role_profile-programmes_assistant_directors_pa_2013.doc

7/28/2019 role_profile-programmes_assistant_directors_pa_2013.doc

1/5

Job Description

Job Title Programmes Assistant / Directors Personal Assistant

Directorate or Region East Asia Department/Country Programmes / Philippines

Location of post Philippines Pay Band PB2; Grade J

Reports to Country Director Duration of jobProject-based for 1 year; full-time

Purpose of Job:

This post will provide support to the Programmes Team in managing activities and projects andto the Country Director for the efficient management of the directorate.

A majority of the work will be logistical, administrative and communications support to theProgrammes team in delivering the following projects:

Artsa. Look of Style

Societyb. I am A Changemaker

Education

c. Ateneo High School UK Summer Schoold. Philippine Football Federation under 13 UK Training Campe. European Higher Education Fairf. 15th UK Education Fairg. Coaching Curriculum Training for Philippine Academy of Sportsh. Global Education Dialoguesi. Services for International Education Marketing (SIEM)

Context and Environment:

The British Council in Philippines is identified as one of the large contributors to the re-deployable surplus in East Asia region. Philippines is an important cultural and educationalpartner for the UK and we need to increase the impact of our operations locally. The BritishCouncil aims to provide opportunities through access to quality UK qualifications. In thePhilippines, the British Council works mainly in English, Education, Society and Arts.

The post holder will become a member of the Programmes team and will report to the CountryDirector.

1 of 5 Resourcing team November 2010


2/5

Accountabilities, Responsibilities and Main Duties:

(75%) To provide logistical, administrative, and communications support to theProgrammes team, which includes:

a. Maintaining and delivering online, e-marketing and social media materials for British CouncilPhilippines in line with the digital communications strategy. This will further include findingcreative and innovative ways to involve and engage our audiences and partners in the workof British Council at a national, regional and global level.

b. Ongoing maintenance of BC Philippines Social Entrepreneurship, Arts and Educationwebsite, including updating news posts; project information and commissioned features.

c. Upkeep of the generic British Council Philippines Facebook and Twitter accounts anddelivery of social media campaign for specific projects.

d. Maintaining the database of online audience and social networking communities.

e. Performing the role of GE01 in SAP and ensuring that the Procurement Process is followed.f. Liaise with British Council accredited vendors and suppliers with regard to procurement,

travel and other activities related to project activity

g. Provide assistance as needed to programme events like manning the reception area, setting-up of venue and providing all around support in the running of programme activity outside ofthe British Council office.

h. Providing communication and coordinating information on behalf of the Programmes Team toother departments of the British Council office i.e. internal newsletter for staff, updating theProgrammes calendar on outlook

(15%) General Support to the Country Director in the day-to-day management of theDirectorate through the following tasks:

j. Manage appointments and meetings, including pre-FCCF; draft agenda and minutes forthe management team and all-staff meetings, organise receptions including catering,guestlists;

k. Handle correspondence, draft letters for Director's signature, relay Director's reply toinvitations; screen/place phone calls and take messages;

l. Handle travel arrangements including hotel and transportation; handle Directors

reimbursement requests; and

m. Undertake small-scale in-house research work and prepare reports as required.

(5%) To keep updated professionally particularly in the areas of project implementationby attending appropriate training courses / workshops and self study and to developgeneric competencies through taking part in training and development programmeswithin the training and development.

Key relationships:

Management team, UK and Regional visitors and representatives, external contact groups



3/5

Other important features or requirements of the jobOccasional work outside of normal working hours and on weekends

Please specify anypassport/visa and/or nationalityrequirement.

Must be authorised to work in the Philippines

Please indicate if any securityor legal checks are requiredfor this role.

National Bureau of Investigation clearance (not more than 6months old)



4/5

Person Specification

EssentialDesirable Assessment

stage

Behaviours

Shaping the future

(essential) - Exploring waysin which we can add morevalue

Creating shared purpose

(essential) Creating energyand clarity so that peoplewant to work purposefullytogether

Making it happen

(essential) -Challengingmyself and others to deliverand measure better results

Working Together

(essential) - Ensuring thatothers benefit as well as me

Being Accountable

(essential) -Putting the

needs of the team or BritishCouncil ahead of my own

Connecting with others

(essential) -Activelyappreciating the needs andconcerns of myself andothers

Interview and

PerformanceManagement

Skills andKnowledge

Work to deadlines with ability todisplay flexibility

Excellent organisational skills

Research and analysis skills

Project management Short listing& Interview

Experience Engagement with the publicthrough social media

Social entrepreneurism Short listing& Interview



5/5

role_profile-programmes_assistant_directors_pa_2013.doc

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