SAP Business One 9.0 Overview

SAP Business One 9.0Overview

Ecosystem & Channels Readiness I Roll Out ServicesApril 2013

© 2013 SAP AG. All rights reserved. 2

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP´s willful misconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

Legal disclaimer


1. Provide an overview of the new 9.0 functionalities

2. Discuss the benefits of the 9.0 release

Objectives

At the end of this session, you will be able to:


SAP Business One 9.0Making Business One Easier to Use, Implement, Integrate & Customize

Easier toCustomize

& Extend

ExtendedCore

Functions

Easier toImplement

Greater

IndustryFocus

ImprovedIntegration

9.0


Agenda (1)

Localization Intrastat Integration Payment Wizard & Correction

Invoices Deferred Tax on Journal Entries Financial Reporting G/L Accounts Search Enhancements Manual Reconciliation of Down

Payment Requests

Business Logic Bin Locations Inventory Counting Multiple Units of Measure Purchase Requests Price Lists & Discounts Payment & Deposit Cancellation Marketing Document Cancellation GL Account Determination Fixed Assets Integration Drop Ship Landed Costs Item Cost on A/R Returns & Credit

Memos System Currency Reconciliations

Reporting & Analytics SAP Crystal Reports 2011 SAP Crystal Reports Server 201

1 Electronic File Manager (EFM) M

ulti-Language Support


Agenda (2)

Technical Infrastructure

System Landscape Directory (SLD)

Single Sign On (SSO)

64-bit OS Support

Security Enhancements

Database User Credentials per Company

Accessibility Standards

Data-Structure Lengths for Monetary Reporting

Business InfrastructureImplementation Centre

Implementation Tasks Implementation Project

Extensibility & Supportability SAP Business One Studio Suite

SAP Business One Studio SAP Business One Studio for MS Visual Stu

dio SAP Business One Workflow SDK Enhancements

Life Cycle ManagementInstallation & UpgradesRemote Support Platform 3.0

Business Process Integration Electronic Data Interchange (EDI)


New Default Skin Style ~ Golden Thread

Business Logic


Bin Locations (1/4)

Enhancement:

Bin Location Setup & Management:

Bin location functionality is activated per wareho

use

Warehouses can be spilt into multiple sub-levels

Supports 4 sublevel dimensions ie: a.Zone, b.Ar

ea, c.Shelf & d.Row.

Bin location codes can support unique or non-u

nique scenarios

Bin location codes can be setup with up to 10 u

ser-defined attributes ie: size, weight, hazardou

s, frozen etc.

Manage sublevel & bin location codes manually

or automatically with a batch generation / updat

e / delete function

Default bin locations available ‘per Item, ‘per Ite

m Group’ & ‘per Warehouse’

Warehouses

01 02

Sublevels

Zone 1 Zone 2 Zone 3

Area 1 Area 2 Area 3 Area 4

Row 1 Row 2 Row 3

01

02

03

04 Bin 1

Bin 2

02-Z2-A3-R1-1

02-Z2-A3-R1-2

Bin 302-Z2-A3-R1-3

Bin 402-Z2-A3-R1-4

Bin 5

Bin 6

02-Z2-A3-R2-5

02-Z2-A3-R2-6

Bin 702-Z2-A3-R2-7

Bin 8

Bin 9

02-Z2-A3-R3-8

02-Z2-A3-R3-9

Bin 1002-Z2-A3-R3-10

Bin 1102-Z2-A3-R3-11

Bin 1202-Z2-A3-R3-12

(Bin location codes)

Example of unique scenario


Bin Locations (2/4)

Enhancement Cont:

Allocations:

All inventory processing supports bin locations

Setup automatic allocations for receiving and issuing

goods

Bin location receipt & issue allocation screens for ma

nually receiving and issuing transactions

Ability to replenish bin locations

Pick & Pack Manager supports bin locations

Picking methods supports simple bin numbers and se

quences

Bin location allocation rules apply when handling batc

h & serial managed items

Inventory transfers support bin location transfers

Item Availability supports bin location visibility

Productions Order bin locations are specified on both

issue for and receipt from production documents

Inventory counting supports bins locations

Barcode fields support ‘per bin’ and ‘per item’

Issue allocation per WH

Document allocation for all Sales A/R and Purchasing A/P documents


Bin Locations (3/4)

Enhancement Cont:

Reporting:

Report on bin location movements

Existing reports have been extended with

bin location information

New reports include:

Bin Location List

Bin Location Contents List

View bin location transaction history linkin

g to item ledger transactions and docume

nts.

All functions exposed to the DI API

Implementation tools support bin location

functions

Displays breakdown of items per bin

location


Bin Locations (4/4)

Benefit:

Optimize stock movement

Faster order processing

Auto-allocation facilitates & supports different pic

king requirements and processes

Increased efficiency with accelerated cycle count

ing

Significantly reduce picking time

Better manage replenishment of items

Easier to manage reserved products

Enhanced visibility of inventory levels

Minimise potential risk to the inventory

Real-time inventory positions allows enterprises

to make better decisions

Warehouse efficiency reporting provides bench

mark information for KPI setting


Inventory Counting (1/2)

Enhancement:

New end to end Inventory Counting process

Cycle Counting Enhancements:

Cycle Count Recommendations are linked to stoc

k taking process

Define more flexible count frequencies and set re

occurrences for these frequencies

Define inventory cycles per warehouse , bin locati

on or item level

Receive alerts for items due for inventory taking

Inventory Counting:

New Inventory Counting document to record and

manage inventory taking process

New Inventory Postings document to record and

manage postings from Inventory Counting results

Two inventory takers can stock take in the same

area

Ability to freeze items while counting

Directly post stock take records without the counti

ng process.

New End to End Process for Stock Counting:

A items 6 times / year B items 6 times / year C items 1 time / year

Cycle Count Alert

for A items

Cycle Count Determination

Print count sheet

Count

Enter results

Compare results for 2 takers

Post quantity differences

Cycle Count Recommendation

Select items

Freeze items


Inventory Counting (2/2)

Enhancement Cont: View Inventory Counting documents in Open Items List

Counting supports Units of Measure

Count exact number of serial & batch managed items

Bins locations are supported throughout inventory

counting process

Reporting:

Central Inventory Taking report

Inventory Counting Recommendation & Risk Assessment

dashboard report

Benefit: Accurate reporting for inventory management

Dynamic counting and posting of quantity differences

Greater transparency in counting and corresponding posti

ng records

Analyse quantities & differences while inventory taking is i

n process and has been completed.

Compare differences between two inventory takers

Greater flexibility in setting up count cycles

Greater flexibility in posting stock take records for correcti

ons


Multiple Units of Measure (UoM)

Enhancement:

Single UoMs can be grouped together as a

subset based on conversion rules

Default UoM can be automatically converte

d to alternative UoM in transaction processi

ng

Price lists can be updated for each UoM

Supports different barcode standards per U

oM per item

Define different packaging types per UoM

Benefit:

Flexibility to sell and purchase in any unit of

measure required

Supports unlimited global and product-spec

ific UoM conversion factors


Purchase Requests

Enhancement: Create Purchase Requests as a preliminary step of t

he purchasing process.

New Purchase Request Form & Report

Create Purchase Quotations or Orders directly from t

he Purchase Request form or Purchase Request Re

port

Create Purchase Quotations based on Purchase Req

uests from the Purchase Quotations Generation Wiza

rd.

Notifications sent via E-mail or Business One notificat

ion when PO and GRPO has been created for Purch

ase Request

Supports approval procedure process

Benefit: Ability to notify purchase department of items needed

to order, quantity and timeframe

Buyers can better control and make better decisions

before buying goods

Great control over expenses and budget

Supports tangible authorization process prior to

purchasing goods


Price Lists & Discounts

Enhancement: Set active and validity period for price lists & discount

groups

Multiple currencies for price lists

Price list per customer / vendor group

Support multiple unit of measurements for prices

Currency selection for special prices and period /

volume prices

Enhancements for discount groups

Discount control

Price and discount reports

Analyze pricing and discounts in transactions

Benefit:

Greater flexibility for pricing and discount models

Increased control of prices and discounts

Better transparency via price and discount reports


Payment & Deposit Cancellation

Enhancement:

Support cancellation of payments with deposited

checks

Support partial cancellation of the deposit

transaction for one chosen check out of a deposit

with multiple checks and return the check to check

register

Support cancellation of deposited check

Automatic cancellation of non-deposited checks and

its related payment

Benefit:

Increased flexibility in payment and deposit handling


Cancellation of Marketing Documents

Enhancement:

New ‘Cancellation’ marketing document create

d with each cancellation procedure

Accounting, fiscal, financial and inventory transi

tions are completely reversed in one step

Both reversing and reversed documents are cl

osed automatically and fully internally reconcile

d

Base documents linked to cancellation

documents are re-opened after cancellation

and can be used as a base document again

Display ‘Cancelled ’ and ‘Cancellation’ marketin

g documents in reports

Define maximum no. of days for cancelling mar

keting documents after posting

Relevant authorisations support this feature

Benefit:

Supports countries where it is not legally

compliant to create a Credit Memo document

for incorrectly added Invoices

Saves time with one complete cancellation step

A/R Invoice(original posting remains)

A/R Invoice(reversal posting and quantities)

Document status is updated -> ‘Cancelled’ Document status -. ‘Closed – Cancellation’

A/R Invoice

User selects cancel ...

X


GL Account Determination - Advanced Solution

Centralized matrix to determine GL accounts

Support GL settings for items, item groups, warehouses, BP

groups, federal tax ID, ship-to country, ship-to state

Supports multi determination criteria with possibility to set

priorities for determination criteria as well as for rules

Enable tracking by viewing the change log

Simple and flexible

Note: applies only in the first phase (9.0) to inventory relevant accounts


Fixed Assets integrated into core SAP Business One

Enhancement:

Integrated comprehensive fixed assets solution for end to end process

Ability to handle different accounting areas (e.g. local accounting

practices and IFRS in parallel)

Flexible depreciation calculation defined to meet local requirements &

international accounting standards

Authorization concept

New fixed assets master data structure

Benefit:

Enhanced capabilities in fixed assets management

Allows customer specific enhancements

Meets cross-localization accounting standards

Leverages existing Business One processes such as procurement

process, blanket agreements, etc


Additional Functional Enhancements

Enhancement Description

AP Invoice supports Landed Costs

Landed costs can now be created directly using the ‘Copy From’ function from an AP invoice without the need of a Goods Receipt. This supports a more streamlined procurement process without goods receipts, saving processing time and increasing efficiency.

Drop Ship and Serial & Batch Items

Drop Ship process supports serial and batch managed items. Setup or allocate serial numbers and batch managed items by activating ‘Manage Serial Numbers and Batches’ in the Warehouse - Setup window for drop ship warehouses.

Item Costs on A/R Returns & Credit Memos

The item cost for an item that has been returned via an A/R Returns or A/R Credit Memo can be updated if it has no base document. This feature is activated by checking ‘Allow changing Inv. Cost for Doc. Without Base Doc’ in the Document Settings window. A ‘Return Cost’ field has been added to the A/R Returns and A/R Credit Memo documents to update the inventory cost at an item level.

System Currency (SC) Reconciliations

Internal reconciliation functionality in SAP Business One has been extended to support SC management. New posting accounts have been added to enable automatic SC postings when performing any type of internal reconciliation.

Localization


Intrastat integrated into core SAP Business One

Enhancement:

Integrated Intrastat solution for end to end process

Existing addon functionality maintained

New configuration form -> Intrastat – Configuration

Tool

Intrastat relevant columns are available in marketing

documents: Country of Origin, Incoterms, Transport

Mode

New tab Intrastat Settings tab added to Item and

Business Partner Master Data for Intrastat Relevant

Items and Business Partners.

New Intrastat Declaration Wizard has been added

Enhanced importing and filtering options

Ability to store reported data

Available to all EU localizations

Benefit:

Enhanced usability has improved functionality

Decrease in the duplication of data

No addon overhead

New Intrastat Tab for

‘Intrastat Relevant’

Items defined in ->

General Tab


Payment Wizard & Correction Invoices

Enhancement:

Payment Wizard supports Correction

Invoices to be processed to the bank

file

Available for CZ, SK, HU, PL, RU

localizations

Benefit:

Greater flexibility in banking

Addresses country specific legal

requirements


Deferred Tax on Journal Entries

Enhancement:

The specific part of VAT – deferred tax, can be now posted in a manual Journal Entry document

Including Journal Vouchers, Recurring Postings & Posting/Transaction Templates

Automatic Tax calculation function is enhanced

Available to CT, FR, IT, GT, MX, ZA and ES localizations

Benefit:

Enhanced flexibility in customer specific accounting processes

Addresses country specific legal requirements for VAT


Saving a Selection Criteria for Financial Reports

Enhancement:

Users can prepare a report using

specific subsets of G/L accounts and

save the selection criteria including the

expanded selection.

Flexibility to save a selection for

different types of reporting areas e.g.

IFRS, US GAAP, group reporting or for

any legal purposes.

Use saved settings repeatedly.

Available to all country localizations

Benefit:

Enhanced flexibility in financial

reporting

Create report sets for different reporting

areas – IFRS, USGAAP, etc.


Financial Search Function

Enhancement:

The ‘Find’ option for selecting G/L

Accounts has been expanded

List of G/L accounts displayed in the

standard form

Possibility to add columns for G/L

accounts selection

Available to all country localizations

Benefit:

Enhanced flexibility in financial

reporting

More easily search for relevant G/L

accounts.

Possibility to more easily set G/L

accounts for the financial reporting


Manual Reconciliation of Down Payment Requests

Enhancement:

Ability to complete Down Payment

process using Manual Internal

Reconciliation functionality

Consistent behavior with standard

Down Payment process

Covering all localization needs

including specific tax postings

Available to all localizations

Benefit:

Enhanced flexibility across the

Down Payment business process

Allows customer specific

processing for Down Payments

Meets cross-localization business

standards

Reporting & Analytics


SAP Crystal Reports 2011 & SAP Crystal Reports Server 2011 Integration

Enhancement:

View reports and layouts designed by SAP

Crystal Reports 2011

Edit reports or layouts from SAP Business

One, in the SAP Crystal Reports 2011

designer

Upload system and user-defined Crystal

Reports from SAP Business One to SAP

Crystal Reports Server 2011

Preview the uploaded reports from SAP

Business One

View and share Crystal Reports Server URLs

of the uploaded reports in SAP Business One

Benefit:

Do state-of-the art reporting through an upgra

de to the next version of SAP Crystal Reports

2011

Securely open, view, interact with, and share

reports and dashboards over the Web


Electronic File Manager - Multi Language Support

Enhancement:

Ability to translate generic electronic and bank

payment file formats

Ability to export and import translations

Benefit:

Support global businesses with multilingual env

ironments

Translation can be outsourced through import /

export functionality

Business Infrastructure


Implementation Center - Implementation Tasks

Enhancement:

Centralization of implementation tools

into the Implementation Tasks window

Quick Copy is a new solution to copy

data between companies

Benefit:

One-stop shop for implementation tools

Greater visibility and accessibility to avail

able implementation tools


Implementation Centre - Implementation Project

Enhancement:

Out-of-the-box project management checklists

based on Accelerated Implementation Program

(AIP) methodology

3 project templates are available

Templates are available in all languages

supported by Business One.

Option to create own project templates

Option to create a drill down link to each step

Option to add general information, notes or

attachments to each step

Benefit:

Integrated guided approach via drill down

options to relevant SAP Business One forms

Streamlined implementation process based on

AIP methodology or pre-defined steps

Reduce implementation risks through

additional information, notes or attachments per

step

Business Process Integration


Electronic Data Interchange (EDI)

EDI exchange with business partners via the EDI package for SAP Business One and SAP Information Interchange OnDemand for SMEs

SAP II OD service for SMEs (SAP Information Interchange OnDemand for SMEs)

Cloud service to easily connect with business partnersKnowledge about business partners’ EDI format is not required

EDI PackageBased on the integration framework, it connects between SAP Business One and SAP II OD serviceReady-to-use EDI content for sales orders, delivery and A/R

invoices are delivered to speed up implementation *Tool for adaptation and new processes

Benefit:Faster process integrationJump start into EDI communication

* Pre delivered EDI content will be released during ramp-up phase.

SAPBusinessOne Integration

Framework

EDI Package

SAP II OD

for SMEs

Business partners

Available only

for Austria,

Germany and

Switzerland

Extensibility & Supportability


SAP Business One Studio Suite

Next generation of Screen Painter with greater functionality

Extensibility projects can be completed without Microsoft

Visual Studio

Define workflows & forms

User Defined Object default form designer

SAP Business One Workflow designer

Highly integrated with Microsoft Visual Studio

Easy to use

Speeds up addon development learning curve

Leverages Microsoft Windows form development experience

Forms designer

Helps to generate code for new events -> event driven

development experience

SAP Business One Studio

1

SAP Business One Studio for MS Visual Studio

2


SAP Business One Workflow (1/2)

SAP Business One Workflow -> 2 key components:

1. Design workflow in SAP Business One Studio

� User ‘Worklist’- workflow is imported into SAP

Business One as tasks in a workflow inbox for

user execution and monitoring

1. Supported by a Workflow EngineVisualize process in Workflow Instance

User ‘Worklist’ in SAP Business One

Monitor Process

Design Workflow in Business One Studio


SAP Business One Workflow (2/2)

Benefit:

Manage customized business processes

Task driven

Decrease company process learning curve

Monitor and control processes

Process visualization provides transparency

Support time sensitive tasks

Support conditional trigger process

Control complex business process flows using conditions


Extensibility & Supportability


UI API Object Level Events The UI API has simplified the handling of events in SAP Business One using Object Level Events. Maintaining code and developing new code will become easier to manage as coding increases.

UI API Column Setting The functionality of fixing columns in SAP Business One in some forms has been extended to the UI API to benefit all partners who would like to leverage this feature in the SDK.

DI API Exposure A number of DI API objects have been exposed.


System Landscape Directory (SLD)

Enhancement:

New SLD service for security configuration and

server management.

SLD service added to Server Tools installation

and replaces current security configuration proce

ss.

Backward compatible for partner addons

Benefit:

Centralized environment for security & server

management

Better security management

License Manager Settings


Single Sign On (SSO)

Step 1: Enable Single Sign On via SLD

Check for option B & C

Step 2: User setup – Bind with domain user

Only activated when Step 1 is enabled.

One domain user can only be bound with 1 B1 user per company DB.

You can change binding to another domain user.

SAP Business One Login Options:

A. Login to B1 client with B1 credentials (original approach)

B. Bind windows account with B1 user, then login to B1 client with windows domain credentials

C. Bind windows account with B1 user, then no credentials are needed when logging into B1 client if the windows session

is opened by the bound windows account.

Can input domain user / pwd for option B

Once the checkbox is checked, user doesn’t need to input user id and password for option C.

The logon screen won’t appear for next logon, B1 will be launched directly with last company and current domain user.

If the machine is not in a domain, the checkbox will be hidden.

Step 3: Login for Normal User


64bit Support for SAP Business One

Enhancement:

“Native” 64bit Business One Client utilizes all of the a

vailable memory on a client system.

64bit client released together with 32bit edition.

Supports 64bit DIAPI and UIAPI

Supports 64bit SAP addons -> Payment Engine,

Outlook Integration, EFM

Supports 64bit SDK for add-on migration

Benefit:

Supports high memory consuming transactions such

as DB upgrades, Revaluation reporting etc

Bigger cache and better performance especially whe

n running huge reports

Supports a greater range and more powerful partner

solutions / add-ons

Better server side processing via 64bit DI API

Ability to integrate with 64bit applications, such as 64

bit Microsoft Office

Solves some sizing & crashing issues due to more m

emory




Security Compliance & Data Privacy

SAP Business One supports a standard encryption communication channel between the license server, B1 client and DI API addons complying with local and global regulatory mandates for data security and privacy. To safe guard against brut force attacks and security breaches, the system now supports dynamic keys and salted hash user passwords. Any administration and configuration changes will also be stored in a log file for audit purposes.

Different Database User for each Company Database

There is a new ‘Database User per Company’ credential which can be activated during the creation of a SAP Business One company database. This Database User can only access this company database and common database and is fully maintained by the system.

Accessibility Standard To ensure that the ability to access SAP Business One is available to as many people as possible, such as people with disabilities or special needs, SAP Business One is now aligned with SAP’s ‘Product Standard Accessibility’ requirements enforced by the Product Innovation Lifecycle (PIL) process.

Data-Structure Length for Monetary Reporting

SAP Business One supports a greater data structure length for specific monetary fields in reports such as the Trial Balance report. This will support currencies with large decimal place requirements and ensure more accurate reporting on financial figures.

Life Cycle Management


Installation & Upgrades

New System Landscape Directory

Supports Full Silent Upgrade

Advanced UpgradeOptions

EfficientUpgradeProcess

Enhancement: New System Landscape Directory for security configuration and server management

Supports silent mode tests and upgrades *

o Two upgrade phases: Data collection phase and executing phase which allow

customers to run their upgrade without any user interaction *

o Schedule silent tests and upgrades at a convenient time *

Configuration Data Management allows you to automatically save, load & define cust

om settings

Advanced company upgrade options

No Company DB authentication required for pre-upgrade tests or upgrades

B1i services will be stopped automatically

* Supported by Server Components and Integration Solution. Not supported by Implementation Tools at this stage.

Benefit: Centralized environment for security & server

management

Supports unattended upgrades

Save upgrade time by using automatically

saved configuration data

Greater flexibility in defining upgrade options

Reduced authentication overhead for greater

efficiency

Flexibility to import, review and override

upgrade test results

Cost & time saving for partners / customers


Pre-upgrade tool always

downloaded automatically

by RSP

Run upgrade test on

company DB silently

Upgrade performed only

when database is ready

Remote Support Platform 3.0

Four key elements for Remote Support Platform 3.0 for SAP Business One

backup

Easy to set-up and flexible backup solution

Choose among various

backup options: full,

differential or delta

Set additional tasks ie.

consistency checks to be

executed prior to backup

Backup SAP Business

One attachments

automatically

PowerShell

Easily run repetitive DI

scripts by embedding

them into the PowerShell

to execute automatically

Add users and manage V

AT changes via RSP exte

nded tasks

Change configuration using available tools

Task templates and immediate execution

Create tasks from

templates with minimum

required setup

Release to customers and

receive feedback as soon

as tasks are generated

Further automation of maintenance tasks via Scripting Language

First test, preparethen run the upgrade

upgrade


Check out the 9.0 landing page !

Easier toCustomize

& Extend

ExtendedCore

Functions

Easier toImplement

Greater

IndustryFocus

ImprovedIntegration

9.0

SAP Business One 9.0 Landing Page -> http://sappartneredge.com/b1/90

Partner Preview Program now available

9.0 Ramp-up nominations now open

Ramp-up kicks off this Thursday 20th December

SAP Business One 9.0 Overview + Presentation available for download

New ‘feature clips’ that demo key SAP Business On 9.0 functionality

New 9.0 demo scenarios as part of new B1 demo environment will be available for ramp-up

SAP Business One 9.0 Detailed training presentations available for ramp- up as part of the 9.0 Delta Leaning Map

Plus more....

Thank you

Ecosystem & Channels Readiness I Roll Out ServicesApril 2013


© 2012 SAP AG. All rights reserved.

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SAP Business One 9.0 Overview

Education

Transcript of SAP Business One 9.0 Overview