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Request for Proposal (RFP) for Supply,

Installation and Commissioning of

Coordinate Measuring Machine (CMM)

September 2017

India TMT Coordination Center

Indian Institute of Astrophysics

Bangalore – 560 034

INDIA

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Introduction:

The Thirty Meter Telescope (TMT) International Observatory (TIO) is a joint venture of scientific institutions

in Canada, China, India, Japan and the US to build a 30 m diameter optical-infra-red telescope. The TMT

project work is scheduled to start shortly on the summit at an altitude of 4200m at Mauna Kea, and the

telescope is envisaged to be operational in 2026. As part of India's contribution to TIO, the India-TMT

Coordination Centre (ITCC) intends to develop various sub-systems needed for the telescope within the

country which can then be delivered to the observatory.

As part of India's contribution to the TMT project, ITCC, in consultation with the TMT Board, intends to

deliver a portion of polished primary mirror segments. The TMT project prefers to utilize segment

production methods used successfully on segmented mirror telescopes, such as that employed for the

Keck telescope primary mirror segments. This process includes full tool polishing of circular mirror

blanks followed by hex-cutting, machining, mounting onto a support system, and finally, Ion Beam

Figuring (IBF). The full tool polishing technique produces mirror surfaces that are very smooth, so that

IBF figuring can take the final finish enabling the telescope to meet science requirements.

ITCC is setting up a polishing facility at CREST Campus at Hoskote, Karnataka, India. Towards metrology of

the polished segments, ITCC, through IIA, proposes to acquire a Coordinate Measuring Machine (CMM)

and associated controllers and software from a Bidder who are original manufacturers. ITCC also seeks

to obtain training of IIA/ITCC personnel in the operation and trouble shooting of the CMM.

In pursuance of the above, the Director, Indian Institute of Astrophysics, Bangalore, on behalf of ITCC,

invites proposals for the supply, installation and commissioning of Coordinate Measuring Machine

(CMM) together with the required accessories and spares per the specifications for at least 5 years, on-

site demonstration of equipment performance and training on the equipment at IIA.

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SECTION A

THREE AXIS CO-ORDINATE MEASURING MACHINE

1.0 Technical Requirements and Specifications

1.1 Scope: The specification covers supply, installation and commissioning of a computer numerically controlled universal 3 axis Co-Ordinate Measuring Machine (CMM) with state of the art continuous scanning probing system complete in all respects, ready for use.

1.2 Machine Type:

1) The machine shall be specifically designed for carrying out high precision measurements of 3 dimensional coordinates in a single set up from all sides and at an angle in flat and box type components

2) The machine shall have Stationary travelling bridge (X and Y Axis independent, Z being vertical), stationary table type of construction with high torsional rigidity during bridge movement.

3) The machine shall have the measuring scale close to the center of the moving axis. 4) The machine shall have air bearings in all the axes for precision movement. 5) The machine shall have precision guide ways for movement using air bearings. 6) The working table shall be made of Granite with threaded inserts for clamping the work

piece. 7) The machine shall be equipped to handle both contact and non contact sensors with the

same controller. 8) The machine shall necessarily be supplied with pneumatic dampers for isolation of small 9) Frequency vibrations from the surrounding area of the CMM.

1.3 Measuring Range:

X – Axis: 1600 mm Y – Axis: 2400 mm Z – Axis: 700 mm or more Resolution : 0.1micron or better Note: X and Y axis are interchangeable, Z is vertical.

1.4 ACCURACIES :

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AS per ISO 10360-2 (2010-6)

1) Volumetric Length Measuring Error (MPE_E0) : (1.2+L/500)µm (L in mm) or better

2) Volumetric Length Measuring Error (MPE E150) : (1.4+L/500) µm

3) Repeatability Range (Ro) : < 1.0 µm

As per ISO 10360-4 (2000-8):

1) Scanning Probing Error (MPE_THP) as per ISO 10360-4 :1.5 µm in 45 seconds or

better.

As per ISO 10360-5 (2011-1) [for multiple/star probe combination]

1) Multiple Styli form error (PFM) : 2.2 microns or better

2) Multiple Styli Size Error (PSM) : 1.0 micron or better

3) Multiple Styli Location Error: 1.5 micron or better

4) Volumetric Probing Error: 1.0 microns or better

5) Form Measurement Error (RONt) (As per ISO –12181) : 1.0 micron or better.

Note: Measuring uncertainty should meet the CMM operating temperature range of 20 - 22ºC.

Supplier to specify the diameter and the length of the styli for proving the above

accuracies.

1.5 CMM MEASURING CAPABILITIES :

1) Maximum scanning rate /Speed: ≥1000mm/sec. 2) Supplier should specify the measuring volume of scanning to achieve the accuracies

as specified in Section 1.4 3) CMM shall be capable of measuring all geometrical parameters like Flatness,

Straightness, Parallelism, Cylindricity, etc, in accordance with "ISO 1101" 4) CMM shall be capable of measuring Spherical as well as Aspherical lenses. 5) Software shall have provision for importing and exporting of 3D SOLID CAD Models

in IGES, UNIGRAPHICS, STEP, CATIA, SOILD WORKS,PRO-E 6) Software shall have provision for exporting of measurement data in ASCII and VDA

formats 7) Job Weight capacity >1000 kgs (Approx along with the fixture). 8) The machine should be capable of carrying out complete automatic inspection of

precision components. It should be able to perform the inspection of all parameters on five faces of the component from start to finish without the intervention of the operator in between.

9) It should be possible to carry out the inspection without the physical alignment of the work piece.

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10) The machine shall be capable of measuring in point to point mode as well as in continuous scanning mode.

11) CMM should have capability for quick exchanging of all type of styli used for high speed scanning system, Optical probing system etc. in CNC mode.

12) CMM should printout detailed inspection report which includes nominal, actual and tolerance limits. Report should indicate the magnitude of deviations including tolerance band utilization

1.6 PROBE HEAD

Machine should be supplied with compact & extremely accurate 3D Scanning probe head (fixed probe head). Should be capable of collecting thousands of points for accurate evaluation of all geometric elements including form, position and dimensions. Should offer effective single point probing in all standard metrology tasks as well as continuous High Speed Scanning for form and profile inspection of complex geometric elements.

General Specifications of probe head:

1) Machine shall be capable of handling different kinds of Contact and Non-Contact Probe heads.

2) Continuous scanning probe with longest styli of 800mm without the change of any module.

3) Should be capable of fast continuous/uninterrupted scanning measurement, including scanning on inclined planes, curved (spherical and aspheric) surfaces.

4) Weight carrying capacity of probe head should be 650 grams or more with Extension length of 750 mm or more

5) Probe head should have automatic weight balance mechanism to balance the probe head according to probe/styli weights.

6) Shall have provision for Probe bending correction for all the calibrated probe configurations.

7) Probe head should have provision for independent selection of probes (self centering) during measurement.

8) The styli extension, adaptors and probe body shall be collision protected. 9) Smallest probe diameter that can be used on the machine shall be approx. 0.3 mm. 10) A work piece temperature measurement sensor to be provided.

Manual and Auto probe changing :

1) Probe head must have manual and automatic probe change facility enabling the

operator to use different probe combinations without recalibration. The probe change repeatability of position shall be less than 1 µ over 200 mm or better.

2) Software must allow storing minimum 1000 calibration data of probe configurations 3) Auto Probe change magazine with 5 positions shall be provided for automatic probe

change of different pre-calibrated and Pre-selected probe configurations during CNC run, for fast and uninterrupted measurements.

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4) User must be able to change pre-calibrated probe configurations without recalibration of probe.

5) Built in protection shall be provided in the system against collision of the entire probing system including Probe extensions with the component under inspection.

6) Should be Analogue Type Probe Head 7) Probe head mounting should be a dovetail design allowing easy mounting and

maintenance 8) Measuring / Probing force shall be as low as 0.1and a maximum of 1N. The probe head

shall have the option for selecting the probing force depending on the work piece material.

9) Probe Resolution should be 0.2micron 10) Measuring Range of the Probe should be +/-1microns 11) Over travel Range of the Probe should be +/- 2mm in all axes.

1.7 Stylus and sensors:

Vendor to supply standard set of stylus along with the machine. Details to be specified in the quotation. The styli shall be of RUBY and the shafts are of SS /CERAMIC /CFRP. Standard set should necessarily include stylus for probing the components drawing as attached and styli of ball diameter 0.8mm, 0.5mm & 0.3mm styli should be provided.

1.8 Control System and Programming & Control features:

1) Motorized movement in all axes by joystick and CNC programmed measuring traverse for automatic measurements

2) Portable alpha numeric keyboard on a trolley with different joysticks for X-Y and Z axes shall be provided for motorized manual movement in all axes.

3) It should be able to call almost all the important functions of the operating software from the panel

4) Machine should be provided with high resolution measuring scales in all the axes to meet CMM accuracy requirements. The scale material shall be of Gold Plated Steel/Glass Ceramic Scales, thermally insensitive. The CTE of the scale material shall be negligible or nearly zero. Software should have temperature correction program

1.9 General Application Software:

Universal Geometric measuring programme for both manual and CNC operation, including component mis-alignment Compensation in plane and space form and position tolerance calculations, MMC provision, self teach capability, part programming. Each geometric element measurable with up to 30000 probing points (Approx.) for the following measuring functions:-

1) Geometric Elements 2) Different Elements linking should be possible 3) Form & Position tolerance measurements according to DIN 7184 /ISO R 1101

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4) Measurement of conic sections 5) Alignment facility 6) Self teaching facility CNC program preparation 7) Auto recognition of standard geometrical elements 8) Import of CADs Model for making off-line programming in various formats listed

above. 9) Automatic generation of probe path and measuring parameters for CNC program

from the CAD Model. 10) Auto decisions during alignment and geometry measurements through intelligent

interface. 11) Complete graphics user interface

Application software:

1) Basic Application Software for Linear/ Angular measurements and Geometrical Accuracies. 2) Capable of measuring aspherical surfaces (lenses) parameters.

3) Measurement of free form surfaces against CAD model.

Application Software for Contour Measuring:

(Known/ Unknown 2D& 3D Curve measuring):

1) A curve measuring programme shall be offered for measurement of 2D/3D against known

and unknown contours of complex components.

2) Shall be capable of measuring profile/curve against nominal data.

3) Should have capability to compare between the nominal and actual curves and give the

difference with error magnification about a tolerance band and deviation plots.

4) The software should be suitable for all applications in curve and free-form metrology and

reverse engineering / digitizing section by section.

5) Printing of actual, nominal and deviation plots of measured data.

6) Graphical Assistance in CAD Window should be required for intermediate results

1.10 COMPUTER SYSTEM:

A work station with the following minimum configuration should be supplied with the CMM.

1) Windows 10 Professional 64 bit edition or better. 2) Intel Xeon E5 2600v4 or higher 3) Intel C612 or better on OEM Motherboard 4) 64 GB DDR-4, 2400 MHz expandable to 128GB 5) Nvidia Quadro M5000 8GB graphic memory or better 6) 2000 GB SATA, 7200 RPM plus 2x512 GB SATA SSD or better 7) DVD +/- RW drive 8) USB optical scroll mouse

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9) LAN 2 ports 10) Keyboard kit English 11) LED 24’’ flat panel monitor

Interfaces:

CAD interface: Provision for importing of measurement data in ASCII and DXF Format

Software updates & Antivirus

1) Software license should be of unlimited validity. Supply of software updates and also periodicals from the machine manufacturer till the warranty period. Latest Kaspersky antivirus software with three year license.

2) Technical updates 3) Availability of information on technical update such as updated software, case studies,

feedback from other customers etc for effective utilization of the system on a regular basis is to be provided.

1.11 Power supply requirement:

1) The electrical insulations should be fully tropicalised and electric system should be suitable

for operation on 230 ± 10% volts, 1 Phase, 50 ± 3% Hz, AC supply.

2) Electrical wired-up panel to confirm to IP54/ IP55 norms.

1.12 Accessories:

1) Suitably rated Voltage stabilizer with Isolation Transformer/online UPS to be separately

quoted as an optional accessory.

2) A list of standard modular fixturing elements to be furnished with price separately.

However IIAP will decide to select the devices as per requirement.

3) All other Standard accessories required for Machine operation to be supplied along with

the Machine.

4) CMM should be necessarily supplied with pneumatic dampers for isolation of small frequency vibrations from the surrounding area of the CMM.

5) Suitable filter and drier system for CMM needs to be supplied as a deliverable along with the machine.

6) Supplier needs to give suitable compressor for operating the CMM as an optional accessory and the price quote needs to be separated out from the main machine.

1.13 Acceptance Criteria

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1) The Performa of test charts/methods adopted for confirming the Geometrical accuracies of

the machine are to be furnished by the vendor along with technical offer.

2) Documents stating all the required tests for confirming the geometrical accuracies should

be submitted to IIAP/ITCC for acceptance of CMM.

3) Supplier should demonstrate all the specification given in the table under section 1.20 by

measurement on standards at IIAP/ITCC site and at factory site.

4) Supplier should also demonstrate by measuring different types of components against CAD

data.

5) Supplier should provide at least one reference of CMM being used in India or abroad for application in aspherical lenses

1.14 Safety:

1) The machine should be provided with all the safety features to protect the machine, control

and the operator, while in operation, from the possible damages/injury.

2) The machine and its control unit shall be equipped with necessary safety devices for protection of equipment.

1.15 Warranty:

Entire machine inclusive of all systems / accessories should be warranted for 12 months from the date of installation / commissioning or 18 months from the date of shipment (whichever is earlier), against all the design, material or manufacturing

Spares:

1) A kit of OEM recommended line wise spare parts list for trouble free maintenance of the

equipments for a period of 2 years should be quoted separately as option.

2) The kit should contain only those spares which are likely to fail in 5 years of usage. Also the

vendor should ensure continued supply of spares throughout the useful life of the

equipment.

3) First fill of oil and other lubrication to be supplied along with the machine defects.

4) The Vendor to provide their Spares price catalogue separately in the commercial quote.

After Sales Service:

After sales service by trained Engineers within 48 hours of communication to be provided free

of cost during warranty period. Manufacturer should clearly establish their organization

capability for the above requirement. Manufacturer should be able to provide spare and

service support for the quoted machine for at least 10 years. The supplier should quote for

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entering into annual maintenance contract (AMC) after warranty period. Decision of availing

AMC will be an option for IIA/ITCC.

1.16 Pre-Dispatch Inspection:

1) Vendor should offer the machine for inspection by IIA/ITCC Engineers at its works before

dispatch of the same to IIAP works. Vendor should indicate probable duration required for

carrying out Pre-Dispatch inspection.

2) Note: IIA/ITCC reserves the right for waive off the pre-dispatch inspection in the event of unavoidable circumstances.

3) Installation & commissioning: 4) The equipment shall be installed and commissioned by the vendor.

1.17 Training:

Supplier has to provide required training to IIA/ITCC personnel free of cost at IIA site for two

weeks / as specified by manufacturer to make the people self-sufficient in the field of

operation, mechanical maintenance, electrical and electronics maintenance, and controls

during commissioning visit.

1.18 Documentation:

Three sets of the following documents in English are to be supplied with the machine along with all the data including the relevant software including OS and application tools in CD form and pen drive (soft copy set):

1) Operator Manual

2) OS and application tools CD

3) Setting/Programming Instruction Manual

4) Maintenance and spare parts manual for Mechanical, Electric servos, control system, and pneumatic systems.

5) Electric & Electronic circuit drawings for control system, DC/AC drives and interface for component level trouble shooting

6) Machine test charts & Calibration certificate for all measurable items including gauges – with periodicity and to be traceable to national/ international standard.

7) Preventive maintenance check list, trouble shooting charts and guides.

8) Machine Assembly drawings for trouble shooting.

9) Printouts of applicable Ladder Diagram of the machine, machine data, special sub-routines, Circuit diagrams of PCBs etc. for trouble shooting.

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1.19 General Requirements:

1) The foundation drawing with all details should be submitted within one month after the receipt of P.O.

2) Electrical requirements including their location to be specified. 3) Special requirements if any like dedicated air compressor, Compressed air drier, Air

conditioning, dust free atmosphere and floorings to be specified. 4) Ghost Data Backup (Image Back up) for re-installation in case of Hard Disk failure should be

supplied on CD at the end of commissioning. 5) List of Companies (preferably Indian) where same system / similar has been supplied

earlier 6) Demo of the system during technical evaluation shall be asked and vendor shall practically

demonstrate compliance to all the technical specifications asked.

1.20 Specifications: Summary Table # Parameter Requirement Remarks

Measuring range

1 x-axis 1600 ( minimum) 2 y-axis 2400 (minimum) 3 z-axis 700 (minimum) 4 Resolution 0.1 micron or better

Accuracies

AS per ISO 10360-2 (2010-6)

5 Volumetric Length measuring Error (MPE_E0)

(1.2+L/500)µm (L in mm) or better

6 Volumetric Length Measuring Error (MPE E150)

(1.4+L/500) µm

7 Repeatability Range (Ro) < 1.0 µm

AS per ISO 10360-4 (2000)

8 Probing Error (MPE_THP) 1.5 µm in 45 seconds or better.

As per ISO 10360-5 (2011-1) 9 Multiple Styli form error (PFM) 2.2 microns or better 10 Multiple Styli Size Error (PSM) 1.0 micron or better 11 Multiple Styli Location Error 1.5 micron or better 12 Volumetric Probing Error 1.0 microns or better

AS per ISO 12181 13 Form Measurement Error (RONt) 1.0 microns or better

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14 CMM operating temperature range 20 - 22ºC Software

15 Software shall have provision for importing and exporting of 3D SOLID CAD Models in IGES, UNIGRAPHICS, STEP, CATIA, SOILD WORKS,PRO-E

16 Software shall have provision for exporting of measurement data in ASCII and VDA formats

Probe Head

17 Weight carrying capacity of probe head 650 grams or more with Extension length of 750 mm or more.

18 Smallest probe diameter that can be used on the machine

approx. 0.3 mm.

19 Probe change repeatability of position Less than 1 µ over 200 mm or better

20 Measuring / Probing force As low as 0.1N and a maximum of 1N

The probe head shall have the option for selecting the probing force depending on the work piece material.

21 Probe Resolution 0.2micron

22 Measuring Range of the Probe +/-1microns

23 Over travel Range of the Probe +/- 2mm in all axes

Power supply requirement

24 The electrical insulations should be fully tropicalised and electric system should be suitable for operation on 230 ± 10% volts, 1 Phase, 50 ± 3% Hz, AC supply

Accessories

25 Isolation transformer/online UPS Separate quote, as an optional item.

26 Standard modular fixturing elements "

27 Suitable compressor for operating the CMM

"

28 Suitable filter and dryer system

29 Standard accessories List all the standard accessories in the quote.

1.21 Deliverable: Summary Table

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# Description Remarks

1 Coordinate Measuring Machine

2 Compact and accurate 3D scanning Probe head (Fiixed probe head)

3 Standard set of stylus Details should be specified in the quotation

4 General Application software As specified in section 1.9

5 Computer system As specified in section 1.10

6 Isolation transformer/ Online UPS As an optional accessory.

7 Standard modular fixturing elements "

8 Suitable filter and drier system "

9 Suitable compressor "

10 Standard accessories required for Machine operation

11 Instruction manuals and documents

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Section-B

2.0 METHODOLOGY AND SUBMISSION OF THE BIDS

Sealed bids are invited from reputed original manufacturers of Co-ordinate Measuring

Machine (CMM) with proven technical expertise, track record, and experience in

manufacturing, testing, assembling, commissioning and imparting training to

IIA/ITCC personnel:

Submission of bids in two parts:

(a) Technical Bid: including commercial terms and conditions,

(b) Price Bid

2.1 Contacts:

(a) Technical Clarifications:

Shri S.Sriram, Engineer 'E' Indian Institute of Astrophysics, Bengaluru, India-560034 (ssr@iiap.res.in)

(b) Administrative Clarifications:

K.P.Vishnu Vardhan Stores and Purchase Officer

Indian Institute of Astrophysics

Koramangala, Bengaluru-560 034

(Vishnu.vardhan@iiap.res.in)

C.H.Basavaraju Consultant, Administration,

Indian Institute of Astrophysics/ITCC,

Koramangala, Bengaluru, India-560 034

(basavaraju@iiap.res.in)

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2.2 Schedule:

Sl.No. Description Due Date

1. Date of announcement 09.10.2017

3. Last date for receipt of bids 09.11.2017

4. Opening of technical bids 09.11.2017

5. Opening of price bids 23.11.2017

6, Award of contract/issue of Purchase

Order

15.12.2017

7. Delivery of CMM 10 months

8. Commissioning of CMM &

Demonstration and Training

one month

from

delivery

date

3.0 Technical Bid should contain the following:-

1) Profile of the company;

2) Details of manufacturing plants and equipment of the company;

3) Company's Quality Policy and Programme, organizational set up for quality surveillance and

quality assurance, quality audit programme, non-conformity control and reporting and

testing and inspection facilities;

4) The Company should have a minimum average annual turnover of INR 10 crores or

equivalent during the last five years and should be of sound financial status (supporting

documents must be included);

5) Delivery time schedule for the project and shipping;

6) Commissioning, Demonstration and Training plan;

7) Details of support required from IIA/ITCC for installation and commissioning;

8) Documentation;

9) Name of the Indian companies where CMM supplied in the last Five years;

10) Audited balance sheets for the last three years;

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11) Solvency certificate for at least INR 20 crores or equivalent during last 5 years issued by

scheduled/nationalized bank with which the bidder holds the current account;

12) Copy of Registration, LST/CST/WCT No., PAN No. and TIN No. allotted by concerned

authorities.

13) Appreciation/Reward letters from clients

14) Details of the resources, infrastructure or data expected to be provided by IIA/ITCC to the

successful bidder for undertaking the project.

15) Risk identification and mitigation plans.

16) Commercial terms and conditions.

17) Acceptance criteria and test plan

18) A copy of the Price Bid without indicating the quoted Price

19) Any other information relevant to the bid

20) Earnest Money Deposit for Rs.15.00 lakhs INR (Rupees Fifteen Lakhs) by way of demand

draft/bank guarantee drawn on a Nationalized/Scheduled Banks in favour of Director, IIA

21) Details of the resources, infrastructure or data expected to be provided by IIA/ITCC to the

successful bidder for undertaking the project.

3.1 Price Bid should contain the following

1) The quote should be complete to indicate that all products and services asked for are

quoted.

2) A separate quotation for essential spare parts and accessories is to be submitted.

3) Quote for entering into annual maintenance contract after the warranty period.

4) Price bids shall be valid for a period of 180 days from the date of opening of bids. IIA/ITCC

may ask for the bidder’s consent to extend the period of validity. Such request and the

response shall be made in writing only. A bidder agreeing to the request of IIA/ITCC for

extension of the bid will not be permitted to modify the bid.

The envelopes must bear the following: “Supply, Installation and Commissioning of CMM”; name

and address of the vendor and it shall be addressed to:

The Director Indian Institute of Astrophysics Koramangala, Bengaluru-560 034, India

3.2 Submission of Technical and Price Bids – Part 1: General Terms

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1) The Bidder shall prepare original and a copy of the Bid, clearly marking each as "Original

Bid” and "Copy of Bid," as appropriate. In the event of any discrepancy between them, the

Original shall govern.

2) Either the Original or the Copies of the Bid shall be signed by the Bidder or a person or

persons duly authorized by the Bidder. The latter's authorization shall be indicated by

written Power of Attorney accompanying the Bid.

3) The bid must be submitted in an organized and structured manner. No brochures/leaflets

etc. should be submitted in loose form. Please indicate page nos. on your quotations. For

e.g., if the quotation is containing 25 pages, please indicate as 1/25, 2/25, 3/25,…. 25/25.

4) The contents must be clearly typed without any cancellation/corrections or overwriting.

Each page of the bid and cutting/corrections (if any) shall be duly signed and stamped by

the bidder. Failure to comply with this requirement may result in the bid being rejected.

5) All pages of the Bid (except for un-amended printed literature) shall be initialed by the

person or persons signing the Bid. The Bidder's name stated on the proposal shall be the

exact legal name of the firm.

6) The Technical and Price Bids shall be sealed in separate envelopes. The envelopes shall bear

the following: “Supply, Installation, and Commissioning of CMM”, and “Technical Bid” or

“Price Bid” as appropriate.

7) Both the envelopes shall bear the name and address of the vendor.

8) The two sealed envelopes shall be enclosed in a third sealed envelope. The envelopes shall

bear the following: “Supply, Installation, and Commissioning of CMM”, Technical and Price

Bids”, bear the name and address of the vendor, and shall be addressed to:

THE DIRECTOR,

INDIAN INSTITUTE OF ASTROPHYSICS KORAMANGALA, BENGALURU-560 034

9) If the envelopes are not sealed and marked as required, IIA/ITCC will not take any

responsibility for the bid’s misplacement or premature opening, whatsoever the reason

may be.

10) The bidder has the option of sending the bid by registered post or submitting the bid in

person so as to reach IIA/ITCC by the date and time indicated. IIA/ITCC will not be

responsible for late, delayed bids and loss of bids in transit, whatsoever the reason may be.

11) IIA/ITCC reserves the right to accept/reject any or all bids without assigning any reasons.

12) Any other condition or guideline for submission of the bids shall be notified by IIA/ITCC, if it

finds necessary.

13) IIA/ITCC may, at its discretion, extend the deadline for the submission of bids by amending

the Bidding Documents, in which case all rights and obligations of IIA/ITCC and Bidder

previously subject to the deadline will thereafter be subject to the deadline as extended.

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14) At any time prior to the deadline for submission of Bids, IIA/ITCC may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective

bidder, notify changes in the bidding documents through an amendment.

15) In order to allow reasonable time for the prospective bidders for taking the amendment

into account in preparation of their bids, IIA/ITCC may, at its discretion, extend the deadline

for the submission of the bids.

16) The amendments, if any, shall be notified in writing at IIA/ITCC website and the

amendments shall be binding on all the bidders. Hence the bidders shall view the

notification in complete before submitting their bids.

17) The company responding to announcement shall be deemed to have read and understood

the documents in complete. Where counter terms and conditions have been offered by the

company, the same shall not be deemed to have been accepted by IIA/ITCC, unless a

specific written acceptance thereof is obtained.

18) Any effort by a bidder to influence IIA/ITCC in the bid Evaluation, bid Comparison or

contract award decisions may result in the rejection of their bid.

19) Any clarifications pertaining to this document may be obtained from IIA/ITCC by the bidders

by writing at the following address at least fifteen days prior to the due date for submission

of bids.

20) IIA/ITCC may organize a pre-bid meeting; approximately two weeks prior to the last date of

submission of the bids. All the parties who have submitted the bids may attend the meeting

and obtain clarifications regarding the technical/commercial and price bid terms and

conditions.

21) Technical Bid shall be opened on the date specified by IIA/ITCC. Bidders or their authorized

agents may be present at their own interest when the Bids are being opened.

22) The Technical Bids shall be evaluated by an Expert Committee and the shortlisted Bidders

may have to make presentations on their detailed proposals to the Committee.

23) To assist in the evaluation of bids, IIA/ITCC may at its discretion ask the bidder for a

clarification of its bid. IIA/ITCC may call for meetings with bidders to seek clarification at

appropriate times in its premises in Bengaluru. The bidders shall attend the meeting at their

own cost. The request for clarification and the response shall be in writing.

24) Following the evaluation of technical bids, the price bids of qualified bidders shall be

opened to choose the bidder to execute the work.

25) During the assessment of the bids, specific weight age will be given to the bidders for

innovative suggestions on cost optimization and schedule control. Selection of the

successful bidder will be mainly based on optimization from an integrated point of view,

involving optimization schedule and cost. Prior experience with similar projects,

commitment and risk evaluation will also play an important role in the selection process.

3.3 Eligibility Criteria and Qualification Process

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The technical bids will be evaluated by an Expert Committee considering all requirements

indicated in clause 1.0 of Section A and also comply with the requirements indicated at clause

3.0 of Section-B (Sl.No.1 to 21). The statement furnished should have supporting documents,

wherever required.

3.4 Technical criteria:

a) The CMM should meet all the technical requirements and

specifications as indicated in clause 1.0 of Section A.

3.5 Price Criteria

Following the evaluation of technical bids, the price bids of technically qualified bidders

shall be opened to choose the bidder to supply the CMM. Bidders should be advised that,

price bid will be opened only in respect of technically qualified bids. And, the lowest price

bid (L1) shall be chosen to supply the CMM.

Section C

4.0 Terms and Conditions (Part-I)

The successful Vendor who is awarded the contract shall be subjected to the following terms

and conditions, which are part of the contract:-

4.1 Subcontracts

1) The contractor is an independent and original manufacturer of CMM

2) The contractor shall provide as an independent contractor and provide all necessary

personnel, materials, equipment and facilities to Supply of CMM, Commissioning,

Demonstration and imparting training.

3) The Vendor shall not assign its rights or obligations to a third party without the prior

written approval of IIA/ITCC.

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4) Notwithstanding any subcontract under this Agreement, whether approved by IIA/ITCC or

not, the Contractor shall remain fully liable and responsible for the satisfactory and timely

completion of the Work.

4.2 Payment

1) IIA/ITCC shall pay the Contractor the price in accordance with a milestone schedule.

2) Upon completion of each milestone, the contractor shall submit to IIA/ITCC an Invoice for the

amount corresponding to that milestone in Schedule.

3) The contractor shall submit reasonable documentary evidence, including but not limited to

inspection reports, photographs and illustrations, as verification of completion of each Milestone.

IIA/ITCC may at its own discretion verify and substantiate that the milestone has indeed been

performed or completed as invoiced by the contractor. Such verification may require contractor to

submit to IIA/ITCC, additional documentation with regard to quality control normally expected

during process of inspection, by IIA/ITCC representatives. Any request for substantiation under this

clause shall be made by IIA/ITCC within fourteen (14) days of its receipt of the corresponding

Invoice.

4.3 Testing and documentation

Vendor should offer the machine for inspection by IIA/ITCC Engineers at its works before

dispatch of the same to IIA/ITCC works. Vendor should indicate probable duration required for

carrying out Pre-Dispatch inspection.

Note: IIA/ITCC reserves the right for waive off the pre-dispatch inspection if it decide to do so.

1) The equipment should be commissioned by the vendor/manufacturer.

2) The requirements/support required for installation and commissioning of CMM at the

facility should be specified in the offer.

3) The foundation drawing with all details should be submitted along with the technical

bid.

4) The clear space required for operation of the CMM at the facility to be indicated.

5) Requirements of electricity, water, compressed air (Pressure)/filters, etc to be

specified.

6) Special requirements if any like vibration isolation, Air conditioning, dust free

atmosphere, thermal requirement and floorings to be specified.

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7) All the lubricating oil, Hydraulic oil, Grease etc. are to be prefilled by the vendor.

Specifications of oil to be used in CMM should be of international standard available in

the free market.

8) Ghost Data Back up (Image Back up) for re-installation in case of Hard Disk failure

should be supplied on CD at the end of commissioning.

9) The documentation to be carried out/furnished as indicated at para 4.1 of Section A

4.4 Packaging, Transportation and Insurance

1) The packing of the product for shipment shall be appropriate depending upon the nature of

transportation and handling hazards. The stores shall be packed securely to avoid any

damage to the consignment in transit, unloading and storage. The package shall contain a

packing note quoting contract number and date, copy of shipping release and one set of

test certificates. The package shall be marked with name and address of the contractor,

lifting points and special handling instructions, if any.

2) The Vendor is responsible for its delivery at IIA/ITCC Crest Facility at Hosakote, Bangalore,

India including transportation charges and transit insurance.

4.5 Access to work

1) Work in progress and data and documentation related to work/supply it may be necessary

to present to understand the ability of the work to meet the specifications are

subject to examination, evaluation, and inspection by IIA/ITCC, on behalf of TMT-India, at

reasonable times and with reasonable notice to the Vendor.

2) The Contractor shall provide IIA/ITCC, access to such documentation and to those of its

premises where work on or in connection with the subject of this contract is being

performed during normal business hours and subject to prior arrangement.

3) IIA/ITCC may depute Engineers/Scientists of its choice from time to time who will be

allowed by the Contractor to participate in the process in respect of the disciplines in which

they are specialized.

4.6 Vesting of Title and Assumption of risk

1) On each item to be delivered by the Contractor, including an item of work in progress, in

respect of which payments have been made, ITCC shall have a security interest in such

items which shall be deemed to be released only at the time when the applicable

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deliverable Item is finally accepted by ITCC/ and delivered at Indian Institute of

Astrophysics/India TMT Co-Ordination Centre, Koramangala, Bengaluru.

2) Risk for loss or damage to deliverable inspected Items provided by the manufacturer shall

rest with the Contractor, until final acceptance by IIA/ITCC and delivery to manufacturers

place.

3) Title to all deliverable inspected Items provided by the Contractor shall pass from the

Contractor to IIA//ITCC upon final acceptance or the final payment, whichever last occurs.

4) IIA/ITCC shall not accept any liability for the Contractor and its subcontractors, their

subsidiaries and/or their officers, employees or agents, servants, and assignees, or any of

them or for their property. The Contractor shall indemnify and keep harmless IIA/ITCC, its

officers, employees consultants, servants, agents and assignees, or any of them, against

any loss or liability, costs or claims, action or proceedings which they or any of them may

incur by reasons of damage to property or injury, including death, caused to the employees

of the Contractor, its subsidiaries and/or their officers, employees or agents, servants and

assignees, or any of them in connection with the performance of Work under this

Agreement, and caused by an act of commission or omission by the Contractor, its

subsidiaries and/or their officers, employees or agents, servants and assignees, or all or any

of them.

4.7 Deliverable documentation and Standards

The Deliverable Documentation shall include a complete inspection reports, Testing

procedures, (both in-process and final. All documentation shall be written in clear and

concise English language. The author should also adhere to consistent terminology and use

acronyms that are well defined in the document.

4.8 Progress reports

The Contractor shall provide IIA/ITCC with detailed reports on progress of the Work and

notify any deviations on the schedule, at least monthly highlights and bi-monthly detailed

reports on the progress of the work, up to the delivery date.

4.9 Warranty

Entire machine inclusive of all systems / accessories should be warranted for 12 months from the date of installation / commissioning or 18 months from the date of shipment (whichever is earlier), against all the design, material or manufacturing

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1) All deliverable Items that are inspected by the Vendor or its subcontractors shall conform in

grade and quality to all the requirements of the contract; where the grade or quality is not

specifically defined therein; they shall be of a grade or quality suitable for their intended

use;

2) All workmanship employed in the inspection of deliverable Items shall be of good quality,

free from faults and defects, and shall conform to the relevant specifications applicable to

the said inspection; and

3) All deliverable Items shall be free from defects arising out of the use of inspection that

would result in a total or partial failure of any deliverable item or which would render a

deliverable item unsafe for its intended use.

4.10 Performance guarantee

IIA/ITCC shall withhold 5% part of each Milestone Payment towards performance guarantee

during the period of the contract and pay the total sum on completion of contract/warranty

period.

5.0 Other Terms and Conditions (Part-II)

The successful Vendor who is awarded the contract shall be subjected to the Terms and

Conditions that include, but not limited to the following. A detailed Contract Agreement will be

drawn and signed by both the parties before the award of the contract.

5.1 Intellectual Property rights

1) All Intellectual Property Rights existing in a party prior to the Contract (“Existing Intellectual

Property Rights”) shall remain with that party. Except to the extent necessary to complete the

Work or expressly stated otherwise, neither party grants any rights in its Existing Intellectual

Property Rights to the other party.

2) All Intellectual Property Rights arising directly from the Work (“Work Intellectual Property

Rights”) shall, upon completion of the Work, vest in IIA/ITCC and TMT project.

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5.2 Confidential Information

1) The Receiving Party shall protect the confidential information and keep it secure, and shall not

at any time (except with the prior written consent of the disclosing Party):

2) Directly or indirectly disclose or distribute the confidential information to a representative,

employee, agent or advisor of the receiving party except where such disclosure is necessary for

the purpose of the Work.

3) Use or copy the confidential information except for the purpose of the work.

4) Where the receiving party discloses confidential information to a representative, employee,

agent or advisor, the receiving party shall ensure that such person is aware of the confidential

nature of that confidential information and is bound by suitable obligations of confidentiality to

ensure that that person protects and keeps secure that confidential information and does not

use the confidential information for any reason other than the purpose of the Work.

5) The receiving party shall, on demand by the disclosing party, or where the purpose of this

agreement has been served, promptly return to the disclosing party all confidential information

(including copies or reproductions of the same) which is reasonably capable of being returned

which is in the possession or control of the receiving party.

6) This agreement is not intended to restrict the use or disclosure of confidential information by

the receiving party to the extent that it is required to be disclosed by law provided that the

receiving party has taken such steps as are available under law (but not the institution of legal

action) to protect such confidential information and notifies the disclosing party hereunder of

its obligation to make such disclosure prior to the time such disclosure is made.

7) The provisions of this Clause 5.2(1) are subject to the provisions of Clause 5.2 (4).

5.3 Settlement of disputes

1) All disputes arising in connection with the interpretation or implementation of the contract

shall be amicably settled by IIA/ITCC and the Vendor, by direct discussion.

2) If IIA/ITCC and the Vendor are unable to resolve a dispute within 30 working days of the dispute

being referred to them in accordance with Clause 5.3 (1), the parties may agree to refer the

dispute to mediation.

3) ITCC and the Vendor appoint a mediation committee comprising of two nominees by IIA/ITCC

and two nominees by the Vendor. IIA/ITCC and the Vendor will seek the opinion of this

mediation committee to amicably settle the disputes.

4) In the event of a dispute or difference which cannot be resolved by mediation, the same shall

be referred to an Arbitration Tribunal consisting of three members. Either party shall give

notice to the other regarding its decision to refer the matter to arbitration. Within 30 days of

such notice, one Arbitrator shall be nominated by each party and the third Arbitrator shall be

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nominated by agreement between the parties to this agreement. The venue of the arbitration

will be Bengaluru, India. Subject to the aforesaid, the Indian Arbitration and Conciliation Act,

1996 and the rules there under and any statutory modification thereof for the time being in

force shall be deemed to apply to the Arbitration proceedings.

5.4 Force Majeure:

1) Neither party shall be held responsible for any losses, if the fulfilment of any terms and

conditions of this contract are delayed or prevented by acts of lawful Government, revolutions

and other disorders, wars (declared or undeclared), acts of enemies, strikes, fires, floods, acts

of God and, without limiting the foregoing, any other cause not within the control of the party

whose performance is interfered with and which, by the exercise of reasonable diligence, they

are unable to prevent.

2) Each party will promptly notify the other in writing when condition of Force Majeure described

in Clause 5.4 (1) arises. Neither party will be liable for any failure to perform its obligations

hereunder if prevented from doing so by reason of Force Majeure, provided that it will have

used all reasonable endeavors to perform its obligations notwithstanding such situation or

event.

3) As soon as practicable after the lodging of such notice the Vendor and IIA/ITCC shall jointly

determine whether the situation constitutes Force Majeure and if so the appropriate measures

to meet the situation. Either party shall not be liable for any penalty or damage resulting in

delays to perform its obligations as a consequence of Force Majeure.

5.5 Termination

1) IIA/ITCC may terminate the Work with sixty (60) days prior written notice any time without

assigning any reason or cause by notifying the Vendor in writing. In the event that the Work is

so terminated by IIA/ITCC then ITCC shall pay the Vendor total amount of the costs and

liabilities incurred by the Vendor up to the date of termination.

2) IIA/ITCC may at any time terminate the contract by giving written notice with immediate effect

in any of the following cases.

3) If the Contractor is adjudged insolvent or if its financial position is such that within the

framework of its national law, legal action leading towards bankruptcy is taken against it by its

creditors or its Government, or

4) If it is determined through appropriate proceedings that the Contractor has resorted to

fraudulent or corrupt practices in connection with its securing or implementation of this

Agreement.

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5.5 Patents, Copyrights and other Proprietary rights

The Contractor warrants that any deliverable Item provided to IIA/ITCC shall to the best of its

knowledge and belief be free of any rightful claim of any third party for infringement of patent,

copyright, or other proprietary right.

5.6 Liquidated damages:

1) If the party fails to deliver, as per Delivery schedule, within the stipulated time specified or

any extension thereof, there will no liability for the first 30 (thirty) days of delay. Thereafter,

for each completed calendar month of such failure, the IIA/ITCC will be entitled to claim

from the party as liquidated damages, a sum of one-half of one per cent (0.5%) per week of

the contract price relating to that portion of the delay up to a maximum value of ten per

cent (10%) of the contract price of the portion of delay. The work or part thereof will be

deemed to have been delivered/completed only when all its component parts are accepted

by IIA/ITCC.

2) The detailed statement of liquidated damages will be notified to the party who will be

entitled to submit the reasons against levy of liquidated damages to IIA/ITCC within 30

(thirty) days from the date of notification of the statement. Beyond this thirty (30) days

period, the party is deemed to have accepted the liquidated damages claimed to have to be

paid. This clause is not applicable when the delay is due to a failure on the part of the

IIA/ITCC.

6.0 Governing law

The Agreement shall be governed by, and construed in accordance with, the law for the

time being in force in India.

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