Region 34 CONVENTION BOOKLET First Edition · May for a weekend of wonderful singing, competition,...
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Region 34 CONVENTION BOOKLET First Edition Perth Convention & Exhibition Centre Thursday 18 May to Sunday 21 May, 2017
Transcript of Region 34 CONVENTION BOOKLET First Edition · May for a weekend of wonderful singing, competition,...
Region 34
CONVENTION BOOKLET
First Edition Perth Convention & Exhibition Centre
Thursday 18 May to Sunday 21 May, 2017
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CONTENTS WELCOME .................................................................................................................................. 3 CONVENTION DETAILS ............................................................................................................... 4 Convention Committee Contact Information ........................................................................ 4
Important Convention Dates…………………………………………………………………………………………….6 Convention Schedule ……………………………………………………………………………………………………….6 First Timer Information ……………………………………………………………………………………………………7 Harmony Bazaar ..................................................................................................................... 7 How to Order Convention Photos .......................................................................................... 8 Judging Panel .......................................................................................................................... 8 Mass Sing Information ........................................................................................................... 9 Want to be an MC for Perth convention? Here’s how you make it happen… ....................... 9 Mic Testing Chorus … Attention All Non‐Competing Members! ......................................... 10 Quartet Chorus Information ................................................................................................ 10 STAR Chorus ......................................................................................................................... 10 Parade of Champions ........................................................................................................... 11
Volunteering at Convention ……………………………………………………………………………………………12
REGIONAL AWARDS ................................................................................................................. 13 Marketing Award .................................................................................................................. 13 Sweet Adeline of the Year Award ........................................................................................ 14
Novice Quartet Award …………………………………………………………………………………………………...15 Novice Director Award ......................................................................................................... 15 Most Improved Quartet Award (Wendy Middleton) Award ……………………………………………15 Chorus Certificates of Excellence ......................................................................................... 15 MLP Graduates ……………………………………………………………………………………………………………...15 SCRAP Graduates …………………………………………………………………………………………………………...15
REGISTRATION ......................................................................................................................... 16 Registration Fees .................................................................................................................. 16 Optional Items ...................................................................................................................... 16
COMPETITION Competition Checklist …………………………………………………………………………………….………………19 Copyright Information ………………………………………….……………………………………………………..…19 Quartet Registration Process……………………………………….……………….………………………………..20 Forms Required for Competition ………………………………………………….………………………………..20 PERTH TRANSPORT INFORMATION ......................................................................................... 21 Arriving By Plane .................................................................................................................. 21 Perth Airport Transfers To CBD ........................................................................................ 21 Car Rental ......................................................................................................................... 24
Arriving By Car ...................................................................................................................... 24 Arriving By Train ................................................................................................................... 24
CONVENTION HANDBOOK SECOND EDITION .......................................................................... 25
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WELCOME
Hello everyone, Planning is well underway to LAUGH, SING AND SHINE at Perth 2017 Convention. We are looking forward to returning to the Perth Convention & Exhibition Centre (PCEC) in May for a weekend of wonderful singing, competition, fun and friendship. This is the First Edition of the Convention Booklet and it contains all the information you need right now for you to plan for Convention. The Second Edition will be available mid‐April, after the Final Order of Appearance has been released. You can access this booklet, along with the forms you need for the competition, at www.sweetadelines.org.au/convention. Registrations open on Saturday, 28 January. If you register as an Early Bird before 10 March, you save $35 on your registration. Registrations close on Friday 7 April. This year, entry to Afterglow is included in your registration. We will be heading to Rigby’s Bar, 400m from PCEC, where we will have exclusive use of their venue for our Pyjama Party. Bar meals will be available, along with a cash bar – and I’ve been reliably informed that the playlist from last year’s Afterglow in Wollongong will be playing too. Remember if you wish to purchase an iron‐on, diamante (bling!) Perth 2017 Convention Transfer, you must do this when you register for Convention. The transfers will be sent to your chorus before Convention so you can apply as you wish. There will not be any available for sale in Perth. I also encourage you to purchase your Perth 2017 Convention souvenir pin when you register, as there will be a very limited number for sale during, and after, Convention. Sign up to volunteer for a shift or two when you register too. It’s a great way to make new friends, see what goes on behind the scenes and do your bit to help out. We will send you a questionnaire to fill in so we can match you to a job which suits you best. This year’s Convention is shaping up as another great Region 34 event and I would like to thank the Convention Planning Team and the choruses on the Convention Planning Committee for all their hard work and commitment in the planning of Perth 2017. We’re nearly ready to Laugh, Sing and Shine! I look forward to seeing you all in Perth. Kind regards, Kate Hawkins, Events Coordinator, Sweet Adelines Australia
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CONVENTION DETAILS
Convention Committee Contact Information
Events Coordinator (EvC) Kate Hawkins [email protected]
Planning & management of Convention
Coordinator of Convention Committee
Booking venues
Development of Convention Plans Chair Regional Convention (CRC) Annette Connolly [email protected]
Venue
Equipment hire
Convention schedule
Convention activities
Volunteers Competition Coordinator (CC) Melissa Harrison [email protected]
Traffic patterns
Mobility arrangements
Riser configurations
Judges liaison Convention Registration Managers Vocal Vibes Chorus [email protected]
Administration of Convention registration website for all delegate registrations
Registration enquiries
Convention lanyards Official Panel Liaison (OPL) Bec Hewitt
Judges transport
Judges amenities
Judges schedules & timings Panel Secretary Therese Cooney
Administration of Judging Panel Team Coordinator (TC) Sharon Cartwright [email protected]
Leaders’ Function Finance Coordinator (FC) Annet Wezenbeek [email protected]
Convention budget
Paying invoices and refunds
Invoicing
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Education Coordinator (EC) Traci Voss [email protected]
Repertoire for Quartet Chorus
Quartet Chorus Director
Educational After Classes Marketing Coordinator (MkC) Anna‐Marie Shew [email protected]
Logo
Signage
RMT Stall
Advertising
Publicity
Marketing Award Directors’ Coordinator (DC) Lindsey Dyer [email protected]
Coordinates mass sing participates
Organises repertoire
Organises Directors of songs Communications Coordinator (CoC) Debbie Scott [email protected]
Website
Regional communication
International liaison Membership Coordinator (MeC) Val Norris [email protected]
Chorus liaison for o First timers o Sweet Adeline of the Year Awards o Longevity Awards
Parade of Champions Coordinator Debra Griffiths [email protected]
Parade of Champions schedule
Briefing
Scripting and timing of performances Harmony Bazaar Coordinator A Cappella West [email protected]
Booking Harmony Bazaar tables
Vendor liaison
Liaison with stall holders
Onsite management Local Information Perth Harmony Chorus
Audience Choice Award Coastal a Cappella
Medals Brindabella Chorus
Volunteers Perth Harmony Chorus
RMT Information & Merchandise Stall Voices of the Vasse
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Perth 2017 Convention Important Dates
Registrations Open ................................................. Saturday 28 January 2017
ePacket Mailing from International ............................ Friday 3 February 2017
Early Bird Registrations Close ...................................... Friday 10 March 2017
Quartet Competition Entry Deadline ...................................... 20 March 2017
Chorus Competition Entry Deadline ....................................... 21 March 2017
Draw for Order of Appearance ............................ 27 March 2017 (USA time)
Registrations Close ............................................................ Friday 7 April 2017
Convention Schedule of Events – DRAFT (subject to change)
Thursday
1.00 – 2.00pm ............................................................. STAR Chorus Rehearsal
2.00 – 3.00pm ....................................................... Quartet Chorus Rehearsal
3.00 – 4.00pm ..................................................................... Official Inspection
5.00 – 5.45pm ................................................Joint Quartet & Chorus Briefing
5.30 – 6.30pm .............................................................. Quartet Walkthroughs
6.30 – 7.00pm ............................................................... Chorus Walkthroughs
Friday
8.00 – 9.00am ............................................................. STAR Chorus Rehearsal
10.30 – 11.00am .............................................................................. Mass Sing
11.45am ............................................................................ Opening Ceremony
12.30pm ......................................................... Quartet Competition & Awards
Saturday
11.30am .......................................................... Chorus Competition & Awards
6.00pm ........................................................................... Parade of Champions NOTE: This time is approximate. The Parade of Champions will commence one hour
after the Awards conclude.
8.00pm ....................................................................... Afterglow Pyjama Party
Sunday
8.00 – 9.30am .................................................................... Leaders’ Breakfast
10.00 – 12.00pm .......................................................................... Master Class
12.30 – 1.00pm ................... Closing Ceremony (to conclude no later than 1.00pm)
Please note that the Quartet Function at 2.00pm on Thursday 18 May is not proceeding as previously advised. Quartets will be notified at a later date of alternative arrangements being made for a social gathering.
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First Timer Information
Is this your first time at Convention?
Then here is a message just for you from our Membership Coordinator, Val Norris.
First‐time Convention attendees – you are important to us.
Make sure you tick the “First Timers” box when you register for Convention as we want to recognise you all.
First Timers, you will have a special ribbon to collect from the RMT Information Desk to wear on your Convention name badge. You will also be recognised by acclamation during the Opening Ceremony.
Look out for the welcome letter I will be sending you closer to Convention that shares thoughts from previous First Timers.
Your choruses will brief you on what to expect at Convention, but if you have any questions, please contact me.
Val Norris Membership Coordinator [email protected]
Harmony Bazaar
Harmony Bazaar will be held in the Riverside Theatre Foyer of the PCEC. If your chorus – or someone you know – is interested in having a stall, email [email protected] or download a Harmony Bazaar application form, available at this link: www.sweetadelines.org.au/convention Harmony Bazaar Trading Hours: Friday 19 May – 9.00am to 6.00pm Saturday 20 May – 9.00am to 4.00pm (Bump‐in – Thursday afternoon 18 May)
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How to Order Convention Photos
PLEASE NOTE – PHOTOS WILL NOT BE AVAILABLE FOR COLLECTION DURING CONVENTION. Quartet photos 5 x 7 inch photos = $15 each + $5 postage and handling per order Photos need to be ordered online after Convention. To view photos and place orders, for up to one month after Convention go to: amberscobie.shootproof.com Chorus photos Two types of photos are taken: “Formal” photos (a posed shot taken at the end of chorus’s competition performance) and “Informal” photos (during the performance). Formal or Informal photos, 8 x 12 inch = $20 each Photo Pack with 1 x Formal and 1 x Informal photo = $30 each Photo orders must be lodged at the Chorus Briefing at 5.00pm on Thursday 18 May. Pre‐Ordered Chorus photos will be posted out 19 June 2017. The Chorus Photo Order Form can be downloaded from here www.sweetadelines.org.au/convention . Other photos STAR Chorus, awards ceremonies, Parade of Champion performers and other choruses' photos can be ordered from amberscobie.shootproof.com for up to one month after Convention. Photos (8 x 12inch) will cost $20 each + $5 postage and handling will be added to each order. NOTE: Choruses whose members order a significant number of photos (equal to a minimum of 80% of a chorus’s members), Amber Scobie Photography will provide digital files of the chorus’s two main images at no extra charge, which can be used for promotional purposes.
Judging Panel
Sound .......... Sandy Marron (Panel Chair) Music ....................................... Jan Meyer Expression ......................... Dale Syverson Showmanship ............................ Sue Beck
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Mass Sing Information
The Mass Sing will be held at 10.30–11.00am in the Summer Garden, out the front of the PCEC. Mass Sing Songs
Shelter It’s My Song San Francisco Bay Blues I Am Australian I’m Australia
Download learning tracks for these songs from the regional website (Members Only areas). If you do not have a login and password for the Members Only area, you can get on by emailing Debbie Scott at [email protected]
Want to be an MC for Perth convention? Here’s how you make it happen…
Region 34 is proudly cultivating an impressive talent pool of members who are our MCs at Convention. So once again we’re inviting members with who are okay with public speaking and can combine with it a bit of pizzazz to apply to emcee one of the many sessions and events over the 2017 Convention weekend.
We always get a great response when we call for auditions. We love to see new faces on the MC team and we want you to shine, so here is your opportunity to give it a go!
To be eligible for emceeing, please note the following criteria:
1. You must be available for either the Quartet Competition or Chorus Competition (which means you may compete in one, but not both).
2. You must be able to attend the 90‐minute MC Briefing/Training session on Thursday, 18 May (time to be confirmed)
3. You must be available for the Quartet/Chorus Briefing sessions from 5.00pm on Thursday 18 May.
If you are interested, please complete the Expression of Interest form available at this link. https://goo.gl/forms/9Oi6b2BNm72qbre13
If you have any questions about being an MC, email [email protected] .
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Mic Testing Chorus … Attention All Non‐Competing Members!
All non‐competing members are invited to sing in the Mic Testing Chorus. This chorus will be directed by Master Director Jeanette Whitmore, and you’ll perform on the competition stage during the Official Inspection on Thursday 18 May.
You must be available from 2.00pm to 4.00pm (approx.) on Thursday 18 May at the PCEC.
You will need to come ready to sing “How We Sang Today” and “San Francisco Bay Blues”. Download learning tracks for these songs from the regional website (Members Only area). If you do not have a login and password for the Members Only area, email Debbie Scott [email protected]
If you want to sing with the Mic Testing Chorus, advise us when you register for Convention.
Quartet Chorus Information
Glenda Lloyd and Alex Morris will be directing the Quartet Chorus this year. Quartets will be sent information about the songs being performed once they have registered to compete at Convention.
The Quartet Chorus rehearsal will be held in Meeting Room 1 at PCEC on Thursday 18 May at 2.00pm.
The Quartet Chorus will be performing at the end of the Quartet Competition, before the official announcement of results. You will be advised details about where and when you will need to assemble closer to Convention.
STAR Chorus
The STAR Chorus will be performing in the Opening Ceremony on Friday 19 May and is open
to CALs and any Sweet Adelines who are attending Convention and NOT performing with a
competing chorus or quartet.
If you wish to be part of this chorus, sign up when you register for Convention. After
registering for the STAR Chorus, you will be sent an email about your participation, along
with details how to access the song and learning tracks.
There will be two rehearsals at the PCEC:
1.00–2.00pm on Thursday 18 May; and
8.00‐9.00am on Friday 19 May.
If you have any questions about the STAR Chorus, contact: [email protected]
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Parade of Champions
The Parade of Champions will start one hour after the conclusion of the Chorus Competition. We encourage performers to remain at the venue and in their contest gear for this very important showcase of our region’s champions.
Parade of Champions Briefing
If your chorus or quartet is eligible to perform in the Parade of Champions, a representative from each quartet and the chorus director must attend the briefing. This briefing will be held at the conclusion of the Chorus Competition in the Arena.
The draft line‐up for the Parade of Champions is as follows:
Quartet Open Division, Audience Choice Recipient – 1 song#
5th Place Chorus – 1 song
5th Place Quartet – 1 song
4th Place Chorus – 1 song
4th Place Quartet – 1 song
AA Winning Chorus* – 1 Song
3rd Place Chorus – 1 song
3rd Place Quartet – 1 song
A Winning Chorus* – 1 song
2nd Place Chorus – 1 song
2nd Place Quartet – 1 song
Chorus Open Division, Audience Choice Recipient – 1 song#
1st Place Quartet– 2 songs
1st Place Chorus – 2 songs
* If the A and AA Chorus Winners place in the top five, they will sing in the slot determined by their top five placements.
# Minimum B score must be achieved to be eligible to perform in the Parade of Champions.
Parade of Champions participants will be called from the audience when they are to muster backstage in preparation for their performance.
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Volunteering at Convention
VOLUNTEERS – WE NEED YOU!
Want to enhance your convention experience? If you do, you’ll be helping us at the same time! It’s a great way to be part of the team and we will welcome you with open arms.
The roles you might consider assisting us with include:
Traffic Pattern Ushers Convention Information Desk RMT Merchandise Stall Door Monitors Transport Officers
Please let us know if you can volunteer when you registration for Convention or email: [email protected]
After you have registered your interest, we will be in touch and ask you to fill out a questionnaire so we can assign you a task/s that best suits you. (Thank you!)
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REGIONAL AWARDS
In addition to the Sweet Adelines International Awards, Region 34 also presents some of its own. The awards that will be presented during the Closing Ceremony are:
Marketing Award
Another opportunity for your Chorus and Quartet to SHINE in Perth! What are you saying about your chorus out in the big wide world? If your marketing is putting your name out there, then we want to know about it! It could be a concert poster, membership drive strategy, member recognition program, new logo, PR or advertising campaign … or some other special ‘thing’! Don’t feel like you have to limit yourself. The Marketing Award 2017 will be bigger than ever with renowned arts publicist Geoff Sirmai joining our region’s past and current Marketing Coordinators, Susan Grigson and Anna‐Marie Shew, on the judging panel to provide positive, empowering written feedback for every submission. Award categories:
1. Posters and artwork including logos 2. Community outreach, fundraising and membership 3. Show promotion and publicity campaigns 4. Comprehensive, multi level marketing campaigns
Entry is very simple Send your poster / brochure / website link etc to [email protected] and include (on a separate page), some details about it, including:
1. What was the event / program?
2. What item/s were produced?
3. What was the idea behind the creative and the strategy and budget?
4. What did it achieve? (e.g. audience numbers, visitors to rehearsal, new members);
5. Would it work for other choruses?
6. Your name, your chorus or quartet name and your contact details.
You’ll get extra points for using the SAA and SAI logos, and a gold star if you used the hashtags #IamSweetAdelines and #SweetAdsAust. ENTRIES CLOSE Friday March 31 at midnight. Email your entry to [email protected] and you will receive an email to acknowledge that it has been received. If you don’t receive an email, it is important that you follow up with us. Bring your entry to display in Perth. This is important! You will need to deliver an A3 or A2 print out of your entry to the RMT desk in Perth on the Wednesday before contest begins so that we can display it in the Perth Entertainment Centre! Any captions or information should be in a large font and able to be read easily from display board. Don’t miss out. C’mon TCs and Management Teams, give your Advertising and Marketing peeps the recognition they deserve, and share your pride in your chorus. Let’s see every
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chorus (and quartet!) in Region 34 share and compare their marketing efforts with Sweet Adelines sisters in harmony in the Marketing Award gallery display.
Sweet Adeline of the Year Award
Each chorus of our region, including Chapter‐At‐Large, is invited to submit one Sweet Adeline of the Year nominee from their chorus who they deem to be characteristic of this exceptional Sweet Adeline. At Convention, all nominees will be recognised as award winners. The ideal candidate for this award:
Serves her chorus and region to the best of her ability without thought of personal gain, but solely for the love of the organisation
May hold an elected position or other high profile
Displays many or all of the following traits at chorus level:
Proudly exemplifies the best of Sweet Adelines!
Has excellent attendance records at rehearsals, performances, fund raising and other chorus activities
Willingly takes on responsibilities and generously donates her skills when required
Can be depended upon to carry through tasks/projects to completion
Shows keen interest in chorus affairs, respecting and supporting decisions made by chorus Management Team/Board or Music Staff
Believes in the importance of her personal marketing responsibility to present her chorus, the region and Sweet Adelines International in the best positive way to the general public.
All chorus nominees will be presented with a certificate and badge at Convention. Although it is intended to be a very special occasion for all recipients of these Awards, attendance at the Convention is not a pre‐requisite to receiving the honour. Sweet Adeline of the Year submissions must be received by Val Norris, Membership Coordinator, [email protected] no later than Sunday, 2 April. Submissions should be on a single A4 page and include a photograph of the recipient.
Novice Quartet Award The Award is presented to a quartet participating in regional competition who meets the following criteria:
Awarded the highest score of all eligible quartets in the contest, with a minimum of 400 points having been achieved.
Must have at least three (3) members of the quartet who have not previously competed in a quartet at any Regional Competition.
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Novice Director Award
This award, in the form of a perpetual trophy, is presented to the director who meets the following criteria:
the Director has not previously directed any chorus in competition. A ‘Novice Director’ is defined as one who has never directed a chorus in any Sweet Adelines, AAMBS or SPEBSQSA (incl. SPEBSQSA affiliates) contest;
the Director’s chorus must score a minimum of 400 points;
in the case where a chorus has a consecutive historical score (with former Directors), the score must increase from the last highest recorded score for that chorus; and
in the case where competition contains two or more Novice Directors, the winner of the Award is the Director whose chorus achieves the highest overall score.
Most Improved Quartet (Wendy Middleton) Award
This award, in the form of a perpetual trophy plus individual pins, is awarded to the quartet whose score demonstrates the largest increase in points since the previous year’s competition.
To be eligible, the quartet must have:
competed in the previous regional competition;
must score at least 400 points or above; and
three of the same members competing in this year’s competition (i.e. only one replacement member).
Chorus Certificates of Excellence
These Certificates are awarded to choruses who reach the 400, 500, 600 and 700 score milestones for the first time.
MLP Graduates Badge and Certificates
These awards are presented to members who have successfully completed the Southern Cross Regional Music Leaders Program (MLP).
SCRAP Graduates Badges and Certificates
These awards are presented to members who have successfully completed the Southern Cross Regional Arrangers Program (SCRAP)
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REGISTRATION What does Registration include?
Entry to Quartet and Chorus Competitions
Parade of Champions
Entry to Afterglow
Convention Program
Master Class
Registrations open Saturday 28 January.
Early Bird Registrations close Friday 10 March.
Registrations close Friday 7 April.
CLICK HERE TO REGISTER FOR CONVENTION
Registration Fees
Early Bird Registration (before Friday 10 March)
Registration (Registrations Close
Friday 7 April)
SAI Member $240 $275
SAI Youth Member (25 & under) $120 $140
Prospective Chorus Member $240 $275
BHA Member $265 $295
Non‐SAI Member $285 $320
Youth Non‐Member (25 & under) $145 $160
IMPORTANT INFORMATION Perth 2017 Convention Logo Rhinestone Bling Transfers will NOT be available for
purchase after Registration closes on 7 April.
There will be a very limited number of Souvenir Perth 2017 Convention Pins available at Convention.
The Perth 2017 Convention DVD will be available to purchase on the Sweet Adeline Australia website after Convention until the end of June for $30.00.
Optional Items
Parade of Champions DVD $20 each
Perth 2017 Convention Logo Rhinestone Bling Transfer $10 each
Souvenir Perth 2017 Convention Pin $12 each
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Registration FAQs Who can register for Convention? Members and non‐members can individually register and pay. They can also register at the same time for other people such as other chorus members, Sweet Adeline International Members or non‐members.
Can I modify or add to my registration after I have registered? Yes – You will be given a unique confirmation number that you can use to update or modify or add to your registration.
Do I have to complete the registration all in one go? No – you can start the registration process and then leave it for another day. All the information will be saved.
How is payment made? Only Visa or Mastercard online card payments – credit or debit– are accepted.
How does the Chorus Convention Contact know who has registered for convention? There will be a report sent regularly to all Chorus Convention Liaison giving the names of the chorus members who have registered for Convention. The Chorus Liaison will also be given a unique link that will allow them to check their chorus registration at any time.
How are people able to register if they are not sent an invitation? They will be able to find the link to register on the Region 34 website.
How will people be able to get tickets to the competition sessions on Friday and Saturday? Tickets will be available on the day at the venue; information on pricing will be available in the second edition of the Convention Booklet released in April 2017.
Convention Transfer
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Parade of Champions DVD
Souvenir Convention Pin
Our quality enamelled souvenir pins are a great way to remember your Convention experience in years to come. Add to your Convention pin collection with this year’s gorgeous design or start your tradition by ordering yours today.
Pre‐order your Convention Pin when you register. These will be available for collection by your Chorus Convention Liaison during Convention weekend. There will only be a very limited supply for sale at Convention.
Afterglow Pyjama Party (included in Registration)
Pre‐purchase your Parade of Champions DVD for $20 when you register for Convention.
PARADE OF CHAMPIONS
After Convention, a limited number of DVDs will be available for sale until Friday 23 June via the Regional website for $30.00.
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COMPETITION
Checklist for Competition
1. Read all about it! Discover what that goes into a regional contest with theCompetition Handbook published by Sweet Adelines International. You candownload your own copy via this link:
http://www.sweetadelineintl.org/imgul/files/competitionhandbook.pdf
2. The paperwork for new and renewing quartets must be submitted and processedbefore they may register with International for Competition. New quartetregistrations or renewals received after Tuesday 15 January will be chargedadditional registration fees.
3. Chorus Treasurers must be prompt in submitting per capita fees to InternationalHeadquarters for new members wishing to compete. Please remember that Regionalfees must also be paid for new members to be able to compete.
4. At the beginning of February all registered quartets and choruses will receive aCompetition Package by email. The package includes the entry form for RegionalCompetition.
The e‐packets can also be downloaded from these links:
Chorus: http://sweetadelines.com/ImgUL/files/2017RegionalCHORUSePacket.pdfQuartet: http://sweetadelines.com/ImgUL/files/2017RegionalQUARTETePacket.pdf
5. International Headquarters must receive Quartet Competition entry forms by 20March 2017.
6. International Headquarters must receive Chorus Competition entry forms by 21March 2017.
Copyright Information
Quartets and Choruses must have appropriate copyright licenses in place for music they are performing over the Convention weekend.
There is a wealth of useful information about copyright on our Regional Website – see http://www.sweetadelines.org.au/members‐only/education‐resource‐centre/copyright or contact Competition Coordinator, Melissa Harrison ([email protected]) if you have questions.
Here is the link to the Copyright form that must be completed for competition.
Chorus Copyright Information Form
Quartet Copyright Information Form
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Quartet Registration Process Step 1 – General Quartet Registration Ensure your quartet is registered, with your name approved by SAI by 15 January. See: Quartet Registration Form Link ‐ Sweet Adelines International or www.sweetadelineintl.org/pdf/QuartetRegistrationForm.pdf
Step 2 – Register with Sweet Adelines International (SAI) to compete in this year’s Competition.
Competition registration with SAI needs to be done by 20 February 2017. The ePacket is sent electronically from SAI on 3 February 2017, or can be found on the SAI website from the beginning of December.
Step 3 – Click here to Register to attend Region 34 Convention.
Take advantage of the Early Bird Registration price and register by Friday 10 March. Late registrations close on Friday 7 April.
Forms Required for Competition
The following forms need to be completed ONLINE Chorus Information Form Chorus Copyright Information Form Chorus forms are for directors, TC/presidents use only
Quartet Information Form Quartet Copyright Information Form
The following forms need to be downloaded, completed and handed in at the briefing
on Thursday 18 May at the PCEC.
Chorus Photos – Final Pose Description Form: www.sweetadelines.org.au/convention
Chorus Photos – Order Form: www.sweetadelines.org.au/convention
Competing Member List: www.sweetadelines.com/ImgUL/files/2017listofcompetingmembers.pdf
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PERTH TRANSPORT INFORMATION
Arriving By Plane
Perth has 4 (four) airport terminals:
Terminal 1 International – all international flights
Terminal 1 (T1) Domestic – solely used by Virgin (with the International Terminal)
Terminal 2 (T2) Domestic – Tiger (Interstate) and WA regional services
Terminal 3 (T3) Domestic – Jetstar and a few Qantas services
Terminal 4 (T4) Domestic – Qantas interstate and a few Qantas regionals.
Please note that Terminals 1 and 2 are very close together and within easy walking range of each other, but they are not in the same building.
Terminals 3 and 4 are several kilometres away from T1 and T2 on the other side of the airport. Terminals 3 and 4 share a building – one at each end – and it is easy to walk indoors from one to the other.
If you are planning to meet friends arriving on different airlines there is a shuttle service between the terminals. The shuttle is free and timetable can be found on perthairport.com.au
The Perth Airport website has a comprehensive list of transport options, passenger services information, flight information, a guide to each terminal and very good explanatory maps, links to Taxi companies, rental car companies and timetables for buses and shuttles.
The perthairport.com.au website has reliable airport information particularly for the terminal maps. You will need the maps to locate transfer services, schedules and pricing.
Perth Airport Transfers To CBD
There is no rail line servicing the airport, so passengers without their own transport must take a bus, taxi, Uber, shuttle, book a chauffeur or rent a vehicle. Hotel Shuttle Many CBD hotels provide free transfers to and from the airport. Please check with your hotel to see whether or not they provide a shuttle service. Taxi Taxis are available 24/7 and passengers can expect a 20‐minute ride to Perth’s city centre.
The main taxi service providers in Perth are Swan Taxis and Black & White Cabs.
Taxi ranks are located at the front of all terminals. Follow the signs to the nearest taxi ranks.
You may be asked by your taxi driver to pay your fare in advance and a $3 fee is added to your fare if you’re catching a taxi from the terminals.
Taxi – a one‐way fare to the city is approximately AU$50.
Maxi Taxis are available.
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Rideshare (Uber) Perth Airport now has dedicated rideshare pick‐up areas within easy walking distance of each terminal. Uber is offering a range of services:
UberX – the lowest cost option that seats up to 4 riders UberXL – if travelling in a group with multiple bags, consider this high‐capacity vehicle
option that takes up to six riders
UberBLACK – the luxury ride allowing you to arrive in style. (costs more) Collect your luggage and be ready to leave the airport before requesting your ride when using the Uber app. Simply follow the directions given in the app and terminal signage to the nearest rideshare pick‐up bay. A $3 airport fee applies to all pick‐ups at Perth Airport. Private Charter Vehicles (SCV) This is the most reliable and luxurious option, although it is also the most expensive. Your driver will meet you inside the airport terminal, assist with luggage and escort you to the luxury vehicle. There are many licensed operators – search for Private Charter Vehicles Perth or SCV Perth. Fares range from AU$75–$100 from the airport to the CBD but may charge more depending on luggage waiting times. au.jayride.com offers a selection of 17 charter companies with online bookings on the jayride website. Connect Shuttle to and from CBD [email protected] Get to and from the airport on the Connect Shuttle bus, which can pick you up or drop you off at five convenient central locations in Perth: • East Perth train station • Western Australia Museum on Beaufort Street • Wellington Street, opposite the YHA Backpackers Hostel • The Kings Perth Hotel, corner of Pier and Hay Streets • The Ambassador Hotel, Adelaide Terrace. As most people will be staying close to the CBD, the East Perth stop and the Beaufort Street stop probably won’t be needed. Please be aware that your hotel my not be close to any of these bus stops and that you may have to walk to your final destination. The Connect Shuttle operates from T3 Domestic. T4 is located right next to T3 – an easy walk within the same building. From T1 or T2, take the free terminal transfer bus that operates seven days a week. This journey takes approximately 15 minutes.
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Tickets for Connect Shuttle Tickets are $15 per person each way and there’s no need to book, simply purchase a ticket from the driver on the day. However, if you’d like to pre‐book, simply email [email protected] with the following information: • Which stop you’ll get on/off at • Pick‐up time • How many passengers • Date of travel • Full name • Contact phone number Please note, you are unable to pre‐book within 48 hours of travel. All bookings will be confirmed within 48 hours via reply email. Special Assistance Please advise Connect Shuttle of any special assistance needs (e.g. wheelchair access) at least one day prior to travel. Phone 1300 666 806 within Australia (between 7.00am and 6.00pm AWST) Perth Shuttle www.perthshuttle.com Book online. This service is a mini bus and has two different pricing schedules. Airport to City is $50 for 1–8 riders and city to Airport is $10 per rider. This ride services all terminals. Please check online for booking and pick‐up information. Arriving as a large group If chorus members wish to travel as a large group (i.e. 12 or more) there are several bus companies that offer charter services. Private coaches will pick up from your chosen terminal. These bus companies may require several weeks’ notice. Here are links to those that offer Airport transfers. Please check their websites for bookings and information. westsideprivatecharters.com.au transfers for 1–24 riders buschartersperth.com.au coaches and mini buses perthmaxicharters.com.au coaches from 7 seater to 49 seater Public Transport Transperth operates regular bus services between Perth Airport, Perth City and other local centres. You can plan your journey on public transport using their Journey Planner. For up‐to‐date information about routes, rates and schedules, please contact Transperth. To and from T1/T2 precinct Bus Route 380, has dedicated luggage racks and runs daily between the Elizabeth Quay Bus Station in the Perth CBD and T1 and T2. It is a ‘limited stops’ service with connections to other services available at: • Elizabeth Quay Bus Station • Victoria Park Transfer Station • Burswood Train Station • Belmont Forum Shopping Centre.
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To and from T3/T4 precinct Bus Route 40 operates 7 days a week between Elizabeth Quay Bus Station and T3/T4 via Great Eastern Highway, offering the most direct route between Perth Airport and Perth City. Cost for this should be around $5.00 Standard 2 zones or $2.00 concession. These prices may not be accurate by May. Please use them as a guide only.
Car Rental
Most major car rental companies have service desks on the ground floor of each terminal. The Perth Airport website has links to the rental companies with desks at the airport.
Arriving By Car
Follow Highway One The drive from the Eastern States takes at least three to four days across the Nullarbor – and there are no detours! If you want to combine your Perth 2017 Convention experience with a trip of a lifetime across this wide, brown land, then now is your chance!
When you reach Perth, National Highway One becomes Great Eastern Highway (State Route 94). Follow this road until you are directed to Perth City on State Route 5. Continue on Route 5 until you cross the Swan River. Route 5 will divert to Fremantle. Do not divert, continue straight along Adelaide Terrace to the CBD.
Please use your map or GPS to locate your Hotel. Most hotels have parking facilities for guests. Please check this prior to your arrival.
Arriving By Train
The Indian Pacific Train arrives at East Perth Station This journey takes 4 days and 3 nights and arrives in Perth at 3.00pm Saturday. The train leaves Sydney 3.00pm Wednesday and Adelaide 9.25pm Thursday. Perth departures are Sunday 10.00am arriving Sydney 11.30am Wednesday. Bookings and further details are through greatsouthernrail.com.au
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CONVENTION HANDBOOK SECOND EDITION
Look out for the Second Edition of the Convention Handbook, which will be available after the final Order of Appearance has been released, during the second week of April, 2017.
The second edition will have all the information you need regarding:
Final Convention Schedule
Final Order of Appearance
Harmony Bazaar Stall Holders
How to support competitors at Convention
Local Tourist Information
MIC testing quartet
How to purchase Session Tickets
Webcast Information
Where to find Competition Results
2018 Convention Draft Schedule of Events.
