SAP Business One 9.0 Overview - Omnimax...

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SAP Business One 9.0 Overview

Transcript of SAP Business One 9.0 Overview - Omnimax...

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SAP Business One 9.0 Overview

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Legal disclaimer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without

the permission of SAP. This presentation is not subject to your license agreement or any other service or

subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this

document or any related presentation, or to develop or release any functionality mentioned therein. This

document, or any related presentation and SAP's strategy and possible future developments, products and

or platforms directions and functionality are all subject to change and may be changed by SAP at any time

for any reason without notice. The information in this document is not a commitment, promise or legal

obligation to deliver any material, code or functionality. This document is provided without a warranty of any

kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness

for a particular purpose, or non-infringement. This document is for informational purposes and may not be

incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except

if such damages were caused by SAP´s willful misconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results

to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-

looking statements, which speak only as of their dates, and they should not be relied upon in making

purchasing decisions.

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Objectives

At the end of this session, you will be able to:

1. Provide an overview of the new 9.0 functionalities

2. Discuss the benefits of the 9.0 release

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SAP Business One 9.0 Making Business One Easier to Use, Implement, Integrate & Customize

Easier to

Customize & Extend

Improved Integration

Extended Core

Functions

Easier to

Implement 9.0 Greater

Industry Focus

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Agenda (1)

Business Logic

� Bin Locations

� Inventory Counting

� Multiple Units of Measure

� Purchase Requests

� Price Lists & Discounts

� Payment & Deposit Cancellation

� Marketing Document Cancellation

� GL Account Determination

� Fixed Assets Integration

� Drop Ship

� Landed Costs

� Item Cost on A/R Returns & Credit

Memos

� System Currency Reconciliations

Localization

� Intrastat Integration

� Payment Wizard & Correction

Invoices

� Deferred Tax on Journal Entries

� Financial Reporting

� G/L Accounts Search Enhancements

� Manual Reconciliation of Down

Payment Requests

Reporting & Analytics

� SAP Crystal Reports 2011

� SAP Crystal Reports Server 2011

� Electronic File Manager (EFM)

Multi-Language Support

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Agenda (2)

Business Infrastructure

� Implementation Centre

� Implementation Tasks

� Implementation Project

Business Process Integration

� Electronic Data Interchange (EDI)

Technical Infrastructure � System Landscape Directory (SLD)

� Single Sign On (SSO)

� 64-bit OS Support

� Security Enhancements

� Database User Credentials per

Company

� Accessibility Standards

� Data-Structure Lengths for Monetary

Reporting

Extensibility & Supportability

� SAP Business One Studio Suite

� SAP Business One Studio

� SAP Business One Studio for MS Visual Studio

� SAP Business One Workflow

� SDK Enhancements

Life Cycle Management

� Installation & Upgrades

� Remote Support Platform 3.0

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Separator I Thousands Sep. .

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Business Logic

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Bin Locations (1

Bin 1 02-Z

Bin 2 02-Z

Bin 3 02-Z

Bin 4

Bin 5 02-Z

Bin 6 02-Z

Bin 7

Bin 8 02-Z

Bin 9 02-Z

Bin 10 02-Z

Bin 11 02-Z

Bin 12

Warehouses

Sublevels

01

02

01 02

Zone 1 Zone 2 Zone 3

Area 1 Area 2 Area 3 Area 4

Enhancement:

Bin Location Setup & Management:

� Bin location functionality is activated per

warehouse

� Warehouses can be spilt into multiple sub-levels

� Supports 4 sublevel dimensions ie: a.Zone,

b.Area, c.Shelf & d.Row.

� Bin location codes can support hierarchal or

non-hierarchal scenarios

03 Row 1 Row 2 Row 3

04

� Bin location codes can be setup with up to 10

user-defined attributes ie: size, weight,

hazardous, frozen etc. 2-A3-R1-1

2-A3-R1-2

2-A3-R1-3

02-Z2-A3-R1-4

(Bin location codes)

2-A3-R2-5

2-A3-R2-6

02-Z2-A3-R2-7

2-A3-R3-8

2-A3-R3-9

2-A3-R3-10

2-A3-R3-11

02-Z2-A3-R3-12

� Manage sublevel & bin location codes manually

or automatically with a batch generation /

update / delete function

� Default bin locations available „per Item, „per

Item Group‟ & „per Warehouse‟

Example of hierarchical scenario

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Bin Locations (2

Enhancement Cont:

Issue allocation

per WH

Document allocation for all Sales A/R and Purchasing A/P documents

Allocations:

� All inventory processing supports bin locations

� Setup automatic allocations for receiving and issuing

goods

� Bin location receipt & issue allocation screens for

manually receiving and issuing transactions

� Ability to replenish bin locations

� Pick & Pack Manager supports bin locations

� Picking methods supports simple bin numbers and

sequences

� Bin location allocation rules apply when handling

batch & serial managed items

� Inventory transfers support bin location transfers

� Item Availability supports bin location visibility

� Productions Order bin locations are specified on both

issue for and receipt from production documents

� Inventory counting supports bins locations

� Barcode fields support „per bin‟ and „per item‟

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Bin Locations (3

Displays

breakdown of

items per bin

location

Enhancement Cont:

Reporting:

� Report on bin location movements

� Existing reports have been extended with

bin location information

� New reports include:

� Bin Location List

� Bin Location Contents List

� View bin location transaction history

linking to item ledger transactions and

documents.

� All functions exposed to the DI API

� Implementation tools support bin location

functions

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Bin Locations (4

Benefit:

� Optimize stock movement

� Faster order processing

� Auto-allocation facilitates & supports different

picking requirements and processes

� Increased efficiency with accelerated cycle

counting

� Significantly reduce picking time

� Better manage replenishment of items

� Easier to manage reserved products

� Enhanced visibility of inventory levels

� Minimise potential risk to the inventory

� Real-time inventory positions allows enterprises

to make better decisions

� Warehouse efficiency reporting provides

benchmark information for KPI setting

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Inventory Counting (1

New End to End Process for Stock Counting:

Cycle Count Determination

Enhancement:

� New end to end Inventory Counting process

A items 6 times / year

B items 6 times / year

C items 1 time / year

Cycle Count Alert

for A items

Cycle Count

Recommendation

Select items

Freeze items

Print count

sheet

Count

Enter results

Compare results

for 2 takers

Post quantity

differences

Cycle Counting Enhancements:

� Cycle Count Recommendations are linked to

stock taking process

� Define more flexible count frequencies and set

reoccurrences for these frequencies

� Define inventory cycles per warehouse , bin

location or item level

� Receive alerts for items due for inventory taking

Inventory Counting:

� New Inventory Counting document to record and

manage inventory taking process

� New Inventory Postings document to record and

manage postings from Inventory Counting results

� Two inventory takers can stock take in the same

area

� Ability to freeze items while counting

� Directly post stock take records without the

counting process.

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Inventory Counting (2

Enhancement Cont:

� View Inventory Counting documents in Open Items List

� Counting supports Units of Measure

� Count exact number of serial & batch managed items

� Bins locations are supported throughout inventory

counting process

Reporting:

� Central Inventory Taking report

� Inventory Counting Recommendation & Risk Assessment

dashboard report

Benefit:

� Accurate reporting for inventory management

� Dynamic counting and posting of quantity differences

� Greater transparency in counting and corresponding

posting records

� Analyse quantities & differences while inventory taking is

in process and has been completed.

� Compare differences between two inventory takers

� Greater flexibility in setting up count cycles

� Greater flexibility in posting stock take records for

corrections

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Multiple Units of Measure (UoM)

Enhancement:

� Single UoMs can be grouped together as a

subset based on conversion rules

� Default UoM can be automatically

converted to alternative UoM in transaction

processing

� Price lists can be updated for each UoM

� Supports different barcode standards per

UoM per item

� Define different packaging types per UoM

Benefit:

� Flexibility to sell and purchase in any unit of

measure required

� Supports unlimited global and product-

specific UoM conversion factors

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Purchase Requests

Enhancement:

� Create Purchase Requests as a preliminary step of

the purchasing process.

� New Purchase Request Form & Report

� Create Purchase Quotations or Orders directly from

the Purchase Request form or Purchase Request

Report

� Create Purchase Quotations based on Purchase

Requests from the Purchase Quotations Generation

Wizard.

� Notifications sent via E-mail or Business One

notification when PO and GRPO has been created

for Purchase Request

� Supports approval procedure process

Benefit:

� Ability to notify purchase department of items needed

to order, quantity and timeframe

� Buyers can better control and make better decisions

before buying goods

� Great control over expenses and budget

� Supports tangible authorization process prior to

purchasing goods

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Price Lists & Discounts

Enhancement:

� Set active and validity period for price lists &

discount groups

� Multiple currencies for price lists

� Price list per customer / vendor group

� Support multiple unit of measurements for prices

� Currency selection for special prices and period /

volume prices

� Enhancements for discount groups

� Discount control

� Price and discount reports

� Analyze pricing and discounts in transactions

Benefit:

� Greater flexibility for pricing and discount models

� Increased control of prices and discounts

� Better transparency via price and discount reports

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Payment & Deposit Cancellation

Enhancement:

� Support cancellation of payments with deposited checks

� Support partial cancellation of the deposit transaction for

one chosen check out of a deposit with multiple checks

and return the check to check register

� Support cancellation of deposited check

� Automatic cancellation of non-deposited checks and its

related payment

Benefit:

� Increased flexibility in payment and deposit handling

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Cancellation of Marketing Documents

A/R Invoice

Enhancement:

A/R Invoice (original posting remains)

User selects cancel ...

A/R Invoice (reversal posting and quantities)

� New „Cancellation‟ marketing document

created with each cancellation procedure

� Accounting, fiscal, financial and inventory

transitions are completely reversed in one step

� Both reversing and reversed documents are

closed automatically and fully internally

reconciled

� Base documents linked to cancellation

documents are re-opened after cancellation

and can be used as a base document again

� Display „Cancelled ‟ and „Cancellation‟

marketing documents in reports

� Define maximum no. of days for cancelling

marketing documents after posting

� Relevant authorisations support this feature

Benefit:

Document status is updated -> ‘Cancelled’ Document status -. ‘Closed – Cancellation’

� Supports countries where it is not legally

compliant to create a Credit Memo document

for incorrectly added Invoices

� Saves time with one complete cancellation step

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GL Account Determination - Advanced Solution

Centralized matrix to determine GL accounts

� Support GL settings for items, item groups, warehouses, BP

groups, federal tax ID, ship-to country, ship-to state

� Supports multi determination criteria with possibility to set

priorities for determination criteria as well as for rules

� Enable tracking by viewing the change log

� Simple and flexible

Note: applies only in the first phase (9.0) to inventory relevant accounts

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Fixed Assets integrated into core SAP Business One

Enhancement:

� Integrated comprehensive fixed assets solution for end to end process

� Ability to handle different accounting areas (e.g. local accounting

practices and IFRS in parallel)

� Flexible depreciation calculation defined to meet local requirements &

international accounting standards

� Authorization concept

� New fixed assets master data structure

Benefit:

� Enhanced capabilities in fixed assets management

� Allows customer specific enhancements

� Meets cross-localization accounting standards

� Leverages existing Business One processes such as procurement

process, blanket agreements, etc

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Additional Functional Enhancements

Enhancement Description

AP Invoice supports Landed

Costs

Landed costs can now be created directly using the „Copy From‟ function from an AP invoice

without the need of a Goods Receipt. This supports a more streamlined procurement process

without goods receipts, saving processing time and increasing efficiency.

Drop Ship and Serial & Batch

Items

Drop Ship process supports serial and batch managed items. Setup or allocate serial numbers and

batch managed items by activating „Manage Serial Numbers and Batches‟ in the Warehouse -

Setup window for drop ship warehouses.

Item Costs on A/R Returns &

Credit Memos

The item cost for an item that has been returned via an A/R Returns or A/R Credit Memo can be

updated if it has no base document. This feature is activated by checking „Allow changing Inv.

Cost for Doc. Without Base Doc‟ in the Document Settings window. A „Return Cost‟ field has been

added to the A/R Returns and A/R Credit Memo documents to update the inventory cost at an item

level.

System Currency (SC)

Reconciliations

Internal reconciliation functionality in SAP Business One has been extended to support SC

management. New posting accounts have been added to enable automatic SC postings when

performing any type of internal reconciliation.

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Localization

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Intrastat integrated into core SAP Business One

New Intrastat Tab for

‘Intrastat Relevant’

Items defined in ->

General Tab

Enhancement:

� Integrated Intrastat solution for end to end process

� Existing addon functionality maintained

� New configuration form -> Intrastat – Configuration Tool

� Intrastat relevant columns are available in marketing

documents: Country of Origin, Incoterms, Transport Mode

� New tab Intrastat Settings tab added to Item and

Business Partner Master Data for Intrastat Relevant

Items and Business Partners.

� New Intrastat Declaration Wizard has been added

� Enhanced importing and filtering options

� Ability to store reported data

� Available to all EU localizations

Benefit:

� Enhanced usability has improved functionality

� Decrease in the duplication of data

� No addon overhead

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Payment Wizard & Correction Invoices

Enhancement:

� Payment Wizard supports Correction

Invoices to be processed to the bank file

� Available for CZ, SK, HU, PL, RU

localizations

Benefit:

� Greater flexibility in banking

� Addresses country specific legal

requirements

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Deferred Tax on Journal Entries

Enhancement:

� The specific part of VAT – deferred tax, can be now

posted in a manual Journal Entry document

� Including Journal Vouchers, Recurring Postings &

Posting/Transaction Templates

� Automatic Tax calculation function is enhanced

� Available to CT, FR, IT, GT, MX, ZA and ES localizations

Benefit:

� Enhanced flexibility in customer specific

accounting processes

� Addresses country specific legal requirements for VAT

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Saving a Selection Criteria for Financial Reports

Enhancement:

� Users can prepare a report using specific

subsets of G/L accounts and save the

selection criteria including the expanded

selection.

� Flexibility to save a selection for different

types of reporting areas e.g. IFRS, US

GAAP, group reporting or for any legal

purposes.

� Use saved settings repeatedly.

� Available to all country localizations

Benefit:

� Enhanced flexibility in financial reporting

� Create report sets for different reporting

areas – IFRS, USGAAP, etc.

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Financial Search Function

Enhancement:

� The „Find‟ option for selecting G/L Accounts

has been expanded

� List of G/L accounts displayed in the

standard form

� Possibility to add columns for G/L accounts

selection

� Available to all country localizations

Benefit:

� Enhanced flexibility in financial reporting

� More easily search for relevant G/L

accounts.

� Possibility to more easily set G/L accounts

for the financial reporting

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Manual Reconciliation of Down Payment Requests

Enhancement:

� Ability to complete Down Payment

process using Manual Internal

Reconciliation functionality

� Consistent behavior with standard

Down Payment process

� Covering all localization needs

including specific tax postings

� Available to all localizations

Benefit:

� Enhanced flexibility across the Down

Payment business process

� Allows customer specific processing

for Down Payments

� Meets cross-localization business

standards

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Reporting & Analytics

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SAP Crystal Reports 2011 &

SAP Crystal Reports Server 2011 Integration

Enhancement:

� View reports and layouts designed by SAP

Crystal Reports 2011

� Edit reports or layouts from SAP Business

One, in the SAP Crystal Reports 2011

designer

� Upload system and user-defined Crystal

Reports from SAP Business One to SAP

Crystal Reports Server 2011

� Preview the uploaded reports from SAP

Business One

� View and share Crystal Reports Server

URLs of the uploaded reports in SAP

Business One

Benefit:

� Do state-of-the art reporting through an

upgrade to the next version of SAP Crystal

Reports 2011

� Securely open, view, interact with, and

share reports and dashboards over the Web

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Electronic File Manager - Multi Language Support

Enhancement:

� Ability to translate generic electronic and bank

payment file formats

� Ability to export and import translations

Benefit:

� Support global businesses with multilingual

environments

� Translation can be outsourced through import

/ export functionality

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Business Infrastructure

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Implementation Center - Implementation Tasks

Enhancement:

� Centralization of implementation tools

into the Implementation Tasks window

� Quick Copy is a new solution to copy

data between companies

Benefit:

� One-stop shop for implementation tools

� Greater visibility and accessibility to

available implementation tools

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Implementation Centre - Implementation Project

Enhancement:

� Out-of-the-box project management checklists

based on Accelerated Implementation

Program (AIP) methodology

� 3 project templates are available

� Templates are available in all languages

supported by Business One.

� Option to create own project templates

� Option to create a drill down link to each step

� Option to add general information, notes or

attachments to each step

Benefit:

� Integrated guided approach via drill down

options to relevant SAP Business One forms

� Streamlined implementation process based on

AIP methodology or pre-defined steps

� Reduce implementation risks through

additional information, notes or attachments

per step

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Business Process Integration

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Electronic Data Interchange (EDI)

Business partners

EDI exchange with business partners via the EDI

package for SAP Business One and SAP

Information Interchange OnDemand for SMEs

SAP II OD service for SMEs (SAP Information Interchange OnDemand for SMEs)

� Cloud service to easily connect with business partners

� Knowledge about business partners‟ EDI format is not

required

SAP

Business

SAP II OD

for SMEs

EDI Package

EDI Package

� Based on the integration framework, it connects between

SAP Business One and SAP II OD service

� Ready-to-use EDI content for sales orders, delivery and A/R

invoices are delivered to speed up implementation *

� Tool for adaptation and new processes

Benefit: One Integration

Framework

� Faster process integration

� Jump start into EDI communication

* Pre delivered EDI content will be released during ramp-up phase.

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Extensibility & Supportability

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SAP Business One Studio Suite

SAP Business One Studio SAP Business One Studio for

MS Visual Studio

� Next generation of Screen Painter with greater functionality

� Extensibility projects can be completed without Microsoft

Visual Studio

� Define workflows & forms

� User Defined Object default form designer

� SAP Business One Workflow designer

� Highly integrated with Microsoft Visual Studio

� Easy to use

� Speeds up addon development learning curve

� Leverages Microsoft Windows form development experience

� Forms designer

� Helps to generate code for new events -> event driven

development experience

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SAP Business One Workflow (1

Design Workflow in Business One Studio

User ‘Worklist’ in SAP Business One

Monitor Process

Visualize process in Workflow Instance

SAP Business One Workflow -> 2 key components:

1. Design workflow in SAP Business One Studio

2. User „Worklist‟- workflow is imported into SAP

Business One as tasks in a workflow inbox for

user execution and monitoring

� Supported by a Workflow Engine

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SAP Business One Workflow (2

Benefit:

� Manage customized business processes

� Push tasks to users

� Decrease company process learning curve

� Monitor and control processes

� Process visualization provides transparency

� Support time sensitive tasks

� Support conditional trigger process

� Control complex business process flows using conditions

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Extensibility & Supportability

Enhancement Description

UI API Object Level Events The UI API has simplified the handling of events in SAP Business One using Object Level Events.

Maintaining code and developing new code will become easier to manage as coding increases.

UI API Column Setting The functionality of fixing columns in SAP Business One in some forms has been extended to the UI

API to benefit all partners who would like to leverage this feature in the SDK.

DI API Exposure A number of DI API objects have been exposed.

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Technical Infrastructure

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System Landscape Directory (SLD)

License Manager Settings

Enhancement:

� New SLD service for security configuration

and server management.

� SLD service added to Server Tools installation

and replaces current security configuration

process.

� Backward compatible for partner addons

Benefit:

� Centralized environment for security & server

management

� Better security management

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Single Sign On (SSO)

SAP Business One Login Options:

A. Login to B1 client with B1 credentials (original approach)

B. Bind windows account with B1 user, then login to B1 client with windows domain credentials

C. Bind windows account with B1 user, then no credentials are needed when logging into B1 client if the windows session

is opened by the bound windows account.

Step 1: Enable Single Sign On via SLD Step 2: User setup – Bind with domain user

Check for option B & C

Only activated when Step 1 is enabled.

One domain user can only be bound

with 1 B1 user per company DB.

You can change binding to another

domain user.

Step 3: Login for Normal User

Can input domain user /

pwd for option B

Once the checkbox is checked, user doesn‟t need to input user id and password for option C.

The logon screen won‟t appear for next logon,

B1 will be launched directly with last company

and current domain user.

If the machine is not in a domain, the checkbox

will be hidden.

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64bit Support for SAP Business One

Enhancement:

� “Native” 64bit Business One Client utilizes all of the

available memory on a client system.

� 64bit client released together with 32bit edition.

� Supports 64bit DIAPI and UIAPI

� Supports 64bit SAP addons -> Payment Engine,

Outlook Integration, EFM

� Supports 64bit SDK for add-on migration

Benefit:

� Supports high memory consuming transactions

such as DB upgrades, Revaluation reporting etc

� Bigger cache and better performance especially

when running huge reports

� Supports a greater range and more powerful

partner solutions / add-ons

� Better server side processing via 64bit DI API

� Ability to integrate with 64bit applications, such as

64bit Microsoft Office

� Solves some sizing & crashing issues due to more

memory

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Technical Infrastructure

Enhancement Description

Security Compliance & Data

Privacy

SAP Business One supports a standard encryption communication channel between the license

server, B1 client and DI API addons complying with local and global regulatory mandates for data

security and privacy. To safe guard against brut force attacks and security breaches, the system now

supports dynamic keys and salted hash user passwords. Any administration and configuration

changes will also be stored in a log file for audit purposes.

Different Database User for

each Company Database

There is a new „Database User per Company‟ credential during the creation of a SAP Business One

company database. This Database User can only access this company database and common

database.

Accessibility Standard To ensure that the ability to access SAP Business One is available to as many people as possible,

such as people with disabilities or special needs, SAP Business One is now aligned with SAP‟s

„Product Standard Accessibility‟ requirements enforced by the Product Innovation Lifecycle (PIL)

process.

Data-Structure Length for

Monetary Reporting

SAP Business One supports a greater data structure length for specific monetary fields in reports

such as the Trial Balance report. This will support currencies with large decimal place requirements

and ensure more accurate reporting on financial figures.

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Life Cycle Management

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Installation & Upgrades

New System

Landscape

Directory

Supports Full

Silent Upgrade

Advanced

Upgrade

Options

Efficient

Upgrade

Process

Enhancement:

� New System Landscape Directory for security configuration and server management

� Supports silent mode tests and upgrades *

o Two upgrade phases: Data collection phase and executing phase which allow

customers to run their upgrade without any user interaction *

o Schedule silent tests and upgrades at a convenient time *

� Configuration Data Management allows you to automatically save, load & define

custom settings

� Advanced company upgrade options

� No Company DB authentication required for pre-upgrade tests or upgrades

� B1i services will be stopped automatically

* Supported by Server Components and Integration Solution. Not supported by

Implementation Tools at this stage.

Benefit:

� Centralized environment for security & server

management

� Supports unattended upgrades

� Save upgrade time by using automatically

saved configuration data

� Greater flexibility in defining upgrade options

� Reduced authentication overhead for greater

efficiency

� Flexibility to import, review and override

upgrade test results

� Cost & time saving for partners / customers

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Remote Support Platform 3.0

Four key elements for Remote Support Platform 3.0 for SAP Business One

Task templates and

immediate execution Change configuration

using available tools Easy to set-up and

flexible backup solution

First test, prepare

then run the upgrade

PowerShell backup upgrade

� Create tasks from

templates with minimum

required setup

� Release to customers and

receive feedback as soon

as tasks are generated

� Easily run repetitive DI

scripts by embedding

them into the PowerShell

to execute automatically

� Add users and manage

VAT changes via RSP

extended tasks

� Choose among various

backup options: full,

differential or delta

� Set additional tasks ie.

consistency checks to be

executed prior to backup

� Backup SAP Business

One attachments

� Pre-upgrade tool always

downloaded automatically

by RSP

� Run upgrade test on

company DB silently

� Upgrade performed only

when database is ready

Further automation of maintenance tasks via Scripting Language

automatically

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Thank you

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www.topgradesolutions.com

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