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5.6.2009 EN Official Journal of the European Union C 127/1

IV

(Notices)

NOTICES FROM EUROPEAN UNION INSTITUTIONS AND BODIES

EUROPEAN PARLIAMENT

REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT

SECTION I OF THE EU BUDGET

FINANCIAL YEAR 2008

(2009/C 127/01)

CONTENTS

Page

INTRODUCTION . . 3

I. FINANCIAL MANAGEMENT IN GENERAL . . 3

A. Revenue . . 4

B. Initial budget and amending budgets . . 4

C. Commitments and payments . . 4

D. Carryovers from 2008 to 2009 . . 4

E. Carryovers from 2007 to 2008 . . 5

F. Appropriations from assigned revenue. . 5

G. Cancellations . . 5

H. Transfers . . 5

H.1. Transfers from the reserves (Title 10) . . 6

H.2. Transfers from other sources . . 6

II. FINANCIAL MANAGEMENT BY CHAPTER. . 10

A. Chapter 1 0 ‘Members of the Institution’ . . 12

B. Chapter 1 2 ‘Officials and temporary staff’. . 12

C. Chapter 1 4 ‘Other staff and outside services’ . . 13

D. Chapter 1 6 ‘Other expenditure relating to persons working with the Institution’. . 14

E. Chapter 2 0 ‘Buildings and associated costs’. . 15

F. Chapter 2 1 ‘Data processing, equipment and furniture: purchase, hire and maintenance’ . . 15

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C 127/2 EN Official Journal of the European Union 5.6.2009

G. Chapter 2 3 ‘Current administrative expenditure’. . 16

H. Chapter 3 0 ‘Meetings and conferences’ . . 17

I. Chapter 3 2 ‘Expertise and information: acquisition, archiving, production and dissemination’ . . 17

J. Chapter 4 0 ‘Expenditure relating to certain institutions and bodies’ . . 18

K. Chapter 4 2 ‘Expenditure relating to parliamentary assistance’ . . 18

L. Chapter 4 4 ‘Meetings and other activities of current and former Members’ . . 18

M. Title 10 ‘Other expenditure’ . . 18

III. OBJECTIVES AND RESULTS . . 18

A. Preparation for the Lisbon Treaty. . 19

B. Preparing the 2009 European elections . . 19

C. Stepping-up services for Members . . 19

C.1. Statute for Members . . 19

C.2. Filling vacant posts for staff from the new Member States . . 19

C.3. Language services . . 21

C.4. General services. . 21

D. Reform and consolidation of EP General Secretariat . . 21

ANNEXES . . 23

ANNEX I — SUMMARY OF ‘C’ TRANSFERS . . 23

ANNEX II — SUMMARY OF ‘P’ TRANSFERS . . 27

ANNEX III — IMPLEMENTATION OF 2008 APPROPRIATIONS . . 29

ANNEX IV — ORGANISATION CHART OF THE EP GENERAL SECRETARIAT . . 33

(1)

(2)(3)

(4)


INTRODUCTION

1. This report presents the budgetary and financial management by the European Parliament during financial year 2008. Itoutlines the financial situation and the events which have had asignificant influence on activities during the year (in parts I and II)and gives a synthetic account of the achievement of the objectivesfor the year (in part III).

2. The report has been drawn up in accordance withArticle 122 of Council Regulation (EC, Euratom) No 1605/2002of 25 June 2002 on the Financial Regulation applicable to thegeneral budget of the European Communities

(1) OJ L 248, 16.9.2002, p. 1; as last amended by Regulation (EC, Euratom) No 1525/2007 (OJ L 343, 27.12.2007, p. 9).

, hereafter ‘Financial Regulation’, Article 185 of Commission Regulation (EC, Euratom) No 2343/2002 of 19 November 2002 on the frameworkFinancial Regulation for the bodies referred to in Article 185 of

Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the EuropeanCommunities

(2) OJ L 357, 31.12.2002, p. 72; as last amended by Regulation (EC, Euratom) No 652/2008 (OJ L 181, 10.7.2008, p. 23).

, and Article 13(2) of the Internal Rules on theimplementation of the European Parliament’s budget

(3) PE 349.540/BUR/ANN/DEF.

. Theanalysis is based on the provisional accounts.

I. FINANCIAL MANAGEMENT IN GENERAL

3. 2008 was the second financial year covered by the financial perspective for 2007-2013

(4) Interinstitutional Agreement between the European Parliament, theCouncil and the Commission on budgetary discipline and soundfinancial management (OJ C 139, 14.6.2006, p. 1).

. Parliament’s final appropriations totalled EUR 1 452 517 167 and represented 19,48 % ofEU total administrative expenditure (Heading V). Table 1 belowpresents the implementation of the budget of the European Parliament in financial year 2008.

Table 1

Use of 2008 appropriations

Appropriation type 2008 Appropriations(EUR or %)

Appropriations 2008

Initial appropriations 1 452 517 167

Amending Budget —

Final appropriations 1 452 517 167

Final appropriations 2008

Commitments 1 401 962 800

as % of final appropriations 97 %

Payments 1 205 829 062

as % of commitments 86 %

Carryovers from 2008 to 2009

Automatic carryovers to 2009 (*) 196 133 738


as % of commitments 14 %

Non-automatic carryovers (uncommitted appropriations carried over to 2009) (**) 8 315 729

as % of final appropriations 0,6 %

Cancellations

Appropriations cancelled 42 238 638


Carryovers from 2007 to 2008

Automatic carryovers to 2008 (*) 225 239 332

Payments against these carryovers 195 250 560

as % of carryovers 87 %

Amount cancelled 29 988 773

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2002:248:0001:0001:EN:PDF




http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:C:2006:139:0001:0001:EN:PDF


Appropriation type 2008 Appropriations(EUR or %)

Non-automatic carryovers to 2008 (**) 43 800 036

Payments against these carryovers 42 007 327

as % of carryovers 96 %

Assigned revenue appropriations in 2008

Appropriations from assigned revenue in 2008 47 551 735

Commitments 14 131 075

as % of appropriations from assigned revenue 30 %

Payments 10 047 463

as % of appropriations committed arising from assigned revenue 71 %

Available appropriations from assigned revenue in 2008 33 420 659

Assigned revenue appropriations carried over to 2009

Appropriations from assigned revenue carried over to 2009 36 808 922

Assigned revenue appropriations carried over to 2008

Appropriations from assigned revenue carried over to 2008 38 325 182

Commitments 38 236 288

Payments 35 722 456

as % of the commitments 93 %

Note:(*) Articles 9(1) and 9(4) of the Financial Regulation;(**) Articles 9(1), 9(2)(a) and 9(5) of the Financial Regulation.

A. Revenue

4. Revenue entered in the accounts as at 31 December 2008totalled EUR 151 054 374 of which assigned revenue amountedto EUR 47 551 735.

B. Initial budget and amending budgets

5. Authorised appropriations in Parliament’s initial budgetfor 2008 totalled EUR 1 452 517 167, representing a 4 %increase over the 2007 budget (EUR 1 397 460 174). No amending budget was introduced in 2008.

C. Commitments and payments

6. Commitments totalled EUR 1 401 962 800, or 97 % offinal appropriations (2007: 96 %). Payments totalledEUR 1 205 829 062, or 86 % of commitments entered into(2007: 83 %).

D. Carryovers from 2008 to 2009

7. Automatic carryovers to financial year 2009 totalledEUR 196 133 738, or 14 % of the appropriations committed(2007: 17 %). Uncommitted appropriations at year-end carriedforward to financial year 2009 (non-automatic carryovers)totalled EUR 8 315 729, or 0,6 % of the final appropriations(2007: 3 %) and were intended for the purposes shown in Table 2.

Table 2

Purpose of non-automatic carryovers to 2009(EUR)

Heading Purpose Amount

3 2 4 3 ‘Visitors’ Centre’ ‘Multimedia Content’ (EP/DGCOM/VC/2008/008) 2 210 000

‘Portables Multimedia Guide Device’(EP/DGCOM/VC/2008/0011)

1 055 729

‘Works for adaptation of infrastructure’(EP/DGCOM/VC/2008/009)

750 000

‘Supply of LED façade’ (EP/DGCOM/VC/2008/010) 450 000

3 2 4 3 Total 4 465 729

(EUR)

Heading Purpose Amount

(1)

(2)


2 1 4/12 ‘Technical equipment andinstallations: audiovisual — D5 Building’

‘Multimedia Content’ (EP/DGCOM/AV/22/08) Lot2) 900 000

‘Multimedia filming equipment’ (EP/DGCOM/AV/33/08) 600 000

‘Broadcast archiving equipment’ (EP/DGCOM/AV/20/08) 2 350 000

2 1 4/12 Total 3 850 000

Grand Total 8 315 729

E. Carryovers from 2007 to 2008

8. Automatic carryovers to 2008 totalled EUR 225 239 332.Payments against them equalled EUR 195 250 560, or 87 %(2007: 93 %). Hence, the amount cancelled was EUR 29 988 773.The cancellations mainly concerned the following headings:article 1 4 2 ‘Outside services’ (EUR 8 879 767), item 2 0 0 1‘Annual lease payments’ (EUR 7 453 833) and item 1 4 0 2 ‘Conference interpreters’ (EUR 3 981 653). The reasons for cancellations are summarised below:

— For article 1 4 2, the exact cost of translation of the verbatimreports was not known at the time when the appropriationswere carried over. Moreover there was derogation for fourlanguages: Bulgarian, Irish, Maltese and Romanian. Furthercost reduction was due to the fact that Members did notapply for individual translations and that the working methods for translation were improved substantially.

— For item 2 0 0 1, the amount carried over concerned the construction of the D4/D5 (JAN/WIB) buildings. The amountincluded a security margin for unforeseen events at the construction site and significant price fluctuations. Such riskswere foreseeable when the carry-over was conducted, but didnot in fact materialise.

— For item 1 4 0 2, the foreseen recruitments of interpreters didnot take place.

9. Non-automatic carryovers to 2008 totalledEUR 43 800 036 and concerned mainly article 2 0 0 ‘Buildings’.Around 96 % of these appropriations was committed and paid.

F. Appropriations from assigned revenue

10. Assigned revenue made available in 2008 totalledEUR 47 551 735 (2007: EUR 42 522 401). The commitmentrate was 30 % (2007: 69 %). Payments totalled EUR 10 047 463,or 71 % of commitments entered into (2007: 25 %). The balanceof unpaid commitments (EUR 14 131 075 as compared toEUR 29 191 996 in 2007) and available appropriations(EUR 33 420 659 as compared with EUR 13 330 405 in 2007)

were carried over to financial year 2009. Together with theappropriations carried over from previous years, total appropriations arising from assigned revenue and carried over to 2009amounted to EUR 36 808 922.

11. Assigned revenue carried over from previous yearsto 2008 totalled EUR 38 325 182 (2007: EUR 34 640 775).Commitments entered into totalled EUR 38 236 288 (2007:EUR 34 573 137). Payments in 2008 represented 93 % of commitments entered into (2007: 88 %).

G. Cancellations

12. Appropriations totalling EUR 42 238 638 (2007:EUR 16 044 941) were cancelled. They amounted to 3 % of finalappropriations. The higher rate of cancelled appropriations incomparison with the previous year can be explained by the factthat no general mopping-up transfer was organised in 2008.

H. Transfers

13. During the year, 30 C transfers were approved. Eighteenof these were authorised under Articles 24 and 43 of the Financial Regulation

(1) Article 24 — Budgetary authority decision, Article 43 — Budgetaryauthority decision for transfers involving provisional appropriations.

. They totalled EUR 55 510 152, or 4 % of finalappropriations (in 2007: 21 transfers accounting for 11 % of thefinal appropriations). A further 12 C transfers were approvedaccording to Article 24 of the Financial Regulation. They totalledEUR 25 018 000, or 2 % of final appropriations (2007: 4 C transfers accounting for 0,03 % of final appropriations). The Presidentauthorised 14 P transfers under Article 22(1)

(2) Decision by the institution for transfers within an article.

of the FinancialRegulation, totalling EUR 17 480 721 or 1 % of the final appropriations (2007: 6 transfers accounting for 0,1 % of the finalappropriations). The analysis of transfers by legal basis is presented in Table 3.


14. To sum up, in 2008 there were 44 C and P transfers,involving EUR 98 008 873, or 7 % of final appropriations (2007:31 transfers accounting for EUR 150 149 196, or 11 % of finalappropriations).

Table 3

Transfers by legal basis

Number of transfers Amount transferred(EUR)

As % of FinalAppropriations

C transfers (Article 24)

12 transfers 25 018 000 2 %

C transfers (Articles 24 and 43)

18 transfers 55 510 152 4 %

P transfers (Article 22 (1))

14 transfers 17 480 721 1 %

C+P transfers 98 008 873 7 %

H.1. Transfers from the reserves (Title 10)

15. This section looks at the use of appropriations fromChapter 10 0 ‘Provisional appropriations’, Chapter 10 1 ‘Contingency reserve’, Chapter 10 4 ‘Reserve for information and communication policy’ and Chapter 10 5 ‘Provisional appropriation

for buildings’. These chapters, included in title 10 ‘Other expenditure’, are referred to further in this report as ‘reserves’. Title 10‘Other expenditure’ constituted the major source of transfers:67 % of transfers amounting to EUR 54 210 152 came from thisheading.

16. Altogether a total of EUR 54 210 152 was transferredfrom provisional appropriations. Of that amount, a total ofEUR 29 400 000 was transferred for the purpose of buildingspolicy and a total of EUR 24 810 152 for other purposes. Detailsof the destination of transfers from provisional appropriationsand their purpose are presented in Table 6. The appropriationswere released from the provisional appropriations after the conditions set by the budgetary authority had been met.

H.2. Transfers from other sources

17. This section looks at the transfers from sources otherthan Title 10 ‘Other expenditure’. A total of EUR 26 318 000 wastransferred from other titles. Buildings policy took the highestshare of these transfers, amounting to (36 %), followed by Members (29 %) and Staff (21 %). Details of these transfers are presented in Table 7. Here the high share of transfers for buildingscan be explained by the incident of the collapsed ceiling in theStrasbourg Chamber. It is discussed in more detail in the sectionof the report dealing with Chapter 2 0.

18. The P transfers are summarised in Table 8.

Table 4

Source of C transfers(EUR)

Source heading Transfer Amount transferred

1 0 0 4 ‘Travel and subsistence allowances, attendance at meetings andassociated expenditure’

C26 1 100 000

1 0 0 6 ‘General expenditure allowance’ C21 80 000

1 0 1 0 ‘Accident and sickness insurance and other social security charges’ C21 80 000

1 0 2 ‘Temporary allowances’ C21 253 000

1 2 0 0 ‘Officials and temporary staff: remuneration and allowances’ C5, C20 230 152

1 4 2 ‘Outside services’ C17 5 500 000

2 0 0 0 ‘Rent’ C4 1 000 000

2 0 0 3 ‘Acquisition of immovable property’ C6 20 000 000

2 0 0 7 ‘Fitting-out of premises’ C7, C14, C15, C16,C28, C29

9 480 000

2 0 0 8 ‘Other expenditure on buildings’ C12 200 000

2 0 2 4 ‘Energy consumption’ C14 5 000 000

2 0 2 6 ‘Security and surveillance of buildings’ C13, C25 REV 3 200 000

2 1 0 2 ‘Outside assistance in connection with the operation, developmentand maintenance of software systems’

C8, C10, C27 2 225 000

(EUR)

Source heading Transfer Amount transferred


2 3 0 ‘Stationery, office supplies and miscellaneous consumables’ C23 125 000

2 3 2 ‘Legal costs and damages’ C18, C24 155 000

3 2 0 ‘Acquisition of expertise’ C11 50 000

3 2 4 2 ‘Expenditure on publication, information and participation in public events’

C2, C11, C30 10 350 000

3 2 4 5 ‘Organisation of seminars, symposia and cultural activities’ C2, C9, C19 1 500 000

3 2 4 6 ‘Parliamentary television channel (Web TV)’ C3 9 000 000

4 0 0 ‘Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members’

C31 6 000 000

4 0 3 ‘Contributions to European Political Foundations’ C1 5 000 000


Table 5

Destination of C transfers by category of expenditure

Destination category Amount transferred(EUR) %

Buildings 38 880 000 48 %

Information Policy 20 650 000 26 %

Members 12 513 000 16 %

Staff 5 730 152 7 %

IT 2 225 000 3 %

Other administrative expenditure 530 000 1 %

Total 80 528 152 100 %

Table 6

Destination and purpose of C transfers from provisional appropriations (PA)

(EUR)

Source Heading (PA) Destination heading Transfer Purpose Amount

transferred

Chapter 10 0 2 0 0 0 ‘Rent’ C4 Change in the cost sharing ratio between Commission and Parliament for purchases of Houses of Europe

1 000 000

2 0 0 7 ‘Fitting-out of premises’ C14 Submission of reports requested on EMAS and covering additional expenditure on energy for Brussels due to strong price rise

500 000

C7 Fitting out of WIC meeting rooms in Strasbourg 1 200 000

2 0 2 4 ‘Energy consumption’ C14 Submission of reports requested on EMAS and covering additional expenditure on energy for Brussels due to strong price rise

3 000 000

(EUR)

Source Heading(PA) Destination heading Transfer Purpose Amount

transferred


Chapter 10 1 2 0 0 8 ‘Other expenditure on buildings’ C12 Detailed asbestos audit in Brussels 200 000

2 0 2 4 ‘Energy consumption’ C14 Submission of reports requested on EMAS and covering additional expenditure on energy for Brussels due to strong price rise

2 000 000

2 0 2 6 ‘Security and surveillance of buildings’ C13 Signature of the new contract in Brussels and the extension of the service provided by the external security firm in Strasbourg

1 500 000

Chapter 10 5 2 0 0 3 ‘Acquisition of immovable property’ C6 Purchase of a building in London to establish a House of Europe, jointly with the European Commission

20 000 000

Buildings Total 29 400 000

Chapter 10 0 3 2 4 2 ‘Expenditure on publication, information and participation in public events’

C2 Submission of reports concerning information policy

8 100 000

3 2 4 5 ‘Organisation of seminars, symposia and cultural activities’

C2 Submission of reports concerning information policy

1 000 000

Chapter 10 1 3 2 4 2 ‘Expenditure on publication, information and participation in public events’

C11 Initiatives concerning ‘2008, European Year of Intercultural Dialogue’

250 000

Chapter 10 4 3 2 4 5 ‘Organisation of seminars, symposia and cultural activities’

C9 Positive assessment by the Bureau as regards continuation of citizens’ Agora

300 000

3 2 4 6 ‘Parliamentary television channel (Web TV)’

C3 Positive recommendation of the Bureau to cover the costs of production of the WebTV channel

9 000 000

Information policy Total 18 650 000

Chapter 10 1 2 1 0 2 ‘Outside assistance in connection with the operation, development and maintenance of software systems’

C10 Replacement of the inventory system ELS 500 000

IT Total 500 000

Chapter 10 0 4 0 3 ‘Contributions to European Political Foundations’

C1 Entry into force of the legal base allowing financial support for political foundations at European level.

5 000 000

Members Total 5 000 000

Chapter 10 0 2 3 0 ‘Stationery, office supplies and miscellaneous consumables’

C23 Submission of the requested reports concerning Parliament documents that should not be distributed automatically.

125 000

Chapter 10 1 3 2 4 5 ‘Organisation of seminars, symposia and cultural activities’

C19 Invitation of all previous laureates to this year’s 20th anniversary of the Sakharov Prize.

200 000

3 2 0 ‘Acquisition of expertise’ C11 Initiatives concerning ‘2008, European Year of Intercultural Dialogue’

50 000

2 3 2 ‘Legal costs and damages’ C18 Additional expenditure on external legal assistance.

55 000

Other administrative expenditure Total 430 000

Chapter 10 0 1 2 0 0 ‘Officials and temporary staff: remuneration and allowances’

C20 Development of the pilot project of the new Briefing Service within the Library.

65 152

Chapter 10 1 1 2 0 0 ‘Officials and temporary staff: remuneration and allowances’

C5 Additional workload in relation to WebTV. 165 000

Staff Total 230 152



Table 7

Destination of C transfers from sources other than Title 10(EUR)

Destination Heading Transfer Purpose Amount transferred

2 0 0 7 ‘Fitting-out of premises’ C15 Carrying out the infrastructure works to the Visitors’ centre

2 100 000

C16 Fitting-out projects in the buildings of the three usual places of work.

2 230 000

C28 Start of the asbestos removal works in Strasbourg 675 000

C29 Urgent works following the partial collapse of the ceiling in the Hemicycle in Strasbourg, with a view to undertake the planned fitting-out works in Strasbourg and Brussels

2 775 000

2 0 2 6 ‘Security and surveillance of buildings’ C25 REV New contract in Brussels and the extension of the service provided by the external security firm in Strasbourg.

1 700 000

Buildings Total 9 480 000


C30 Additional expenditure in the framework of the information campaign for the European elections 2009

2 000 000

Information Policy Total 2 000 000

2 1 0 2 ‘Outside assistance in connection with the operation, development and maintenance of software systems’

C27 Implementation of three projects in connection with the upgrading of the Data Centre, the Statute for Members’ assistants and Knowledge Management.

1 300 000

C8 Covering additional expenditure for the use of external consultants and for the co-financing of the NAP payroll application.

425 000

IT Total 1 725 000

1 0 2 ‘Temporary allowances’ C21 Adjustment of parliamentary allowances and sickness insurance charges.

253 000

4 0 0 ‘Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members’

C31 Information actions to be carried out by political groups

6 000 000

1 0 0 4 ‘Travel and subsistence allowances, attendance at meetings and associated expenditure’

C26 Foreseeable additional expenditure to year-end. 1 100 000

1 0 0 6 ‘General expenditure allowance’ C21 Adjustment of parliamentary allowances and sickness insurance charges.

80 000

1 0 1 0 ‘Accident and sickness insurance and other social security charges’

C21 Adjustment of parliamentary allowances and sickness insurance charges.

80 000

Members Total 7 513 000

2 3 2 ‘Legal costs and damages’ C24 Additional expenditure on external legal assistance. 100 000

Other administrative expenditure Total 100 000

1 4 2 ‘Outside services’ C17 Steep increase in demand for translation. 5 500 000

Staff Total 5 500 000



Table 8

Destination of P transfers(EUR)

Destination Heading Transfer Purpose Amount transferred

1 2 0 0 ‘Officials and temporary staff: remuneration and allowances’

P12 Annual salary adaptation applicable from 1 July 2008 800 000

1 2 2 0 ‘Allowances for staff retired in the interests of the service’

P5 Application of Article 50 of the Staff Regulations to a senior official

35 000

1 6 1 0 ‘Expenditure on recruitment’ P11 Recruitment 120 000

1 6 1 3 ‘Further training: mission expenses’ P4 Increased number of missions for external training courses

100 000

2 0 0 1 ‘Annual lease payments’ P1 Indexation of the lease payments for the building in Rue Montoyer 75 in Brussels, the collection of garbage in Strasbourg and the purchase of the House of Europe in London

172 630

2 0 0 7 ‘Fitting-out of premises’ P14 Works on the suspended metal ceiling in the lobby around the Chamber

3 780 000

P6 Fitting-out works arising from the rental of a stopgap building in Luxembourg

1 600 000

P7 Emergency repairs following the collapse of part of the suspended ceiling in the Strasbourg Chamber

2 200 000

2 0 0 7 ‘Fitting-out of premises’ Total 7 580 000

2 0 0 8 ‘Other expenditure on buildings’ P1 Indexation of the lease payments for the building in Rue Montoyer 75 in Brussels, the collection of garbage in Strasbourg and the purchase of the House of Europe in London

1 490 616

2 0 2 4 ‘Energy consumption’ P2 Rent of additional space in the building in Rue Wiertz in Brussels

39 475

P9 Increase of energy prices 350 000

2 0 2 4 ‘Energy consumption’ Total 389 475

2 1 0 2 ‘Outside assistance in connection with the operation, development and maintenance of software systems’

P3 New IT projects concerning the e-mail system, EUROPARL website, interpreters’ and meeting logistics management, the Members’ Statute and financial management reporting

2 000 000

3 0 4 8 ‘Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings’

P10 EMPA extraordinary meeting in Jordan. 43 000

3 2 4 1 ‘Digital and traditional publications’ P8 Integrated Production Management System (IPMS), the production of a film promoting the technologies used within the Parliament and the E-card project

750 000


P13 Information campaign for the 2009 European elections 4 000 000


II. FINANCIAL MANAGEMENT BY CHAPTER

19. In this part the committed appropriations (commitments) will be analysed. The proportion of the total expenditure and the evolution as compared to the previous year are taken into account. Moreover, the use of the most important items is presented.

20. Table 9 sets out, chapter by chapter, how commitments in 2008 were used by comparison with financial year 2007. It should be noted that four chapters accounted for 70 % of total commitments. They are: Chapter 1 2 ‘Officials and temporary staff’, Chapter 2 0 ‘Buildings and associated costs’, Chapter 1 0‘Members of the institution’ and Chapter 4 2 ‘Expenditure relating to parliamentary assistance’.


Table 9

Evolution of 2008 and 2007 commitments

Heading 2008 commitments(EUR)

2007 commitments(EUR)

Change(EUR)

Change(%)

Chapter 1 0 ‘Members of the Institution’ 149 961 012 145 182 126 4 778 886 3 %

Chapter 1 2 ‘Officials and temporary staff’ 483 919 957 458 068 265 25 851 692 6 %

Chapter 1 4 ‘Other staff and outside services’ 87 947 782 107 694 007 – 19 746 226 – 18 %

Chapter 1 6 ‘Other expenditure relating to persons working with the Institution’

12 715 214 10 345 541 2 369 674 23 %

Title 1 ‘Persons working with the Institution’ 734 543 965 721 289 939 13 254 026 2 %

Chapter 2 0 ‘Buildings and associated costs’ 191 008 372 188 037 042 2 971 330 2 %

Chapter 2 1 ‘Data processing, equipment and furniture: purchase, hire and maintenance’

111 822 160 111 612 595 209 564 0 %

Chapter 2 3 ‘Current administrative expenditure’ 9 790 321 11 389 070 – 1 598 749 – 14 %

Title 2 ‘Buildings, furniture, equipment and miscellaneous operating expenditure’

312 620 853 311 038 707 1 582 145 1 %

Chapter 3 0 ‘Meetings and conferences’ 27 964 196 29 338 205 – 1 374 008 – 5 %

Chapter 3 2 ‘Expertise and information: acquisition, archiving, production and dissemination’

100 405 636 72 593 026 27 812 610 38 %

Title 3 ‘Expenditure resulting from general functions carried out by the Institution’

128 369 832 101 931 230 26 438 602 26 %

Chapter 4 0 ‘Expenditure relating to certain institutions and bodies’ 71 875 103 60 517 851 11 357 252 19 %

Chapter 4 2 ‘Expenditure relating to parliamentary assistance’ 154 301 747 142 616 169 11 685 577 8 %

Chapter 4 4 ‘Meetings and other activities of current and former Members’

251 300 221 300 30 000 14 %

Title 4 ‘Expenditure resulting from special functions carried out by the Institution’

226 428 150 203 355 320 23 072 829 11 %

Total 1 401 962 800 1 337 615 197 64 347 603 5 %

Figure 1

Distribution of 2008 expenditure by chapter


Figure 2

Evolution of commitments between 2007 and 2008 by chapter

A. Chapter 1 0 ‘Members of the Institution’

21. This chapter accounted for 11 % of 2008 expenditure. Committed appropriations between 2007 and 2008 increased by 3 % for this chapter. This increase chiefly concerned item 1 0 0 4‘Travel and subsistence allowances, attendance at meetings and associated expenditure’(+ 4 %).

22. 54 % of the chapter’s expenditure concerned item 1 0 0 4‘Travel and subsistence allowances, attendance at meetings and associated expenditure’, whereas 26 % related to item 1 0 0 6‘General expenditure allowance’. For item 1 0 0 4 the commitments equalled EUR 81 438 000. This covered travel and subsistence allowances, attendance at meetings and associate d expenditure: part-sessions, committees or their delegations, political groups, parliamentary delegations and institutions stipulated in the ACP-EU Convention and in the agreement establishing the Euro-Mediterranean Forum.

23. In 2008 Members carried out 13 530 journeys for attendance at part-sessions in Strasbourg and Brussels, 19 569 for meetings of committees in Brussels and 5 689 for meetings of political groups in Brussels. As regards travel outside Parliament’s usual places of work, there were 1 101 journeys for meetings of committees and 995 for meetings of political groups. There were also 1 119 journeys for meetings of parliamentary delegations.

24. For item 1 0 0 6 the commitments amounted to EUR 38 268 000. This allowance covered expenses resulting from the parliamentary activities of Members, particularly in the country in which they were elected.

B. Chapter 1 2 ‘Officials and temporary staff’

25. This chapter accounted for 35 % of 2008 expenditure, constituting the largest share of the total expenditure. The 6 % increase between 2007 and 2008 in this chapter can be explained

by an increase on article 1 2 0 ‘Remuneration and other entitlements’ (+ 6 %) due to promotions (1 %), advancement to higher step (2 %), inflation (2,5 %) and other (0,5 %). The increase on article 1 2 0 has been slightly compensated by a decrease on article 1 2 2 ‘Allowances upon early termination of service’ which can be attributed to a significantly lower number of beneficiaries following the phase-out of earlier pre-retirement regimes.

26. In Chapter 1 2 around 98 % of expenditure related to item 1 2 0 0 ‘Officials and temporary staff: remuneration and allowances’. For this item commitments amounted to EUR 472 281 974. A total of 0,6 % of this amount was cancelled due to less expenditure than foreseen on the promotions exercise, impact of the new Staff Regulations, uncertainty surrounding the final outturn of new recruitments and salary adaptation below half the figure budgeted for.

27. In 2008, 492 vacancies were advertised. 442 vacancies were filled by officials and temporary agents for the General Secretariat and 29 for Political Groups. Altogether 5 495 officials and temporary staff were working at the European Parliament as at 31 December 2008. The General Secretariat employed 4 785 of these staff categories, Political Groups employed 640 at the end of 2008. The remaining 70 were employed by the Staff Committee, Cabinets of the President, Vice-Presidents and Quaestors.

28. Concerning the gender distribution of staff, women accounted for 22 % of Heads of Unit, 33 % of Directors and 27 % of Directors-General (three out of eleven) as of 31 December 2008. The breakdown of all staff by function and gender is presented in Figure 3. The distribution of staff by country is presented in Table 10.


Figure 3

Staff of EP General Secretariat by gender

Table 10

Staff of General Secretariat by country (officials and temporary staff)

EU-27

EU-15EU-10

AT 62

BE 714 CY 15

DE 403 CZ 122

DK 165 EE 93

ES 346 HU 143

FI 182 LT 92

FR 576 LV 95

GB 287 MT 64

GR 216 PL 198

IE 97 SI 98

IT 522 SK 116

LU 142EU-2

NL 167

PT 221 BG 106

SE 137 RO 115

C. Chapter 1 4 ‘Other staff and outside services’

29. This chapter accounted for 6 % of 2008 expenditure. The 18 % decrease between 2007 and 2008 was largely due to the decrease on article 1 4 2 ‘Outside services’ which was mainly a result of the appropriations carried over from 2007 to 2008 on

sub-item 1 4 0 2/01 ‘Conference interpreters: interpreters and conference technicians’ for the translation of verbatim report. The second reason was a decrease on item 1 4 0 2 ‘Conference interpreters’ mainly due to low demand for the Interpretation ad Personam service and lower recruitments of auxiliary conference interpreters (ACIs) in 2008.


30. 53 % of the appropriations in this chapter were in item 1 4 0 2 ‘Conference interpreters’, and 24 % in item 1 4 0 0‘Other staff’. For item 1 4 0 2, commitments equalled EUR 46 187 820. This covers the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters used by Parliament, expenditure on conference agencies, technicians and administrators used to service the above meetings, services provided to Parliament by interpreters who are officials or temporary staff-members in other institutions, and language-related interinstitutional cooperation. Staff interpreters and ACIs delivered 96 387 days of interpretation in 2008 (+ 1,7 % as compared to 2007). Staff interpreters delivered 51 745 days (+ 6,15 %), whereas ACIs delivered 44 642 (– 3,1 % as compared to 2007).

31. For item 1 4 0 0 ‘Other staff’ commitments amounted to EUR 21 270 715. This item serves essentially to finance contract and interim staff. The category of session auxiliaries, formerly also financed by this item, ceased to exist as from 1 January 2007. Item 1 4 0 0, however, still finances those who have been converted into contract staff, as well as the Manpower contract on which around 150 of the former session auxiliaries are employed. As regards contract staff, 606 were employed as of 31 December 2008.

32. The distribution of contract staff by function group is shown in Figure 4.

Figure 4

Contract staff by function group

D. Chapter 1 6 ‘Other expenditure relating to persons working with the Institution’

33. This chapter accounted for 1 % of 2008 expenditure. Committed appropriations in this chapter increased by 23 % between 2007 and 2008 owing to an increase on item 1 6 5 2‘Current operating expenditure for restaurants and canteens’.

34. In this chapter 31 % came from item 1 6 5 4 ‘Early Childhood Centre and approved day nurseries’, 27 % from item 1 6 1 2‘Further training’ and 15 % from item 1 6 5 2 ‘Current operating expenditure for restaurants and canteens’.

35. Sub-item 1 6 5 4/01 ‘Early Childhood Centre and approved day nurseries: outside management of Parliament’s day nursery and family room in Brussels and ancillary expenditure’ constitutes the major sub-item in item 1 6 5 4. The committed appropriation of this sub-item totalled EUR 3 892 927. This appropriation is intended to cover Parliament’s contribution to all the expenditure of the early childhood centre and outside crèches with which an agreement has been concluded. On this item an

amount of EUR 2 686 403 was cancelled owing to lower than expected use of the facilities.

36. For item 1 6 1 2 committed appropriations amounted to EUR 3 429 683. These appropriations covered expenditure relating to further professional training and retraining courses, to the purchase or production of teaching materials and of specific studies and to professional training courses which raise awareness about matters concerning equal opportunities and careers advice. In 2008 there were 5 014 participants in language courses and 356 participants in external language courses. Moreover1 756 people took part in IT courses and 943 in financial training courses. There were in addition 67 participants in courses at the European School of Administration, 3 601 in internal training courses and 179 participants in external courses.

37. For item 1 6 5 2 commitments amounted to EUR 1 900 000. This item finances restaurant and canteen operating costs. Self-service restaurants catered for around 1 300 000 visitors, the staff shop for around 200 000 and restaurants for around 100 000.


E. Chapter 2 0 ‘Buildings and associated costs’

38. This chapter accounted for 14 % of 2008 expenditure. As compared with the previous year expenditure remained rather stable since the decrease on item 2 0 0 1 ‘Annual lease payments’ was compensated by an increase on items 2 0 0 7 ‘Fitting-out of premises’ (+ 115 %), 2 0 0 8 ‘Other expenditure on buildings’

(+ 37 %) and 2 0 2 4 ‘Energy consumption’ (+ 36 %). Appropriations were reallocated to finance the repairs following the incident of the collapsed ceiling in the Strasbourg Chamber of the Parliament as explained below.

39. In this chapter, 21 % of the spending concerned item 2 0 0 7 ‘Fitting-out of premises’, 19 % concerned the item 2 0 2 6 ‘Security and surveillance of buildings’, 16 % concerned 2 0 2 2 ‘Cleaning and maintenance’, and 14 % concerned item 2 0 0 0 ‘Rent’. The distribution is shown in Figure 5.

Figure 5

Distribution of expenditure in chapter 2 0 in %

40. For item 2 0 0 7 the committed appropriations equalled EUR 39 423 667. The appropriations were used for fitting-out work, including other expenditure connected with that work, in particular architects’ or engineers’ fees, etc.

41. In August 2008 a part of the suspended ceiling in the Strasbourg Chamber of the European Parliament collapsed. This substantially affected the expenditure on item 2 0 0 7 and hence the substantial increase of 115 %. The Parliament’s Administration managed the consequences of the incident efficiently and effectively and the necessary budgetary means were made available at short notice. Altogether an amount of EUR 8 812 631 was mobilised through transfers in 2008 for the necessary repair works. At the same time, the European Parliament initiated legal action for the reimbursement of the costs and responsible parties were taken to court. The October plenary session was held in Strasbourg as usual.

42. For item 2 0 2 6 ‘Security and surveillance of buildings’ the commitments came to EUR 36 422 043. This appropriation is intended to cover essentially the costs of caretaking and surveillance in respect of buildings occupied by Parliament at its three habitual places of work and at the information offices.

43. For item 2 0 2 2 the committed appropriations equalled EUR 30 150 078. The appropriations were used for cleaning and maintenance in Parliament’s three usual places of work as well as in the Information Offices.

44. For item 2 0 0 0 the committed appropriations equalled EUR 26 492 837. The appropriations were used for rent for the buildings or parts of buildings occupied by Parliament and property taxes.

F. Chapter 2 1 ‘Data processing, equipment and furniture: purchase, hire and maintenance’

45. This chapter accounted for 8 % of 2008 expenditure. The increase on item 2 1 0 2 ‘Outside assistance in connection with the operation, development and maintenance of software systems’ (+ 19 %) was compensated by a decrease on article 2 1 4‘Technical equipment and installations’ (– 35 %) and article 2 1 2‘Furniture’ (– 17 %), comparing 2007 and 2008 financial years. In this chapter 38 % of the expenditure comes from item 2 1 0 0‘Purchase, servicing and maintenance of equipment and software, and related work’, 35 % from item 2 1 0 2 ‘Outside assistance in connection with the operation, development and maintenance of software systems’ and 19 % from article 2 1 4 ‘Technical equipment and installations’. The breakdown is shown in Figure 6 below.


46. For item 2 1 0 0 committed appropriations amounted to EUR 43 031 348. This appropriation covered mainly expenditure on the purchase, hire, servicing and maintenance of equipment and software for the institution, and related work.

47. For item 2 1 0 2 commitments equalled EUR 38 968 197. They principally covered expenditure on the purchase, hire, servicing and maintenance of equipment and software for the institution, and related work. This equipment and software relates mainly to systems at the data-processing and telecommunications centre, computing at departmental level and in the Political Groups and the electronic voting system.

48. For article 2 1 4 ‘Technical equipment and installations’ commitments amounted to EUR 21 121 778. This covered the purchase, hire, maintenance and repair of technical equipment and installations, and in particular of:

— miscellaneous fixed and mobile technical installations and equipment in connection with publishing, archiving, security, canteens and buildings, etc.,

— equipment in particular for the printshop, archives, telephone service, canteens, staff shops, security, conferences, the audiovisual sector, etc.,

— installation of two additional telephone lines in Members’ offices upon request.

49. Data storage capacity and processing power almost tripled in the period concerned. End of 2007 the storage capacity amounted to 193 000 gigabytes (GB) whereas end of 2008 it increased to 584 000 GB. As regards processing power, the capacity of the central computing facility to process a given amount of data in a given time increased by 10 % as compared to the previous year. Furthermore, to ensure the security of information systems, the number of patches tested and integrated in the network, the servers, the software and the workstations almost tripled from 353 at the end of 2007 to 899 at the end of 2008.

Figure 6

Distribution of expenditure in chapter 21 in %

G. Chapter 2 3 ‘Current administrative expenditure’

50. This chapter accounted for 1 % of 2008 expenditure. The 14 % decrease in this chapter between 2007 and 2008 was mainly due to lower spending for article 2 3 0 ‘Stationery, office

supplies and miscellaneous consumables’ and article 2 3 5 ‘Telecommunications’, mostly concerning charges for telematic services (subscriptions, communications charges and operation of data transmission networks). The decrease was partly compensated by an increase on article 2 3 2 ‘Legal costs and damages’.


54 % of the expenditure inthis chapter came from article 2 3 5‘Telecommunications’ and 17 % from article 2 3 0 ‘Stationery, office supplies and miscellaneous consumables’.

H. Chapter 3 0 ‘Meetings and conferences’

51. This chapter accounted for 2 % of 2008 expenditure. The appropriations in 2008 were 5 % lower than in 2007. This was due to decreased expenditure on article 3 0 0 ‘Staff mission expenses’ for part-sessions, committees or their delegations, political groups and miscellaneous. For this article 8,6 % of initial appropriations were cancelled as a consequence of number of mission-days being 16 154 lower than the initial estimates (2 sessions in September) and of the non-payment, since September 2008, of the flat-rate allowance for nights before and after the mission.

52. 79 % of the chapter’s appropriations are intended for article 3 0 0 ‘Staff mission expenses’. The commitments on this item came to EUR 22 000 000. They covered, in relation to missions undertaken by staff of the institution and seconded national experts, expenditure on transport costs, the payment of daily mission allowances and the ancillary or exceptional expenses incurred in the performance of a mission, including ancillary costs relating to tickets and reservations. There were 28 480 missions

(journeys) in 2008 covering 83 424 days: Most of the missions were between Parliament’s three places of work (Brussels: 5 436 missions, Strasbourg 17 162 missions and Luxembourg 2 161 missions).

I. Chapter 3 2 ‘Expertise and information: acquisition, archiving, production and dissemination’

53. This chapter accounted for 7 % of 2008 expenditure. The 38 % increase between 2007 and 2008 in this chapter concerns largely an increase on item 3 2 4 2 ‘Expenditure on publication, information and participation in public events’ (+ 139 %), 3 2 4 6‘Parliamentary television channel (Web TV)’ (+ 614 %) and 3 2 4 8‘Expenditure on audiovisual information’ (+ 34 %). The increase is due to the information campaign for the European elections in 2009.

54. 29 % of this chapter’s appropriations relate to item 3 2 4 2 ‘Expenditure on publication, information and participation in public events’, 27 % relate to item 3 2 4 4 ‘Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries’ and 13 % concern item 3 2 4 8 ‘Expenditure on audiovisual information’.

55. The breakdown is shown in Figure 7.

Figure 7

Distribution of expenditure in chapter 3 2 in %

56. For item 3 2 4 2 committed appropriations amounted to EUR 29 429 106. These means covered, in particular, expenditure on information publications, including electronic publications, information activities, and participation in public events, trade fairs and exhibitions in the Member States and the

accession countries, including updating of the Legislative Observatory (OEIL).

57. For item 3 2 4 4 commitments totalled EUR 26 869 898. This appropriation covered subsidies granted for group visits and


associated supervision and infrastructure costs, the running costs of the Euroscola programme, and the financing of traineeships for opinion multipliers from third countries.

58. For item 3 2 4 8 commitments totalled EUR 12 629 165. This covered expenditure relating to:

— the operating budget of the audiovisual sector (including services under its own control and outside assistance such as technical services for radio and television stations, provision, production and co-production of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes, and other measures to develop relations between the institution and audiovisual broadcasting bodies),

— expenditure on live Internet broadcasting of plenary sittings and parliamentary committee meetings,

— the recording of part-session proceedings on DVD-ROMs,

— the establishment of appropriate archives and a search engine ensuring uninterrupted public access to that information.

The European Parliament Film Prize was also financed from this chapter.

J. Chapter 4 0 ‘Expenditure relating to certain institutions and bodies’

59. This chapter accounted for 5 % of 2008 expenditure. The increase of 19 % on this chapter between 2007 and 2008 related mainly to article 4 0 0 ‘Current administrative expenditure and expenditure relating to the political and information activities of the Political Groups and non-attached Members’ (+ 14 %) and article 4 0 3 ‘Contributions to European Political Foundations’. For article 4 0 3 the appropriations were assigned in 2008 for the first time.

60. As regards the increase on article 4 0 0, the Bureau assigned an additional amount of EUR 6 000 000 to finance the Political Groups and non-attached Members. The appropriations were intended for the information campaign for the 2009 European elections. Article 4 0 0 amounts to 80 % of the appropriations on chapter 4 0. Commitments for this article totalled EUR 57 266 607.

61. Concerning article 4 0 3, Regulation (EC) No 1524/2007 of the European Parliament and the Council of 18 December 2007 amending Regulation (EC) No 2004/2003 on the regulations governing political parties at European level and the rules regarding their funding entered into force at the end of 2007. Since the legal bases for financing the European political foundations were met, an amount of EUR 5 000 000 was released from the chapter 10 0 ‘Provisional appropriations’.

K. Chapter 4 2 ‘Expenditure relating to parliamentary assistance’

62. This chapter accounted for 11 % of 2008 expenditure. The committed appropriations increased by 8 % between 2007 and 2008. The increase can be explained by inflation and by the decision taken in October 2007 by the plenary to increase the appropriations for the recruitment and employment of one or more assistants. The increase amounted to EUR 1 000 per month per Member.

63. Article 4 2 2 ‘Parliamentary assistance’ accounted for 100 % of this chapter’s commitment appropriations. Committed appropriations for this article amounted to EUR 154 301 747.

L. Chapter 4 4 ‘Meetings and other activities of current and former Members’

64. This chapter accounted for 0,02 % of the expenditure. The committed appropriations increased by 14 % between 2007 and 2008 as a result of an increase on article 4 4 0. Article 4 4 0‘Cost of meetings and other activities of former Members’ accounted for 52 % of the expenditure under this chapter. Committed appropriations equalled EUR 130 000. Article 4 4 2 ‘Cost of meetings and other activities of the European Parliamentary Association’ accounted for 48 % of the expenditure under this chapter. Committed appropriations equalled EUR 121 300.

M. Title 10 ‘Other expenditure’

65. For chapters belonging to this title, the appropriations can be committed only following a transfer as discussed in part 1 of the report. The initial appropriations in this title amounted to EUR 56 290 152, some 4 % of the total initial appropriations. The unused balance came to EUR 2 080 000, around 0,1 % of the total final appropriations in 2008.

III. OBJECTIVES AND RESULTS

66. The objectives for Parliament’s General Secretariat were set for 2008 by the Secretary-General and can be summarised as follows:

— Preparing for application of the Lisbon Treaty

— Preparing for the 2009 European elections so as to help reverse the voter turnout trend

— Stepping up services for Members

— Reforming and consolidating the General Secretariat of Parliament.

67. The results presented below are based on the annual activity reports of authorising officers by delegation for 2008. The results refer to the period 1 January 2008-31 December 2008 (period concerned). For a fuller picture of the activity of the EP Directorates-General, the annual activity reports should be consulted.

(1)

(2)


A. Preparation for the Lisbon Treaty

68. This objective concerned preparation for changes in legislative and budgetary procedures, strengthening Parliament’s role in EU external relations and the in-house reform. A technical-administrative Task-Force was set up by the Secretary-General to prepare the Secretariat for entry into force of the Lisbon Treaty. The Task Force dealt with consequences of procedural changes (legislative procedures, comitology), adaptation of the Rules of Procedure, impact of the subsidiarity check by national parliaments and global logistical issues. Nonetheless, following the ‘no’ vote in Ireland, preparations for implementation of the Lisbon Treaty were placed on hold.

69. Parliament remained an important player in EU external relations. During the period under consideration meetings were held with representatives from all over the world. Furthermore, the EP cooperated with international organisations such as: the World Trade Organisation, the World Bank, the Pan-African Parliament, the United Nations and the Fifth Asia-Europe Parliamentary Partnership (ASEP V). Parliament also participated in election observation missions.

70. The results of the in-house reform are further discussed under point D.

B. Preparing the 2009 European elections

71. The objective with regard to the 2009 European elections was to help reverse the voter turnout trend.

72. Concerning information for citizens about Parliament’s activity and achievements, the European elections were the core of the information policy. The following projects were being realised: production and installation of Multimedia Blue Box, billboards and external installations in three dimensions. In addition, the projects: Pan European Countdown, Unusual Polling Stations, online communication campaign, TV and radio spots, production of PR material and purchase of space for online, radio and outdoor campaigns were prepared. Furthermore, the Eurobarometer survey on the Parliament, including the topic of the 2009 elections, was published in March 2008. Parliament was involved in preparation of this survey. The delegations undertaken by the parliamentary committees outside the three places of work increased public awareness of parliamentary work and strengthened the relationship between elected representatives and citizens. As regards committees’ delegations within the EU, 62 of the 95 authorised for 2008 (annual programme for committee delegations plus those of the Temporary Committee on Climate Change (CLIM) and the High-level Group on Cyprus) took place.

73. The Parliament also organised and participated in several events. It hosted the 9th Energy Globe Awards with participants from 109 countries. The Energy Globes reward local and regional projects that contribute to energy conservation, environmental

protection, or the supply of basic resources such as water and electricity to remote and poor communities. A second citizens’ Agora, this time on climate change, was organised. In this context, the EP invited 500 representatives of European civil society and hosted an exhibition of Yann Arthus-Bertrand photographs. The event aimed to facilitate the exchange of opinions and ideas between Members and citizens and to create the framework for a fruitful dialogue. The ‘Open Doors Day’ at the beginning of June attracted 20 000 visitors. Six publications were prepared for the 50th anniversary of the European Parliament. In 2008 major events such as the Lux Prize for Cinema, the Journalism Prize, the Charlemagne Prize, and the European Media Days took place. Additionally, an African week and an Arab week were organised in the framework of the European Year of Intercultural Dialogue.

74. EuroparlTV was launched. It operates 24 hours a day in 20 languages. More than 70 hours of programmes were produced. EuroparlTV constitutes the most important instrument in the information campaign for the European elections.

C. Stepping-up services for Members

75. This objective relates to the new Statute for Members, filling vacant posts for staff from the new Member States, language services, the analytical service within the Library, individual interpretation for Members and better provision of information on the various services available to them.

C.1. Statute for Members

76. Concerning the Statute for Members, the development of new IT applications as well as call for tenders concerning insurance and third parties were arranged. For the category of local parliamentary assistants all the necessary procedures for the selection of paying agents in each Member State were prepared. In the implementing measures of the Statute, the chapter concerning parliamentary assistants foresees two possible employment systems. Firstly, the accredited parliamentary assistants in the three places of work under the European Staff Regulations and secondly the local assistants under the national employment system.

C.2. Filling vacant posts for staff from the new Member States

77. As far as filling the remaining ‘enlargement’ posts is concerned, the recruitment rate of staff from EU-10

(1) EU-10 = Cyprus, Czech Republic, Estonia, Hungary, Lithuania, Latvia,Malta, Poland, Slovakia, Slovenia.

Member States stood at 94,4 % as of 31 December 2008. The rate has slightly decreased in 2008, since some members of staff occupying enlargement posts have moved to other, non-enlargement posts in the Parliament or to other institutions. The integration of new staff from Bulgaria and Romania proceeded swiftly, with 92,3 % of the posts earmarked for the EU-2

(2) EU-2 = Bulgaria and Romania.

enlargement filled by the end of 2008.


78. The detailed breakdown by country for both enlargements is shown below:

Figure 8

Occupation rate for EU-10 enlargement posts in %

Figure 9

Occupation rate for EU-2 enlargement posts in %


C.3. Language services

79. As far as interpretation services and organisation of meetings for Members are concerned, 1 357 meetings in Brussels and 1 094 meetings in Strasbourg took place with interpretation. As regards interpretation software support, the new version of the programme to notify interpreters about meetings by telephone became operational in 2008. Moreover, the pilot project ‘Interpretation Ad Personam’ (IAP) was set up to provide individual interpretation services to ‘rapporteurs’ in legislative or budgetary procedures. Up to December 2008, IAP was used 48 times. There were also 4 620 meetings without interpretation in Brussels and 1 630 in Strasbourg. In addition 32 meetings of Political Groups were prepared outside the EP three places of work.

80. Concerning translation, about 1 540 000 pages were translated in the period concerned, excluding the translation of verbatim report(1 120 000 pages in 2007), hence an increase of 34 %. As regards translation deadlines, more than 90 % of documents were delivered within 10 days and 10 % within a day. In spite of their workload, the translation units conducted random controls of the quality of external translations. 1 970 such checks took place on a total of 9 850 pages. 1 809 of the translations checked were of acceptable quality.

C.4. General services

81. General services for Members were also developed. As regards external expertise in the field of EU internal policies, policy departments organised 46 workshops with experts. Moreover, they commissioned external expertise in 343 instances. 154 guests (out of the annual quota of 256) were invited to 66 hearings. Additionally, 41 petitioners were invited to the meetings of the Committee on Petitions. Nine experts participated in a preparatory meeting of the four sessions of the Monetary Dialogue. There have been 40 instances where experts have been invited to deliver a briefing paper to these sessions. The policy departments and the Scientific Technology Options Assessment unit (STOA) also provided Members and committees with a high number of different kinds of external expertise. Within the STOA programme, six studies and two opinions were commissioned. Additionally, 11 workshops were organised with 22 experts invited.

D. Reform and consolidation of EP General Secretariat

82. This objective included major restructuring of the EP General Secretariat, applying the staff consolidation plan, promoting Parliament as an open and inclusive institution, simplifying administration, pursuing the property policy, improving budgetary forecasts, complying with Eco-Management and Audit Scheme (EMAS) and reducing emissions of carbon dioxide (CO2).

83. The Secretariat was reorganised at the beginning of 2008. The Directorate-General for the Presidency (DG PRES) gained two new directorates: the Library Directorate (formerly part of the Directorate-General for Information, DG INFO) and the Directorate for Relations with National Parliaments (formerly part of the Directorate-General for Internal Policies, DG IPOL). The Directorate-General for Innovation and Technological Support (DG ITEC) was formed from the Directorate for Information Technologies (DIT), which was formerly part of DG PRES, and the Publishing Directorate in the former Directorate-General for Translation and Publishing (DG TRED). DG TRED became the Directorate-General for Translation (DG TRAD). The Directorate-General for Information (DG INFO) became the Directorate-General for Communication (DG COMM). The former Directorate-General for Infrastructure and Interpretation (DG IFIN) was split between the Directorate-General for Infrastructure and Logistics (DG INLO) and the Directorate-General for Interpretation and Conferences (DG INTE). DG FINS gained a new directorate: the Directorate for Members’ Social and Financial Entitlements. The new organisation of the EP is presented in Annex IV.

84. Following the restructuring of the General Secretariat, various IT applications were adapted. Moreover, multi-DG support (MUST) replaced a single-DG support to achieve a synergy effect. It serves the Private Offices of the President and of the Secretary General, the Legal Service, the Staff Committee and the Internal Auditor, as well as the Ombudsman and the European Data Protection Supervisor on top of serving both DG for Innovation and Technological Support (ITEC) and DG for Presidency (PRES). Additionally, Intranet websites have been adapted to the new structure of the Secretariat-General.

85. With a view to simplifying administrative and financial procedures, proposals to revise Parliament’s Internal Rules for Implementation of its Budget and Parliament’s Rules of Procedure were drafted. Furthermore, the Working Group for Administrative Simplification analysed Parliament’s management and submitted its conclusions with simplification proposals to the Secretary-General.

86. Parliament pursued its property policy in 2008. The policy for the establishment of information offices is that the European Parliament’s and the European Commission’s offices should be together in ‘Europe Houses’ and that, where possible, the opportunities to buy rather than rent should be exploited. In 2008 the building for a Europe House in London was purchased. It was one of the two remaining capital cities where no Europe House had been established.

87. Parliament was awarded an ‘International standard for environmental management systems’ EN/ISO 14001:2004 certificate for its three main working sites in 2007. It is the first European institution to have received the certificate for all its technical and administrative activities. The institution reduced its gas and fuel consumption by almost 25 % over the last three years. It decided to use 100 % green electricity in its three main places of


work, while more than 50 % of all waste is recycled, composted, or reused. The EP’s decision to use green electricity at all three of its main places of work made it possible to cut carbon dioxide (CO2) emissions by 17 %. Parliament aims to reduce CO2 emissions by 30 % by 2020. In 2008 an external study on its carbon footprint was conducted. The study identified an implementation sequence of CO2 reduction opportunities and consequently a ‘carbon footprint’ action plan was approved. Moreover, through introduction of a Thalys train link between Brussels and Strasbourg since July 2008, lower CO2 emissions will be achieved as

railway transport will replace some flights. The videoconference service between the three places of work and with the information offices was used more often. Last but not least, in the framework of the institution’s mobility plan, staff were encouraged to use more public transport through the ‘Eurobus’ scheme in Brussels and ‘Jobkaart’ in Luxembourg.

In conclusion, the European Parliament can be seen to have achieved the main objectives set by its Secretary-General for 2008.


ANNEX I

SUMMARY OF ‘C’ TRANSFERS IN FINANCIAL YEAR 2008

(EUR)

No From/To Chapter/ Article/Item

Number Chapter/ Article/Item Heading Chapter/Article/Item Amount of

receiving itemAmount of donor

item

C1 from chapter chapter 10 0 Provisional appropriations – 5 000 000

to item 4 0 3 Contributions to European Political Foundations 5 000 000


to item 3 2 4 2/01 Expenditure on publication, information and participation in public events: publications, information actions, public events 7 800 000

to item 3 2 4 2/02 Expenditure on publication, information and participation in public events: electronic news and information (Internet) 300 000

to item 3 2 4 5/01 Organisation of seminars, symposia and cultural activities: subsidies for the organisation of national and multinational symposia and seminars for opinion multipliers from the Member States; cost of organising parliamentary symposia and seminars 1 000 000

C3 from chapter chapter 10 4 Reserve for information and communication policy – 9 000 000

to item 3 2 4 6 Parliamentary television channel (Web TV) 9 000 000


to item 2 0 0 0/04 Rent: Information offices 1 000 000

C5 from chapter chapter 10 1 Contingency reserve – 165 000

to item 1 2 0 0 Officials and temporary staff: remuneration and allowances 165 000

C6 from chapter chapter 10 5 Provisional appropriation for buildings – 20 000 000

to item 2 0 0 3 Acquisition of immovable property 20 000 000


to item 2 0 0 7/02 Fitting-out of premises: Strasbourg 1 200 000

C8 from item 1 2 0 0 Officials and temporary staff: remuneration and allowances

– 425 000

to item 2 1 0 2/07 Outside assistance in connection with the operation, development and maintenance of software systems: Outside services for the Streamline software and co-financing of the NAP helpdesk 425 000

C9 from chapter chapter 10 4 Reserve for information and communication policy – 300 000

to item 3 2 4 5/01 Organisation of seminars, symposia and cultural activities: subsidies for the organisation of national and multinational symposia and seminars for opinion multipliers from the Member States; cost of organising parliamentary symposia and seminars 300 000

(EUR)

No From/To Chapter/Article/Item

Number Chapter/Article/Item Heading Chapter/Article/Item Amount of


item



to item 2 1 0 2/03 Outside assistance in connection with the operation, development and maintenance of software systems: production of new applications and further development of existing applications (feasibility study, analysis, programming, debugging) 500 000


to item 3 2 0/02 Acquisition of expertise: studies, experts and other persons (EU external policies) 50 000

to item 3 2 4 2/01 Expenditure on publication, information and participation in public events: publications, information actions, public events 250 000


to item 2 0 0 8 Other expenditure on buildings 200 000

C13 from chapter chapter 10 1 Contingency reserve – 1 500 000

to item 2 0 2 6/02 Security and surveillance of buildings: Strasbourg 500 000

to item 2 0 2 6/03 Security and surveillance of buildings: Brussels 1 000 000


from chapter chapter 10 1 Contingency reserve – 2 000 000

to item 2 0 2 4/03 Energy consumption: Brussels 5 000 000

to item 2 0 0 7/02 Fitting-out of premises: Strasbourg 500 000

C15 from chapter 3 2 4 3 Visitors’ Centre – 2 100 000

to item 2 0 0 7/03 Fitting-out of premises: Brussels 2 100 000

C16 from item 1 2 0 4 Entitlements in connection with entering the service, transfer and leaving the service

– 980 000

from item 2 0 2 2/03 Cleaning and maintenance: Brussels – 1 250 000

to item 2 0 0 7/01 Fitting-out of premises: Luxembourg 1 250 000

to item 2 0 0 7/03 Fitting-out of premises: Brussels 980 000

C17 from item 1 2 0 0 Officials and temporary staff: remuneration and allowances

– 1 000 000

from item 1 4 0 0 Other staff – 4 000 000

from item 1 4 0 4/03 Graduate traineeships, grants and exchanges of officials: staff movements between the Institution and the public sector in the Member States

– 500 000

to item 1 4 2/02 Outside services: other translations and typing 5 500 000


to item 2 3 2/01 Legal costs and damages: legal costs 55 000


to item 3 2 4 5/02 Organisation of seminars, symposia and cultural activities: Sakharov Prize and cost of organising the award ceremony 200 000

(EUR)




item


C20 from chapter chapter 10 0 Provisional appropriations – 65 152


C21 from item 1 0 3 0 Retirement pensions – 333 000

from item 1 0 8 Exchange losses – 80 000

to item 1 0 2 Temporary allowances 253 000

to item 1 0 0 6 General expenditure allowance 80 000

to item 1 0 1 0/02 Accident and sickness insurance and other social security charges: insurance against sickness 80 000

C23 from chapter chapter 10 0 Provisional appropriations – 125 000

to item 2 3 0/04 Stationery, office supplies and miscellaneous consumables: office supplies 125 000

C24 from item 1 4 0 2/01 Conference interpreters: interpreters and conference technicians

– 100 000

to item 2 3 2/01 Legal costs and damages: legal costs 100 000

C25 REV from item 3 0 0/01 Staff mission expenses: part-sessions, committees or their delegations, political groups and miscellaneous

– 1 300 000

from item 4 2 2 2 Exchange losses – 400 000

to item 2 0 2 6/02 Security and surveillance of buildings: Strasbourg 650 000

to item 2 0 2 6/03 Security and surveillance of buildings: Brussels 1 050 000

C26 from item 4 2 2 0 Parliamentary assistance – 550 000

from item 1 0 3 1 Invalidity pensions – 200 000

from item 1 0 3 0 Retirement pensions – 350 000

to item 1 0 0 4/02 Travel and subsistence allowances, attendance at meetings and associated expenditure: parliamentary delegations and institutions stipulated in the ACP-EU Convention and in the agreement establishing the Euro-Mediterranean Forum 550 000

to item 1 0 0 4/01 Travel and subsistence allowances, attendance at meetings and associated expenditure: part-sessions, committees or their delegations, political groups and miscellaneous 550 000

C27 from item 2 3 5/01 Telecommunications: Luxembourg – 60 000

from item 2 3 5/02 Telecommunications: Strasbourg – 50 000

from item 2 3 5/03 Telecommunications: Brussels – 150 000

from item 2 3 5/04 Telecommunications: charges for telematic services (subscriptions, communications charges and operation of data transmission networks)

– 740 000

from item 4 0 3 Contributions to European Political Foundations – 300 000

to item 2 1 0 2/03 Outside assistance in connection with the operation, development and maintenance of software systems: production of new applications and further development of existing applications (feasibility study, analysis, programming, debugging) 1 300 000

(EUR)




item


C28 from item 2 1 4/03 Technical equipment and installations: purchase, replacement, hire, maintenance and repair of technical equipment and installations — buildings

– 675 000


C29 from item 2 0 0 0/01 Rent: Luxembourg – 1 100 000

from item 2 0 0 3 Acquisition of immovable property – 730 000

from item 2 0 2 2/01 Cleaning and maintenance: Luxembourg – 50 000

from item 2 0 2 2/03 Cleaning and maintenance: Brussels – 405 000

from item 2 1 4/03 Technical equipment and installations: purchase, replacement, hire, maintenance and repair of technical equipment and installations — buildings

– 490 000



C30 from item 4 2 2 0 Parliamentary assistance – 2 000 000


C31 from item 1 4 0 2/01 Conference interpreters: interpreters and conference technicians

– 6 000 000

to item 4 0 0 Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members 6 000 000

Total amount of C transfers 80 528 152 – 80 528 152


ANNEX II

SUMMARY OF ‘P’ TRANSFERS IN FINANCIAL YEAR 2008

(EUR)

No Chapter/Article/Item Amount

P1 within article 2 0 0 ‘Buildings’

from item 2 0 0 0/01 Rent: Luxembourg – 1 663 246

to item 2 0 0 1/03 Annual lease payments: Brussels 172 630

to item 2 0 0 8 Other expenditure on buildings 1 490 616

P2 within article 2 0 2 ‘Expenditure on buildings’


to item 2 0 2 4/03 Energy consumption: Brussels 39 475

P3 within article 2 1 0 ‘Equipment, operating costs and services relating to data processing and telecommunications’

from item 2 1 0 0/01 Purchase, servicing and maintenance of equipment and software, and related work: purchase, servicing and maintenance of infrastructure equipment and software, and related work – 1 500 000

from item 2 1 0 0/05 Purchase, servicing and maintenance of equipment and software, and related work: purchase, replacement and maintenance of infrastructure and development software – 500 000

to item 2 1 0 2/01 Outside assistance in connection with the operation, development and maintenance of software systems: infrastructure assistance 1 000 000

to item 2 1 0 2/02 Outside assistance in connection with the operation, development and maintenance of software systems: maintenance of existing applications (analysis of changes, programming, debugging) 520 000

to item 2 1 0 2/03 Outside assistance in connection with the operation, development and maintenance of software systems: production of new applications and further development of existing applications (feasibility study, analysis, programming, debugging) 380 000

to item 2 1 0 2/06 Outside assistance in connection with the operation, development and maintenance of software systems: support services for the evaluation of ICT products and services (workshops, etc.) and the maintenance of infrastructure 100 000

P4 within article 1 6 1 ‘Expenditure relating to staff management’

from item 1 6 1 2 Further training – 100 000

to item 1 6 1 3 Further training: mission expenses 100 000

P5 within article 1 2 2 ‘Allowances upon early termination of service’

from item 1 2 2 2 Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff – 35 000

to item 1 2 2 0 Allowances for staff retired in the interests of the service 35 000


from item 2 0 0 5 Construction of buildings – 1 600 000

to item 2 0 0 7/01 Fitting-out of premises: Luxembourg 1 600 000





P8 within article 3 2 4 ‘Production and dissemination’

from item 3 2 4 0 Official Journal – 750 000

to item 3 2 4 1/01 Digital and traditional publications: Edition 750 000

(EUR)

No Chapter/Article/Item Amount


P9 within article 2 0 2 ‘Expenditure on buildings’


to item 2 0 2 4/01 Energy consumption: Luxembourg 200 000

to item 2 0 2 4/04 Energy consumption: Information offices 150 000

P10 within article 3 0 4 ‘Miscellaneous expenditure on meetings’

from item 3 0 4 7 Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings – 43 000

to item 3 0 4 8 Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings 43 000

P11 within article 1 6 1 ‘Expenditure relating to staff management’

from item 1 6 1 2 Further training – 120 000

to item 1 6 1 0 Expenditure on recruitment 120 000

P12 within article 1 2 0 ‘Remuneration and other entitlements’

from item 1 2 0 2 Officials and temporary staff: paid overtime – 100 000

from item 1 2 0 4 Entitlements in connection with entering the service, transfer and leaving the service – 700 000


P13 within article 3 0 4 ‘Miscellaneous expenditure on meetings’

from item 3 2 4 4/01 Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception costs and subsidies for visitors’ groups – 200 000

from item 3 2 4 6 Parliamentary television channel (Web TV) – 3 800 000



from item 2 0 0 0/01 Rent: Luxembourg – 916 000

from item 2 0 0 0/02 Rent: Strasbourg – 35 000

from item 2 0 0 0/03 Rent: Brussels – 193 000


from item 2 0 0 8 Other expenditure on buildings – 60 000


Total amount of P transfers 17 480 721


ANNEX III

IMPLEMENTATION OF 2008 APPROPRIATIONS

Article/Item Heading Initial Appropriations Transfer Final

Appropriations Commitments % of Utilisation

1 0 0 4 Travel and subsistence allowances, attendance at meetings and associated expenditure 80 338 000 1 100 000 81 438 000 81 438 000 100 %

1 0 0 5 Special travel expenses in the exercise of the Parliamentary mandate 1 240 000 — 1 240 000 1 035 000 83 %

1 0 0 6 General expenditure allowance 38 188 000 80 000 38 268 000 38 268 000 100 %

1 0 0 7 Allowances for performance of duties 166 000 — 166 000 165 464 100 %

1 0 1 0 Accident and sickness insurance and other social security charges 1 905 000 80 000 1 985 000 1 906 141 96 %

1 0 1 2 Specific measures to assist disabled Members and Members’ disabled children 184 000 — 184 000 84 584 46 %

1 0 2 Temporary allowances 238 000 253 000 491 000 342 763 70 %

1 0 3 0 Retirement pensions 10 165 000 – 683 000 9 482 000 9 411 104 99 %

1 0 3 1 Invalidity pensions 659 000 – 200 000 459 000 421 498 92 %

1 0 3 2 Survivors’ pensions 2 900 000 — 2 900 000 2 812 536 97 %

1 0 3 3 Optional pension scheme for Members 14 533 000 — 14 533 000 13 275 922 91 %

1 0 5 Language and data-processing courses 1 000 000 — 1 000 000 800 000 80 %

1 0 8 Exchange losses 100 000 – 80 000 20 000 — 0 %

1 2 0 0 Officials and temporary staff: remuneration and allowances 475 363 819 – 394 848 474 968 971 472 281 974 99 %

1 2 0 2 Officials and temporary staff: paid overtime 450 000 – 100 000 350 000 350 000 100 %

1 2 0 4 Entitlements in connection with entering the service, transfer and leaving the service 7 100 000 – 2 085 000 5 015 000 5 015 000 100 %

1 2 2 0 Allowances for staff retired in the interests of the service 860 000 35 000 895 000 872 666 98 %

1 2 2 2 Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff 6 000 000 – 35 000 5 965 000 5 400 317 91 %

1 4 0 0 Other staff 26 690 300 – 4 000 000 22 690 300 21 270 715 94 %

1 4 0 2 Conference interpreters 55 757 000 – 6 100 000 49 657 000 46 187 820 93 %

1 4 0 4 Graduate traineeships, grants and exchanges of officials 8 192 250 – 500 000 7 692 250 5 908 090 77 %

1 4 2 Outside services 9 687 150 5 500 000 15 187 150 14 581 157 96 %

1 6 1 0 Expenditure on recruitment 235 000 120 000 355 000 355 000 100 %

1 6 1 2 Further training 3 825 000 – 220 000 3 605 000 3 429 683 95 %

1 6 1 3 Further training: mission expenses 1 375 000 100 000 1 475 000 1 350 000 92 %

1 6 3 0 Social welfare 553 000 — 553 000 518 257 94 %

Article/Item Heading InitialAppropriations Transfer Final



1 6 3 2 Social contacts between members of staff and other social measures 320 000 — 320 000 282 350 88 %

1 6 5 0 Medical Service 990 000 — 990 000 986 997 100 %

1 6 5 2 Current operating expenditure for restaurants and canteens 1 900 000 — 1 900 000 1 900 000 100 %

1 6 5 4 Early Childhood Centre and approved day nurseries 6 722 000 — 6 722 000 3 892 927 58 %

2 0 0 0 Rent 29 735 000 – 2 907 246 26 827 754 26 492 837 99 %

2 0 0 1 Annual lease payments 2 271 000 172 630 2 443 630 2 442 681 100 %

2 0 0 3 Acquisition of immovable property — 19 270 000 19 270 000 19 269 322 100 %

2 0 0 5 Construction of buildings 15 000 000 – 6 376 000 8 624 000 8 617 100 100 %

2 0 0 7 Fitting-out of premises 22 463 000 17 060 000 39 523 000 39 423 667 100 %

2 0 0 8 Other expenditure on buildings 7 924 680 1 630 616 9 555 296 9 412 980 99 %

2 0 2 2 Cleaning and maintenance 32 224 000 – 1 689 475 30 534 525 30 150 078 99 %

2 0 2 4 Energy consumption 11 959 670 5 389 475 17 349 145 17 311 708 100 %

2 0 2 6 Security and surveillance of buildings 34 162 950 3 200 000 37 362 950 36 422 043 97 %

2 0 2 8 Insurance 1 524 600 — 1 524 600 1 465 957 96 %

2 1 0 0 Purchase, servicing and maintenance of equipment and software, and related work 45 350 000 – 2 000 000 43 350 000 43 031 348 99 %

2 1 0 2 Outside assistance in connection with the operation, development and maintenance of software systems 34 839 000 4 225 000 39 064 000 38 968 197 100 %

2 1 2 Furniture 4 046 130 — 4 046 130 3 627 532 90 %

2 1 4 Technical equipment and installations 31 039 540 – 1 165 000 29 874 540 21 121 778 71 %

2 1 6 Vehicles 5 481 630 — 5 481 630 5 073 305 93 %

2 3 0 Stationery, office supplies and miscellaneous consumables 1 780 750 125 000 1 905 750 1 709 332 90 %

2 3 1 Financial charges 678 150 — 678 150 454 561 67 %

2 3 2 Legal costs and damages 276 111 155 000 431 111 430 215 100 %

2 3 5 Telecommunications 6 809 000 – 1 000 000 5 809 000 5 312 696 91 %

2 3 6 Postage on correspondence and delivery charges 970 200 — 970 200 725 040 75 %

2 3 7 Removals 886 050 — 886 050 641 129 72 %

2 3 8 Other administrative expenditure 618 750 — 618 750 517 348 84 %

3 0 0 Staff mission expenses 25 490 000 – 1 300 000 24 190 000 22 000 000 91 %

3 0 2 Entertainment and representation expenses 955 800 — 955 800 875 584 92 %

3 0 4 0 Miscellaneous expenditure on internal meetings 2 390 850 — 2 390 850 2 030 429 85 %

3 0 4 2 Meetings, congresses and conferences 1 395 900 — 1 395 900 998 474 72 %

3 0 4 4 Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other inter-parliamentary, ad hoc and WTO delegation meetings 623 700 — 623 700 432 360 69 %




3 0 4 6 Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings 480 150 — 480 150 411 577 86 %

3 0 4 7 Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings 97 000 – 43 000 54 000 22 193 41 %

3 0 4 8 Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings 61 875 43 000 104 875 44 689 43 %

3 0 4 9 Expenditure on travel agency services 1 198 890 — 1 198 890 1 148 890 96 %

3 2 0 Acquisition of expertise 10 172 000 50 000 10 222 000 8 554 029 84 %

3 2 2 0 Documentation and library expenditure 3 565 980 — 3 565 980 3 419 931 96 %

3 2 2 2 Expenditure on archive resources 1 782 990 — 1 782 990 1 782 547 100 %

3 2 3 Relations with parliaments of third countries and support for parliamentary democracy 360 000 — 360 000 227 451 63 %

3 2 4 0 Official Journal 6 000 000 – 750 000 5 250 000 5 244 160 100 %

3 2 4 1 Digital and traditional publications 1 935 450 750 000 2 685 450 2 660 584 99 %

3 2 4 2 Expenditure on publication, information and participation in public events 15 425 000 14 350 000 29 775 000 29 429 106 99 %

3 2 4 3 Visitors’ Centre 6 840 000 – 2 100 000 4 740 000 261 351 6 %

3 2 4 4 Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries 28 550 000 – 200 000 28 350 000 26 869 898 95 %

3 2 4 5 Organisation of seminars, symposia and cultural activities 2 093 000 1 500 000 3 593 000 3 399 145 95 %

3 2 4 6 Parliamentary television channel (Web TV) — 5 200 000 5 200 000 5 168 076 99 %

3 2 4 7 Expenditure on information about the Debate on the Future of Europe 500 000 — 500 000 — 0 %

3 2 4 8 Expenditure on audiovisual information 14 300 000 — 14 300 000 12 629 165 88 %

3 2 4 9 Information exchanges with national parliaments 1 184 400 — 1 184 400 760 193 64 %

4 0 0 Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members 51 660 000 6 000 000 57 660 000 57 266 607 99 %

4 0 2 Contributions to European political parties 10 645 000 — 10 645 000 10 339 866 97 %

4 0 3 Contributions to European Political Foundations — 4 700 000 4 700 000 4 268 630 91 %

4 2 2 0 Parliamentary assistance 160 091 000 – 2 550 000 157 541 000 154 301 747 98 %

4 2 2 2 Exchange losses 500 000 – 400 000 100 000 — 0 %

4 4 0 Cost of meetings and other activities of former Members 130 000 — 130 000 130 000 100 %




4 4 2 Cost of meetings and other activities of the European Parliamentary Association 121 300 — 121 300 121 300 100 %

Chapter 10 0 Provisional appropriations 21 990 152 – 19 990 152 2 000 000 — 0 %

Chapter 10 1 Contingency reserve 5 000 000 – 4 920 000 80 000 — 0 %

Chapter 10 4 Reserve for information and communication policy 9 300 000 – 9 300 000 — — —

Chapter 10 5 Provisional appropriation for buildings 20 000 000 – 20 000 000 — — —

Total 1 452 517 167 — 1 452 517 167 1 401 962 800 97 %

5.6.2009EN

OfficialJournalofthe

EuropeanU

nionC

127/33ANNEX IV

ORGANISATION CHART OF THE EP GENERAL SECRETARIAT IN 2008

Report on budgetary and financial management — Section I ...

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Transcript of Report on budgetary and financial management — Section I ...