Procurement Management with SAP Business One · SAP Product Brief SAP Solutions for Small...

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Managing

Procurement with

SAP Business One®

SAP Product BriefSAP Solutions for Small Businesses and Midsize Companies SAP Business One

Managing Procurement with SAP Business One®

ene tsSolutionObjectives Quick Facts

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Objectives

Integrate optimized procurement with the entire business

anaging proc rement e ectively in yo r company re ires a siness application designed or small sinesses and midsi e companies.

he so t are m st s pport integrated proc rement management. t m st help yo optimi e p rchasing practices and control costs. he SAP siness ne application is that so t are.

o need s pport or p rchasing planning vendor selection p rchase order manage-ment and vendor invoice payment. n order to or rapidly and s rely ased on a holistic vie yo re ire proc rement so t are that is integrated across siness nctions incl ding acco nting and areho se man-agement so t are. And a detailed vie o yo r vendors and a centrali ed vendor data repository are m st haves so yo can ma e the est p rchasing decisions identi y oppor-t nities to save costs and manage s pplier relationships.

So here do yo go o SAP siness ne or est practice nctionality s pport or

core proc rement activities and a p rchasing process integrated rom re est or ote to invoice payment. Po ered y the SAP A A plat orm yo get the latest in memory com-p ting technology at a price yo can a ord. Availa le on premise or in the clo d and accessi le on yo r mo ile device the choice is yo rs.

Integrate optimized procurement with the entire business

ene ts Quick FactsSolution


Streamline and automate procurement processes

ith SAP siness ne p rchase orders can e created in a e steps and sent direct-ly to the vendor ith re ests or p rchase

otations see the table on the ne t pages . o ens re timely delivery o goods yo can

create p rchase orders rom sales orders.

P rchase orders s pport m ltiple c rrencies and item categories s ch as materials or services. hen a p rchase order item is entered prede ned price lists and disco nts can e applied a tomatically. Shipping and

illing in ormation can e entered giving yo r vendor all the data necessary to process yo r order. a es are a tomatically calc lated and

applied to re ect shipping location. A landed cost eat re allo s yo to manage charges rom international transactions involving c s-

toms and other import and e port related e pendit res.

Goods receipts and vendor invoices can be created simply y trans erring relevant data rom p rchase orders. pon receipt o a

vendor invoice yo can a tomatically create an acco nts paya le invoice y re erencing a p rchase order or goods receipt. reate vie and edit vendor related activities sing the SAP siness ne mo ile app.


andle ret rns and special charges

ind the right s pplier get the est price

entrali e in ormation ith master data management

ntegrate areho se prod ction and acco nting

ain real time visi ility thro gh po er l reporting

Solution ene tsObjectives Quick Facts


Optimized inventory and production processes







Solution ene tsObjectives Quick Facts

Procurement Item and Vendor Master Data Warehouse, Production, and Accounting Integration

reate p rchase orders and goods receipts in easy to ollo steps

se internal p rchase re ests or ne or e isting items create blanket orders

anage detailed item and vendor data centrally in a ser riendly inter ace assign appropriate details incl ding nit o meas re

ar code alternative items and vendor catalog n m ers

ene t rom real time synchroni a-tion o goods receipts and inventory levels in the areho se

reate p rchase otations sing a i ard that sends an e mail to yo r

vendors a tomatically ith a that ena les them to pdate their o er online

anage vendor in ormation ith payment terms and methods per orm p rchase analyses or vendor master records and generate graphical displays o the res lts

Per orm p rchase planning sing the material re irements planning

i ard

in p rchasing doc ments and vie doc ment trails or a dit and research p rposes

aintain detailed item p rchasing in ormation or price lists and ta information

A tomatically create an acco nts paya le invoice rom a p rchase order or goods receipt pdate the related vendor and e pense accounts

PURCHASING MANAGEMENT FEATURES OF SAP BUSINESS ONE®

Continued


Sophisticated inventory tracking and costing








Procurement Item and Vendor Master Data Warehouse, Production, and Accounting Integration

anage ret rns special e penses and multiple currencies

S pport m ltiple ranches and manage di erent p rchasing doc ments or each ranch

alc late inventory oo val es and last p rchase price a tomatically

enerate detailed p rchasing and pricing reports

se doc ment trails to capt re and lin every doc ment created d ring a speci c p rchasing process or a dit and analytical p rposes

enerate sophisticated val ation and acco nting reports en oy inter-active dash oards in the version o the SAP siness ne application po ered y SAP A A

Add vie edit and close vendorrelated activities rom yo r mo ile device

Enter and modi y vendors contact them rom yo r mo ile device y calling e mailing or te ting

hec inventory levels p rchase prices and sales prices rom yo r mobile device


Handle returns and special chargesSome o the most commonly sed ret rn and special charge or e pense processes are s pported in SAP siness ne. tems or ser-vices can e ret rned to the vendor sing the goods ret rn nction and SAP siness ne

ill immediately ma e the necessary ad st-ments to yo r inventory and acco nts pay-a le alances ith the corresponding vendor.

otes and te t elds are availa le so yo can give yo r vendor detailed in ormation a o t

hy items are eing ret rned.

SAP Business One accounts for additional e penses s ch as shipping and handling ees ins rance and service charges all o hich can impact the total p rchase e pense.

o help ens re these charges are re ected in the tr e cost o the items p rchased SAP Business One can record and associate them ith the p rchased items. his provides yo ith more precise insight into pricing

hen comparing vendors leading to more acc rate pro ta ility data.

SAP Business One streamlines your returns processing and automatically updates inventory and accounts payable.



Handle returns and special charges






Find the right supplier, get the best price

etailed p rchasing and pricing reports give yo a comprehensive overvie o yo r p r-chasing history incl ding in ormation a o t the items yo o ght yo r s ppliers the pric-es yo paid and transaction dates. his ma es it easier to compare s ppliers and prices iden-ti y hich s pplier can meet yo r siness needs and negotiate to get the est possi le price. P t simply yo can ma e more e ective p rchasing decisions and manage yo r s ppli-er relationships etter.

or e ample a ter yo create a p rchase re est in SAP siness ne a i ard gener-ates p rchase otation re ests and e mails them to yo r vendors. he vendors can then p lish or pdate their o ers online. his allo s yo to compare and choose a vendor

ased on m ltiple criteria incl ding price and planned delivery sched le. nce an o er is selected the so t are can convert it readily into a p rchase order.




Find the right supplier, get the best price




SAP Business One helps you make more effective purchasing decisions, identify opportunities to save money, and manage supplier relationships better.


Centralize information with master data management

aster data management is a cornerstone o process integration in SAP siness ne. Item and vendor master records are main-tained centrally and sed in siness transactions.

tem master data can e applied to inventory p rchasing and sales items and ed assets.

he data contains the in ormation needed to maintain an efficient p rchasing process s ch as item n m er description pac aging

nits o meas re dimensions prices and ta types. o can apply price lists and costing models to p rchase items and get an p todate vie o p rchase order val es and inventory val ations.

Similarly vendor in ormation is stored ith all relevant in ormation in master data records. Payment details are administered ith terms and payment methods to s pport acc rate on time vendor invoice payments. he appli-cation provides a graphical overvie o ven-dor activities capt ring lin ing and display-ing every doc ment created d ring a speci c p rchasing process or a dit and analysis p rposes.

sing the application s m lti ranch nc-tions yo can s pport centrali ed p rchasing processes in m ltiple siness nits s ch as di erent sales locations. ltiple locations can share in ormation on c stomers and ven-dors hich can or e ample help personali e interactions hen yo do siness ith a single vendor at di erent locations.





Centralize information with master data management




Integrate warehouse, production, and accountingntegrating p rchasing into other core si-

ness processes transparently and in real time is a ey eat re o SAP siness ne.

or e ample hen a goods receipt or an ordered item is posted the so t are a to-matically pdates inventory in the areho se and in orms the areho se manager o the e pected delivery date. pon receipt o a vendor invoice SAP siness ne a tomati-cally creates an acco nts paya le invoice adds payment terms and calc lates the d e date. t also pdates the related vendor and e pense acco nts. eca se SAP siness

ne capt res in ormation at every step o a transaction yo al ays no hat s on hand in inventory and al ays have the p to themin te nancial stat s o yo r siness rom yo r des top or mo ile device.

SAP siness ne s pports p rchasing plan-ning and helps yo set yo r reorder points correctly so yo avoid nnecessary p rchas-ing that o ld other ise res lt in inventory carrying costs. sing the material re ire-ments planning i ard in SAP siness ne yo can orecast and plan yo r material and nonmaterial needs and sched le yo r p r-chases accordingly. SAP siness ne gives yo detailed in ormation a o t hat items are needed and hen. ts order recommenda-tions ta e into acco nt lead times providing the optimal p rchase date or a timely deliv-ery o the prod cts yo order.






Integrate warehouse, production, and accounting



Gain real-time visibility through powerful reporting SAP siness ne comes ith a selection o report templates to give yo a head start on yo r p rchasing reporting. eca se SAP rystal eports so t are is integrated yo can create dash oards rapidly to gain an overvie o hat matters most to yo r

siness hether yo re sing yo r des top or yo r mo ile device. o can revie lists o top vendors year to date p rchases open orders and paya les or e ample. o can r n detailed proc rement reports s ch as p rchasing analyses hile the report orga-ni er in SAP siness ne helps yo manage yo r reports and acilitates distri tion to

yers and siness partners.

As yo r siness acc m lates p rchasing data even highly comple data intensive analysis can e done in real time ith SAP siness ne. ith analytics nctional-ity po ered y SAP A A the so t are ma es it possi le to per orm ad hoc analysis

ith easy to se tools and it delivers timely reports em edded in transactional screens.

hese eat res give yo r employees access to the in ormation they need hen they need it to ma e cr cial decisions.

The powerful reporting features of SAP Business One give you clear visibility into the procurement process.







Gain real-time visibility through powerful reporting


Profit from integrated purchasing processesSAP siness ne helps yo manage pro-c rement in yo r company and as designed to streamline p rchasing practices and con-trol costs or small and midsi e sinesses. It automates procurement processes and integrates them across all siness nctions rom p rchase order creation to inventory pdates and invoice payment. t capt res

shipping and handling ees and ins rance and service charges to help yo assess the tr e cost o items p rchased. ith more precise pricing and acc rate pro ta ility data yo re in a etter position to compare vendors.

SAP Business One maintains item and vendor master records centrally and integrates them in all necessary siness transactions.

his ma es it possi le to share in ormation enterprise ide so everyone ho needs it has access to p to date acc rate in orma-tion on or e ample p rchases sales or inventory stat s. his resolves an iss e imposed y spreadsheet ased systems or e ample. eports and dash oards give yo clear visi ility into the proc rement process at all times helping yo identi y iss es and

ottlenec s.

Profit from integrated purchasing processes

BenefitsSolutionObjectives Quick Facts

The flow of information between purchasing, sales, and accounting is streamlined.

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Summaryanaging comple p rchasing processes

re ires integration across siness nc-tions centrali ed data and real time visi ility. Availa le as an on premise deployment or in the clo d the SAP siness ne application provides proc rement management nction-ality helping yo optimi e and streamline yo r siness s entire p rchasing process. Objectives

• Streamline and integrate man al nonintegrated proc rement processes to drive do n process and p rchase costs

• ncrease visi ility into proc rement activi-ties and vendor performance to improve decision ma ing

• ain access to timely and acc rate in ormation hile in the office or or ing remotely sing a mo ile device to s pport better-informed decisions

Solution • reate p rchase orders and goods receipts in m ltiple c rrencies lin p rchasing doc ments and manage ret rns

• anage detailed item p rchasing information

• Process acco nts paya le invoices and credit memos plan yo r material needs and sched le yo r p rchases accordingly

• enerate reports ith real time data

Benefits • ed ce costs • Streamline the entire proc rement process • ain ll transparency into p rchasing activities s ppliers and their per ormance

• a e etter in ormed ying decisions

Learn moreo nd o t more call yo r SAP partner today

or visit us online at .sap.com sinessone.

www.sap.com Quick Factsene tsSolutionObjectives

St dio SAP en S (15/04) © 2015 SAP SE or an SAP affiliate company. All rights reserved.

http://www.sap.com/businessone

© 2015 SAP SE or an SAP affi liate company. All rights reserved.

o part o this p lication may e reprod ced or transmitted in any orm or or any p rpose itho t the e press permission o SAP SE or an SAP affi liate company.

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ational prod ct speci cations may vary.

hese materials are provided y SAP SE or an SAP affi liate company or in ormational p rposes only itho t representation or arranty o any ind and SAP SE or its affi liated companies shall not e lia le or errors or omissions ith respect to the materials.

he only arranties or SAP SE or SAP affi liate company prod cts and services are those that are set orth in the e press arranty statements accompanying s ch prod cts and services i any. othing herein sho ld e constr ed as constit ting an additional

arranty.

n partic lar SAP SE or its affi liated companies have no o ligation to p rs e any co rse o siness o tlined in this doc ment or any related presentation or to develop or release any nctionality mentioned therein. his doc ment or any related presentation and SAP SE s or its affi liated companies strategy and possi le t re developments prod cts and or plat orm directions and

nctionality are all s ect to change and may e changed y SAP SE or its affi liated companies at any time or any reason itho t notice. he in ormation in this doc ment is not a commitment promise or legal o ligation to deliver any material code or nctionality. All or ard loo ing statements are s ect to vario s ris s and ncertainties that co ld ca se act al res lts to di er

materially rom e pectations. eaders are ca tioned not to place nd e reliance on these or ard loo ing statements hich spea only as o their dates and they sho ld not e relied pon in ma ing p rchasing decisions.

Thank you

+44 1908 [email protected]

24 Shenley PavilionsChalkdell DriveShenley Wood

Milton Keynes MK5 6LBUnited Kingdom

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