Reporting with HEPCAT Part 2

Webpage:

http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-with-hepcat

Part 2 OverviewHEPCAT demonstration continued

• Reporting student data

• Resolving errors

• Understanding validation rules

• HEIMS Online submission reports

• Quality control tips

Student Submission

Student Enrolment

Student load liability HELP Due file

HEPCAT submission files

No need for you to add data to this file.It is automatically added by HEPCAT from

your validated HELP Due file after the submission has been reported.

Validation RelationshipsAcross

submissions

Course

HELP due

Student

Student submission

Enrolment file

Load/liability file

ValidationsTo successfully load data to HEIMS two levels of validation must be completed:

• HEPCAT validations

• HEIMS validations

All validations are available on HEIMSHELP

Don’t ignore a warning

• A warning in HEPCAT can indicate:

• that the file may be rejected by HEIMS (fatal error) or

• The new value will not be loaded to HEIMS

HEPCAT warning

• If a record fails a HEIMS validation rule, you will see the submission in HEPCAT as “rejected”

HEIMS fatal• Review your

Submission reports when you receive an error message from HEIMS

HEIMS Online Submission Reports

Submission Reports

Higher education submission reports

VET submission reports

Student Submission report

Student Submission report

Reporting with HEPCAT to HEIMS

Install HEPCAT

Logon details required

Create a submission and import

data to HEPCAT

Validate data and submit (HEPCAT)

Validate data submitted (HEIMS)

HEIMS accepts data after successful validation

Check your data after each

submission using HEIMS Online Data View reports

Formal Verification is twice a year

Quality control tips• Collect the data required from students enrolment forms• Have robust processes established• Know how to validate your data Don’t ignore warning messages• Check your data using HEIMS Online

Submission reports Data view reports

• 31 October – Student submission(census dates 1 July to 31 August 2015)

• 15 September – Verification 2015 first half year data commenced

15 October - Deadline for signoff

What’s next?

Revising your data – 30 September

Validating your data - 6 October

Simplifying Verification – 7 October

To register:HEIMSHELP website > Training > Training Calendar

Our next training sessions

For all your policy queriesPolicy and program management

Administration of FEE-HELP and VET FEE-HELPFinancial estimates and payments

HELP IT System (HITS)

Contact

TSEnquiries@education.gov.au

Need more help?For all your reporting questions contact

HEIMS Data Collections

HEIMS.datacollections@education.gov.au

Telephone: (02) 6240 7487