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REPORT TO: Kevin Trew, Town Administrator

SUBMITTED BY: Pat Flegg, Arena Manager

DATE: June 18, 2018

SUBJECT: Carrot River & District Recreation Board

FACILITIES and OPERATION

Flooring is in kitchen and back room and bar room also lobby dressing room bathroom.

Putting kitchen and back room back together and bar.

Painted back room of kitchen and redoing shelves. Also will paint the lobby dressing room bathroom.

Will start on tin over west arena entrance doors next and old entrance tin. Also going to work on all doors and handles.

Carrot River Economic Development Executive Committee Meeting June 2018

Business Re-Location: Without a delay in business, Carrot River Agencies moved to 2 Main Street, former Scotiabank building; their former premise has been sold to a pre-existing business that will move in the near future following renovations and setup.

Business Expansion: Mazurek Industries has expanded its business to include Spiffy Wash Bays; a manual car wash for semi-trailers, cars/trucks, rv.s and boats.

The annual SEDA (SK Economic Development Assoc) conference, Intersections for Growth was held May 3rd & 4th; Maggie was one of the speakers to present on the branding success of SASKATCHEWAN’S OUTBACK in the breakout session Saskatchewan Success Stories.

Outback tours were arranged for the Family Festival weekend and a simple brochure was developed in-house for handout June 15-17; an Outback events table was set up for display at the CR Co-op on Friday 15th and Saturday 16th with take-away material highlighting the tours and festival events; as well, a local graphic designer is beginning work on a booklet promoting guided and self- guided summer activities and will be distributed for pickup at the Information booth, Town and RM offices etc throughout the summer season.

Outback clubs and outings have been taking shape since winter as informal initiatives by & for locals to get out and experience ‘that’s life here’ for ourselves; activities such as cross country skiing, snowshoeing, kayaking, boating & fishing, and back country hiking & camping.

Community Square: Wiebe Construction was chosen from tender applications for the pavilion and progress is complete other than the addition of a wheelchair-accessible ramp or lift which is still under research; the project was completed just prior to the Family Festival which was the first event to utilize the pavilion; this amenity completes Phase III of the project and is already seen to be the focal point of the Square and will be the hub for outdoor downtown entertainment.

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REPORT TO: Kevin Trew, Town Administrator

SUBMITTED BY: Miranda Blaber, Recreation Coordinator

DATE: June 18, 2018

SUBJECT: Carrot River & District Recreation Board

FACILITIES and OPERATION

- Arena is being used for ball practice - Was the venue Festival Breakfast

PROGRAMMING

- Minor Ball is underway; ongoing support of operation will continue during the season including

the support of a 50/50 fundraiser to assist with equipment purchases. Minor Ball is also working

with Carrot River RCMP to host their annual charity golf tournament as an additional fundraiser.

- Coordinated Spring Soccer. The program ran for 6 weeks with 50 kids and 11 volunteers

- Recreation Board adult programs have all wrapped up, programs will resume in the fall with the

addition of Pickle Ball

- Planning for the 10th annual Tri-Unity Challenge is underway, special activities are being planned

and registration is open

- Kid City Play Leader job postings were circulated; Asia Temple and Brooklyn Schiltroth have been

hired. Miranda will be providing training and the program begins July 4th.

- Family Festival was coordinated and held June 16th with much success. The parade was a Rodeo theme with 35 entries.

- Saskatchewan Lotteries Community Grant follow-ups have been received, reviewed and submitted to Sask. Lotteries. All grant requests for 2018/2019 have been reviewed and approved by the Recreation Board. Notices will be going out to all groups involved.

- A Summer Activities Guide was created and mailed out. - Assisted CRES with play day. - Assisted with the final Chase the Ace, the arena will be receiving some of the proceeds from the

event - Attended the Regional Recreation Practitioners meeting, Saskatchewanderer presentation and

Minor Hockey AGM - Communication with the community continues through social media (facebook and website)

and radio - Ongoing support and promotion of local groups, organizations and events

- Continued work with committees: KidSport, Blessings in a Backpack, CR Minor Ball, CR

Community Promotions, Brand Development, Tourism, Board of Trade and Tri-Unity Challenge

Town of Carrot River Public Works Report April 12 to

June 19, 2018 by Milton Wood

Two water meters replaced

Two curb stop cycled for repairs to main valve, turned one curb

stop off and two for nonpayment also two did not operate

Fixed curb stops United Church parking area, Main Street and

some others

Fixed main line valve that popped up over winter

Installed summer water meters and turn on water at tourist booth,

Pine Grove Cemetery, Mushroom shed fixed also turn on sprinklers at

Medical clinic and water to bathrooms at ball diamonds

Hotsy culverts and storm sewers also had Nipawin septic Vac help

thaw storm sewers and set up run pump to remove excess storm water.

Traded Massy Ferguson tractor to Carrot River Implements for

new one the same

Fixed winter snow plowing grass damage

Cut open culvert on Oak Avenue

Worked on RV Park, DGM construction install sewer and water,

Perrin Electric installed power to sites

Worked with DGM construction on 3rd

Avenue west side walk

replacement

Power raked and mowed Town Square

Moved bleachers and picnic tables down town for Diamond North

Credit Union day and Family festival then put tables away and bleachers

to football field

Weed wacked edge trimmed, did major cleanup of Main Street

and Town square for Family festival

Emptied all garbage/recycle bins around town

Removed winter gate and extension off of grader, graded all streets

and back lanes a few times

Removed street sander from truck washed and put away

Removed and put away snow fences

Marked six lots

Served street sweeper and have had out a few times

Rototilled, harrowed, packed and seeded grass on lot north of

Community Hall parking and south of Ash Avenue

Pickup new roller in Melfort from Redhead equipment

Painted street lines and radiuses

Cleaned painted and repaired picnic tables

Fixed soft spots and SaskEnergy digs in back lanes

Did twenty one Sask1st locates

Repaired one fire hydrant

Removed Hotsy from trailer took to Clark supply for servicing,

installed water pump for filling flower pots and filled pots

Fixed denies mower a couple of times and used a lot of hours

Harrowed and mowed grass on ball diamonds

Administrator’s Report Thursday, June 21, 2018

Kevin Trew Human Resources:

Administrator Sick/Vacation/TIL report – I took 0 days medical/sick leave and 2 days vacation since the last meeting, I will be taking a week off in July

Pat Flegg is back at work, summer vacation calendar is not up yet, but will be shortly

We are recommending the hiring of 2 summer students – 1 for Public Works – Kyle Blaber and .53 position Office – Tianna Schmaltz

Fire Chief – The ad has been out for some time and we have 4 applications so far – the deadline for applications is the end of June

Ongoing Projects: Subdivision – Information Services has now approved the certificate and the subdivision of properties along with Town ownership of all

lots is now complete, I am awaiting Brennen’s word regarding the next step

PDAP – We received approximately $17,000 from PDAP for the 2016 flood. There were almost $50,000 in approved expenditures, the deductible was subtracted prior to payment

Community Square Stage Roof – I am very pleased with the roof and the use of it at the Family Festival – once all invoices are in, we will be able to see how much money is left over to install steps, a landing and possibly a lift

Overnight RV Park – The power and water as well as sewer are now in place, we have landscaping left to do – the sites will be useable next week, however they are not complete. Once work is complete I will discuss with Council rates for the new sites. With this, do I now have permission to advertise the property at the former campground for sale for residential development?

Community Hall Kitchen Renovation – I have met with Regan Livermore to put together a design for the kitchen area, so that we can look at and then make modifications to – I would like to put together a hall committee of local residents to go over these plans and give some feedback – hoping to have one member of each Council on this committee as well

Capital Items – We are working on a plan to move the power line away from the west side of the Community Centre along with moving the line from the north side. This would facilitate getting water and snow away from the building and creating a grade for better drainage. This also would work great with the land tile project at the ball diamonds that should take place in August. Milton, Pat and I are working on this.

The calls for tender for the Third Avenue sewer and water project and the Railway Storm Sewer project are out now and the deadline for submission is June 27. There has been a lot of interest in both projects

Asset Management – I have presented a draft policy and strategy for your approval, we are involved in a pilot project with Marmak from Ontario regarding software – the student and I will be using this shortly

Special Meeting of Council – Review of Mid Year State of Finances (capital and operational) as well as discussion regarding loan needed for Capital Projects, I would like to schedule this for the week of July 23 - 27

Land purchase – Enns – We have received the signed memorandum of agreement and are now submitting the application for subdivision to Community Planning.

Snow Dump – I have discussed this with Orin Gaja and sent an email to the RM of Moose Range and Moose Range C and D for their input

Crosswalk – The Ministry of Highways has contracted this with Isles Electric Company and they will be completing the project shortly, including trimming some of Vicki McShannock’s tree

New Projects: 2018 Tax Collection is coming along as per normal – a few of the arrears from 2017 paid both years’ taxes at once, but there are still a

number in arrears

Permit Applications (Approved denotes both Administrator and Building Official Approval)

2018-02 Garage at 528 Parkdale Street – Approved

2018-03 Addition at 1009 Main Street – Pending Building Official

Municipal School Frontage Total

Balance @ December 31, 2017 75,391.15$ 18,126.18$ -$ 93,517.33$

January 1 Penalty 11,308.70 2,718.87 - 14,027.57

2018 Levy 838,272.35 256,417.04 23,980.56 1,118,669.95

Receipts to May 31, 2018 (228,634.51) (73,916.84) (5,822.56) (308,373.91)

Add Interest - - - -

Add Tax Enforcement Charges Feb 2,417.63 - - 2,417.63

Add Tax Enforcement Charges April 1,147.35 - - 1,147.35

Add Custom Work 699.64 - - 699.64

Discounts (616.10) 0.00 0.00 (616.10)

Transfers to Tax Title Property - - - -

Cancellations (33,062.58) - - (33,062.58)

Balance May 31, 2018 666,923.63$ 203,345.25$ 18,158.00$ 888,426.88$

Balance May 31, 2017 724,635.18$ 220,629.85$ 23,980.56$ 969,245.59$

28.5% of the 2018 municipal levy collected at May 31, 2018

17.1% of the 2017 municipal levy collected at May 31, 2017

Tax Collection ReportMay 31, 2018