Agnes Hegyvarine Nagy

agnes.nagy-hegyvarine@ec.europa.eu

ERCEA B1.

Research and Innovation Participant Portal

Introduction

to the Participant Portal

Research and Innovation Participant Portal

• Offers external stakeholders a unique entry point for the interactions with the European Commission or Agencies in handling grant-related actions, based on:

ECAS Single sign-on

(1 ECAS account = 1 e-mail address = 1 person)

IAM Access rights based on

role authorisation

Personalised services on the Participant Portal

• Brings homogeneity, transparency and better service integration for grant management.

+

=

New version of the Participant Portal

No revolution, but an evolution:

• Main focus is Horizon 2020, but FP7 projects will be supported as well.

• Public pages available to any user, access to the IT tools is possible only with an ECAS account, after login on the Portal.

• Reorganisation of the information with emphasis on user-friendliness and more user guidance.

• Less IT tools for Horizon 2020 to better streamline the project throughout its lifecycle.

Public access ECAS login

Personalised access

to the IT tools

Personalised access to the user account

Participant Portal services: overview

Funding Opportunities

Experts

Support

How to Participate

My Organisation(s)

My Proposal(s)

My Project(s)

My Notification(s)

My Expert Area

Perso

nali

sed

servic

es

Services without login

Participant Portal services: without login

1. Funding opportunities

• Open/closed/forthcoming H2020 calls

• Links to FP7 & CIP calls and other calls

• Latest information on published calls

• Call search:

1. full-text search

• Tagging of all topics – additional search options with synonyms, colloquial expressions

2. Search in the structured

• "Stay tuned" options: electronic agenda, RSS feeds, email notifications

Access to the electronic proposal submission system

• Create a proposal: choose a topic and an action type

Funding Opportunities

NEW

NEW

SEARCH TOPICS H2020 Online Manual

Stay informed

RSS feed iCal Email notification

Other Funding Opportunities

Call Updates

Previous Framework Programmes (FP7 & CIP)

Search keywords: climate change Search COSME

Calls

Horizon 2020 predefined criteria:

3 results ○Publication date ◎Deadline

○Title ○Call ID

◎ Open calls ○ Closed calls ○ Forthcoming calls

Filter options: Sort by:

Topic: SFS 7 - 2014: Optimising external nutrient inputs in intensive crop production systems in Europe

European crop production is facing more and more difficulties in remaining competitive in the global market for many reasons. One of these reasons is certainly the high cost of external nutrient inputs necessary More…

Call title: Sustainable Food Security Status: Open

Call identifier: H2020-SFS-2014/2015 Deadline: 2014-03-18

Topic: WATER 2 – 2014/2015: Integrated approaches to water and climate change

The rising demands of a growing world population for food, water, materials and energy will put increasing pressures on land use, water resources and ecosystems. Energy consumption is expected to increase, More…

Call title: Water Innovation: Boosting its value for Europe Status: Open

Call identifier: H2020-WATER-2014/2015 Deadline: 2014-03-18

Topic: WATER 5 – 2014/2015: Strengthening international R&I cooperation in the field of water

Developing countries, especially in Africa, are facing serious challenges for sustaining its development. Sustainable water supply and sanitation is fundamental to the food security, health, survival More…

Call title: Water Innovation: Boosting its value for Europe Status: Open

Call identifier: H2020-WATER-2014/2015 Deadline: 2014-03-18

Search topics – Results

Horizon 2020

Cross-cutting Key-Enabling Technologies (KETs)

ERA-NET

Gender

International cooperation

SME Instrument

Socio-economic science and Humanities

Search Topics

HORIZON 2020 CALLS

Stay informed

RSS feed iCal Email notification

Other Funding Opportunities

Call Updates

Previous Framework Programmes (FP7 & CIP)

Topics

▶ WATER 1 – 2014/2015: Bridging the gap from innovative water solutions to market replication

▶ WATER 2 – 2014/2015: Integrated approaches to water and climate change

▶ WATER 3 – 2014/2015: Stepping up EU research and innovation cooperation in the water area

▶ WATER 4 – 2014: Harnessing EU water research and innovation results for industry, policy makers and citizens

▶ WATER 5 – 2014/2015: Strengthening international R&I cooperation in the field of water

WATER INNOVATION: BOOSTING ITS VALUE FOR EUROPE

H2020-WATER-2014/2015

Publication date: 2013-12-11 Deadline Date: 2014-03-18 +17:00:00 (Brussels local time)

Stage 2: 2014-05-22 +17:00:00 (Brussels local time)

Budget: €65.000.000 Specific programme: Societal challenges

Status: Open OJ reference: OJ C2020 11 of December 2013

Call summary

Water is an invaluable resource for human health, food security, sustainable development and the environment, and is an economic sector of growing importance for Europe. However, water resources are constantly under pressure from climate change, urbanisation, pollution, overexploitation of freshwater resources and increasing competition between various user groups, and the improvement of the state of water resources will trigger substantial economic benefits. More…

Latest info Call documents Get support Subscribe to Notification

COSME

Calls

Submission Service

Horizon 2020 calls – Call details

Search Topics

Horizon 2020

H2020 Online Manual

HORIZON 2020 CALLS F U N D I N G G U I D E

Stay informed

RSS feed iCal Email notification

Other Funding Opportunities

Call Updates

Calls

COSME

Previous Framework Programmes (FP7 & CIP)

Topic Conditions

Eligibility conditions – The standard eligibility conditions apply. Please read carefully these provisions before the preparation of your application.

Evaluation criteria – The standard evaluation criteria apply. Please read carefully the provisions before the preparation of your application.

Evaluation procedure – Please read carefully the standard evaluation procedure provisions before the preparation of your application.

Proposal page limits and layout: 10 pages

Applicants must ensure that proposals confirm to the page limits and layout given in the Guide for Applicants (see Call Documents) , and in the proposal part B template available through the electronic Submission Services of the Commission.

The Commission will instruct experts to disregard any pages exceeding these limits.

The minimum font size allowed is 11 points. The page size is A4, and all margins (top, bottom, left, right) should be at least 15mm (not including any footers or headers).

Should the call publication postponed, the dates in this table should be adjusted accordingly.

Consortia agreements: In line with the Rules for Participation and the Model Grant Agreement, participants in Research and Innovation Actions or in Innovation Actions are required to conclude a consortium agreement prior to grant agreement.

WATER 1 – 2014/2015

Topic Description Topic Conditions Call Documents

Horizon 2020 calls – Topic details: topic conditions

Search Topics

Call: Water innovation: boosting its value for Europe

Topic: Bridging the gap from innovative water solutions to market replication

Submission Service

Topic Evaluation

results (single or first stage)

Evaluation results

(second stage)

Indicative date for signing of grant agreements

Water 1

Maximum 6 months after the deadline

Maximum 9 months after the deadline

Horizon 2020

Participant Portal services: without login

1. H2020 Online Manual

• New online guide divided into business processes

• Aims at providing all the information, list of documents & useful links (IT wiki, etc.) for each specific process

• 2 ways of finding info: - General overview with drill-down approach - Direct linking to specific sections from some Participant Portal pages (via the "H2020 Online Manual" button)

2. Reference Documents

• List of all useful reference documents

FP7 and Horizon 2020 Documents

How to Participate

NEW

Participant Portal services: without login

3. Organisation Register

• Check whether your organisation is already registered via a PIC search

• Access the organisation registration tool

• FP7 legal data becomes `Research and Innovation` legal data

4. Financial Viability Self-Check

• Coordinators are strongly encouraged to do this non-binding check before submitting a proposal

5. SME Participation

• Landing page for information related to participation of SMEs

How to Participate

NEW

NEW

NEW

Participant Portal services: without login

The Experts section in the Participant Portal is a web-based application for communication between experts (evaluators of research proposals, reviewers of ongoing projects, etc.) and the European Commission.

1. New experts can create their profile

The expert registration tool itself is only available after an ECAS login.

Experts

Participant Portal services: without login

New calls for expression of interest for individual experts and for organisations to suggest experts were just published in OJ C342 of 22 November 2013. European Commission will soon need experts to evaluate first Horizon 2020 proposals.

Tick the H2020 box in the registration platform and update your expertise.

Experts NEW

Participant Portal services: without login

1. H2020 Helpdesk

• Service provided by the Europe Direct Contact Centre

2. Enterprise Europe Network

• Free support for organisations applying for projects under the SME Instrument

3. National Contact Points (NCP) database – updated for Horizon 2020

4. Glossary

Support

NEW

NEW

Participant Portal services: without login

5. FAQ

• FAQ database

• Useful information along with additional guidance (user manuals, latest PowerPoint presentations, etc.)

6. IT Helpdesk contact form

7. Other Help Services

• Ethics helpdesk, European IPR helpdesk, European Committee for Standardisation, IGLO, National Services

Support

Services after login:

The Identity and Access Management

The Participant Portal allows each user to have access to a personalised space, based on 3 main elements:

• Each user is supposed to have a unique ECAS account, which is the unique identifier for persons (linked to their professional email address).

• Each ECAS account is linked to one (or more) PIC number(s), which are the unique identifier for organisations.

• Each ECAS account is linked to all the roles that the user has in projects and/or organisations through IAM. One user can have as many roles as necessary.

Personalised services

FSIGN LSIGN AccAd LEAR

TeMe TaMa PaCo CoCo PCoCo

• The Identity and Access Management allows us to define and/or manage changes of access rights of users of the Participant Portal.

• It gives a personalised and secure access to the different services of the Participant Portal.

• Minimum involvement by the Commission/Agency staff allowing for flexibility in the online management of the consortium.

• Any change in the roles of the users is saved to allow a monitoring & tracking service.

The Identity and Access Management

The new version of IAM (January 2014)

Coordinating beneficiary

Org

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Pro

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level

Participating beneficiary

PCoCo CoCo

TaMa

TeMe

PaCo

TaMa

TeMe

AccAd

LEAR

AccAd

LEAR

LSIGN FSIGN LSIGN FSIGN

• Only the key roles of the LEAR and Primary Coordinator Contact are defined/modified by the Commission. The rest is left at the discretion of the consortium.

• One person can have several roles at the same time.

• The complexity of the consortium depends on the participants. The minimum configuration is:

1 Primary Coordinator Contact

1 Participant Contact per beneficiary - based on the proposal data

LEAR per organisation: max. one person, to be nominated

Legal Signatory per organisation: to be nominated; at least one is needed for the signature of H2020 contracts.

Financial Signatory per organisation: to be nominated; at least one

Important remarks

PCoCo LEAR

Minimum configuration

Coordinating beneficiary

Org

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Pro

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level

Participating beneficiary

PCoCo PaCo

LEAR LEAR

LSIGN FSIGN LSIGN FSIGN

PCoCo Max: 1

4

5

1

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∞

∞

∞

∞

CoCo

PaCo

TaMa

TeMe

LSIGN

FSIGN

LEAR

AccAd

Access rights

PCoCo CoCo

TaMa

TeMe

PaCo

LSIGN FSIGN

Read own forms Write own forms Submit own forms to coordinator

Read own forms Write own forms

Read own forms

Read all forms Write all forms Submit all forms to EC

Read own forms Write own forms Submit own forms Sign own legal forms View organisation data View lists of organisation's projects, proposals and roles

Read own forms Write own forms Submit own forms Sign own financial forms

View organisation data Modify organisation data View lists of organisation's projects, proposals and roles

AccAd

LEAR

The nomination process: “Original roles”

Some roles are automatically provisioned in the early stages of the Project (“original roles”) as follows:

• The proposal initiator – identified in the proposal as Main contact person - in the proposal submission phase will automatically be recognised by the Commission as the Primary Coordinator Contact.

• The contact persons of the participating organisations identified during proposal submission will become Participant Contacts or Team members at the beginning of negotiations.

• The LEAR is validated by the Commission during the validation process of his/her organisation.

NEW

NEW

The nomination rights

PCoCo

CoCo

PaCo

LEAR

AccAd

CoCo PaCo TaMa TeMe

PaCo TaMa TeMe

AccAd LSIGN FSIGN

LSIGN FSIGN

in own organisation, +

CoCo PaCo TaMa TeMe

in own organisation, +

in own organisation

in own organisation

in own organisation

Org

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isati

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le

vel

Pro

ject

level

The LEAR mandate needs to be extended for H2020

The nomination process: how to nominate/revoke someone?

To grant a role, the e-mail address of the "new user" will have to be filled in; this e-mail address should be the same as the one used for the ECAS account of the "new user".

If this "new user" has no ECAS account, he/she will automatically receive an invitation to create his/her ECAS account.

Project roles can be granted/revoked in the "My Projects" section,

through the orange "PC (Project Consortium)" icon

Organisation roles can be granted/revoked in the "My Organisations" section,

through the blue "OR (Organisation Roles)" icon

Org. 99999 BE888

Organisation level

Project level

Co

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Parti

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PCoCo

PaCo

LEAR

LEAR

LSIGN FSIGN

LSIGN FSIGN

AccAd

AccAd CoCo

The nomination process: LSIGN/FSIGN

1. The LEAR (or Account Administrators) nominate as many LSIGNs/FSIGNs as they want. At this stage, the FSIGN cannot do anything, while the LSIGN has read-only access to the organisation's data and lists of projects, proposals & roles.

Organisation level

Project level

Co

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inati

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b

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efi

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Parti

cip

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PCoCo

PaCo

LEAR

LEAR

LSIGN FSIGN

LSIGN FSIGN

AccAd

AccAd CoCo

LSIGN FSIGN

LSIGN FSIGN

The nomination process: LSIGN/FSIGN

2. The (Primary) Coordinator Contacts / Participant Contacts need to assign to their project as many LSIGNs/FSIGNs for their own organisation as needed. The LSIGN and FSIGN now have their own access to the tools.

Services after login

Participant Portal services: after login

1. Registration of organisations

• The person registering the data receives online the PIC number for his/her organisation.

• Participants are encouraged to register their organisations as soon as possible before drafting a proposal.

• Possibility to register an organisation on behalf of someone else.

• Management of multiple PICs is possible.

2. Access to organisation-related data

3. Update of organisation’s data

My Organisation(s)

Org. 8889 BE55

Step 1: Automatic search for similar previous registrations

When the automatic search finds similar previous registrations

If no previous similar registration is found: Start the registration of the organisation

The self-registrant receives a PIC number at the end of the registration

• The proposal submission service is available on the call’s page (after an ECAS login): select the TOPIC and the Type of Action.

• The wizard helps users creating and submitting a proposal step by step, while ensuring data confidentiality.

• Draft proposals can be saved and submitted later. Draft and submitted proposals to be accessed from the ”My Proposals” page.

Participant Portal services: after login

1. Access to the list of draft and submitted proposals

My Proposal(s)

HORIZON 2020 CALLS F U N D I N G G U I D E

Stay informed

RSS feed iCal Email notification

Other Funding Opportunities

Call Updates

Previous Framework Programmes (FP7 & CIP)

Submission Service

To access the Electronic Submission Service of the call, please select the type of action that is most relevant to your proposal from the list below. You will then be linked to the correct entry point.

To access existing draft proposals for this call, please login to the Participant Portal and select the My Proposals page of the My Area section.

Download the user guide of the Participant Portal Submission Service.

COSME

Calls

Submission Service Call Documents

START SUBMISSION

WATER 1 – 2014/2015

Research and Innovation action

Horizon 2020 calls – Topic details: submission service

Search Topics

Call: Water innovation: boosting its value for Europe

Topic: Bridging the gap from innovative water solutions to market replication

Topic Conditions Topic Description

Horizon 2020

Topic and type of action selection pre-registration consortia set-up

Proposal – Upload Part B/Annexes

Administrative Forms Submission Summary

Wizard Flow

• Administrative forms: the administrative information (list of participants, legal and financial structured forms, etc.);

• Technical annex: a PDF document (one or more) with the scientific and technical contents;

• There may be additional documents (optional), eg. ethics.

Proposals are composed of:

PIC numbers are required in the proposal submission system, therefore participants are encouraged to register their organisations as soon as possible before drafting a proposal.

Participant Portal services: after login

My Proposal(s)

Access rights – proposal submission

• Enhanced access rights, enabling the read-only rights to proposals.

• Full access (= coordinator contact or participant contact) or read-only rights (= team member) for any contact person of the proposal.

• Rights to be managed in the Submission tool until call closure.

• All contact persons receive access rights and are listed in Part A: Main contact persons with full details; other contacts with minimum data; Fellows/Principal Investigators with a researcher 'profile'.

• Authorized representative data is not required in the proposals.

NEW

Participant name

TOPIC

Type of action

Call

Access rights for the proposals

Structure – Part A • General information

Abstract, panel and fixed keyword (if relevant),

New: declarations, checklist questions

• Participants and contact persons: data is read-only from the Organisation Registry (URF) and from Step4 (contact persons).

• Budget table – specific per action types

• New: Ethics Issues Table: structured, reference to Part B

• Call specific questions: limited set of specific questions related to the call.

• The system offers validation checks, any problems are listed at the end of the administrative part.

NEW

Part B and Annexes

• Templates per calls/topics – downloadable from the system; drafts will be available on the Documents page of the Portal.

• Page limit may apply per attachments. The check is based on pages of the pdf document.

• Watermark to be applied to mark the pages above the limit.

• General constraints: 10 MB, PDF

• The complete proposal package receives an e-receipt upon submission.

NEW

Guidance

• Call and Topic-related official documents will be available from the call/topic page of the Participant Portal, eg. H2020 guide for proposal submission and evaluation.

• Online help: Funding Guide on the Participant Portal and a wiki, online help as IT guidance

• Embedded guidance text in the forms: ghost text or fixed guidance behind the question marks; hyperlinks

1. Access to the list of projects the user is involved in

2. Access to the project-related services:

• Grant preparation

• Amendments

• Reporting tools

3. View of the consortium's roles for a given project

4. Grant/revoke roles for a given project (provided the user has the authorisation to do so)

Participant Portal services: after login

My Project(s)

Project details with basic data, abstract and list of participants

AN = Access Negotiation

AA = Access Amendment

FR = Financial Reporting

PR = Periodic Reporting

RD = Reporting & Deliverables

Access to the available tools for the project

View of all roles in the Project.

If the user has sufficient rights, he/she may also nominate and revoke roles for other persons.

1. View all personal notifications for the services of the Participant Portal

• Examples: change of roles, forms ready to be signed, availability of e-receipts, etc.

Participant Portal services: after login

My Notification(s)

Participant Portal services: after login

1. New experts can create their profile

2. Experts can update their profile

3. Experts can manage their contracts

My Expert Area

NEW

NEW

• Electronic grant management: no more blue ink signatures, paperless exchange

• Exchanges in a secured electronic system

• Identity and access management using ECAS

• Digital seal for all transactions (content and metadata) via eReceipt

• Chain of trust to secure identity of persons: Extended mandate of Legal Entity Appointed Representative (LEAR)

Electronic Grant management in H2020

NEW

• One person in the central administration of each organisation to be appointed by the Legal Representative in a formal process using blue ink signature = Legal Entity Appointed Representative (LEAR)

• Appointment letter to comprise also supporting documents on identity of the legal representative

• LEAR mandate (among other issues):

assign persons authorised to sign the different types of documents

supervise assignment of other roles in the portal IAM for their organisation

"Chain of trust"

Value of the eReceipt

• Electronic receipt = digitally signed PDF version of the submitted document.

• Both the content of the document and a set of metadata (time stamp, ECAS credentials of submitter) are digitally sealed.

• The digital signature mechanism, using a public-private key pair mechanism, uniquely binds the eReceipt to the transaction and ensures its full integrity. Therefore a complete digitally-signed trail of the transaction is available both for the beneficiaries and the Commission.

• Any attempt to modify the content will lead to a break of the integrity of the electronic signature, which can be verified at any time by clicking on the signature in the PDF document.

• The eReceipt is stored in the project archive where it can be downloaded at any time by any actor in the project and stored on other electronic media.

Example (implemented today): paperless submission of financial statements

• LEAR nominates a list of persons authorised to sign financial statements.

• Only these persons get access to the "Sign and submit" function in the financial reporting module.

• "Sign and submit" triggers the creation of an eReceipt that is stored in the electronic project archive.

• All persons who need to know (including the LEAR) are notified on the transaction and have access to the eReceipt.

Preview of the new Grant Management module

(work in progress!)

NEW

Doc library

Chat area

Project dashboard

More information

• FAQ: http://ec.europa.eu/research/participants/portal/desktop/en/support/faq.html

• Contact us: http://ec.europa.eu/research/participants/api//contact/index.html

• ECAS help: https://webgate.ec.europa.eu/cas/help.html

• FP7 IT helpdesk: ec-research-it-helpdesk@ec.europa.eu / +352 43 01 31 570

Thank you

for

your attention!