ECC

Product Lifecycle

management

External Worker

Management

by

Commerce

AutomationSupply Chain

Collaboration

ARIBA NETWORK

E-collaboration

for direct materials

E-collaboration

for orders and

invoices

Cloud Integration Gateway

CIG

Supplier Risk

Management

with alerts

SCP

7PUBLIC© 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ

The Supplier Lifecycle Process

SUPPLIER

S/4HANA

Validate & approve

supplier request

Start

registration

Validate & approve

supplier registration

Start

qualification

Validate & approve

supplier

Qualification

Bi-directional

update

Supplier self registerSupplier

Qualification

Update

supplier

financial Data

Replicate

supplier

Supplier

replicated in S/4

HANA

Supplier registration (via

mail)

Block

Supplier

Supplier

Blocked in

S/4 HANA

Demonstration #2: scenarios

Synopsis: Overview of Supplier Lifecycle Management:

• Supplier Registration

• Internal On-boarding request

• Supplier Qualification

• Supplier Performance

• Supplier Portal

• Supplier Relationship Management



Inventory

Management

Interco Stock,

Stock Movements

Material


Management

Plant

Maintenance

Manufacturing


PP-DS

e-Sourcing

e-Bidding

Auctions for

direct and indirect

materials

and services

Supplier Discovery,

Registration,

Qualification,

Classification

§

Contract from

Sourcing,

Contract Authoring,

Contract Repository

Cloud Catalogs

Spot Buy from

Marketplaces

Guided end-user

requisitioning


DIG

ITA

L C

OR

E

&

& SAP ECC

Product Lifecycle

management

External Worker

Management

by

Commerce


Collaboration

ARIBA NETWORK

E-collaboration


E-collaboration

for orders and

invoices


CIG

Supplier Risk

Management

with alerts

SCP


The sourcing process

SUPPLIER

Sourcing

Request

Publish

event

Grade and

evaluate supplierEvent

analysis

Unsourced

Requisitions

PO / Outline

agreement

PR/RFQ

Supplier receives

invitation for event

Supplier

places bid

3

1

2

4

Process

Events

Spend

Analysis

Create

Event

Create

Posting

Internal

Approvals

Monitor

Supplier receives

notification

Follow-up Event

or Contract

Supplier

award


Synopsis: S2S section 7 – Formal Sourcing Process:

• Creation of formal RFP #1

• Event bidding Pre-requisites and Scoring set-up #5 / #8

• Approval for publish #11

• Add supplier to published event #4

• Upload files up to 2 GB #10

• Env opening and Evaluation #2/ #3 / #8 / #9

• Multi-award scenarios (Optimizer) #6

• Multiple rounds / multiple lots #7

• Approval for award #12



Inventory

Management

Interco Stock,

Stock Movements

Material


Management

Plant

Maintenance

Manufacturing


PP-DS

e-Sourcing

e-Bidding

Auctions for

direct and indirect

materials

and services

Supplier Discovery,

Registration,

Qualification,

Classification

§

Contract from

Sourcing,

Contract Authoring,

Contract Repository

Cloud Catalogs

Spot Buy from

Marketplaces

Guided end-user

requisitioning


DIG

ITA

L C

OR

E

&

& SAP ECC

Product Lifecycle

management

External Worker

Management

by

Commerce


Collaboration

ARIBA NETWORK

E-collaboration


E-collaboration

for orders and

invoices


CIG

Supplier Risk

Management

with alerts

SCP


• Synopsis: Use Case – Savings

• Show the automated calculation of savings based on outputs from sourcing and PO’s,

dependent upon the different types of POs e.g. Blanket Purchase Order, Release Order,

Standard PO, Contract Purchase Agreement

• Show the approval at savings project level as well as savings line level. NB: Would also like to

see the savings line two levels of approval, one at blanket purchase order level & one at

release order level

• Show the ability to upload files at all savings levels i.e. project, line and release order

• Show the ability to send notifications upon approval/rejection for all savings levels

• Show the audit Trail of changes in savings lines


• Synopsis: Use Case – Spend analysis

• Show the dashboards that enable supplier & category managers to identify improvement

• Show the alerts available to support this

• Show additional information such including (but not limited to):

• Opportunities

• Problems that need action

• Potential issues that warrant further investigation

• Demonstrate the capability to automatically perform the cleansing of the spend data (PO, Invoices, etc) and validate that

taxonomy classification

• Demonstrate the capability to automatize the upload of the spend data to the platform

• Demonstrate the capability to create dashboards that provide information per suppliers, per OpCo, per category and per year

• Demonstrate that those dashboards can provide comparisons and the evolution of spend per suppliers, per OpCo, per

category, per year, etc

• Demonstrate the ability to track PO spend by year for POs that span across years e.g. POs created in 2018 but amended in

2019

• Demonstrate the ability to update the taxonomy for historical POs in the system particularly to update the taxonomy for a large

number of PO lines


• Synopsis: Use Case – Annual Sourcing Plan

• Demonstrate the ability to create and consolidate ASP lines at a Business Unit level, OpCo

Level and group level

• Demonstrate the ability to track changes to the ASP fields using an audit trail

• Demonstrate the ability to send notifications upon update of a few selected fields

• Demonstrate the ability to restrict access to the ASP lines by Business Unit. Business Users

should only see/edit the asp lines belonging to their Business units only

• Demonstrate the ability to create or update ASP lines from excel files

• Demonstrate the ability to download ASP lines from system, edit offline in excel and re-upload

in the system

• Demonstrate the analytics that would be available for the ASP



Inventory

Management

Interco Stock,

Stock Movements

Material


Management

Plant

Maintenance

Manufacturing


PP-DS

e-Sourcing

e-Bidding

Auctions for

direct and indirect

materials

and services

Supplier Discovery,

Registration,

Qualification,

Classification

§

Contract from

Sourcing,

Contract Authoring,

Contract Repository

Cloud Catalogs

Spot Buy from

Marketplaces

Guided end-user

requisitioning


DIG

ITA

L C

OR

E

&

& SAP ECC

Product Lifecycle

management

External Worker

Management

by

Commerce


Collaboration

ARIBA NETWORK

E-collaboration


E-collaboration

for orders and

invoices


CIG

Supplier Risk

Management

with alerts

SCP

Qualtrics XM for Suppliers Supplier 360SMART Excel Import (Event set-up)

Innovations Showcase:

Session 4: D1.5 Content Management


SAP end-to-end solution for PurchasingNative integration

* Additional License

** Additional Installation & License

Purchase Orders

Goods Receipts

Ship Notice

Invoices

Invoice Status Update

Purchase OrderGoods Receipt

Invoice

Payment

PO confirmation

Request for Quotation / Supplier Quotation Quote / Award

Digital Handshakes

Request for Quote

CC-Invoice; MM invoices

Payment Proposal

Early Payment

Sourcing

Collaboration

Order

Collaboration

BUYER SUPPLIER

Remittance Advise

Invoice

Collaboration

DiscountManagement

Invoice

Collaboration

Sourcing

Operational

Process

Integration

SAP ERP: RFQ published to

Sourcing

SAP ERP: Once awarded

quote document is sent to

originating RFP in the ERP

and the document process

flow updated


SAP Sourcing

SAP Contracts

ERP

SAP Network

Sourcing

Project

(RFx/

Auction)

Sourcing

Award

PR/RFQPurchase

Order

Outline

Agreement

Contract

Workspace

Sourcing

Request

Response

Supplier

Response

Note: Packaged integration is based on

SAP PI / PO package

21

Master

Data

Master

Data

3

ERP > RFQ Automation Flow

Start

Here

Start

Here

Sourcing Request

SoW

AgreementSAP Services

Management

Work

Order

Master

Data

SAP ERP: Once awarded

quote document can be

sent to originating RFP in

the ERP and the document

process flow updated

Icertis ICM: Once awarded

quote can be sent to

Contract Mgt for advanced

generation, authoring and

processing

Demo Scenarios – Contract Mgt

Synopsis: Contract Management:

• Show an overview of the creation of a contract to its approval

• Demonstrate the capability to upload files up to 2GB

• Show the capability to create parent-child linkages (for example, link OpCo's Local Implementation

Agreements to its correspondent Group Frame Agreement (GFSA))

• Demonstrate the capability to migrate contracts to the new platform including attachments, team

members, key contract header details and linkage to parent contracts

• Demonstrate contract workflow functionality including:

• ability to choose a performer for the next step by a current step’s performer

• ability for a workflow performer to either approve or reject himself and if required choose to consult a delegate

for opinion before approving or rejecting a workflow step

• ability to lock contract header details when contract is in approval process

• Ability to upload documents only at selected workflow steps

Session 1: #13. Contract Management Process

Synopsis: Contract Management:

• Demonstrate how to extract key contractual themes for analysis on scanned contracts e.g. impact of GDPR on 10 contracts

• Show how to analyse positions across these contracts in regard to new regulations and best practice clauses

• Show how to highlight deviations from best practice standard clauses

• Demonstrate how to highlight critical clauses based on key words e.g. limitation of liability

• Show how to recommend actions that a business user or lawyer can act upon

• Show the capability to automatize the contract migration process (contracts that need to be migrated to this new platform)

• Demonstrate the capability to restrict Group Frame contract access to users from opcos depending on whether they have been added

to a contract team or not

• Demonstrate ability to author contract documents involving procurement users, business users, legal reviewers and suppliers

including:

• Ability to track all changes

• Ability to compare different versions

• Ability to use standard templates and determine different authoring workflow paths depending on whether a template has been used or

not

Session 1: #13. Contract Management Process Continued …

Synopsis: Document Management capabilities:

• Show how to combine emails and documents into a single project file

• Demonstrate how to search for a specific contract for a client using a keyword

search

• Show how to edit the document that you’ve found

• Show have document track changes works

• Show how to change access rights to a document

Session 2: #12. Document Management Capabilities

Demo Scenarios: Operational Procurement

SAP S/4HANA

SAP S/4HANA

Cloud

SAP Ariba

Guided

Buying

Ariba Network

Search

Guided

Buying

Submit

requisition*Approval

Create

purchase

order

Supplier

receives

order

Supplier

confirms

order

Supplier

confirms

delivery

Order

confirm

ation

Inbound

delivery

Create

goods

receipt

Shipping

Receipt

notification

Goods

receipt

Supplier

submits

invoice

Vendor

invoiceInvoice

matched

and

approved

Invoice status

updates

SAP Fiori

launchpad

Export

requisition

Purchase

requisition

Export

SAP

purchase

order

Follow-on document status and Id’s

*Approval can be done in Guided Buying or S/4HANA

SAP Ariba Guided Buying & Commerce AutomationSAP S/4HANA & S/4HANA Cloud in-direct procurement integration

I need a

new officechair

• Posted

• Processed

• Paid

• Reconciled

• Rejected

• Cancelled

• Parked

• Deleted

Synopsis: Self-service requisitioning The system should have the ability to allow

users to buy from a catalog :

• how how users can select items they want to buy from the catalog

• Show how users can submit a requisition for approval

Session 3.1: #15. Catalog based requisition process

Synopsis: Self-service requisitioning The system should have the ability to help

users buy non-catalog items

• Show how the search function guides users to category-specific requisition

forms that help them provide all the required information

Session 3.2: #16. Non-Catalog based requisition process

Synopsis: Requisition Approval: The system should have the ability to allow

approvals for requisitions on both computer and mobile devices

• Show how a manager is set up and receives a push notification on a computer

and mobile device

• Show how that manager can then review and approve the requisition on a

computer and mobile device

Session 3.3: #17. Requisition approval process

Synopsis: The system should have the ability to validate invoices

• Show how the software processes digital invoices (XML or PDF)

• Show how the use of rules and machine learning will validate invoices against

supporting records e.g. PO, receipt, contract, etc.

• Show how the software will still route exceptions and larger problems for human

review and approval

Session 3.3: #18. Invoice Validation

SuppliersBuyers

The Business Networkis most comprehensive, functional and open

The Ariba

Network Over 4 million trading

partners

495 Million documents

$3 trillion+ in spend

190 countries

72 currencies

40+ VAT compliant countries

SAP & Ariba Solutions

Partner and

Ecosystem Solutions

“Others”

EDI

Email

HTML

cXML

AS2

Paper

Standard

Account

PDF/CSV

xCBL

Portal


Commerce Automation through the Ariba Business Network

Send

e-Invoice

Create

Service

Entry Sheet

Send advanced

shipping note

Buyer

PO

Send PO

Supplier

PO update

Send PO

Change/Cancel

Send order

confirmation

Order

Confirmation

Advanced

Shipping Note

Goods

Receipt

Send

Goods Receipte-Invoice

e-Invoice

status update

Send e-Invoice

status

Remittance

Advice

Send Remittance

Advice

Service Entry

Sheet

Goods & Services

Supplier Enablement Services

24/7 Support for Buyers & Suppliers

Buyer & Supplier Reporting

Value added Services

Network ServicesInformation Broadcasting

ERP

90+ Configurable

Business Rules

Next-gen UX – Guided Sourcing Digital Assistant – Chat-bot

Innovations Showcase:

Strategic Sourcing Dashboard Current vs New UI

Current Dashboard

New UI: Beta Stage

Conversational AI

generates RFQ published to

Sourcing

Benefits for Ooredoo

▪ Ariba Network: Largest B2B Trading Network globally – in excess of 4.2M trading partners. Enables Integrated access to suppliers (existing/new) from the Ariba Network.

▪ Real-time secure and compliant collaboration across full Source to Settle process

▪ Enhanced Network IPR beyond supplier collaboration – Business Rules, Tax Compliance, E-Invoice Compliance, On-line Archiving, Risk Profiling, Supplier Financial Assessment

▪ Integration as a Service (IaaS) - SAP Standard Integration: 220+ scenarios and mappings (Cloud Integration Gateway provides Integration as a Service)

▪ SAP Portfolio and Ariba Cloud Procurement future proofed under a common solution roadmap – e.g. ERP, Analytics, SAP App Center extensions etc.

▪ Breadth of Solution coverage (Indirect / Direct / MRO / Services / Supply Chain)

▪ Digital framework enabling secure extension to 3rd party applications under Network SSO

SAP Intelligent Enterprise

SAP Cloud Procurement S2S Part 2 - transformyourerp.com

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Transcript of SAP Cloud Procurement S2S Part 2 - transformyourerp.com