Running an IAHSRA TournamentRequirements: This sheet identifies all points of contact, locations, and contact details for all required elements of an IAHSRA approved HS rugby tournament. Any host of a HS tournament must complete and return this sheet prior to the first kickoff if the tournament results are intended to be used for qualification towards an IAHSRA State Championship. All information identified below is required. The certificate of insurance takes 3-5 business days to receive. Any exceptions must be approved 24 hours prior to kickoff.

Tournament Date:

First Kickoff:

Number of Teams:

Minimum Hours of Run Time [number of teams divided by 3]:

Local Sunset on Tournament Date:

Do you have lights at your field? (circle one) Yes No

Do you have the certificate of insurance for your field? (circle one) Yes No

Field Name:

Field Address:

Field City:

Surface Type: (circle one) Grass Turf

Earliest time to access field:

Role Contact Cell Phone

Who is in charge of opening the facility?

Who is responsible for turning on the lights (if applicable)?

Who is the on-site medical provider?

Has John Brandt signed off for your medical provider? (circle one)

Yes No

Who is responsible for collecting admission?

Who is responsible for capturing game video footage?

Who is responsible for taking still photos?

Who is responsible for collecting game results?

Who is responsible for securing the facility after the tournament?

Who is responsible for sending game results/data to IAHSRA?

Have the referees been assigned? Yes No

Planning an IAHSRA TournamentGuidance: This sheet is intended to help each tournament organizer budget for an IAHSRA tournament. The recommended values are based on standard market rates. There is no requirement that a volunteer be paid for each specific task.Requirement: The tournament organizer must pay $1/spectator to the IAHSRA to pay for outreach activities. This money must be paid to IAHSRA within 5 days following the tournament.

Expense Price you are paying ‘Total’ or ‘/hour’ Market Value

IAHSRA Development Fee $1 /spectator

Field Rental $90/hour

Medical Coverage $50/hour

Referees $120/hour

Video taping $30/hour

Still Photography $30/hour

Game Ball $12/ball

Revenue Price you are charging /spectator Market Value

Adult Access /spectator $5/adult

Student Access /spectator $3/student

Estimate your finances…

________ (Number of teams) X $80 ($3/spectator X 20 spectators/team) = _____________ (Total Estimated Earnings)

________ (Number of teams) ÷ 3 = ______________ (Minimum Run Time)

________ (Minimum Run Time) X ____________ (Hourly Costs, Sum Above) = ____________ (Variable Expenses)

________ (Variable Expenses) + ____________ (Fixed Costs, Sum Above) = ____________ (Total Estimated Expenses)

Earnings Expenses Tournament Earnings

The total money earned for the tournament organizers is:

- =

IAHSRA Tournament VolunteersGuidance: This sheet is intended to help each tournament organizer designate volunteer positions for an IAHSRA tournament. Requirement: The tournament organizer must have an mechanism for collecting admissions fees and video taping games.

Concessions Volunteer Name Phone Number Confirmed

1st Shift (App. 6:00pm – 7:30pm) #1 Yes No

1st Shift (App. 6:00pm – 7:30pm) #2 Yes No

2nd Shift (App. 7:30pm – 9:00pm) #1 Yes No

2nd Shift (App. 7:30pm – 9:00pm) #2 Yes No

3rd Shift (If Applicable) #1 Yes No

Who will secure the concessions? Yes No

Admissions Volunteer Name Phone Number Confirmed

1st Shift (App. 6:00pm – 7:30pm) Yes No

2nd Shift (App. 7:30pm – 9:00pm) Yes No

3rd Shift (If Applicable) Yes No

Who will secure the admissions? Yes No

Scoreboard Volunteer Name Phone Number Confirmed

1st Shift (App. 6:30pm – 8:00pm) Yes No

2nd Shift (App. 8:00pm – 10:00pm) Yes No

3rd Shift (If Applicable) Yes No

Do you have an announcer? Yes No

Video Volunteer Name Phone Number Confirmed

1st Shift (App. 6:30pm – 8:30pm) Yes No

2nd Shift (App. 8:30pm – 10:00pm) Yes No

3rd Shift (If Applicable) Yes No

Do your volunteers know where the charger is for the video camera?

Yes No

Who will secure the camera at the end? Yes No

Backup Volunteers Volunteer Name Phone Number Confirmed

1st Backup Yes No

2nd Backup Yes No

3rd Backup (If Applicable) Yes No

IAHSRA Preferred VendorsGuidance: This sheet is intended to help each tournament organizer designate vendors for an IAHSRA tournament. These include photography, videography, and medical support.Requirement: The tournament organizer must have all of these requirements met

Photography Contact Name Phone Number Confirmed

Maharry Photography Chris Maharry 515-276-8314 Yes No

Sommer Photography Andy Sommer 515-314-0457 Yes No

Gray Light Studio Photography 641-660-8833 or 319-415-5200

Yes No

Medical Contact Name Phone Number Confirmed

Physiotherapy Associates John Brandt 515-276-1212 Yes No