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RFP for Event Management of Ganga Swachhta Pakhwada NMCG

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National Mission for Clean Ganga (Ministry of Water Resources, River Development & Ganga Rejuvenation)

1st Floor, Major Dhyan Chand National Stadium India Gate, New Delhi-110002

Telephone: +91-11-23072900-01; Fax: +91-11-23049567 Website: www.nmcg.nic.in

Request for Proposal for Event Management of Ganga Swachhta Pakhwada

(March 16-31, 2018)

RFP No. : HR-01/2016-17/560/NMCG Issued on : February 7, 2018


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Table of Contents

I. NOTICE INVITING TENDER (NIT) 3

II. INSTRUCTIONS TO BIDDERS 4

III. ELIGIBILITY CRITERIA 9

IV. SCOPE OF WORK 10

V. ANNEXURE-I: Tender SUBMISSION LETTER 21

VI. ANNEXURE-II: BIDDER’S AUTHORISATION CERTIFICATE 22

VII. ANNEXURE-III: PERFORMA FOR AFFIDAVIT 23

VIII. ANNEXURE-IV: INFORMATION ON BIDDER’S ORGANISATION 24

IX. ANNEXURE-V: PROJECT EXPERIENCE DURING LAST FIVE YEARS 25

IX. ANNEXURE-VI: FINANCIAL INFORMATION OF BIDDER’S ORGANISATION 26

X. ANNEXURE-VII: BIDDER’S UNDERSTANDING OF CONCEPT, SCOPE OF WORK PROJECT REQUIREMENT, WORK PLAN AND MANPOWER DEPLOYMENT

FOR PERFORMING THE ASSIGNMENT 27

XI. ANNEXURE-VII: FORMAT OF FINANCIAL BID LETTER 28

XII. ANNEXURE-VIII: DRAFT FORM OF CONTRACT 30


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National Mission for Clean Ganga (Ministry of Water Resources, River Development & Ganga Rejuvenation)

1st Floor, Major Dhyan Chand National Stadium India Gate, New Delhi-110002

RFP No.: HR-01/2016-17/560/NMCG Dated: February 7, 2018

I. NOTICE INVITING TENDER (NIT)

NMCG invites sealed Bids under two bid basis i.e. Technical Bid and Financial Bid from reputed and experienced agencies for conducting and managing the event “Ganga SwachhtaPakhwada” on behalf of NMCG during the period March 16-31, 2018.

The interested bidders should submit their bids to Procurement Wing, National Mission for Clean Ganga, 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 on or before February 22, 2018 upto 15:00 Hrs.

For further details and RFP please visit www.nmcg.nic.in

Director General National Mission for Clean Ganga


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II. INSTRUCTIONS TO BIDDERS

1. Cost of Bid: The bidder shall bear all costs associated with the preparation and submission of bid and NMCG in no case shall be responsible or liable for those costs, regardless of the conduct or outcome of the tender process.

2. The bidder is expected to examine all instructions, forms, terms and conditions in the tender document. Failure to furnish all information required by the tender document or submission of a tender not substantially responsive to the tender document in every respect will be at the bidder’s risk and may result in rejection of thebid.

3. The bidder shall not make or cause to be made by any alternation, erasure or obliteration to the text of the tender document.

4. Preparation of Bids

4.1 Language: Bids and all accompanying document shall be in English language. In case any accompanying documents are in other languages, it shall be accompanied by an English Translation. The English version shall prevail in matters of interpretation.

4.2 Form of Bid

The form of bid shall be completed in all respects and duly signed and stamped by an authorized representative of the Bidder. Relevant power of attorney for signingthe bid should be attached.

4.3 Currencies of Bid and Payment The bidder shall submit his financial bid in Indian Rupees and payment under this contract will be made in Indian Rupees.

4.4 Clarifications by Bidders

4.4.1 Bidders requiring any clarification on the tender document may contact Procurement Wing of the NMCG in writing by e-mail/ fax/ post/ courier within such date as specified in the Schedule of Bidding Process set out in Clause 13- Schedule of Bidding Process.

4.4.2 All correspondence for clarifications should be submitted to the following address in writing by email/fax/post/courier:

Procurement Wing, National Mission for Clean Ganga, T: +91-11-23072900-01 F: +91-11-23049567 E: [email protected], [email protected] CC: [email protected]

4.4.3 NMCG shall endeavour to respond to the queries raised or clarifications sought by the Bidders. However, NMCG reserves the right not to respond to any query or provide any clarification, in its sole discretion, and nothing in this clause shall be construed, taken or


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read as compelling or requiring NMCG to respond to any query or to provide any clarification.

4.4.4 At any time prior to the Bid Due Date, NMCG may, for any reason, whether at its own initiative or in response to clarifications requested by Bidder(s), modify the tender document by way of issue of Addendum/Corrigendum/Clarifications. Any Addendum/ Corrigendum/Clarifications thus issued shall be uploaded on the website of NMCG (https://nmcg.nic.in) and CPPP portal (https://eprocure.gov.in/cppp/) and shall be binding on Bidders and shall form part of the tender document.

4.5 Pre-Proposal Meeting

4.5.1 To clarify and discuss issues with respect to the Project and the RFP Document, a Pre-Proposal meeting (“Pre-Proposal Meeting”) will be held as per the details provided in Clause 13- Schedule of Bidding Process.

4.5.2 Prior to the Pre-Proposal meeting, the Bidders may submit a list of queries and proposed suggestions, if any, to the RFP requirements.

4.5.3 Bidders may note that NMCG will not entertain any deviations to the RFP Document at the time of submission of the Proposal or thereafter. The Proposal to be submitted by the Bidders will be unconditional and unqualified and the Bidders would be deemed to have accepted the terms and conditions of the RFP Document with all its contents. Any conditional Proposal shall be regarded as non-responsive and would be liable for rejection.

4.5.4 Bidders’ representatives attending the Proposal opening shall bring an authorisation letter from the Bidder.

4.5.5 In case of any change in the schedule of Pre-Proposal Meeting, the same will be communicated to Bidders through email and/or by posting on the web sites www.nmcg.nic.in and https://eprocure.gov.in/cppp/.

4.5.6 Attendance of the Bidders at the Pre-Proposal Meeting is not mandatory. NMCG will endeavour to respond to all queries from all Bidders, irrespective of attendance of the Bidder in the Pre-Proposal Meeting.

4.5.7 No interpretation, revision, or other communication from NMCG regarding this solicitation is valid unless in writing. NMCG may choose to send to all Bidders whose Proposals are under consideration, in writing or by any standard electronic means such as email or by uploading on website(s) of responses, including a description of the enquiry but without identifying its source to all the Bidders.

4.6 Format and Signing of Bid

4.6.1 The documents comprising the bid shall be typed and all pages of the bid shall be signed by a person duly authorized to sign on behalf of the bidder.


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4.6.2 The bid shall contain no alternations, omissions or additions except those to comply with instruction issued by NMCG, or are necessary to correct errors made by the bidder, in which case such corrections shall be initialed/singed by the person signing the bid.

5. Submission of Bids

5.1 The bidder shall submit their offer under two bid basis i.e. Technical Bid (One Original and One Copy) and Financial Bid, complete in all respect, in separate sealed envelopes put into an outer envelope superscribed “RFP for Event Management of Ganga Swachhta Pakhwada (March 16-31, 2018)”.

The sealed envelope should reach the address Procurement Wing, National Mission for Clean Ganga, 1stFloor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002on or before February22, 2018 upto 15:00 Hrs. The Bids shall not be accepted beyond the stipulated date and time under any circumstances what so ever.

5.2 Validity of Bid: The bid must remain valid and open for acceptance for a period of 60

days from the date of opening of Bid.

6. Late and Delayed Bids:

6.1 Bids must be received not later than the date and time stipulated in the tender document. NMCG may, at its discretion, extend the deadline for submission of bids in which case all rights and obligations of NMCG and the bidder will be the same.

6.2 Any bid received by NMCG after the deadline for submission of bids, as stipulated above, shall not be considered.

7. Opening and Evaluation of Technical Bid

7.1 Technical Bidswill be opened in the presence of the bidders’ representatives who choose to attend at the appointed place and time.

7.2 The Technical Bid of the bidder would be evaluated as per the eligibility criteria set out in the tender document. Bids will be evaluated based on the information submitted by bidder. However, NMCG reserves the right to seek clarification/documents from the bidders, if the NMCG considers it necessary for proper assessment of the bid.

7.3 The Technical Bids will be evaluated based on following criteria. The marks allocation for

the technical evaluation shall be assigned as under:

Sl. No.

Criteria Maximum

Marks

A. Bidder’s experience in similar nature of assignments* (completed assignments) i. 10 marks for each contract of value not less than Rs. 1 Crores; ii. 7 marks for each contract of value not less than Rs. 50lakh; iii. 5 marks for each contract of value not less than Rs. 25 lakh No marks shall be given for less than two completed contracts.

50


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Sl. No.

Criteria Maximum

Marks

B. Revenue earned from similar nature of assignments* of the bidding entity :

i. Minimum Average revenue earned of Rs. 50 Lakhs –5 marks ii. For each additional revenue earned of Rs. Ten (25) lakhs – 1

marks

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C. Understanding of Concept, Scope of Work and Project Requirements, Work Plan for execution of the project; if required, presentation may be requested. i. Understanding of Concept, Scope of work and 15 Project requirement ii. Work Plan and Manpower Deployment 25 The bidder may be called for making presentation on the aboveat a date to be informed later.

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Total Technical Marks 100

*Similar nature of assignments - Event Management Programmes

The minimum Technical Score required for opening of financial bid is70.

8. Opening of Financial Bid and Final Evaluation

8.1 The Financial Bids of the technically qualified bidders who have obtained minimum

technical score of 70 marks shall be opened in the presence of such bidders’

representatives who choose to attend.

8.2 NMCG has mentioned the total cost of the elements in TOR section. Accordingly, bidders

are required to quote their agency charge in terms of percentage (%) on the total

amount only.

8.3 The contract will be awarded on Least Cost Selection basis. NMCG will select the Bidder

with most advantageous bid, which is the bid with the lowest percentage of agency

charge quoted among those bids that achieved the minimum qualifying technical score.

8.4 Failure of the Successful Bidder to comply with the requirements shall constitute

sufficient grounds for the annulment of the LOA. In such an event, NMCG reserves the

right to,

(a) invite the L-2 bidder and negotiate upon the following scenario, or

(b) take any such measure as may be deemed fit in the sole discretion of NMCG,

including annulment of the Bidding Process.

9. Right to accept any Bid and to reject any or all Bids

9.1 NMCG is not bound to accept the lowest bid or any bid and may at any time by giving

notice in writing terminate the tendering process.


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9.2 NMCG may terminate the contract/cancel the LOA if it is found that the bidder is

blacklisted on previous occasions by any of the central/state government

ministry/department/institutions/local bodies/municipalities/PSUs, etc.

9.3 NMCG may also terminate the contract/cancel the LOA in the event the Successful

Bidder fails to furnish the performance security or fails to execute the agreement.

10. Award of Contract

10.1 NMCG will award the contract to the Successful Bidder to perform the contract

satisfactorily as per the terms and conditions incorporated in the tender document.

10.2 NMCG will communicate the Successful Bidder by email/fax confirmed by letter

transmitted by registered/speed post that his bid has been accepted. This letter

(hereinafter and in the condition of contract called the “Letter of Award”) shall prescribe

the amount which NMCG will pay to the Successful Bidder in consideration of the

execution of work/services by them as prescribed in the contract.

10.3 The Successful Bidder will be required to commence the assignment at the earliest as

communicated by NMCG in this regard.

10.4 The Successful Bidder will be required to execute the contractfor the services within a

period of seven (7) days from the date of issue of Letter of Award.

11. Performance Security

11.1 The Successful Bidder shall be required to furnish a Performance Security prior to sign

the contract for an amount of Rs.20,00,000 (Rupees Twenty Lakhs) in the form of Bank

Guarantee from a Nationalised Bank in acceptable form in favour of ‘National Mission

for Clean Ganga’ payable at New Delhi. The Performance Security shall remain valid for a

period of 60 (sixty) days beyond the date of completion of all contractual obligations. In

case the contract period is extended further, the validity of Performance Security shall

also be extended by the Successful Bidder accordingly.

11.2 Failure of the Successful Bidder to comply with the requirements of above clauses shall

constitute sufficient grounds or the annulment of the award and other actions as

deemed necessary.

12. Mobilization Advance

i) Amount of Rs.25,00,000 (Rupees Twenty Five Lakhs) shall be paid as advance against production of bank guarantee valid for a period upto 30th April 2018 for the equal amount.

ii) An amount upto Rs.75,00,000 (Rupees Seventy Five Lakhs) shall be paid against submission of invoice for the activities completed till 22nd March 2018. The advance payment will be adjusted at the time of final payment.

13. Schedule of Bidding Process

NMCG would endeavour to adhere to the following schedule:


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Sr. No

Activity Description Date

1. Issue of RFP February 7, 2018

2. Last date for submission of queries February 12, 2018, 12:00 Hrs.

3. Pre-proposal meeting February 13, 2018, 15:00 Hrs.

4. NMCG’s response to queries February 15, 2018

5. Last Date for Submission of Bids February 22, 2018, up to 15:00 Hrs.

6. Date for Opening of Technical Bids February 22, 2018, at 15:30 Hrs.

7. Date for Opening of Financial Bids To be intimated separately

* Venue of the Pre-Proposal Meeting: Conference Hall National Mission for Clean Ganga (Ministry of Water Resources, River Development & Ganga Rejuvenation) 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002

III. ELIGIBILITY CRITERIA

1. The Bidder should be NGO/Indian company/ partnership firm/ proprietary Firm registered under the respective act of India.

2. The Bidder should have experience of minimum five years in the relevant field for event management for various programmes conducted by Govt. Ministries/ Department/ Govt. Organisations/PSUs/Private sectors.

3. The Bidder should have completed minimum two assignments of event management programmes conducted by Govt. Ministries/ Department/ Govt. Organisations/ PSUs during last three years.

4. The Bidder should have average annual revenue earned from similar nature of assignments (event management programmes) of more than Rs.50 lakhs during the last three financial years i.e. FY 2014-15, 2015-16 and 2016-17. Copy of certificate from Statutory Auditor/ Chartered Accountant in this regard shall be submitted.

5. The Bidder participating in the tender should have PAN and GST registration Number. The documentary proof of such registrations shall be submitted.

Bidders are requested to submit the necessary documentary evidence for the aforesaid information along with their bid.


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IV. Scope of Work

The Ganga is India's most important river. Its sprawling basin covers more than 860,000 square

kilometres in India alone and is home to around 600 million Indians, or close to half the nation‟s

population. The basin generates approximately 40 percent of the country's GDP and is an

invaluable environmental and economic resource for India. The main stem of the Ganga rises

from glacial sources in the Himalayas and courses through five major states before draining

through the Sundarbans -- the largest mangrove system in the world--into the swirling waters of

the Bay of Bengal. Along its 2,500 km journey, the river enriches huge swathes of agricultural

land and sustains a procession of denselypopulated cities and towns along its banks. Fast-

flowing tributaries in its upper reaches have the hydropower potential to ease India's chronic

power shortages, and in the plains, the river has the potential to transform into an arterial

waterway that spurs economic growth in one of the poorest and most populous regions of the

country. But the Ganga -- long an icon of India's ancient civilisation and critical for its prosperity -

- is in trouble. Ever-growing populations, unplanned urbanisation and rapid industrialisation

generate heavy pollution loads that incessantly sully the river. Over-abstraction of its waters in

the lean season (primarily for irrigation), competing water demands, and diversions and

obstructions on the main stem and tributaries have wreaked havoc on the health of the river

and its ability to nourish the millions of people who live and work in the basin.

National Mission for Clean Ganga:

The National Mission for Clean Ganga (NMCG) has been set up under the Ministry of Water

Resources, River Development and Ganga Rejuvenation (MOWR, RD & GR) to steer the

rejuvenation of the river. Its flagship programme, NamamiGange, integrates efforts to clean and

protect the Ganga river in a comprehensive manner. The Namami Gange programme has a

budget outlay of Rs. 20,000 crore for the next 5 years. The objective of the Programme is to

improve the quality of water of river Ganga by the year 2020.

Campaign :

As part of Swachh Bharat Abhiyaan and Namami Gange initiative, a "Ganga Swacchta

Pakhwada" (16th -31st March 2018) will be observed by National Mission for Clean Ganga

(NMCG). It is aimed at creating mass awareness and ownership among citizens about cleanliness

and sanitation and to develop a sense of pride for the city on the banks of the river Ganga and

the importance of keeping the river clean. Campaign will be organised in all important cities/

towns along 5 Ganga basin States covering Uttarakhand, Uttar Pradesh, Bihar, Jharkhand and

West Bengal. The inaugural and concluding ceremony will be held at any major city situated on

the bank of River Ganga.

State Programme Management Groups (SPMGs) will be the primary nodal agency for all the

administrative support along with Ganga Vichar Manch (GVM), Nehru Yuva Kendra Sangathan

(NYKS) for advice to build up network with the local coordination with in the State. At each


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location, various events will be organized with the handholding support from State agencies,

District Administration, Nagar Nigam, Jal Nigam, Executing agencies, NYKS, Rotary, Central

Pollution Control Board, Nagar Panchayats, local NGOs/ Universities/Schools and individuals etc.

Public outreach will be targeted using different mediums like SMS, radio jingles, mobile van,

social media and hoardings etc.. Major events shall be covered widely in print and electronic

media.

The campaign at Bijnore(Tentative) will be preside by Hon’ble Minister of State and at other

locations it is expected to be witnessed by MPs, MLAs and Senior officers of both Central and

State Government, Ministry, other align Government departments, state officials, Central

Defence and paramilitary forces, print and electronic media, students, general public, young

techies, and floating public.

Objectives:

Ganga Swacchta Pakhwada Action Plan would entail resilient components of public

awareness and community participation for keeping the reverence of Ganga to the people,

inspiring thousands of people to support, protect and restore Ganga.

1. To create awareness and ownership among citizens about cleanliness and sanitation in

their vicinity and the city.

2. To develop a sense of pride within the community on the banks of the river Ganga and

the significance of keeping the river clean.

3. To support the ongoing initiatives under Namami Gange programme through creating a

mass movement.

Campaign Roll-out and Role of the agency:

The agency will plan, organize and execute the Ganga Swachhta Pakhwada including the

opening and closing ceremony.

Action Plan: Preparation of detailed communication action plan and strategies for the

campaign. This will be approved by NMCG.

Develop Guidelines: Develop the protocols and guidelines for the various activities being done

as a part of the campaign.

Printing & distribution of Resource Materials: Printing and distribution of IEC and resource

materials such as- flyers on attitudinal and behavioral changes, handouts, leaflets, badges/

bands, stickers, t-shirt/ caps, pledge, invitation cards, making of CD’s/DVD’s on Namami Gange

theme song and short movie, designs and material will be provided by NMCG to the agency to

print and distribute it for the respective locations. However, agency will be required to make

few changes as and when required in some creative’s during the event by the NMCG.

Coordination: Network and coordinate with all key stakeholders for effective implementation

of the campaign in a comprehensive manner. Primary contact point in the State shall be State

Programme management Groups (SPMGs) and at district level District Magistrate / Municipal


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Commissioner. The agency shall designate nodal official/s responsible as single point contact for

matters pertaining to this campaign and to ensure better results/ coordination.

Publicity and Public Outreach: To ascertain mass community involvement publicity of the 16-

day SwachhtaPakhwada will be made through mediums such as hoardings, banners, FM

campaign and mobile van etc.

Wide Coverage through print and electronic/ social media: Regular media updates, press

releases/ briefings, local newspapers/ local TV channels coverage, bytes of the dignitaries etc.

will be carried out by the agency to ensure publicity in local as well as national press and media.

Promotion and publicity on Social Media: The campaign will be widely promoted on all social

media domains. The agency shall support NMCG’s social media agency for smooth execution of

publicity through social media live coverage of few events will also be carried out.

Documentation: The required outputs of this campaign shall be as follows:

(i.) Daily event / progress reports of all the locations shall be submitted by the agency with

brief of the activities conducted and before & after photographs of activities such as Ghat

Cleaning, ShramDaan and plantation/ green drive activities etc.

(ii.) Daily Press clippings to be documented

(iii.) A final report shall be submitted within (15) fifteen days of successful completion of the

project, documenting the event.

(iv.) Coffee Table Book documenting the activities of the whole campaign including

photographs, news clippings etc. would be published by the agency at the culmination of the

Pakhwada to highlight the activities.

(v.) Pen drive comprising high-resolution photographs, videos, bytes and coverage of the

programme along with the comprehensive report shall be submitted in both soft as well as

hard copy.

Proposed Pakhwada activities: It is envisaged that variety of awareness and action activities will

be conducted on each of the identified 34 locations. Activities will build up sequentially,

followed by the intensification of activities which happen around identified areas. Community

interaction, shramdaan, cultural and Swachhta fest will provide the required buzz to the

campaign. This can then is followed up with activities such as plantation, chaupal, padyatra and

Adopt a Ghat campaign, awareness camps/drives and the Ganga Swachhta Pledge etc.

Cleanliness Drives and ShramDaan: ShramDaan will be among one of the major activity to be

carried out on all locations to promote cleanliness of Ghats and river bank areas.

Ganga Swachhta Sandesh Rallies and Pad Yatras: Ganga Swachhta Sandesh Rallies and

Padyatras to massively spread awareness. The agency will identify locations to clean up and fix

the event.


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Nukkad Nataks/Skits: Local groups will be mobilized /invited to present Nukkad Nataks and

skits at selective locations on the theme of Ganga Swachhta. The skits will be organized at the

Ghat and a few other locations near the Ghat and consultation with SPMGs, GVM, local

administration, Municipal Corporation and communities etc.

Ganga Chaupal/ Public Meetings: To get views and suggestions from local community Ganga

chaupal will be conducted inviting local leaders, individuals, Ganga sabha etc. These community

interactions/public meetings/ Ganga Chaupal will be held to emphasize the importance of the

river and how citizens can contribute to evoke community involvement and strengthen the

river-connect. This will be organized through help of NGOs, PRIs and youth groups active in the

community etc.

Cultural Evening: Cultural programmes/ events and regional, traditional and folk events will be

conducted at Ghats with the help of local/ national artist groups or institutions. The agency will

involve local musicians/ schools/ colleges/ youth groups to come forward and perform for the

cause.

Mega Events/ Inaugural/ Closing Ceremony and VIP programme: Special activities and wide

coverage/ publicity in media shall be emphasized/ among the core responsibility of the agency.

Special event on World Water Day: A special event shall be organized at Bijnor on the

occasion of World Water Day as it is expected that Minister of State, MoWR, RD & GR would

precede the event.

Workshops/ Interactive Seminars: The agency shall organize various area specific seminars/

interactive sessions and workshops etc. in university/colleges/institutions. Technical local

experts and speakers may be invited as resource persons to address lectures on various topics

such as cleanliness, water conservation, waste management and other related topics to spread

awareness among students, youth and other groups

Competitions: Various competitions shall be organized through schools and colleges.

a). Painting/ drawing competitions- The competition will be held in schools which will be invited

to participate through a mass media announcement in each city. The painting/ drawing can be

organized as spot fixing campaigns involving all citizens at identified public spots. These would

have as a theme such as citizen action for cleanliness, river as a source of life. Other related

topics may be suggested by the agency.

b). Slogan Writing/ Essay competition: The competition will be held in colleges and with youth,

to get creative slogans/ taglines for the campaigns.

c). other competitions: Wall painting/sand art/ clay modeling/rangoli/live canvas painting and

boat race etc. could be listed, depending on the resources.


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Ganga Pledge and Signature Campaign: Involve communities through Adopt a Ghat

campaign/Selfie/ Signature Campaigns and Ganga Swachhta Pledges reiterating their

commitment to Swachh Ganga.

Exhibition and Information Centers: To increase awareness of public, exhibition and

information centers shall be set-up by the agency. This exhibition could be set up at the Ghats or

in a nearby area which is visited by the communities. Team of the agency or volunteers would

be stationed at the exhibition to distribute resources material and conduct other activities.

NMCG will provide the designs of the panels and the agency will do the printing and fabrication

of the stalls.

Brand Ambassadors and Branding Partners: Brand Ambassadors of the Swachh Bharat Abhiyan

should be contacted and motivated to participate in this campaign. Suitable Branding partners

should also be explored, which may support in publicity of the campaign on any medium like

print, electronic and outdoor publicity etc.

Other activities:

Selfie Campaign

Signature/ pledge campaign

Plantation Drives: ShramDaan, cleanliness and plantation drives for cleaning of Ghats,

communities, schools and colleges etc.

*All the above-mentioned set of activities are the indicative, this may vary/ subject to

modifications as per the requirement and directions of NMCG.

Locations of Ganga Swachhta Pakhwada Events:

The Ganga Swachhta Pakhwada would be organized at priority towns and cities. Identified locations are stated below:

S. No City /Town

UTTARAKHAND

1 Rishikesh

2 Haridwar

3 Rudraprayag

4 Chamoli

5 Uttrakashi

UTTAR PRADESH

6 Bijnore

7 Garhmukteshwar

8 Anupshar


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S. No City /Town

9 Narora

10 Kanpur

11 Unnao

12 Bithoor

13 Allahabad

14 Varanasi

15 Mirzapur

16 Ghazipur

17 Vrindavan

18 Kannauj

19 Fatehpur

20 Farrukhabad

BIHAR

21 Patna

22 Bhagalpur

23 Sultanganj

24 Buxar

25 Munger

26 Hajipur

JHARKHAND

27 Sahibganj

28 Rajmahal

WEST BENGAL

29 Nabadwip

30 Hooghly

31 Budge Budge

32 Barackpore

33 Halishahr

34 Kolkata

Cost of the Elements

Sr. No.

Head of Expenses Unit

A Programme Organizing Expenses

1 Printing of resource and take-away material – T Shirt

12,500 Nos.

M Size - Chest 50 Cms& Length 71 Cms / L Size Chest 52 Cms& Length 73 Cms / XL Chest 54

34 Locations+ New Delhi


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Sr. No.


Cms& length 75 cms ( Proportionate)

White Cotton 140-160 GSM

Round Neck

Colour Fastness – Minimum 4 on a Grey scale.

Print fastness – Minimum 3-4 on Grey scale.

Swachhta Pakhwada and Namami Gange Logo on front & Back

Cap

25,000 Nos.

Fabric – Only Woven Fabric with Polyester / Nylon / Poly Cotton contents.

Color Fastness –Minimum 4 on Grey scale.

Velcro / Elastic – Shall be of minimum standard life of One year use

Size fits all

Swachta Pakhwada Logo in front and Namami Gange Logo on Back

Flyers, Stickers, badges , bands, Handouts, Leaflets CDs of Namami Gange Songs & Short Films etc

2 Exhibition on Swachh Ganga (Printing of 30 panels - 6X4 feet ) , may vary depending upon availability of space

Audio Visual Facility

Panels: Flex with Frame

Focus light on Panels, if required

16 locations

3 Setting up of Information Desk, Signature & Selfie corner on ghat (4-5 days) pre and post main event date along with Exhibition

16 locations

4 Launch and concluding event at two locations, VIP Programme at one location

Stage

Customized Podium with branding

Staircase on either side of Stage

Stage décor and sound requirement

Seating arrangements for 500-1000 participants

Preparation of Name plates

Sound and wireless/ cordless as per requirement with technical support

Back stage arrangements for artist

Properties of the Stage including ceremonial lamp , presentation trays etc

Preparation of Minute to Minute programme

Facilitation of VIPs and dignitaries

Announcer /Compere

Power backup /Genset

Invitation Card printing and distribution

3 locations


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Sr. No.


Registration

2 LED

Distribution of T-Shirts, caps, IEC material

Desktop with Printing facility

VIP Snacks Buffet

Refreshment Packets for other participants ( Rs. 50 each )

5 Main Event/VIP Programme

Stage with Backdrop

Stage décor and sound requirement

Seating arrangements for 250-500 participants

Preparation of Name plates

Sound and wireless/ cordless as per requirement with technical support

Preparation of Minute to Minute programme

Facilitation of VIPs and dignitaries

Announcer /Compere


Invitation

Registration

1 LED


Refreshment Packets for the participants ( Rs. 50 each )

31 Locations

6 Nukkad Natak (5 - 10 shows on different days of 10-15 mins on the approved script) Nukkad Natak agency should be registered with either registered/empanelled or have worked with Central Govt./Sate Govt./District Administration

34 locations X 5 Days

7 ShramDaan at Ghats

Cleaning equipments , gears, masks,

Refreshment ( Rs.25 each )

Banner/Hoarding

Mike and sound system

Stage set up for event , if required

34 locations

8 Painting, Essay and other Competitions

Stationery- Branded( brands among top5 market share )

Venue arrangement

Refreshment (Rs. 25 each )

Prizes & certificates (Rs. 1500)

34 locations

9 Cultural Programme - Rishikesh, Haridwar, Varanasi, Patna, Allahabad , Kanpur , Vrindavan tentatively

Identify and network with local folk singers/artists

7 locations


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Sr. No.


Supervise and conduct cultural evening

Preparation of minute to minute

Facilitation of VIPs/Dignataries

Identification of Indoor or outdoor location, preferably near the river

Light and sound arrangements

Green rooms for artist

Announcer

Seating arrangements


Invitation Card printing and distribution

Registration

Refreshment Packets for participants (Rs. 50 each )


10 Interactive Sessions on Swachh Ganga ( Group Discussions/Workshop)–(Tentatively at Haridwar, Varanasi, Kanpur , Bhagalpur, Kolkata)

Organize the Group Discussion by identifying resource person/subject experts, Kit, organizing expenses etc.

Remuneration for Resource Person

Preparation of Time Schedules

Venue Identification and other arrangements

Back drop

Lunch / Refreshments ( Lunch Rs. 150 each/ Refreshments Rs. 100 each)

Registration


5 locations

11 Swachh Ganga Rally/Pad Yatra- At least 2 per town/city

Banner

Refreshments/Water Bottles ( Rs.20 each )

Mobile Audio, Mike arrangements

34 locations

12 Public meetings, Ganga Chaupal etc. in coordination with PRIs and GVM

Seating arrangements ( 100-200)

Backdrop

Refreshments ( Rs. 50 each )

Audio Visual

34 locations

13 Hoardings (20 X 10 ft size) 10-20 Numbers, depending upon size of city /town

34 Locations

14 Banners (10X5) 20-50 ,depending upon size of city /town 34 Locations

15 Plantation - Symbolic

Arrangement of Plants

Other arrangements for plantation

34 Locations


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Sr. No.


16 Social Media Promotion on Facebook, Twitter etc- 20 Days

34 Locations

17 Press Coverage

Print Media

Electronic Media

18 Documentation

Event/ ShramDaan/Activity – Report & Photographs – Daily Update latest by 3 PM for morning event ;by9 am next morning for evening event

Press release- Daily

Press clippings – Daily update

Event & other activities – Videography- Snippets to be provided daily

Post event o Report – 10 copies o Soft copy of High Resolution photographs,

videography o Coffee Table Book- 150 copies

Sub Total for Sl.No. 1 to 18 Rs.1,50,00,000

B Administrative expenses

19 Travel and local transportation, lodging and boarding related expenses (pre-event and during event cost). However, the payment against this component will be made at actual against certified statement by the statutory auditor/ Chartered Accountant. The rates applicable for the purposes of travel expenses shall be as per NMCG policy (refer attached Annexure-1 below)

Rs.30,00,000

i. List of requirements for conduct of events is tentative; it may vary as per local

requirement for successful conduct of the event

ii. Sample of T Shirt and IEC material shall be provided by the agency, modifications

and approval by NMCG shall be given before final printing

iii. T -Shirts, caps and Exhibition material will be procured by the agency centrally.

The distribution record should be maintained and submitted to NMCG along with

the balance materials, remaining undistributed.

Public Outreach Campaign

Heads Tentative Cost

C FM campaign – AIR (in 10 locations where city wise FM channel is available) Production of Jingle- 1

Rs.20,00,000


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Heads Tentative Cost

D Mobile Van (40 kms per day travel) –Haridwar, Kanpur, Allahabad and Varanasi One branded vehicle AV equipments- LCD TV, Sound System

Rs.2,00,000

TOTAL COST OF THE ELEMENTS (A+B+C+D) Rs. Rs.2,02,00,000

(Rupees Two Crores and Two Lakhs only)

Annexure-1 to Sl.no. B (19) above

Class of Travel Local Conveyance (office purpose)

Daily Allowance (INR/Day)

(On approval by the Client)

As per Actuals (Maximum Ceiling)

Boarding Hotel (State Capitals)

Hotel (Other Towns)

Air- Economy/ AC-II (For outstation travel-Distance up to five hundred (500) kilometres should be travelled by train wherever it is reasonably feasible and possible.

Taxi @ Rupees Fifteen per kilometre (INR 15/Km) or rates decided by NMCG.

Reimbursable on actual, the expenditure should not exceed Rupees Six Hundred and fifty (INR 650/-) only.

Rupees four thousand (INR 4,000/-) only.

Rupees Three Thousand (INR 3,000/-) only.


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Annexure-I

Tender Submission Letter

To The Director General, National Mission for Clean Ganga, 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002

Sub: RFP for Event Management of Ganga Swachhta Pakhwada (March 16-31, 2018)

Ref: RFP No.HR-01/2016-17/560/NMCG

Dear Sir,

I/ We, the undersigned, offer to provide event management services for conducting and organizing ‘Ganga Swachhta Pakhwada (March 16-31, 2018)’ for National Mission for Clean Ganga. We are hereby submitting our bid, in a sealed envelope.

I/We, hereby declare that:

(a) We are enclosing and submitting herewith our Bid in one (1) original and one (1) copy, with the details as per the requirements of the tender, for your evaluation and consideration.

(b) I/We have read carefully the terms and conditions of RFP document attached hereto and hereby agree to abide by the said terms and conditions.

(c) The bid is unconditional.

(d) I/We undertake that documents submitted are genuine/authentic and nothing material has been concealed. I/We understand that the contract is liable to be cancelled, if it is found to be having obtained, through fraudulent means/concealment of information.

(e) We shall make available to the NMCG any additional information it may find necessary or require to clarify, supplement or authenticate the Bid.

(f) Until a formal agreement is prepared and executed, acceptance of this tender document shall constitute a binding contract between NMCG and us subject to the modifications, as may be mutually agreed to, between NMCG and us.

(g) We agree to keep this bid valid for acceptance for a period of sixty (60) days from the date of opening the bid.

We understand that the NMCG is not bound to accept any tender that the NMCG receives. Yours faithfully, Authorized Signatory (with Name, Designation, Contact no. and Seal)

Note: On the Letterhead of the Bidder.


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Annexure-II

Bidder’s Authorisation Certificate

To The Director General, National Mission for Clean Ganga, 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 Sub: RFP for Event Management of Ganga Swachhta Pakhwada (March 16-31, 2018) Ref: RFP No.: HR-01/2016-17/560/NMCG Dear Sir,

I/ We {Name/ Designation} hereby declare/ certify that {Name/ Designation} is hereby

authorized to sign relevant documents on behalf of the company/ firm in dealing with tender

No. ______________________ dated _________. He/ She is also authorized to attend meetings

& submit technical & commercial information/ clarifications as may be required by you in the

course of processing the Bid. For the purpose of validation, his/ her verified signatures are as

under.

Thanking you,

Name of the Bidder: -

AuthorisedSignatory :- Verified Signature:-

Seal of the Organisation:-

Date:-

Place:-

Note: Please attach the valid power of attorney in favour of person signing this authorisation letter.


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Annexure-III

Performa for Affidavit

(on non-judicial stamp paper of Rs. 100/-)

I _________ Proprietor/Director/Partner of the firm M/s._____ do hereby solemnly affirm that

our firm M/s._____ has never been blacklisted/debarred by any organization/office and there

has not been any work cancelled against them for poor performance in the last three years

reckoned from the date of invitation of Bid.

Signature of the Authorized Signatory Name Designation Name of the Bidding Entity


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Annexure-IV

Information on Bidder’s Organisation

S.No. Particulars Details

1. Name of the Bidder

2. Address of the Bidder

3. Incorporation status of the Bidder (Company or Firm)

(Relevant Certificate to be submitted in Technical Bid)

4. Year of Establishment

5. Valid GST registration No. (Copy of certificate to be submitted)

6. Permanent Account No. (PAN) (Copy of PAN Card to be submitted)

7. Name and Designation of the contact person to whom all references shall be made regarding this Bid

8. Telephone No. (with STD Code)

9. E-mail id of the Contact Person

10. Fax No. (with STD Code)

11. Website (if any)

……………………………………………

Name of the Bidder

……………………………………………

Signature of the Authorised Signatory

……………………………………………

Name of the Authorised Signatory

Place: _______________ Date: _____________


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Annexure-V

Completed Project Experience in similar nature during last seven years

S. No.

Description of Project /

Scope of the work

Details and number of events

handled

Name of the Client

Contract Period

Agency Charges/Fee

earned

(Rs. In Lakh)

1.

2.

3.

…

Supporting documents such as copies of Work Order/contracts/LoAs/completion certificate to be attached. Assignments which are not supported by documentary evidence shall not be considered for evaluation. Signature of the authorized signatory: __________________ Name of the Official of the Firm: __________________ Date: __________________ Place: __________________


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Annexure-VI

Financial Information of Bidder’s Organisation

Rupees.

S.No. Parameters FY 2014-15 FY2015-16 FY2016-17

1 Average Annual Revenue earned from similar nature of assignments (event management programme) (in Rupees).

Note:

Copy of certificate from Statutory Auditor/ Chartered Accountant in this regard shall be

submitted

……………………………………………

Name of the Bidder

……………………………………………


……………………………………………


Place: _______________ Date: _____________


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Annexure-VII

Bidder’s Understanding of Concept, Scope of Work and Project Requirement, Work Plan

and Manpower Deployment for performing the assignment

Bidder’s Understanding of the TOR, Concept Plan and work programme for this assignment are

to be elaborated in these sections, broadly under following sections:

(a) Understanding of Concept, Scope of Work and Project Requirement

(b) Work Plan and Manpower Deployment

• The write up should explain Bidder’s insight with respect to the objectives of the

assignment, approach to the services, methodology for carrying out the activities and obtaining

the expected output, and the degree of detail of such output. The Bidder should also explain the

methodologies propose to adopt and highlight the compatibility of those methodologies for the

project envisaged.

• Bidder should propose the main activities of the assignment, their content and duration,

phasing and interrelations, milestones (including interim approvals by NMCG), and deliverables.

The proposed work plan should be consistent with the technical approach and methodology,

showing understanding of the ToR and ability to translate them into a feasible working plan. The

work plan should be consistent with the suggested Work Program of the Bidder.

……………………………………………

Name of the Bidder

……………………………………………


……………………………………………


Place: _______________ Date: _____________


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Annexure-VIII

Format of Financial Bid Letter To The Director General, National Mission for Clean Ganga, 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 Sub: RFP for Event Management of Ganga Swachhta Pakhwada (March 16-31, 2018)

Ref: RFP No.: HR-01/2016-17/560/NMCG Dear Sir,

Having examined the Bidding Document placed along with tender, we, the undersigned, offer to

provide the Event Management support in conformity with the said RFP and We

_________________________________ herewith submit our Financial Bid for Tender for Event

Management of Ganga Swachchta Pakhwada (March 16-31, 2018).

We offer to provide the Services for the sum of Rs........................(Rupees.........................)

excluding of applicable taxes in accordance with the Price quoted as part of Financial Bid

attached herewith and made part of this Bid.

We undertake, if our Bid is accepted, to provide Performance Bank Guarantee for the above

purpose within the stipulated time schedule.

We agree to abide by the Bid and the rates quoted therein for the orders awarded by NMCG

upto the period prescribed in the Bid which shall remain binding upon us.

We undertake that, in competing for (and, if the award is made to us, in executing) the above

Contract, we will strictly observe the laws against fraud and corruption in force in India.

We have complied with all the terms and conditions of the tender. We understand and accept

that you are not bound to accept the lowest or any Bid you may receive.

Dated this ....................................................Day of.....................................2017. …………………………………………… Name of the Bidder …………………………………………… Signature of the Authorised Signatory …………………………………………… Name of the Authorised Signatory Place: _______________


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Summary of Costs:

S. No. Description Amount (Rs.)

1 Total Cost of the elements as per ToR 2,02,00,000

A. Total Amount 2,02,00,000

Percentage of Agency Charges (in figures)

Percentage of Agency Charges (in words)

B. Agency Charges in amount (in figures)

Grand Total(in figures) (A+B)

Grand Total(in words) (A+B)

Note: The bidder must quote agency charge in terms of percentage on the Total amount (only).

2. GST at applicable rates will be paid extra on agency charges.

3. I/We accept all the terms and conditions of your Bidding document referred to above.

4. I/ We understand you are not bound to accept any proposal you receive.

…………………………………………… Name of the Bidder …………………………………………… Signature of the Authorised Signatory …………………………………………… Name of the Authorised Signatory Place: _______________


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Annexure-VIII

DRAFT FORM OF CONTRACT

I. CONTRACT

THIS CONTRACT (hereinafter called the “Contract” is made on the _____ day of the month of ________ between National Mission for Clean Ganga (NMCG), a society registered under the Societies Registration Act 1860, having its office at 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 (hereinafter called “NMCG” which expression shall, unless excluded by or repugnant to be context be deemed to include its administrators, successors and assigns) of the one part And {Name of the Event Management Agency} having its office at ______________ (hereinafter called the “EMA” which expression shall, unless excluded by or repugnant to be context be deemed to include its successors, legal assigns, executors or administrators) of the second part Whereas a) the EMA, having represented to the “NMCG” that he has the required professional skills,

personnel and technical resources, has offered to provide in response to the RFP No.____ dated _____ issued by the NMCG;

b) the “NMCG” has accepted the offer of the EMA to provide the services on the terms and conditions set forth in this Contract.

NOW, THEREFORE, IT IS HEREBY AGREED between the parties as follows: 1. The following documents attached hereto shall be deemed to form an integral part of this

Contract: a) The General Conditions of Contract;

b) The Special Conditions of Contract;

c) The following Appendices:

Appendix A: Scope of Works

Appendix B: Costing of various events/ services

Appendix C: Performance Bank Guarantee

Appendix D: Mobilzation Advance Bank Guarantee, if any

Appendix E: Letter of Award

2. The mutual rights and obligations of the “NMCG” and the EMA shall be as set forth in the

Contract, in particular:


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a) the EMA shall carry out and complete the Services in accordance with the provisions of the Contract; and

b) the “NMCG” shall make payments to the EMA in accordance with the provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written. All other terms and conditions of the bid document, clarifications, corrigendum and addendum if any shall form integral part of this Contract.

For and on behalf of National Mission for Clean Ganga ………. ……….

For and on behalf of {Name of the Event Management Agency} ……. …….


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II. General Terms and Conditions

1. GENERAL PROVISIONS

1.1. Definitions Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:

(a) “Applicable Law” means the laws and any other instruments having the force of law

in India for the time being.

(b) “EMA” means any private entity that will provide the Event Management Services to the “NMCG” under the Contract.

(c) “Contract” means the Contract signed by the Parties and all the attached documents listed in its Clause 1,that is this General Conditions (GC), the Special Conditions (SC), and the Appendices.

(d) “Day” means calendar day.

(e) “Effective Date” means the date on which this Contract comes into force and effect pursuant to Clause GC 2.

(f) “GC” means these General Conditions of Contract.

(g) “Government” means the Government of India

(h) “Party” means the “NMCG” or the EMA, as the case may be, and “Parties” means both of them.

(i) “Personnel” means professionals and support staff provided by the EMA or by any Sub-Contractor of EMA and assigned to perform the Services or any part thereof;

(j) “SC” means the Special Conditions of Contract by which the GC may be amended or supplemented.

(k) “Services” means the work to be performed by the EMA pursuant to this Contract, as described in Appendix A hereto.

(l) “Third Party” means any person or entity other than the “NMCG”, or the Consultant.

(m) “In writing” means communicated in written form with proof of receipt.

1.2. Relationship Between the Parties

Nothing contained herein shall be construed as establishing a relationship of master and servant or of principal and agent as between the NMCG and the EMA. The EMA, subject to this Contract, has complete charge of Personnel and Sub-Contractors, if any, performing the Services and shall be fully responsible for the Services performed by them or on their behalf hereunder.

1.3. Law governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by the applicable laws of India, for time being in force as amended from time to time.


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1.4. Subletting

The EMA shall not sublet, transfer or assign this contract or any part thereof without the prior written consent/approval of the NMCG. In the event of the EMA contravening this condition, the contract is liable to beterminated and NMCG will be free to get the balance work or services under the contract executed at the risk and cost of the EMA.The EMA shall be liable for all the losses, damage which the NMCG may sustain in consequence or arising out of such replacing of the Contract and/or personnel engaged by the EMA.

1.5. Headings: The headings shall not limit, alter or affect the meaning of this Contract.

1.6. Notices:

1.6.1. Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in writing. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent by registered post to such Party at the address specified in the SC.

1.6.2. A Party may change its address for notice hereunder by giving the other Party notice in writing of such change to the address specified in the SC.

1.7. Location: The Services shall be performed at such locations as are specified in Appendix A hereto and, where the location of a task is not so specified, at such locations, as the “NMCG” may approve.

1.8. Taxes and Duties: The EMA shall be liable to pay such direct and indirect taxes, duties, fees and other impositions levied under the applicable laws of India.

1.9. Fraud and Corruption:

1.9.1. Definitions: It is the NMCG’s policy to require that NMCGs as well as EMA observe the highest standard of ethics during the execution of the Contract. In pursuance of this policy, the NMCG defines, for the purpose of this provision, the terms set forth below as follows: (i) “corrupt practice” means the offering, receiving, or soliciting, directly or

indirectly, of anything of value to influence the action of a public official in the selection process or in contract execution;

(ii) “fraudulent practice” means a misrepresentation or omission of facts in order to influence a selection process or the execution of a contract;

(iii) “collusive practices” means a scheme or arrangement between two or more


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consultants, with or without the knowledge of the NMCG, designed to establish prices at artificial, non-competitive levels;

(iv) “coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement process, or affect the execution of a contract;

1.9.2. Measures to be taken by the NMCG

(a) The NMCG may terminate the contract if it determines at any time that

representatives of the EMA were engaged in corrupt, fraudulent, collusive or coercive practices during the selection process or the execution of that contract, without the EMA having taken timely and appropriate action satisfactory to the Employer to remedy the situation;

(b) The NMCG may also sanction against the EMA, including declaring the EMA ineligible, either indefinitely or for a stated period, to be awarded a contract if it at any time determines that the EMA has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a NMCG- financed contract;

2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF CONTRACT

2.1. Effectiveness of Contract This Contract shall come into force and effect on the date (the “Effective Date”) of the ‘NMCG’s notice to the EMA instructing the EMA to begin carrying out the Services. This notice shall confirm that conditions as stipulated in clause 3 of the SC.

2.2. Commencement of Services The EMA shall begin carrying out the Services not later than the number of days after the Effective Date specified in the SC.

2.3. Expiration of Contract Unless terminated earlier pursuant to Clause GC 2.7 hereof, this Contract shall expire at the end of such time period after the Effective Date as specified in the SC.

2.4. Entire Agreement This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent or representative of either Party has authority to make, and the Parties shall not be bound by or be liable for, any other statement, representation, promise or agreement not set forth herein.

2.5. Contract Price

The Contract Price for this Contract shall be the total cost of proposed submitted by


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EMA in the Financial Proposal. The Contract Price is including applicable taxes and duties if any payable and is as set forth in the SC.

2.6. Modifications or Variations (a) Any modification or variation of the terms and conditions of this Contract, including any modification or variation of the scope of the Services, may only be made by written agreement between the Parties. (b) In cases of substantial modifications or variations, the prior written consent of the NMCG is required.

2.7. Force Majeure:

2.7.1. Definition (a) For the purposes of this Contract, “Force Majeure” means an event which is beyond the reasonable control of a Party, is not foreseeable, is unavoidable and not brought about by or at the instance of the Party claiming to be affected by such events and which has caused the non-performance or delay in performance, and which makes a Party’s performance of its obligations hereunder impossible or so impractical as reasonably to be considered impossible in the circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other extreme adverse weather conditions, strikes, lockouts or other industrial action (except where such strikes, lockouts or other industrial action are within the power of the Party invoking Force Majeure to prevent), confiscation or any other action by Government agencies. (b) Force Majeure shall not include (i) any event which is caused by the negligence or intentional action of a Party or by or of such Party’s Sub-contractors or agents or employees, nor (ii) any event which a diligent Party could reasonably have been expected both to consider at the time of the conclusion of this Contract, and avoid or overcome in the carrying out of its obligations hereunder. (c) Subject to clause 2.6.2, Force Majeure shall not include insufficiency of funds or inability to make any payment required hereunder.

2.7.2. No Breach of Contract: The failure of a Party to fulfill any of its obligations hereunder shall not be a breach of, or default under, this Contractinsofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonable precautions, due care and reasonable alternative measures, all with the objective of carrying out the terms and conditions of this Contract.

2.7.3. Measures to be Taken: (a) A Party affected by an event of Force Majeure shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall take all reasonable measures to minimize the consequences of any event of Force Majeure. (b) A Party affected by an event of Force Majeure shall notify the other Party of such event as soon as possible, providing evidence of the nature and cause of such event, and shall similarly give written notice of the restoration of normal conditions as soon as possible. (c) Any period within which a Party shall, pursuant to this Contract, complete any action


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or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure. (d) During the period of their inability to perform the Services as a result of an event of Force Majeure, the EMA, upon instructions by the “NMCG”, shall either:

i) demobilize,; or ii) continue with the Services to the extent possible, in which case the EMA shall continue to be paid proportionately and on prorata basis, under the terms of this Contract.

(e) In the case of disagreement between the Parties as to the existence or extent of Force Majeure, the matter shall be settled according to Clause GC 8.

2.8. Termination The “NMCG” may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (g) of this Clause GC 2.7. a) If the EMA fails to remedy a failure in the performance of its obligations hereunder, b) If the EMA becomes insolvent or go into liquidation or receivership whether compulsory or voluntary. c) If the EMA fails to comply with any final decision reached because of arbitrationproceedings pursuant to Clause GC 8 hereof. d) If the EMA, in the judgment of the “NMCG”, has engaged in corrupt or fraudulent practices in competing for or in executing this Contract. e) If the EMA submits to the “NMCG” a false statement which has a material effect on the rights, obligations or interests of the “NMCG”. f) If the EMA fails to provide the quality services as envisaged under this Contract. g) If the “NMCG”, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.

2.8.1. In such an occurrence the “NMCG” shall give a not less than five (5) days’ written notice of termination to the EMA.

2.8.2. Cessation of Rights and Obligations: Upon termination of this Contract pursuant to Clauses GC 2.7 hereof, or upon expiration of this Contract pursuant to Clause GC 2.3 hereof, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, and (ii) any right which a Party may have under the Law.

2.8.3. Cessation of Services: Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GC 2.7 hereof, the EMA shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum.

2.8.4. Payment upon Termination: Upon termination of this Contract pursuant to Clauses GC 2.7 hereof, the “NMCG” shall make the following payments to the Consultant: (a) If the agreement is terminated, the EMA shall not be entitled to receive any agreed payments upon termination of the contract. However, the “NMCG” may consider to make payment for the part satisfactorily performed on the basis of Quantum Merintas


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assessed by it, if such part is of economic utility to the NMCG. Applicable Under such circumstances, upon termination, the client may also impose liquidated damages as per the provisions of Clause 9 of this agreement. The EMA will be required to pay any such liquidated damages to NMCG within 30 days of termination date.

3. OBLIGATIONS OF THE EMA

3.1. General

3.1.1. Standard of Performance: The EMA shall perform the Services and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional standards and practices, and shall observe sound management practices, and employ appropriate technology and safe and effectiveequipment, machinery, materials and methods. The EMA shall always act, in respect of any matter relating to this Contract or to the Services, as faithful adviser to the “NMCG”, and shall at all times support and safeguard the “NMCG’s legitimate interests in any dealings with Sub-Consultants or Third Parties.

3.2. Confidentiality: Except with the prior written consent of the “NMCG”, the EMA and the Personnel shall not at any time communicate to any person or entity any confidential information acquired during the Services, nor shall the EMA and its Personnel make public the recommendations formulated in the course of, or as a result of, the Services.

3.3. Insurance to be Taken out by the Consultant: The EMA (i) shall take out and maintain, and shall cause any Sub-contractors to take out and maintain insurance, at their (or the Sub-contractors, as the case may be) own cost, insurance against any risks.

3.4. Reporting Obligations: The EMA shall submit to the “NMCG” the reports and documents specified in Appendix B hereto, in the form, in the numbers and within the time periods set forth in the said Appendix. Final reports shall be delivered in CD ROM in addition to the hard copies specified in said Appendix-C.

3.5. Documents Prepared by the EMA to be the Property of the “NMCG”: All plans, drawings, specifications, designs, reports, other documents and software prepared by the EMA for the “NMCG” under this Contract shall become and remain the property of the “NMCG”, and the EMA shall, not later than upon termination or expiration of this Contract, deliver all such documents to the “NMCG”, together with a detailed inventory thereof. The EMA may retain a copy of such documents, but shall not use anywhere, without taking permission, in writing, from the NMCG and the NMCG reserves right to grant or deny any such request. If license agreements are necessary or appropriate between the EMA and third parties for purposes of development of any such computer programs, the EMA shall obtain the “NMCG‘s prior written approval to such agreements, and the “NMCG” shall be entitled at its discretion to require recovering the expenses related to the development of the program(s) concerned.

4. EMA’s PERSONNEL AND SUB-ONTRACTORS

4.1. General:The EMA shall employ and provide such qualified and experienced Personnel as


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are required to carry out the Services. Details of key personnel shall be provided as Appendix-D to this contract. Except as the “NMCG” may otherwise agree, no changes shall be made in the key Personnel. If, for any reason beyond the reasonable control of the EMA, such as retirement, death, medical incapacity, among others, it becomes necessary to replace any of the Personnel, the EMA shall forthwith provide as a replacement a person of equivalent or better qualifications. (b) If the “NMCG” (i) finds that any of the Personnel has committed seriousmisconduct or has been charged with having committed a criminal action, or (ii) has reasonable cause to be dissatisfied with the performance of any of the Personnel, then the EMA shall, at the “NMCG’s written request specifying the grounds therefore, forthwith provide as a replacement a person with qualifications and experience acceptable to the “NMCG”. additional travel and other costs arising out of or incidental to any removal and/or replacement, and (ii) the remuneration to be paid for any of the Personnel provided as a replacement shall not exceed the remuneration which would have been payable to the Personnel replaced. The EMA shall not sub-contract any or part of the work without prior written permission of the NMCG.

5. OBLIGATIONS OF THE “NMCG”

5.1. Assistance and Exemptions: Unless otherwise specified in the SC, the “NMCG” shall use its best efforts to ensure that the Government shall: a) Provide the EMA, and Personnel with work permits and such other documents as shall be necessary to enable the EMA or Personnel to perform the Services. b) Issue to officials, agents and representatives of the Government all such instructions as may be necessary or appropriate for the prompt and effective implementation of the Services. c) Provide to the EMA and Personnel any such other assistance as may be specified in the SC.

5.2. Change in the Applicable Law Related to Taxes and Duties: If, after the date of this Contract, there is any change in the Applicable Laws of India with respect to taxes and duties, which are directly payable by the EMA for providing the services i.e. GST tax or any such applicable tax from time to time, which increases or decreases the cost incurred by the EMA in performing the Services, then the remuneration and reimbursable expenses otherwise payable to the EMA under this Contract shall be increased or decreased accordingly by agreement between the Parties hereto, and corresponding adjustments shall be made to the ceiling amounts specified in Clause GC 6.1(b).

5.3. Payment: In consideration of the Services performed by the EMA under this Contract, the “NMCG” shall make to the EMA such payments and in such manner as is provided by Clause GC 6 of this Contract.


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6. PAYMENTS TO THE EMA

6.1. Total Cost of the Services a) The total cost of the Services payable is set forth in Appendix-B as per the

EMA’sproposal to the NMCG and as negotiated thereafter. b) Except as may be otherwise agreed under Clause GC 2.5 and subject to Clause

GC 6.1(c), payments under this Contract shall not exceed the amount specified in Appendix-B.

c) Notwithstanding Clause GC 6.1(b) hereof, if pursuant to Clause 5.2 hereof, the Parties shall agree that additional payments shall be made to the EMA to cover any necessary additional expenditures not envisaged in the cost estimates referred to in Clause GC 6.1(a) above, the ceiling or ceilings, as the case may be, set forth in Clause GC 6.1(b) above shall be increased by the amount or amounts, as the case may be, of any such additional payments.

6.2. Currency of Payment: All payments shall be made in Indian Rupees.

6.3. Terms of Payment The payments in respect of the Services shall be made as follows: a) Performance guarantee - 10% of total value of the Contract in the form of Bank Guarantee valid for two months beyond the expiry of the Contract prior to signing of contract. b) 10% of the total value of the contract shall be paid as advance against production of bank guarantee valid for a period of 3 months for the equal amount. c) Final Payment : The final payment as specified in SC shall be made only after the final report and a final statement, identified as such, shall have been submitted by the EMA and approved as satisfactory by the “NMCG”. The Services shall be deemed completed and finally accepted by the “NMCG” and the final report and final statement shall be deemed approved by the “NMCG” as satisfactory thirty (30) calendar days after receipt of the final report and final statement by the “NMCG” unless the “NMCG”, within such thirty (30) day period, gives written notice to the EMA specifying in detail deficiencies in the Services, the final report or final statement. The EMA shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. d) For the purpose of payment under Clause 6.3 (c) above, acceptance means; acceptance of the deliverables by the NMCG after submission by the EMA with / without modifications to be communicated in writing by the NMCG to the EMA. e) If the deliverables submitted by the EMA are not acceptable to the NMCG, reasons for such non-acceptance should be recorded in writing; the NMCG shall not release the payment due to the consultant. This is without prejudicing the NMCG’s right to levy any liquidated damages under clause 9. In such case, the payment will be released to the EMA only after it re-submits thedeliverable and which is accepted by the NMCG.


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f) All payments under this Contract shall be made to the accounts of the EMA specified in the SC. g) With the exception of the final payment under (c) above, payments do not constitute acceptance of the Services nor relieve the EMA of any obligations hereunder, unless the acceptance has been communicated by the NMCG to the EMA in writing. h) In case of early termination of the contract, the payment shall be made to the EMA as mentioned here with: A reasonable assessment of the reimbursable and miscellaneous expenses shall be made based on details furnished by the EMA in this regard with supporting documents and based on the assessment of the work done and the respective rates as provided. Wherever such an assessment is difficult, the rates should be arrived at by calculating the amount on pro-rata basis.

7. FAIRNESS AND GOOD FAITH

7.1. Good Faith: The Parties undertake to act in good faith with respect to each other’s rights under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract.

7.2. Operation of the Contract: The Parties recognize that it is impractical in this Contract to provide for every contingency which may arise during the life of the Contract, and the Parties hereby agree that it is their intention that this Contract shall operate fairly as between them, and without detriment to the interest of either of them, and that, if during the term of this Contract either Party believes that this Contract is operating unfairly, the Parties will use their best efforts to agree on such action as may be necessary to remove the cause or causes of such unfairness, but no failure to agree on any action pursuant to this Clause shall give rise to a dispute subject to arbitration in accordance with Clause GC 8 hereof.

8. SETTLEMENT OF DISPUTES

8.1. Amicable Settlement: Performance of the contract is governed by the terms & conditions of the contract, in case of dispute arises between the parties regarding any matter under the contract, either Party of the contract may send a written Notice of Dispute to the other party. The Party receiving the Notice of Dispute will consider the Notice and respond to it in writing within 30 days after receipt. If that party fails to respond within 30 days, or the dispute cannot be amicably settled within 60 days following the response of that party, clause GC 8.2 shall become applicable.

8.2. Arbitration: In the case of dispute arising upon or in relation to or about the contract between the NMCG and the EMA, which has not been settled amicably, any party can refer the dispute for Arbitration under (Indian) Arbitration and Conciliation Act, 1996. Such disputes shall be referred to an Arbitral Tribunal consisting of 3 (three) arbitrators, one each to be appointed by the NMCG and the Consultant, the third arbitrator shall be chosen by the two arbitrators so appointed by the parties and shall act as Presiding Arbitrator. In case of failure of the two arbitrators, appointed by the parties to reach a


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consensus regarding the appointment of the third arbitrator within a period of 30 days from the date of appointment of the two arbitrators, the Presiding arbitrator shall be appointed by the Secretary of the Ministry / Department. The Arbitration and Conciliation Act, 1996 and any statutory modification or re-enactment thereof, shall apply to these arbitration proceedings.

8.3. Arbitration proceedings shall be held in New Delhi, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English.

8.4. The decision of a majority of arbitrators shall be final and binding upon both parties. The expenses of the arbitrators as determined by the arbitrators shall be shared equally by the NMCG and the Consultant. However, the expenses incurred by each party about the preparation, presentation shall be borne by the party itself. All arbitration awards shall be in writing and shall state the reasons for the award.

9. LIQUIDATED DAMAGES

9.1. The amount of liquidated damages under this Contract shall not exceed [5] % of the total value of the contract.

9.2. The liquidated damages shall be applicable under following circumstances: In the event of EMA’s default in maintaining the agreed time frame / scheduled set of activities as detailed in this Contact, the EMA shall be liable to pay 1% of the total cost of the services for delay of each day or part thereof.

10. Miscellaneous provisions: i. Nothing contained in this Contract shall be construed as establishing or creating

between the Parities, a relationship of master and servant or principal and agent.

ii. Any failure or delay on the part of any Party to exercise right or power under this Contract shall not operate as waiver thereof.

iii. The Contractor/EMA shall notify the NMCG/Employer/ the Government of India of any material change in their status, in particular, where such change would impact on performance of obligations under this Contract.

iv. Each member/constituent of the Contractor/Consultant, in case of a consortium, shall be jointly and severally liable to and responsible for all obligations towards the Employer/Government for performance of works/services including that of its Associates/Sub Contractors under the Contract.

v. The Contractor/EMA shall always indemnify and keep indemnified the NMCG/Employer/Government of India against all claims/damages etc. for any infringement of any Intellectual Property Rights (IPR) while providing its services under the Project.

vi. The Contractor/EMA shall always indemnify and keep indemnified the NMCG/Employer/Government of India against any claims in respect of any damages or compensation payable in consequences of any accident or injury sustained or suffered by its (the Contractor’s/Consultant’s) employees or agents or by any other


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third Party resulting from or by any action, omission or operation conducted by or on behalf of the Contractor/Consultant.

vii. The Contractor/ EMA shall always indemnify and keep indemnified the NMCG/Employer/Government of India against any and all claims by Employees, Workman, Contractors, sub-contractors, suppliers, agent(s), employed engaged or otherwise working for the Contractor, in respect of wages, salaries, remuneration, compensation or the like.

viii. All claims regarding indemnity shall survive the termination or expiry of the Contract.

ix. It is acknowledged and agreed by all Parties that there is no representation of any type, implied or otherwise, of any absorption, regularization, continued engagement or concession or preference for employment of persons engaged by the (Contractor/Consultant) for any engagement, service or employment in any capacity in any office or establishment of the Government of India or the NMCG.

11. Jurisdiction of Courts

Jurisdiction of courts for dispute resolution shall be New Delhi only.


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III. SPECIAL CONDITIONS OF CONTRACT

SCC Clause No.

Ref. of GC Clause No.

Amendments of, and Supplements to, Clauses in the General Conditions of Contract

1. 1.6.1 1.6.2

Addresses: NMCG: National Mission for Clean Ganga (Ministry of Water Resources, River Development & Ganga Rejuvenation), 1st Floor, Major Dhyan Chand National Stadium, Near India Gate, New Delhi -110002 Tel: +91-11-23072900/901; Fax: +91-11-23049567 Agency :

2. 2.1 Effective date of contract

3. 2.2 The time period shall be one week from the effective date.

4. 2.3 The time period shall be three months from the effective date.

5. 2.5 The Contract Price is Rs.__________(Rupees………) inclusive of all applicable taxes and duties.

6. 6.3 (a) The Performance Security amount equals to 10% of the contract value i.e., Rs.______ (Rupees _________). The validity of the Bank Guarantee is valid 60 days beyond the completion of all contractual obligations.

In case the contract period is extended further, the validity of Performance Security shall also be extended by the Agency accordingly.

7. 6.3 (f) Account Details of the EMA:

Name and Address of the Beneficiary:

Bank:

Branch:

Address of the Bank:

Account Number:

Account Type:

RTGS/NEFT/IFSC CODE:

MICR NO:

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