Reorganization of the Campus Administration

The University of Texas at Austin

March 9, 2000

Why?

Changes in the President’s external role over the past 20 years

Changes in the scale of the University Changes in the regulatory environment The advent of large new operational

areas, such as information technology

Key Presidential Functions

Overall institutional health Focus, priorities, and standards of the

University Interface with the Regents and the Chancellor Oversight of management structure and

performance of key officers Strategic management of resources Development of new resources Interfaces with external constituencies Clear delegation of much operational authority

to the vice presidents

Current Organization at the VP Level

Executive Assistant Senior VP

VP Adm inistration & Legal A ffairs

VP Business A ffairs

VP Developm ent

VP Hum an Resources & Com m unity Relations

Deans of Colleges and Schools

Executive VP and Provost VP and Dean of Graduate S tudies

VP Research

VP Student A ffairs

President

New Organization at the VP Level

Nancy J. McCowenExecutive Assistant

W illiam S . LivingstonSenior VP

G. Charles FranklinSenior VP and Chief Financial O fficer

Johnnie D . RayVP Developm ent

Jam es L. H illVP Com m unity and School Relations

Patricia C . OhlendorfVP Legal A ffairs & Institutional Relations

To Be Nam edVP Cam pus Services

To Be Nam edVP Inform ation Technology

To Be Nam edVP Public A ffairs

Deans of Colleges and Schools

Sheldon Ekland-O lsonExecutive VP and Provost

Teresa A . SullivanVP and Dean of G raduate S tudies

Juan M . SanchezVP Research

Jam es W . V ickVP S tudent A ffairs

President

Goals Concerning the Provost’s Role

To establish the Provost as the chief operating officer in most academic matters concerning teaching, curricula, and the quality and operation of academic units

To establish the Provost as the first coordinating officer in academic matters spanning vice presidential portfolios

To give the Provost the power of initial proposal in the disposition of institutional resources

Key Roles:Executive VP and Provost

Chief academic officer and second to the President

Oversight and development of colleges and schools

Coordination of operating policies concerning mission-central functions (teaching, research, and academic outreach)

Operational responsibility for financial and space planning

Operational responsibility for space management

Key Roles: Senior VP and Chief Financial Officer

Assurance of the financial integrity of the University

Financial controller’s role, including certification of revenue and expenditures

Management of financial operations Management of procurement

Portfolio: Senior VP and Chief Financial Officer

Accounting Office Budget Office Business Contracts Administration Controller’s Office Open Records Administration Purchasing and Central Receiving HUB Program Military Property

(All retained from VP Business Affairs)

Key Roles: VP Campus Services

Development and delivery of most supporting services for on-campus clients

Assurance of the integrity of the physical infrastructure of the campus

Assurance of public and environmental safety

Portfolio: VP Campus Services

Campus Facilities Planning

Physical Plant Utilities and Energy

Management Environmental Health

and Safety UT Police Department Parking and

Transportation

Travel Management Services

Faculty Center PRC Commons Jamail Texas Swimming

Center Texas Aquatics

Program Printing Department University Supply, Mail,

and Duplicating

(from VP Business Affairs)

Portfolio: VP Campus Services (continued)

Human Resources Equal Employment Opportunity Employee Assistance Program

(all from VP HR & Community Relations) University Child Care Center

(from VP Admin. and Legal Affairs)

Transition Principles:Finance/Campus Services Portfolios

VP Business Affairs remains until VP Campus Services is appointed

All units designated for the new Finance and Campus Services portfolios remain in place until that time

Upon arrival of VP Campus Services, designated units move to that portfolio

At the same time, the VP Business Affairs becomes Senior VP and Chief Financial Officer

Search for VP Campus Services

Larry R. Faulkner, Chair John G. Ekerdt R. Raquel Elizondo Danny L. Fletcher Albert J. Flowers Mark A. Hunter Robert G. May Student to be named Nancy J. McCowen,

Staff

Position announced and posted today

Search confined to UT System

Active work on applications and nominations begins Monday, March 20

Goal is to complete search and make appointment in 4 weeks or less

Key Roles:VP Information Technology

Integrity and strategic development of the information/ communications hardware infrastructure

Systems infrastructure for mission-central functions and administration

Related education and training

Portfolio: VP Information Technology

Academic Computing(from Provost)

Administrative Computing(from VP Business Affairs)

Telecommunications(from VP Business Affairs)

Transition Principles:Information Technology

Created upon appointment of new VP VP to be identified in national search

chaired by Dean Streetman Constituent units remain with current

reporting officers until search is complete

Provost and SVP&CFO will collaborate on interim management issues

Key Roles:VP Public Affairs

Interpretation of University issues and concerns to the public and vice versa

Facilitation of the University’s interface with the media and with the public at large

Support of the University’s major public events aside from athletic events

Portfolio: VP Public Affairs

Office of Public Affairs

(from VP Admin. and Legal Affairs) Visitor Services

(from VP Admin. and Legal Affairs University Relations

(from President)

Transition Principles:Public Affairs

Public Affairs and Visitor Services move now to report to the President

VP to be identified in national search chaired by Dean Speck

Upon appointment, the VP Public Affairs assumes responsibility for all designated units

Key Roles:VP Legal Affairs & Institutional Relations

Support of legal services and facilitation of the interface with the Office of General Counsel

Guidance on formal internal processes Oversight of intercollegiate athletics Management of interfaces with the Board of

Regents, the UT System, State and City Government, the Big XII, and the NCAA

Portfolio: VP Legal Affairs & Institutional Relations

Legal Affairs External Relations System Relations Intercollegiate Athletics for Men Intercollegiate Athletics for Women Trademark Licensing Compliance Program

Key Roles:VP Community and School Relations

Pre-college youth development programs Promotion of a representative student body Facilitation of relationships involving the

University as a neighbor Promotion of community health Facilitation of the University’s relationships

with schools, school systems, and state agencies, especially with relation to non-curricular youth development

Portfolio: VP Community and School Relations

Hogg Foundation for Mental Health University Interscholastic League Community Relations Neighborhood Longhorns University Outreach Pre-college Youth Development

Key Roles:VP Research

Fostering an improved research climate Oversight of research services Oversight of research organizations spanning

colleges, including multi-college ORUs reporting at the campus level

Management of intellectual property and policies relating to intellectual property

Facilitation of the University’s Interface with High-Tech Industry

Portfolio: VP Research

Bureau of Economic Geology

Institute of Advanced Technology

Applied Research Laboratory

Center for Electromechanics

Amarillo National Resource Center

Animal Resources Center

Office of Sponsored Projects

Office of Technology Licensing and IP

Office of Industry Relations

ACES/TACC Multi-college ORUs

Key Roles:VP and Dean of Graduate Studies

Overseeing the standing and operation of graduate curricula and programs

Fostering the welfare of graduate students and oversight of policies concerning them

Overseeing libraries and collections Managing and promoting international

programs, including study abroad

There are no changes in this portfolio.

Key Roles:VP Student Affairs

Fostering a sound climate for student life Meeting the health maintenance and counseling needs

of the student population Assuring fairness and effectiveness in the student

justice system Managing admissions and financial aid Overseeing housing and food services Managing and developing recreational facilities for

students Overseeing student publications

There are no changes in this portfolio.

Key Roles:VP Resource Development

Coordinating campuswide development resources and efforts

Managing field work for major gifts and annual-fund operations

Assuring good stewardship Managing supporting expertise in planned giving

and corporate/foundation relationships Exploring new possibilities for resource development Producing special events for the campus

There are no changes in this portfolio.

Unchanged Relationship to the President

Senior Vice President Office of Internal Audits

Financial Planning and Budgeting

University Budget Council President Provost and planning officer SVP & CFO and budget officer

Provost: power of initial proposal SVP & CFO: financial integrity A forum for competing possibilities Final decision by the President

Space Planning and Management

University Space Council President Provost and planning officer VP Campus Services and planning officer

Provost: power of initial proposal VP Campus Services: integrity of

infrastructure A forum for competing possibilities Final decision by the President

Transition Team

Larry R. Faulkner, Chair Susan O. Bradshaw Patricia L. Clubb Sheldon Ekland-Olson Clifford A. Katz Mary E. Knight Nancy J. McCowen Juan M. Sanchez Teresa A. Sullivan N. Bruce Walker

To resolve unanticipated or incomplete issues

To revisit matters that seem poorly resolved

To draft full job descriptions

To work on improved administrative processes

Some things could change from this layout.