Resource Description and Access An OverviewAn Overview

Magda El-SherbiniThe Ohio State UniversityThe Ohio State University

El-Sherbini.1@osu.edu

April 27, 2010p ,

Outline:Outline:• Introduction

• Understanding FRBR

• RDA and Other Standards

• RDA Structure

• RDA Online

• Examples of RDAExamples of RDA

• References

• Conclusion

What is RDA?What is RDA?

• New standard for description and accessNew standard for description and access

ill l AAC 2 i 2010• Will replace AACR2 in 2010

• Web-based tool

• Simplifying the metadata

RDA is--

• a content standard, not a display standard , p y• not a metadata schema • a set of guidelines that indicates how to describe a

resource, focusing on the piece of information (or attributes) that a user is most likely to need to knowknow

• Will facilitate the description of relationships between related resources and between resources

d b di h ib d hand persons or bodies that contributed to the creation of that resources

(From Oliver, 2007, Changing to RDA)

Why do we need a new standard?Why do we need a new standard?

AACR RDAAACR • 1967 – 1st ed. • 1978 – 2nd ed

RDA

1978 2 ed. • 1988 – Rev. • 1998 Rev • 1997 Conference• 1998 – Rev. • 2002 – Rev. • 2003 5 U d t

• 1997 Conference • 2003 AACR3 draft • 2005 M t RDA• 2003-5 – Updates • 2005 Move to RDA • 2009 RDA release

AACR2----1978 Until TodayAACR2 1978 Until Today

Part 1 • addresses descriptive

Part 2 • Addresses choice andaddresses descriptive

cataloging based on division by formats

Addresses choice and formation of personal names, corporate body, y

• Chapter 1—General • Chapters 2—12 based

, p y,and title access points.

C p e s b sedon Formats

• Chapter 13—Analytical p y

New TerminologyNew Terminology

AACR2 terms  RDA terms • Heading • Author, composer, etc• See reference

• Authorized access point • Creator• Variant access pointSee reference 

• See also reference• Physical description• Chief so rce

Variant access point• Authorized access point • Carrier description • Preferred so rces• Chief source

• Uniform title • Main entry 

• Preferred sources• Preferred title • Preferred title 

• GMD – Media type; – carrier type, – content type

ObjectivesObjectives• RDA as a standard

– Cover all types of resources and– all types of content – Be usable outside the library community

RDA d t• RDA data – Support user tasks – Be compatible with existing library catalogue

Independent of encoding formats– Independent of encoding formats

• Incorporate FRBR terminology and concepts

• FRAR and the development of a new section of RDA on controlled access points (authority data)

ObjectivesObjectives

• MultinationalMultinational– Anglo‐centricity removed

Abbreviations and acronyms avoided– Abbreviations and acronyms avoided• Latinisms removed

– Farewell s.n., s.l., et al., ,

• Take what you see concept!

Understanding FRBR

FRBRFRBR

• A conceptual model

• Entity‐relationship model– EntitiesEntities 

• 3 groups of entities

Group 1 Entities‐‐ Products of pintellectual & artistic endeavor

• Work

• Expression

• Manifestation

• Item

WORKWORKGroup 1

EXPRESSIONis realized through

is embodied in MANIFESTATIONis embodied in

ITEMis exemplified by

Shakespeare Group 1pHamlet

Group 1 Example

Play or translationsis realized through

1988 Bantam Booksis embodied in 1988 Bantam Books Edition

is embodied in

Copy held by OSUL

is exemplified by

Group 2 Entities Those responsibleGroup 2 Entities‐‐ Those responsible for the  intellectual & artistic content

• Person

• Corporate Body

WORK Group 2WORK

EXPRESSION

MANIFESTATION

is owned byITEM

PERSON

is produced by

CORPORATEBODY

is created by                

is realized by       

y

Group 3 Entities‐‐Subjects of worksGroup 3 Entities Subjects of works

• Groups 1 & 2 plus

C• Concept

• Object

• Event

• PlacePlace

Work Group 3Work Group 3has as subject

FRBR

Work Expression

Manifestation

Person

Item

has as subject Corporate body

ConceptObject

has as subjectEventPlace

many

So, How Is FRBR User Focused?So, How Is FRBR User Focused?

• Finds the resource described • Identifies the person, family, or corporate body

represented by the data • Selects a resource that is appropriate to the user’s

requirements with respect to physical characteristics of the carrier and the formattingcharacteristics of the carrier and the formatting and coding of information stored on the carrier Select a resource that is appropriate to the user’s requirements with respect to form intendedrequirements with respect to form, intended audience, language, etc n

• Obtains the resource

RDA and ISBDRDA and ISBD

– will not be structured by the 8 ISBD areas of descriptiondescription

– will not use the ISBD punctuation – the guidelines for recording data element will be– the guidelines for recording data element will be

independent of the guidelines for data display

Mapping RDA to other Metadatapp g

• MARC 21MARC 21 • Dublin Core

O S (• MODS (Metadata Object Description Schema)

• AACR2• Many others

The Impact of RDA on OPAC Displays

• FRBR and ILS

• MARC 21– New elements and change in existing elements

Overall RDA Structure0 Introduction (purpose and scope, foundations, objectives, 

principles, structure, core elements, etc.)

S ti Att ib tSection Attributes

1Chapters 1‐4

Manifestation and item (e.g., title, statement of responsibility, edition statement, publication information, etc.)

2Chapters 5‐7

Work and expression (e.g., title of the work, content type, etc.)

3 Person, family and corporate body (e.g., name, identifier, Chapters 8‐11

, y p y ( g , , ,associated dates, etc.)

4Chapters 12‐16

Concept, object, event, and place 

Section Relationships

5h

Primary relationships between work, expression, manifestation, d (h h l)Chapter 17 and item (hierarchical)

6 Relationships to persons, families, and corporate bodies Chapters 18‐22

p p passociated with a resource

7 S bj t l ti hi7Chapter 23

Subject relationships

8Chapters 24‐28

Relationships between works, expressions, manifestations, and items (successive, derivative, etc.)

9Chapters 29‐32

Relationships between persons, families, and corporate bodies

10Chapters 33‐37

Relationships between concepts, objects, events, and places (such as broader or narrower terms)

Appendices

• Capitalization• Abbreviations• Initial articlesR d t f d i ti d t• Record syntaxes for descriptive data

• Record syntaxes for access point control data• Additional instructions on names of personsAdditional instructions on names of persons• Titles of nobility, terms of rank, etc.• Dates in the Christian calendar• Relationship designators (4 appendices)• Complete examples

RDA Online ToolsRDA Online ToolsRDA toolkit Webinar

http://rdaonline org/rdaVideos hthttp://rdaonline.org/rdaVideos.html

Differences between RDA and AACR2

Statement of responsibility: No Limit on number of Persons, Bodies, etc., ,

AACR2 RDA • 100 1# Martin, Joseph.. • 245 10 Driving cars is

very expensive/ $c

• 100 1# Martin, Joseph • 245 10 Driving cars is

very expensive/ $cvery expensive/ $c by Joseph Martin,

David Chris; with contributions by Sarah

very expensive/ $c by Joseph Martin,

David Chris; with introduction by Sarahcontributions by Sarah

Mason … [et al.]. introduction by Sarah Mason, Lisa Powell, Peter Rowley and Anita Cardell.Cardell.OR: with contributions by Sarah Mason [and three others]three others]

Place of Publication, Distribution, etc.

Source has following information:ABD Publishers---2008

London Paris Copenhagen New YorkLondon—Paris—Copenhagen—New York

AACR2 RDA

If cataloged in France (first place +place All places are recordedIf cataloged in France (first place +place —All places are recorded in home country 260 ## London; $a Paris; $a Copenhagen260 ## London; $a Paris : $b ; $a New York : $b ABC Publishers, $c

ABC Publishers, $c 2008

If cataloged in Denmark (first place + placein home country) 260 ## London ; $a Copenhagen :$b

ABC Publishers $c 2008ABC Publishers, $c 2008

If cataloged in the U.S. (first place + placein home country) 260 ## London ; $a New York :$b260 ## London ; $a New York :$b

ABC Publishers, $c 2008

Replacement of GMD: Physical Description Elements

AACR2 RDA100 1# John, Williams $d 1952-245 10 Certification $h [sound

di ] $b N ht d

100 1# John, Williams $d 1952-

245 10 Certification ; Nacht und Trompeten ; Concerto for piano andrecording] : $b Nacht und

Trompeten; Concerto for piano and orchestra ; Recomposition

Trompeten ; Concerto for piano and orchestra ; Recomposition / $c Williams John

GMD l d b/ $c Williams John

300## 1 d di $b di i l

GMD replaced by:Content type (MARC 336)= performed music

300## 1 sound disc :$b digital, stereo ; $c 4 in

media type (MARC 337)=audio

carrier type (MARC 338)=audio disc

500## Compact disc

336 ## performed music $2 rdacontent337 ## Audio $2 rdamedia338## Audio disc $2 rdacarrier$

Technical description elements  (MARC 300)

t d 1 di diextend=1 audio disctype of recording= digitalconfiguration of playback channels=stereodimensions=12 cm

300## 1audio disc: b digital, stereo; $c  12 cm.

GMD and SerialsGMD and SerialsAACR2 (Serial)

RDA (serial)

245 00 Danish exporters $h [electronic resource] /$c Royal Danish Mi i f F i Aff i

245 00 Danish exporters /$c Royal Danish Ministry of Foreign Affair

Ministry of Foreign Affair

300## CD-ROMs ; $c 4 in.

GMD replaced by:content type=textmedia type=computercarrier type computer disccarrier type=computer disc

336## text $2 rdacontent337## Computer $2 rdamedia337## Computer $2 rdamedia338## Computer disc $2

rdacarrierTechnical description elements (300):

extent=computer discsdimensions=12 cm300## computer discs ; $c 12 cm.

Choice of preferred title:Work is published under two different titles in the same language in different p g gcountries:

“Nils Strindberg :en biografi” in Sweden “Nils Strindberg biografi” in the U.S.

AACR2if cataloged in the U.S. (title

published in home country)

RDAPreferred title, based on the

title of the manifestationpublished in home country)Title for use in uniform title: “Nils Strindberg biografi”

title of the manifestation first received.

if cataloged in Sweden (title published in home country)Title for use in uniform title: “Nils Strindberg”

Multiple language expressions of the work in a single resourceAACR2

130 0# Bibl $ O T $l P l l tRDA

130 0# Bible. $p O.T. $l Polyglot. $f 2003. 245 10 Antigo Testamento Poliglota : $b Hebraica,

Grego, Portuguese, Ingles.

546## T t i G k H b P t d245 10 Antigo Testamento Poliglota : $b Hebraica, Grego, Portuguese, I l

546## Text in Greek, Hebrew, Portuguese, and English in columns on facing pages

730 02 Bible. $p Old Testament. $l Hebrew Ingles.

546## Text in Greek, Hebrew,

730 02 Bible. $p Old Testament. $ Greek

730 02 Bible. $p Old Testament. $ Portuguese Portuguese, and English in columns on facing pages

730 02 Bible. $p Old Testament. $English

RDA does not allow the use of “Polyglot.” instead, f ygan access point is given for each expression in the resource

RDA ImplementationRDA Implementation

• Changes in existing records will not beChanges in existing records will not be required

• Integration of RDA and AACR2 records will i i i l djrequire minimal adjustment

• Catalogers will need some training

Cataloging Scenarios’ dJSC’s record structure scenarios

1: Separate records for all entities with linked1: Separate records for all entities with linked identifiers—mirroring the FRBR/RDA conceptual model (JSC’s preferred approach)conceptual model (JSC s preferred approach)

2: Composite bibliographic records, with authority records representing each entityauthority records representing each entity

3: “Flat” record approach with all Group 1 i i d ( hi i h lentities on one record (this is the only 

scenario that MARC can accommodate)

RDA timelineRDA timeline

• June- (release)June- (release)• Oct.-Dec (test)

2011 h ( l i )• Jan 2011-March (evaluation)

• National Libraries are testing RDA • Volunteers are participatingVolunteers are participating

Important datesImportant  dates

• Publisher Webinars (June)Publisher Webinars (June)• Publisher’s free trials (June-August)

ResourcesResources• An Chapman, “RDA: A New International Standard”

http://www.ariadne.ac.uk/issue49/chapman/• Deirdre Kiorgaard, “Setting a new standard: Resource

description and Access" National Library of Australia • Jennifer Bowen, “RDA: Resources Description and Access:

a New cataloging Standard for a digital Future” ALA Annual Meeting, New Orleans, June 24, 2006. g

• Jennifer Bowen and John Attig, “RDA” Resource Description and Access: A new Cataloging Standard for Digital Future” Music Library Association—March 3, 2007 g y ,www.musiclibraryassoc.org/BCC/Presentations?RDA_MLA_2007.pdf

RDA Discussion listRDA Discussion list

• An RDA discussion list has been established:An RDA discussion list has been established: RDA Discussion list

RDA FAQ

• Frequently asked questions on RDA have been q y qgrouped into the following categories:

1. RDA Basics2. RDA Organization and Governance3. RDA Development4 D t il f RDA' C t t4. Details of RDA's Content5. Submitting Comments on RDA6 RDA's Effect on my Library6. RDA's Effect on my Library7. RDA Publication8 RDA and MARC 218. RDA and MARC 21

Presentations

RDA: Resource Description and Access (JulyRDA: Resource Description and Access (July 2005) [PDF format]

RDA: ResourceDescription and Access (JulyRDA: ResourceDescription and Access (July 2005 - Chinese) [PDF format]

RDA : Description des ressources et accèsRDA : Description des ressources et accès(July 2005 - French) [PDF format]

RDA: Descripción y Acceso de Recursos (JulyRDA: Descripción y Acceso de Recursos (July 2005 - Spanish) [PDF format]

The Joint Steering Committee webThe Joint Steering Committee web Page

h // ll i d /j / d h l• http://www.collectionscanada.ca/jsc/rda.html