Sandra L. Schneider, Ph.D. FDP Vice Chair; FWS PI and Task Force...

Sandra L. Schneider, Ph.D.FDP Vice Chair; FWS PI and Task Force Chair

University of South Florida

Presented to the Federal Demonstration Partnership

August 28, 2012

FWS II Task Force◦ Randy Brutkiewicz,

Indiana University ◦ Laura Lang,

Florida State University◦ Kiri Ness,

St. Jude Research Hospital ◦ Sara Rockwell,

Yale University◦ Joshua Rosenbloom,

University of Kansas◦ Sandra Schneider (Chair),

University of South Florida◦ Kelly Shaver,

College of Charleston◦ Jennifer Wisdom,

Columbia University

FWS II Research TeamPrincipal Investigator:

Sandra Schneider (USF), FDP Vice Chair

Project Manager: David Wright,

FDP Executive Director

Data Collection support:Survey Sciences Group, LLC

Scott Crawford, SSG Executive Director

Brian Hempton, SSG Study Director

Research Assistant: Nate Decker,

Univ. of South Florida

Q1-Q4 Basic Work BackgroundQ5-Q6 Breakdown of Work TimeQ7-Q9 Federally-funded Research OverviewQ10-13 Administrative Workload on Federally-

funded ProjectsQ14-16 Demographic InformationQ17 Perspectives on Funded Research and

Administrative Workload

Sep 2011: Questionnaire finalized; University of South Florida IRB approved study protocol

Oct 2011: Institution Commitments with Lists◦ PIs on U.S. Federally Funded Research Projects

(including both Contracts and Grants) that were active at any point during the 2010-2011 Academic Year◦ 99 of the 119 (83%) FDP non-federal member

organizations participated (with a total of 111 individual institutions)

Jan 23, 2012: Survey launched Mar 22, 2012: Survey closed Aug 2012: Preliminary results

2005: N = 62952012: N = 13453 (26% response rate)

Overall: **SPOILER ALERT**

Comparison of 2005 and 2012 Data

2005: N = 62952012: N = 13453 (26% response rate)

Overall: Remarkably similar patterns across surveys despite 7-year interval.

Today: A few highlights…

Comparison of 2005 and 2012 Data

Workload on Federally-funded Projects

Active Research,

57.7%

Pre-Award

Activities, 22.6%

Post-Award

Activities, 19.7%

2005


Active Research,

57.7%

Pre-Award

Activities, 22.6%

Post-Award

Activities, 19.7%

2005

Active Research,

57.7%

Pre-Award

Activities, 21.1%

Post-Award

Activities, 21.2%

2012

Researchers still report spending less than 60% of their research time actually engaged in research. 42% of their federally-funded research time is spent completing pre- and post-award requirements.

Active Research,

57.7%

Pre-Award

Activities, 22.6%

Post-Award

Activities, 19.7%

2005

Active Research,

57.7%Proposal

Prep, 15.4%

Pre-award Admin, 5.7%

Post-award Admin, 13.6%

Report Prep, 7.6%

2012


On average, 23% of researchers’ federal research time is spent writing proposals and progress reports; almost 20% is spent on other administrative requirements.

Finances (Non-ARRA)

Personnel

Effort Reporting

Resp. Conduct Research

Lab Safety/Security

Data Sharing

Subcontracts

IRB

Chem Safety

Intell. Prop.

Biosafety

HIPAA

ARRA

IACUC

Recomb.DNA

RadiationSafety

Cross-Agency

Export Controls

Cntrl Sub/Narcotics

Clinical Trials

Select Agents

PCII (For DHS)

25%

45%

65%

85%

0% 50% 100%

For

Exp

erie

nced

, % R

epor

ting

Sub

stan

tial

B

urde

n

% of Respondents Experiencing Administrative Requirement

2012 Specific Responsibilities: Prevalence By IntensityHigher Prevalence, Higher Burden Intensity

Higher Prevalence, Lower Burden IntensityLower Prevalence, Lower Burden Intensity

Lower Prevalence, Higher Burden Intensity

Lower Prevalence, Moderate Burden Intensity

Higher Prevalence, Moderate Burden Intensity

Finances (Non-ARRA)

Personnel

Effort Reporting

Resp. Conduct Research

Lab Safety/Security

Data Sharing

Subcontracts

IRB

Chem Safety

Intell. Prop.

Biosafety

HIPAA

ARRA

IACUC

Recomb.DNA

RadiationSafety

Cross-Agency

Export Controls

Cntrl Sub/Narcotics

Clinical Trials

Select Agents

PCII (For DHS)

25%

45%

65%

85%

0% 50% 100%

For

Exp

erie

nced

, % R

epor

ting

Sub

stan

tial

B

urde

n

% of Respondents Experiencing Burden

2012 Specific Responsibilities: Prevalence By IntensityHigher Prevalence, Higher Burden Intensity

Higher Prevalence, Lower Burden IntensityLower Prevalence, Lower Burden Intensity

Lower Prevalence, Higher Burden Intensity

Lower Prevalence, Moderate Burden Intensity

Higher Prevalence, Moderate Burden Intensity

2

2.5

3

3.5M

ean

Tim

e Aw

ay R

atin

g (2

-litt

le t

o 5-

muc

h)

Administrative Workload Type

Burden Ratings in 2005

2

2.5

3

3.5M

ean

Tim

e Aw

ay R

atin

g (2

-litt

le t

o 5-

muc

h)

Administrative Workload Type

Burden Rating Comparisons Between 2005 and 2012

20052012

40

45

50

55

60

65

< $50k $50k -99k

$100k -199k

$200k -299k

$300k -499k

$500k -999k

$1 - 3M > $3M

% Ac

tive

Rese

arch

Tim

e on

Fed

eral

Pro

ject

s

Federal Funding Am ount

% Active Research Time as a Function of Funding Amount

5

7

9

11

13

15

17

< $50k $50k -99k

$100k -199k

$200k -299k

$300k -499k

$500k -999k

$1 - 3M > $3M

% Ti

me

Spen

t on

Fede

ral P

roje

cts


% Research Reporting Time as a Function of Funding Amount

Pre-Award Proposals

Post-Award Reports

4

6

8

10

12

14

16

18

20

22

24

26

< $50k $50k -99k

$100k -199k

$200k -299k

$300k -499k

$500k -999k

$1 - 3M > $3M

% Ac

tive

Rese

arch

Tim

e on

Fed

eral

Pro

ject

s


% Research Reporting Time as a Function of Funding Amount

Pre-Award Administration

Post-Award Administration

Proposals/Reports Admin. ResponsibilitiesPrincipal Field Active Research Pre‐Award Post‐Award Pre‐Award Post‐awardPhysical Sci and Math 64 14 7 3 12

Social/Beh Sci (incl. Law) 59 12 8 6 15

Bio & Biomed 58 17 6 6 13Clinical Sci & Med 58 15 7 8 13

Engineer & Comp Sci 57 17 9 5 12Arts & Architecture 53 16 9 8 15Agrlcultural Sciences 51 16 10 7 16

Business 51 9 12 5 23Education 46 12 11 6 25Humanities 46 12 12 7 23

% Federally-Funded Research Time by Principal Fields

Summary and Next Steps• 2005 and 2012 results reveal surprisingly similar

patterns.• Administrative workload on federally-funded projects

has not changed much since 2005.• The survey allows us to identify the most prevalent

and the most burdensome of administrative responsibilities; comparison to 2005 allows us to assess general areas of change.

• More detailed analyses will allow us to learn much more from this rich dataset (many of which are ongoing).

• Report to FDP of general findings is targeted for the end of this year.

Sandra L. Schneider, Ph.D. FDP Vice Chair; FWS PI and Task Force...

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