ResearchAdministrationPlatform forInnovation andDiscussion

March 12th, 2018

Upcoming RAPID Schedule

Second Monday of the month from 11am-12:30pm in URIS Auditorium– 4/9/18– 5/14/18– 6/11/18

To subscribe to meeting updates and materials, send request to:Rapid-Request@Listserv.med.cornell.edu

Announcements

4

Initial Offer• Each PI in 1300 York will receive the first probe free of charge. • The lab would only be responsible for the $84 annual monitoring fee.

Purchase Option• Set-up Cost: Purchase the probe for $375 (includes installation). • Annual Fee: Pay an $84 annual monitoring fee.

Lease Option• Set-up Cost: One-time $75 installation fee per unit.• Annual Fee: Pay $204 per unit (includes probe and annual monitoring

fee).

Sign-up for Program• Visit EHS website• EHS will coordinate with Lab Contact to finalize and install.

EHS 1300 York Freezer Monitoring

ETRA Shared Materials

https://research.weill.cornell.edu/research-administration/education-outreach/education-and-training-research-administration/e2ra

Weill Research GatewayYear in Review

Monday, March 12, 2018

ImplementationProject Road Map

WRG Roadmap2015

Q3 Q4 Q1 Q2

2016

Q3 Q4 Q1 Q2

2017

Q3 Q4 Q1 Q2

2018

Q3 Q4 Q1 Q2

PTRollout

ProposalDevelopment

ProposalTracking

EnvironmentalHealth&Safety

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ConflictsofInterest

Install

CoreSystem&Genius

*

*

Plannedstart- ~20monthdelay HumanSubjects(eIRB+)

~8monthdelay ClinicalTrials(Planning)

Key:

ModuleImplementation

ModuleStart

ModuleGo-Live

SubsequentRelease

Today CompletedüGo-LiveinQ1-2of2020*

2019

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ClinicalTrials(Implementation)

Federal Policy Requirements5-9 new policies added per year

0

20

40

60

80

100

1991 1996 2001 2006 2011 2016

ActiveNIHPolicyRequirements

WRG Implementation Approach

Process ReviewFocus Groups

DevelopmentUser Testing

Refine/EnhanceProduction

DepartmentalStakeholders

CentralAdministrativeUnits

ITSAnalystsandProjectManagers

Weill Research Gateway Conflicts of Interest

Conflicts of InterestRelease and Enhancement Cycles

October2015

GoLive

July2016

Release2.1

September2016

Release2.2

November2017

Release3.1

Conflicts of InterestThroughput Data

Throughput #s

ConflictsSurveysSubmitted 23,186

Study SpecificReports 1,084

TravelDisclosures 269

Standard ConflictsManagementPlans 526

ProvisionalConflictsManagement Plans 5

LettersofUnderstanding 36

ComprehensiveConflict ManagementPlans 2

Conflicts of InterestEnhancements in Release 3

• FormUsabilityUpgrades

• NYPIntegration

Spring2018

• ConflictsPanelMeetingAgenda

• OpenPaymentsDisclosure

• FamilyMemberCOIQuestion

Fall2017

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Weill Research Gateway Sponsored Programs

Sponsored ProgramsRelease and Enhancement Cycles

March2017

GoLive

December2017

Release2.1

March-October2018

Release2.2

System-to-System Submissions

S2SSubmissionsSinceLaunchNIHResearchProjects 218NIHCooperative Agreements 14NIHFellowships 26NIHMulti-Project 4NIHCareer 20NIHTraining 4DOD 44

OtherFederal(FDA,ONR, AHRQ) 11

Total 341

MarchAprilMayJuneJulyAugustSeptemberOctoberNovember

AlphaPhase BetaPhase July5th R01s October5th R01s

FullGoLive

Major NIH DeadlinesDeadline Total#of

SubmissionsTotal#SubmittedonDeadlineDay

Percentage

October5, 2017 34 21 62%

February5,2018 36 30 83%

WRG/SAP Interface

Total

TotalAccounts CreatedViaInterface1 850

Most AccountsCreatedUnderOneRecordNIHCTSA– WCMCClinical TranslationalScienceCenter

33

1 Twopushesperday,increasingtothreethisspring- 11AM,2PM&5PM

WRG-SP Phase II: Release 2.1

RequirementsGathering‡

• MeetingswithQatarandEHS• AnticipatechangesduetoFormsE• Dean’sLetterspecs• Singleroutenon-S2Schangeanalysis

Development

• eForm updates;updatingnon-S2Sroute• TakeFormsEpatches• CreationofDean’sLetterBIreport• Unittesting

RegressionTesting

• FunctionalandperformancetestinginQA

TrainingUpdates

• Separatecontractssubmissiontraining• UpdatingexistingtrainingstoreflectRelease1.0changes

Oct15Sept5 Nov15 Dec1

Dec15:ProdGo-Live

Oct30:FormsEpatchesavailable†

1.5months 1month 2weeks 2weeks

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WRG-SP Release 2.2Proposal Tracking

PhaseI

•ViewOnlyAccess

•RAPIDAnnouncement

•OfficeHoursatBelfer

•ViewOnlyAccessavailablebyMarch31st

PhaseII

•ViewOnlyforActionItems

•UXDiscovery•TrainingVideodevelopment

•SalaryRelease

PhaseIII

•EditAccessforActionItems

•FocusGroupIntensive

•TrainingIntensive

April/May/JuneMarch July/August/September/October

Weill Research Gateway Upcoming Module Releases

Human SubjectsTargetGoLiveAugust2018August2017

Completed• DevelopedSubmissionQuestionnaires

• UserTesting• DraftWorkflows• DataMigrationPlan• ReviewReportingNeeds

NextSteps• IncorporateClinicalTrails• FinalizeIntakePath• ProgramWorkflow• UserEngagement• Training• GoLive

Environmental Health & SafetyTargetGoLiveAugust2018October2017

Completed• ProcessReview• DocumentationReview• ModuleDesign• DraftWorkflows• IntegrationPlanning

NextSteps• ProcessBuild• Reporting• ProgramWorkflow• UserEngagement• Training• GoLive