Right Person, Right Place, Right Time
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Right Person, Right Place, Right TimeGreg Withee NOAA Assistant Administrator for Satellite & Information ServiceDecember 2, 2005Whats the Way Ahead?Charles Challstrom NOAA Assistant Administrator for Oceans & Coasts
Whats the Challenge?Need to ensure NOAA has the appropriate suite of knowledge, skills, and abilities to continue to meet its mission. Workforce PlanningRecruitingRetentionTraining and Education
Human Capital Council (HCC)The Human Capital Council (Chair Eddie Ribas) serves as the principal forum through which issues affecting strategic human capital management across NOAA are discussed and addressed.Workforce Management & Training CommitteeCo-chairs Monica Matthews, Percy ThomasEEO Committee(Chair - Al Corea)Diversity Committee(Chair John Jones)
Whats the Way AheadWorkforce PlanningImmediate Actions (today)Action:Commitment to Workforce Planning ImplementationLead:All SESsProcess:SES Summit III ChampionsComp. date:Today
Whats the Way AheadWorkforce Planning (contd.)Mid-term Actions (FY 06)Action:Proposed Workforce Planning Policy and Process to NEP/NECLead:Eddie Ribas (Chair, HCC)Process:HCC Committees (Workforce Management & Training, Diversity, andEEO)Comp. date:3rd Quarter, FY06Action:Complete Workforce AnalysisLead:Monica Matthews (Workforce Management Office)Process:HR working with Lines & Goal LeadsComp. Date:3rd Quarter, FY06
Whats the Way AheadWorkforce Planning (contd.)Long-term Actions (beyond FY06)Action:Implementation of Workforce Planning PolicyLead:AAs and Eddie RibasProcess:Human Capital Council and Line OfficesComp. date:2nd Quarter, FY07Action:Include Workforce Planning requirements as an integral part of PPBES processLead:Human Capital Council & Goal LeadsProcess:PPBESComp. Date:FYO9-13 Programming Plans
Whats the Way AheadWorkforce Planning (contd.)Long-term Actions (beyond FY06)Action:Use workforce planning information to drive recruitment, retention, and trainingLead:Supervisors and HR SpecialistsProcess:Recruiting, Retention, and TrainingComp. Date:Ongoing
Whats the Way AheadRecruitingImmediate Actions (tomorrow)Action:Development and use of NOAA recruitment and marketing tools. Identify existing recruitment and marketing tools, develop integrated NOAA material, mandate use, re-channel existing investments into development of NOAA materialsLead:DAAs/Eddie RibasProcess:Identify existing tools and develop NOAA common marketing materials (videos, brocures, etc.) that be used at job fairs, professional associations, etc. Comp. date:90 daysAction:Develop NOAA Recruitment WebsiteLead:Eddie Ribas, Carl Staton, Louisa KochProcess:Button off NOAA.gov and use in tag linesComp. date:90 days
Whats the Way AheadRecruiting (contd.)Immediate Actions (tomorrow)Action:Look at hiring trends and analysis by occupation (retrospective/prospective)Lead:Eddie Ribas, Human Capital CouncilProcess:Analyze historical hiring data to help forecast future and build business casefor flexibilitiesComp. date:90 daysAction:Develop comprehensive inventory of advertising vacancies in journals and periodicalsLead:Eddie Ribas, CFO CouncilProcess:Develop a more integrated advertisement strategy in periodicals/journals; Analyze effectiveness (i.e., Application process add question where did you hear about us?)Comp. date:90 days
Whats the Way AheadRecruiting (contd.)Immediate Actions (tomorrow)Action:Identify areas in the current recruitment process which can be streamlined, identify flexibilities in creating vacancy announcements, and establish an enhanced role for subject matter experts in the entire processLead:Eddie RibasProcess:Recruitment processComp. date:90 days
Action:Outreach to student conferences at professional society meetings and use NOAA booth for education/recruitment Lead:Percy Thomas, Louis Uccellini, Randy ExlerProcess:Pilot at January 2006 AMS MeetingComp. date:60 days
Whats the Way AheadRecruiting (contd.)Mid-term Actions (FY06) ActionAction:Plan for co-located facilities which could enhance outreach/recruitment relationshipsLead:Bill BroglieProcess:Facility Master PlanningComp. date:FY06Action:Research and educate selection officials on the feasibilities seek authorities as necessaryLead:Eddie Ribas, CFO CouncilProcess:Look into new (direct hire authority) and existing authorities (term, students, IPAs, contracts, recruitment bonus, relocation allowances, etc.)Comp. date:FY06
Whats the Way AheadRecruiting (contd.)Mid-term Actions (FY06) ActionAction:Develop recruitment strategy for under-represented categories for NOAA occupationsLead:Eddie Ribas, Human Capital Council, MSI CouncilProcess:Look at current numbers and develop an action plan for activities to address under-representation (looking at existing & former programs)Comp. date:FY06Action:Develop Sustainable NOAA Recruitment StrategyLead:Human Capital CouncilProcess:Incorporates existing recommendations and engages the Human Capital Council at looking at future opportunitiesComp. date:FY06
Whats the Way AheadRetentionOne NOAA/Goal Oriented EmployeesActions: Reward Goal & Program StaffImmediate Action:Ideas for Goal/Program leads to reward employeesImmediate Action:Disseminate reward ideas sheet to Goal leads for discussionMidterm Action:Work with line offices to implement reward ideas Lead:Frank Kelly with Goal Team Leads/PPIProcess:Document established format already used by one goal, Useregular meetings, Virtual NEPComp. date:February 1, 2006 (Immediate Actions), September 2006(Midterm Action)
Whats the Way AheadRetentionOne NOAA/Goal Oriented EmployeesActions: Create One NOAA career pathImmediate Action:Look at NOAA Corps positions and match them up with goals see if goal-oriented career paths can be developedMidterm Action:If possible, develop One NOAA career path for Corps Officers or work with DAAs to adjust billets to allow establishment of goal-oriented career pathsLong-term Action:Assess effort to develop One NOAA employees and use to assess creation of a certification program including the benefitsLead:I/A & M/A - RDML Rich Behn/Commissioned Personnel CenterL/A Human Capital Council with Gary CarterProcess:Looking at already established positionsComp. date:Feb. 1, 2006 (I/A) / Sep. 1, 2006 (M/A) / Jan. 1, 2007 (L/A)
Whats the Way AheadRetentionOne NOAA/Goal Oriented Employees (contd.)Action: Create One NOAA Career PathAction:Develop example of an expanded job description to initiate an ecosystem career pathLead:Sam Pooley with NMFS DAAProcess:Revise existing job descriptionComp. Date:February 1, 2006
Action: Create Goal-oriented Position Descriptions Lead:PPIProcess:Work with Goal Team LeadsComp. Date:July 2006
Whats the Way AheadRetentionEffectively Manage TurnoverAction: Electronic SignatureImmediate Action:Look at obstacles/opportunities to introduce electronic signature to make NOAA a more flexible and effective workplaceMidterm Action: If possible, implement electronic signature in Acquisition and GrantsLong Term Action: Expand electronic signature to all of NOAALead: Helen Hurcombe with OCIO, Report to NEP on long-term actionComp. date:End of January 2006 (immediate action), end September, 2006 (midterm action)
Whats the Way AheadRetentionEffectively Manage TurnoverAction: Improve ToolsMidterm Action:Create one pager for HR Staff and managers to help them understand options for returning and reattracting departing employeesMidterm Action: How are you using this position to fulfill One NOAA? Add question for hiring checklistLead:Eddie Ribas with WFMOProcess:Put one-pager on NOAA websites and distribute to SESers, Web posting and emailComp. date:March/April 2006
Whats the Way AheadRetentionEffectively Manage Turnover (contd.)Action: Improve ToolsImmediate Action:Identify organizations with good workforce websitesMidterm Action: Assess NOAA website and other HR-identified websites to suggest improvements for the NOAA website from the customer perspective.Lead:Eddie Ribas and Workforce Management Office/ Human Capital Council Process:Email and Report to NEPComp. date:January 2006 (immediate action), June 2006 (midterm action)
Midterm Action:Explore expansion of Demo slots for NOAALead:Louisa KochProcess:Report to NEPComp. Date:March 2006Action: DiversityMidterm Action:Enhance strategy to increase number of interns from underrepresented groups.Lead:Louisa KochProcess:Internship hiring processesComp. Date:April 2006
Whats the Way Ahead Education & TrainingCorporate Intellectual Recapitalization Process In PlaceImmediate Actions (tomorrow)Action:Make mandatory for NOAA Workforce Team NOAA online training/Learning Management System (LMS)Lead:Human Capital CouncilProcess:HCC issues policy directive and implementing Team NOAA onlinetrainingComp. date:Workforce completion in 60 daysAction:All SESers take NOAA Business Model and Team NOAALead:NOAA Training Officer -> SES communityProcess:In hand, ready to goComp. date:30 days
Whats the Way Ahead Education & Training (contd.)Corporate Intellectual Recapitalization Process In PlaceImmediate Actions (tomorrow)Action:Implement NOAA Interim Training PolicyLead:Training Committee/HRProcess:Product of the councils (NEC/NEP approved)Comp. date:ASAP
Action:Develop effective writing module for LMSLead:Workforce Management and Training Committee/WFMOProcess:Identify options including off-the-shelf solution (online service)Comp. date:90-120 days
Whats the Way Ahead Education & Training (contd.)Corporate Intellectual Recapitalization Process In PlaceMid-term Actions (FY06)Action:Task Council to analyze/promote LMS courses for all NOAALead:Workforce Management & Training CommitteeProcess:Already owned a