Risk_management El Instalations

8/20/2019 Risk_management El Instalations

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Electricity is one of the most important

tools in our everyday lives, both domestically

and in the workplace. However, it is also

one of the most lethal and is statistically,

(as detailed below), the most likely cause

of large fires.

The key to managing electricity supplies

and electrical equipment is ensuring that

they are correctly installed, safeguarded

to the recommended rating and, most

importantly, maintained on a regular basis.

There are many different codes and

legislation used around Europe; they

mandate rudimentary levels of protection

for electrical systems and equipment.

These tend to be focused more on

installation standards than ongoing

maintenance and are written as a minimum

standard and do not take into account

usage or criticality of systems/equipment.

How does this affect your company?

Electrical Maintenance

Number of Fires in the UK Total Loss (£m) in the UK80

70

60

50

40

30

20

10

02004 2005

50

45

40

35

30

25

20

15

10

5

02004 2005

This data is supplied with the permission of the FPA, as published in the FRM Journal.

Why does this affect your company?

Whether electrical equipment is being used

for lighting, running machinery, operatinga portable appliance or charging forklift

trucks, its protection and maintenance

must be managed. It is important not towaste valuable resources when carrying

out periodic inspections and maintenance,so time should be spent evaluating each

installation, machine or appliance andproducing a schedule that reflects usage,

importance and legislative requirements.There are also useful tools that can help

in identifying potential issues or hot spots

in large systems. This technology usesinfrared scanning of electrical distribution

centres, panels and connections aroundcritical equipment, even if it is inaccessible.

Thermographicimaging candisplay cable faults andhot spots(Picture: IrisysInfrared Integrated SystemsLtd)


2/12

References• Maintaining Portable Electrical

Equipment in Offices (UK, HSE 1996)• BS 7671: Requirement for Electrical

Installations:IEE WiringRegulations• The Electrical Equipment (Safety)

Regulations 1994• FM Data Sheet 5-20 – Electrical

Testing(including Infrared ThermalImagingSystems)

• Portable Appliances – Should be inspected and tested by a competent person atleast every twelve months. Also any domestic electrical appliances brought in from

an employee’s home, should be inspected and tested before use in the workplace.

• Reporting Faults – When a piece of electrical equipment fails or is intermittently faulty,it is essential that it is reported immediately and the item is repaired or disposed of in

a timely manner.

• Maintenance Programmes – A well managed preventative maintenance programmewill improve the overall running and efficiency of machines and help to avoid breakdowns,

which will ultimately save money. One of the most popular modern methods

for large scale evaluation could be to initiate an Infrared Thermal Imaging programme.

• Risk Assess – Consider loss prevention issues when designing the programmes.

This could include special focus on critical machinery, (process bottlenecks), or hazardous

process machinery that could cause a safety issue or a fire if they fail catastrophically.

• Certified – Only install certified electrical equipment. Also ensure all circuits are certifiedto the current European standards when they are new or when they are modified.

• Poor Housekeeping – Do not accept poor housekeeping around electrical cabinets,motors and machinery. Often when electrical equipment fails it generates heat and

sometimes sparks, which can easily ignite combustible waste materials and potentially

cause a much larger fire.

• Manufacturers’ Recommended Maintenance Intervals – When compiling themaintenance schedules for electrical equipment it is essential to comply with the

manufacturers’ recommendations on maintenance intervals.

• Evaluate – Evaluate the usage and importance for all electrical equipment when

considering the periodic maintenance schedules.

Evaluate

What should your company do / have?

PortableAppliances ReportingFaults

Manufacturers’Recommendations

MaintenanceProgrammes

PoorHousekeeping Certified RiskAssess

www.tokiomarine.eu

And what could happen toyour company if you don’t takethese steps?

This document highlights the basic

requirements needed to producean effective electrical maintenanceprogramme, and emphasisesthe need for companies to carryout a well balanced programmebasedon manufacturers’recommendations, legislativerequirements and your ownstandards.The consequencesof a fire, especially in criticalequipment, could provedisastrous for any business.

For further information onElectrical Maintenance pleasecontact your local Tokio MarineEurope office or contact theRisk Engineering AdministratorTokio Marine Europe Limited60 Gracechurch StreetLondon EC3V 0HRTelephone +44 (0)20 7398 3133

Electrical

Maintenance

Member of the Association of British InsurersAuthorised by the Prudential Regulation Authority and regulated by theFinancial Conduct Authority and the Prudential Regulation Authority Firm Reference Number 202574Registered Office: 60 Gracechurch Street, London EC3V 0HR Registered Number: 989421 England


3/12

In all businesses changes occur when

modifications are made to the facility,

process, equipment or personnel.

The most radical changes occur during

major construction projects, whereas

changes in process, equipment or personnel

can be much more subtle. All such changes

must be managed carefully to ensure they

do not introduce new hazards that could

increase the risk of property damage or

business interruption in the facility.

Poorly managed changes could result

in a catastrophic fire or another type

of loss.


Management of Change


Changes large enough to be considered

capital projects are obvious candidates

for Management of Change (MOC)

procedures. The construction of a new plant

or extension to an existing facility should

always be subject to MOC procedures.

An example would be the inadequate space

separation leading to potential fire exposure

and increased business interruption loss.

Changes involving smaller and less obvious

projects can also cause unexpected losses.

An example of this could be changing the

type of adhesive used on a production line

from a non flammable, (often expensive), to

a much cheaper type that is solvent based

and flammable. This change will require

fume extraction, earth bonded safety

dispensers, storage in a specially designed

cupboard, and explosion rated electrical

equipment within the vicinity of application.

Suddenly a small change of the adhesive

introduces a number of additional hazards.

If these are not managed correctly and riskengineered, they will increase the fire risk

in the facility significantly.

Detailed below are the main key features required foran effective Mangement of Change system:

• Establish appropriate and consistent terminology

• Keep the procedure simple and easy to understand

• Define roles and responsibilities

• Define the scope of the MOC system

• Integrate MOC with company policies

• Establish requirements for review and authorisation

• Issue guidelines for key MOC issues

• Develop a written description of the MOC system:

– How to identify likely change situations

– Establish ‘request for change’ review and approval procedures

– Design MOC system documentation

– Define training requirements

– Develop communication between the MOC team and senior management

– Provide adequate training for the specific roles and responsibilities in the

MOC system

The most important factor is that the system should become part of the company’s

operating procedures.


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In order for this type of programme

to succeed it is essential thatmanagement demonstrateleadershipand commitment.The MOC process must be providedwith adequate resources. As withmost aspects of loss preventionand control, it is essential seniormanagement understand whatis at stake if things go wrong.

For further information onManagement of Change pleasecontact your local Tokio Marine

Europe office or contact theRisk Engineering AdministratorTokio Marine Europe Limited60 Gracechurch StreetLondon EC3V 0HRTelephone +44 (0)20 7398 3133


ManagementofChangeProcess

• Safer Alternative– Whenever considering changes always look for the solutions thatare inherently safer. It is better to eliminate a hazard than try to reduce the risks through

physical changes or procedures.

• Contact – Advise your local Tokio Marine Europe office of the proposed changes. Theassigned risk engineer will then provide valuable and cost effective loss prevention advice.

• ProjectReview– Once a project has commenced, Tokio Marine Europe will formallyreview the drawings and relevant information.

• Management – The management should support and lead the MOC procedure.Suitable resources should be provided to support the procedure and adequate time

incorporated into project plans to allow for the process to be applied.

• Monitor – Establish a procedure for the audit of the MOC procedure to measure theperformance and effectiveness. It should be recognised that all changes will not requirethe same level of review. Plant personnel should examine random examples and verify

that the MOC programme was correctly implemented. If the system has not been

applied correctly or it has not been effective then suitable actions should be taken to

rectify the issue.

• Integration – Integrate the MOC procedures into existing plant and operating processes.The safety procedures should not be compromised and need to be analysed before

implementation.

• Guidelines – Written guidelines should be produced and implemented for the MOCsystem. These should address roles, responsibilities, scope and activities. The procedures

should incorporate technology, equipment, facilities, chemicals, health and safety, loss

prevention, fire protection, temporary changes, acceptance testing, and verification testing.

• Request forChange– Establish a procedure for requesting and managing changes.Simple flowcharts with accompanying written procedures will simplify the process and

help to ensure implementation. The change process should allow for relevant reviews,

actions and approvals before a change is implemented.

References• Fire Risk Assessment –

HM Government 2006

www.tokiomarine.eu

RequestforChange SaferAlternative Contact

ProjectReview

ManagementMonitorIntegratetheMOCSystem

DevelopGuidelines



5/12

Disabled firealarmpanel

Sprinkler control valve sets

Impairments to Fire Systems

An impairment is a partial or complete

isolation of any type of fire protection or

detection system which is installed within

your premises. It can also be applicable for

security systems.

The essence of this process is to ensure

that the impairments are only carried out ifabsolutely necessary, and are monitored to

ensure that the system is reactivated at the

earliest opportunity. It is essential that all

impairments of critical fire systems are kept

to the absolute minimum in terms of scope

and duration.

The Tokio Marine Europe Impairment

System covers all the key elements toconsider in order to carry out an impairment

safely and quickly. It is strongly

recommended that you contact Tokio

Marine Europe if you have any questions

about an impairment that you need to

implement. Our risk engineers will be able

to provide further advice and guidance

based on their experience to help limit theduration and scope of an impairment.



While planned impairments may be

necessary during day to day maintenance

and projects, it must be understood that

if part or all of the fire protection system

is impaired then the facility is at risk.

The fire protection systems are there

because occupancy or process hazards have

been identified and the fire risks associated

with these need to be minimised. When an

impairment occurs, whether it be accidental

or planned, it is necessary to minimise the

risks. These may include arranging

temporary protection, reducing the hazards

and managing the impairment to ensure that

the impairment is restored in the shortest

possible time.

There are three types of impairments that

occur: the first being a ‘planned impairment’;

the second being an ‘emergency

impairment’; and the third and most

dangerous is the ‘hidden impairment’.Obviously, it is preferable to have a planned

impairment with time to prepare. However,

when unforeseen circumstances occur it is

essential that when a system is isolated

due to a problem or fault, that it is not left

and forgotten about.

• Planned impairments are implemented

during maintenance or projects, or if a fire

system needs to be extended / isolated.

Whatever the reason for the impairment,

good planning means that the risks can

be minimised. In order to minimise the

duration of planned impairments allrequired materials and parts should be

on site before isolating the system.

• Emergency impairments tend to be

at a time of routine testing where an

impairment has been discovered, or a

fire system needs to be shut down in

an emergency.

• Hidden impairments are ones that

no one is aware of or that have been

forgotten. Correct application of the

Tokio Marine Europe Impairment System

could help reduce the risk of hidden

impairments. Such hidden impairments

do occur, and if a system is isolated it will

not extinguish a fire or raise the alarm.


6/12

www.tokiomarine.eu


There have been many high profile

incidents where fire protectionsystems had been isolated andthe building or facilities were lost.In 1988 the Piper Alfa oil and gasplatform in the North Sea had a gasexplosion on a compressor and thefire spread quickly. The platformwas fully protected with a delugesystem, but the fire pumps hadbeen impaired while some divershad been carrying out maintenanceearlier in the day. Two engineers losttheir lives trying to reach the sprinkler

pump control panel to turn thembackon. Inthe end, over 160 peoplelost their lives in this one incident.

To obtain copies of the TokioMarine Impairment System pleasecontact your local Tokio MarineEurope office or contact theRisk Engineering AdministratorTokio Marine Europe Limited60 Gracechurch StreetLondon EC3V 0HRTelephone +44 (0)20 7398 3133

ResponsiblePerson


SaferAlternative TokioMarineEurope

ImpairmentSystem

OneImpairment FireBrigade/Emergency

ResponseTeam

ManualFireFightingEquipment

Training Notification

Impairment

• Safer Alternative – Consider whether the fire system needs to be shut down to completethe job or could another method be implemented to ensure that the systems remain

operational.

• TokioMarine Europe ImpairmentSystem – Apply the Tokio Marine Europe ImpairmentSystem or an equivalent system and limit the permit validity to one shift only. This should

apply to employees as well as contractors, and should form part of the risk assessment

undertaken for the impairment. Hot work, smoking and hazardous operations should not

be permitted in the affected area during the impairment.

• Notification – Inform department heads, alarm monitoring company, emergency responseteam members, fire brigade, employees and insurance companies of the impairment.

Inform members of the team of any changing situation where the impairment time needs

to be extended and when the system has been restored.

• Training – All people involved with impairment activities should be fully trained andeducated on implementing impairment handling procedures, together with the possible

hazards associated with them.

• Manual Fire FightingEquipment – Fire hoses should be laid out and connected,(if not impaired), and / or additional fire extinguishers should be positioned in the area

of the impairment. The person undertaking the impairment should be trained in the

use of this equipment.

• One Impairment – As many fire protection / detection systems as possible shouldremain operational during the period of the impairment. Ensure that the work on the

impaired system is expedited and provide a continuous fire watch in the affected area.

• ResponsiblePerson – There should be dedicated site employees with the authority andknowledge to issue an impairment system. Contractors should not be allowed to issueany impairment system, and they should be fully supervised on site. Where possible

plans should be developed to allow rapid reinstatement of the fire system in the event

of an incident.

References• Tokio Marine Europe Impairment System – available in English, French,

German and Spanish• NFPA 25 – Inspection and Testing of Water Based Protection Systems



7/12

Hot work is any temporary operation that

produces open flames, sparks or heat.

Hot work activities include –

• Brazing and soldering

• Grinding and cutting using disc grinds

• Use of blow lamps / blow torches

• Welding or cutting using gas or

electric equipment

• Use of bitumen / tar boilers

Many serious fires have occurred during

construction or maintenance activities

where hot work was carried out on either

the fabric of the building or machinery

within the facilities. These fires could

have been prevented if the sites had

operated an effective hot work permitsystem and personnel were trained

on how to deal with the hazards of

hot work.

The Tokio Marine Europe Hot Work Permit

covers all of the key elements of a good

system. Every facility is different, so it is

strongly recommended that each site

develops their own procedure covering any

specific on site hazards in addition to the

core attributes of the Tokio Marine Europesystem. If you have a question about any

hot work procedure you need to carry out

please contact Tokio Marine Europe.


Hot Work

Number of Serious Hot Work Fires in the UK Total Losses Due to Serious Hot Work Fires (£m) in the UK

14

12

10

8

6

4

2

02001 2002 2003 2004 2005

14

12

10

8

6

4

2

02001 2002 2003 2004 2005

Source – Fire Prevention & Fire Engineers Journal – June 2007 Source – Fire Prevention & Fire Engineers Journal – June 2007


One of the major causes of industrial firesis hot work. It is also commonly recognisedthat a large percentage of hot work fires

are started by external contractors whoare appointed to undertake maintenanceactivities. This percentage is likely toincrease as more and more facilitiessub-contract everyday maintenanceactivities to third party companies. Theemployees of these companies aresometimes not aware of specific on sitehazards such as combustible construction,which could be exacerbated by hot work.

In the period 2001-2005, the FPA recorded

forty-two serious hot work fires resulting inan estimated loss of £19 million. Seventeen

of these fires occurred in roof spaces whilst

five occurred in workshop areas.Many sites believe it won’t happen to them,

but unfortunately the law of averagesdictates otherwise. Once people have been

suitably trained, the application of safe hot

work practices should become secondnature and integrated.


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Tokio Marine Europe suffered a

major loss in 2002 when a fullysprinkler protected warehouse wasdestroyed by fire due to hot workbeing performedwhilst the sprinklersystem was isolated.

To obtain copies of the Tokio MarineEurope Hot Work Permit pleasecontact your local Tokio MarineEurope office or contact theRisk Engineering AdministratorTokio Marine Europe Limited60 Gracechurch Street

London EC3V 0HRTelephone +44 (0)20 7398 3133

References• Tokio Marine Europe Hot Work

Permit – available in English, French,German, Spanish and Italian

• Fire Protection Association,Hot Work Permit Scheme –ISBN 1 902790 19-7

• Fire Protection Association, Hot WorkRisks DVD – www.thefpa.co.uk

• NFPA 51B – Standard for FirePrevention DuringWelding, Cutting,and Other Hot Work – www.nfpa.org

Responsible Person


Safer Alternative Fire Watch

Training Removalof Combustibles

Manual FireFightingEquipment

FireProtection / Detection Permit

• Safer Alternative– Only use hot work as a last resort. For example, can cold cuttingtechniques be employed such as a reciprocal saw to eliminate torch cutting, can

mechanical fixings be used instead of welding, can pipe be joined using threaded

connections as opposed to welding, can the hot work be undertaken outside of the

facility in the yard area?

• FireWatch– This should be continuous during the work and for at least one hour aftercompletion of the work. In addition regular monitoring of the area should take place for

at least a further three hours. The majority of hot work fires smoulder for a number of

hours before escalating into a more serious incident.

• Removal of Combustibles – All combustibles within a 10m radius of the hot workarea should be removed or covered with fire resistive tarpaulins. In addition, all floor

penetrations should be sealed with fire resistive material. If hot work is being undertakenat a high level then tarpaulins should be suspended beneath the area to contain any sparks.

• Permit – Apply the Tokio Marine Europe Hot Work Permit or an equivalent permit andlimit duration of permit validity to one shift. This should apply to employees as well as

contractors and should form part of the risk assessment undertaken for the work.

• FireProtection / Detection – All fire protection / detection systems should remainoperational during periods of hot work unless there is a danger that the system could be

accidentally actuated. If a system has to be isolated, then the unprotected area should be

as small as possible and the system should be reinstated as soon as possible after the hot

work is completed. The Tokio Marine Europe Fire Protection Impairment Form should be

used when isolating fire protection systems.

• Manual FireFighting Equipment– Fire hoses should be laid out and connected and / or

fire extinguishers should be positioned in the area of hot work. The person undertaking thefire watch should also be trained in the use of this equipment.

• Training – All people involved with hot work activities should be fully trained on thepossible hazards.

• ResponsiblePerson– There should be dedicated site employees with the authority andknowledge to issue hot work permits. Contractors should not be allowed to issue hot work

permits and they should be fully supervised on site.

www.tokiomarine.eu

HotWork



9/12

Flammable liquids are used in many

different operations within the workplace

and create a special fire and explosion

hazard. The liquid itself and the vapours

generated can potentially cause significant

property damage, injury and death if

adequate safety measures are notimplemented.

A flammable liquid is any liquid that has

a closed cup flash point below 55°C and

can be further sub-categorised as

‘extremely flammable’, ‘highly flammable’

or ‘flammable’ depending on the flash point.

Flammable liquids such as petrol, solvents

and heating fuels not only provide a ready

ignition source for a fire to start, but also

contribute to the growth and spread of afire once it has started. Consequently,

flammable liquids require specific control

measures in relation to their safe use,

handling, storage and transportation.

Tokio Marine Europe has specialist

knowledge in the field of loss prevention

engineering and we would strongly

recommend that you contact us if you

have any questions about the safe useand handling of flammable liquids in

your workplace.


Flammable Liquids Handling

Legislation&Guidance

Health & Safety at Work Act 1974Management of Health & Safety at Work Regulations 1992Highly Flammable Liquids & Liquefied Petroleum Gases Regulations1972Control of Substances Hazardous to Health (COSHH) revised2002Chemical (HazardInformation & Packaging for Supply)Regulations 1994Dangerous Substances& Explosive Atmospheres Regulations 2002 (DSEAR)

• Extremely flammable – Any liquid which

has a flash point below 0°C.

• Highly flammable – Any liquid which

has a flash point between 0°C and 21°C.

• Flammable – Any liquid which has a flash

point between 21°C and 55°C.

• Flash point – The lowest temperature of

a liquid at which point ignitable vapours

are given off in sufficient concentration to

form a combustible mixture with air near

the surface of the liquid.

This is a direct measure of a liquid’s volatility.

The lower the flash point, the greater the

volatility and the greater the risk of fire.

N.B. Flammable liquids with a flash point

above 55°C that are handled at temperatures

above their flashpoints may also present a

fire and explosion hazard.


Many serious fires have occurred in

industrial premises where flammable liquids

have either been used in the production

processes or stored on site. These fires

could have been prevented if the companyhad effective procedures in place for

preventing, protecting and responding to

incidents involving flammable liquids.

Flammable liquids are categorised as

‘extremely flammable’, ‘highly flammable’

or ‘flammable’ depending on the flash

point of the particular liquid, (consult the

Material Hazard Safety Data Sheet issued

by the manufacturer / supplier).


10/12

ReferencesHealth & Safety Executive (HSE)Guidance Series publications availablefrom HSE Books on 01787 881165,websitewww.hsebooks.co.uk:

• The safe use and handling offlammable liquids – HSG140

• The storage of flammable liquids

in containers – HSG51• The storage of flammable liquids

in tanks – HSG176• The spraying of flammable liquids

– HSG178• Dangerous Substances& Explosive

Atmospheres Regulations 2002.Approved Code of PracticeandGuidance – L138

The main considerations whendealing with flammable liquids inthe workplace are:• Environmentinwhichthe

flammableliquidisbeingusedFor example, is it being heated,is it pressurised for paint, is itbeing used in areas prone toelectrostatic discharges, is it beingused in a closed environment orsomewhere with adequateventilation, or does the liquidreact with other liquids badly?

• Potential ignitionsourcesFor example, naked flames, hotwork, smoking, electrical lighting,power circuits, heating equipment,

processes that involve friction orgenerate sparks, hot surfaces,static electricity.

• Fire developmentHow the fire could start, continueto grow, spread, be controlledand extinguished.

For further information onFlammableLiquids Handling pleasecontact your local Tokio MarineEurope office or contact theRisk EngineeringAdministrator

Tokio Marine Europe Limited60 Gracechurch StreetLondon EC3V 0HRTelephone +44 (0)20 7398 3133

ResponsiblePerson


SaferAlternative Pre-incidentFirePlan

Training Separationand

Containment

ManualFireFightingEquipment

FireProtection/Detection EmergencyResponse

• SaferAlternative– On an ongoing basis, reviews should be undertaken of eachmanufacturing process which use flammable liquids to establish whether a safer

alternative could be used.

• Pre-incident Fire Plan– This should be developed and issued to the fire brigade to providethem with details of the building location, layout, construction, flammable liquids on site,

water supplies, fire protection and detection systems, venting arrangements and

emergency organisation.

• SeparationandContainment – Areas where flammable liquids are handled or storedshould be fire separated from other areas of the building in a well ventilated area

constructed to contain any accidental release of the flammable liquids. Where possible,

this room should be located on an external wall with additional direct access from outside

the building. Small quantities in the workplace should be kept in specially designed safetycans and stored in a ‘Flammable Liquids Cabinet’.

• EmergencyResponse – This is a written document that includes contact with the firebrigade, trained fire squad to tackle incipient fires (if safe to do so), isolation of plant and

utilities safely, and evacuation of the building.

• FireProtection / Detection – It is essential that all fire protection / detection systems arekept operational at all times and any impairments carefully managed to ensure minimum

down time. Fire protection systems should also be designed to adequately protect

flammable liquids.

• Manual Fire FightingEquipment – Fire hoses and hand held fire extinguishers shouldbe readily available. This equipment should be sited in a prominent location and provided

with signage to explain the type of fire that can be extinguished with the equipment.

Staff should be familiar with the operation of this equipment in their area of work• Training – This should be provided to responsible persons on precautions that should

be taken when handling, transporting and disposing of flammable liquids.

• ResponsiblePerson– For managing ignition sources, housekeeping, hot work,electrical items, etc. This person should have the training and experience to be

classed as competent.

www.tokiomarine.eu

FlammableLiquids



11/12


A fire will start as a small flame and

grow into a large incident due to the

combustible nature of the materials

around it. Waste materials, packaging,

combustible storage and flammable liquids

are a significant source of fuel for a fireand could easily be minimised with good

management standards.

To minimise the risk of a fire occurring,

consideration should be given to the

obvious fire hazards. These can include:

• smoking materials

• hot work

• electrical maintenance / earth bonding

• storage of hazardous materials

As a company you may already carry out

health and safety inspections. This process

will not replace the inspections already

being conducted, but will enhance them in

terms of scope. It would be our advice to

incorporate the Tokio Marine Europe Fire

Safety Inspection Checklist criteria into your

existing inspections.

Past studies have demonstrated that the

majority of losses could be avoided with

human intervention. It is essential that

everyone in the company at all levels is

knowledgeable of good practices and

identifies issues on a day to day basis.

As an example, employees must bemade aware that a blocked fire exit in

their area of work could affect their

means of escape in a fire.

Competent employees conducting in-house

fire safety inspections, with management

support, provide a good defence against

property losses such as fire, explosion,

mechanical and electrical breakdown, as

well as other perils.

The Tokio Marine Europe Fire Inspection

Checklist covers all of the key elements

that help identify the fire risks within

your facility. Every facility is different,

so it is strongly recommended that

each site develops their own procedure

covering any specific on-site hazards.

It is strongly recommended that you

contact Tokio Marine Europe if you havea question about any of the elements

you need to carry out.


Fire Safety Inspections

Detailed below are the main features required for an effectiveFire Safety Inspection:

• Define roles and responsibilities

• Keep the checklist simple and easy to follow

• Define the areas to be included in the Fire Safety Inspection Checklist

• Maintain records and review on a regular basis to identify possible trends• Conduct inspections on a regular basis (preferably weekly)

• Record all types of losses or near misses

• Continual awareness by all employees

The most important factor is that the checklist should become part of the

company’s procedures.


12/12

References• Tokio Marine Europe Limited Fire Safety Inspection Checklist – availableinEnglish, French, German, Spanishand Italian

• Exercising for Excellence, published by BSI, ISBN, 978-0-580-50953-7• Business Continuity Planning – A safety net for business article from Infocon

Magazine Issue One, October 2003

www.tokiomarine.eu


For any business, it is a challenge

tokeepfiresafety atthe top ofany priority list until you actuallywitness and have to deal with thedevastating effects of fire.

In the 1993 World Trade Centerbombing, 150 companies went outof business, (out of 350 affected),which is scarcely an encouragingstatistic. An incident does not needto be a dramatic terrorist attackto have a massive impact on anorganisation. For instance, in the

case of fires, 44% of businessesfail to reopen and 33% of thesefail to survive beyond three years.

To obtain copies of the TokioMarine Europe Fire SafetyInspections Checklist pleasecontact your local Tokio MarineEurope office or contact theRisk Engineering AdministratorTokio Marine Europe Limited60 Gracechurch StreetLondon EC3V 0HR

Telephone +44 (0)20 7398 3133

TokioMarine EuropeInsuranceLimitedprovidesacopyofthis Checklistforthepurposeonly ofproviding informationtotheinsured client.Totheextentpermittedby law, no liability is assumedby TMEI by reason ofthisChecklist. Unlessprior written consentfromTMEI isobtained,theclient may not relyonthisChecklistand may not usethei nformationforanyotherpurpose,or disclose toanyperson otherthanthe client'sotheradvisers (who alsomay notrelyonsuchinformation). The clientwill not referto this Checklistinany publicdocumentorcommunicationandwill

commissionits ownexpertadvice whererequired.Tothe extentpermittedby law,no liabilityis assumedby TMEI byreason ofthisChecklist.The client must itselfassesstheneedfor furtherdetailed adviceandTMEIdoesnotacceptresponsibility forany decisions the client makes, oromitsto make,asaresultofthis Checklist. Theclientmustitself assess the needforfurther detailedadvice andTMEIdoesnot acceptresponsibilityforanydecisionsthe clientmakes, oromitstomake, asaresult ofthisChecklist.

TokioMarine EuropeInsuranceLimitedRegisteredin Englandno989421 RegisteredOffice150 Leadenhall Street,LondonEC3V 4TE

Fa ci li ty I nd ex Num be r

Location Month

B ui ld in g: No te s/C om me nt s/ Ac tio ns Tak en

Area:

Extinguishers

Present / Accessible

Charged

HoseReelsPresent / Accessible

Functional

Housekeeping

GoodConditionof Area/ItemEnvironment is Suitable

CombustibleWasteRemoved Promptly

CombustibleDust / Solid/ LiquidDeposits RemovedPromptlyElectrical

All Equipment Operative

GroundingUsed

FlammableLiquidsSafety Cans / Cupboards Used

LimitedQuantities inManufacturingArea

StoreDrainageUnobstructedVentilationFans Operating

Smoking

Regulations ObservedHotWork

Permits Used

StorageWell Arranged

Aisles Clear

Pallets PositionedinDedicatedAreas / Away f rom BuildingsIdlePallets Removed

Clearof Electrical Equipment

Other

I ns pe ct ed b y: D at e: R ev ie wed a nd s ig ne d b yM an ag em en t: D at e:

Comments:

Fire SafetyI nspectionChecklist (Form –CR004EN)

Record andMaintainthe Results


Responsible Person Managementof Change

Trainingand Education Inspecting Internaland

ExternalAreas

MaintainNearMissandLoss Reports

RandomInspections RegularInspections and

Follow up Inspections

• ResponsiblePerson– There should be a dedicated employee responsible to undertake,review and provide corrective measures. An individual or team should be trained to

conduct these fire safety inspections.

• ManagementofChange– In the event a unique process or a new piece of equipmentis introduced to the facility via the management of change process, then the existing fire

safety inspections will need to be modified in terms of content and scope.

• Inspections – Routine inspections should be conducted at regular intervals, (preferablyat least monthly), and should cover the internal, external and perimeter of the facility.

Random inspections should also be conducted to evaluate that safety practices are

followed at all times, and not just for inspections.

• NearMissand LossReports – All reports should be recorded and reviewed to highlight

deficiencies. Actions to prevent similar situations occurring should be shared within the

company and additional training provided where necessary.

• Training andEducation – All people involved with impairment activities should be fullytrained and educated on implementing impairment handling procedures and the possible

hazards associated with them.

• RecordandMaintainResults– Routine monitoring and evaluation of the inspectionresults by management can help to highlight recurring problems. This will ensure that

prompt corrective actions are taken to address unsatisfactory conditions that could lead

to property damage or business interruption.

FireSafetyInspections

Member of the Association of British InsurersAuthorised by the Prudential Regulation Authority and regulated by theFinancial Conduct Authority and the Prudential Regulation Authority Firm Reference Number 202574Registered Office: 60 Gracechurch Street London EC3V 0HR Registered Number: 989421 England

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