Records Management System Computer Aided Dispatch Mobile Computing Vendor Briefing October 25, 2001...

Records Management SystemComputer Aided DispatchMobile Computing

Vendor BriefingOctober 25, 2001

Kentucky State Police, The Center for Rural Development& UCJIS

Agenda Welcome What we're doing, where we're going The Center's involvement Local LE's involvement KSP KIBRS Criminal Justice big picture Questions Wrap up

The Big Picture

To acquire a standardized, common and integrated technological solution for records management and dispatching that will allow the sharing of vital law enforcement data across and within all law enforcement agencies in the Commonwealth.

The Kentucky Team Joint initiative between the Kentucky State Police, The Center

for Rural Development and KY Unified Criminal Justice Information System Committee.

Support of numerous State, County and City law enforcement agencies.

All RegionsDifferent size departmentsDispatchersOfficersTechnical Records

Enterprise RMS / CAD Committee

Committee formed: To combine system

requirements of KSP and The Center for Rural Development into a single document.

To evaluate vendor responses. To make a recommendation

for purchase of an enterprise system.

The Solution Definition Process Initiate Project Define Requirements Publish RFI Conduct Vendor Conference Publish RFP Evaluate Responses Conduct Solution Demos Negotiate Terms & Conditions

The Solution Definition Process

2. Define Requirements

SolutionProviders

Vision.Sponsorship,

Resources3. Publish RFI

4. Conduct VendorConference

5. Publish RFP6. Evaluate Responses8. Conduct Solution Demos

Specific scope, requirements andterms

Exchange of Ideas, Questions,Answers

1. Initiate Project

8. Negotiate Terms &Conditions

Consensus-Based Scope, Objectives,Requirements and Priorities with Terms and

Responsibilities Defined Refinements toscope,

requirementsand terms

RFPResponses

Invitation toDemo,

Demo Criteria

DemoResourcesSelected

Vendors forNegotiation

Contract Award

Consensus-Based Scope,

Objectives,Requirementsand Priorities

The Solution Definition Process Requirements Definition Sessions

“What” vs. “How” Facilitated workshops with participants from:

Kentucky State Police Local Police Departments Sheriffs

Functional Scope Records Management

Operational Administrative

Computer Aided Dispatch Mobile Data Computing

Results of sessions reconciled by Enterprise RMS / CAD Committee

Key Requirements Statewide access of information

Enabling of Mobile Access Integration of CAD, RMS and Mobile information Timely, accurate distribution of information to reduce response times Flexible software configuration for KSP, local Police Departments and

Sheriffs Innovative licensing terms to achieve flexibility and affordability Single solution provider contractually responsible for integration

and implementation

Functional Comparison of Law Enforcement Needs

For CAD, the functions match for KSP and Local Agencies For RMS, these functions are common to all:

Collect and Investigate Incident Data Manage Evidence / Recovered Property Validate Incident Data Inquire and Report Maintain Employee Profile Manage Assets Manage Scheduling Manage CALEA Certification Manage Grant Activities

Functional Comparison of Law Enforcement Needs

For RMS, these functions are unique to Local Agencies: Manage Parking & Towing Patrol & Security Track and Schedule Transport Internal Affairs Provide Message Services

For RMS, this function is unique to Sheriffs: Track Fees, Inspections, and Permits

Law Enforcement Technology Grant

Implementation Plan

Phase One (contract awarded) “Starter Kit”

Desktop computer Appropriate software Printer Scanner Digital Camera Internet Connection

“Field Laptops” Ruggedized Docking stations (vehicle and office) Appropriate software Printer for vehicle Airbag friendly mounting

Voice Radios (critical need only)

Phase Two (contract awarded)

Mobile Data Networks Model sites (4) – foundation for “build-out” Multiple partners

Phase Three

RMS/CAD software Meet local law enforcement requirements Comply with UCJIS and NIBRS standards “Seamless” with state system

Phase Four

Where is KY Uniform Crime Reporting Today?

Kentucky State Police’s Role K.I.B.R.S.

M.O. Database

Kentucky State PoliceKentucky State Police

The future of Uniform Crime Reporting... Reporting to FBI

FBI converts NIBRS to summary and returns to KY UCR Section for our yearly reporting stats

Need a solution for collecting summary until full NIBRS conformance

Reduction of Paper usage/ Only electronic submission of KIBRS

Reduction of Redundant Entry- Multiple entry by dispatch, officer, clerk and Records.

Reduction of Form Redundancy- Info. duplicated on multiple forms.

K.I.B.R.S.

Kentucky State PoliceKentucky State Police

K.I.B.R.S. Kentucky Incident Based Reporting System (KIBRS)

53 FBI Elements + Ky Required Elements (approx.. 23) = KIBRS Ky Elements made up of more specific elements:

Specific Location (Address, GPS) School Violence Current Drug Problems (Oxy Contin) Administrative Domestic Violence LEOKA

K.I.B.R.S.Kentucky State PoliceKentucky State Police

Need a solution for collecting Summary until full IBR conformance

Modus Operandi Data Base Investigative Tool- Ability to search

database for similar crimes Non-statistical Data The 5 Crime Types

Murder Sex Crime Robbery Burglary Auto Theft

Part 1 Crime RatesPart 1 Crime RatesKentucky State PoliceKentucky State Police

The mission of the unified criminal justice information system is to provide for the collection and availability of accurate up-to-date information relating to individuals charged with or convicted of a criminal offense in a timely and easily accessible manner to the criminal justice community while maintaining appropriate security and privacy standards.

UCJIS Mission Statement

Projects UCJIS plan and architecture Wireless data projects Electronic citation Digitized driver’s license Demonstration project Booking process Warrants National standards

Current Commonwealth Environment

AOC

County Court Systems

DOT

JailersFill Out Citation

DJJ

OAG

SUMMARYRequests are filled by each agency's

operational systems. I.e., a person mustquery multiple systems to get needed

information

LINK / LawEnforcement

Message Switch

Law Enforcement Request

. . .

* State LE includes CCH, PES/AFIS, KY Hot Files, NIBRS, SOR

UPS

DOC

FederalSystems

Message Switch Flow

Manual Flow

LEGEND

Other Automated Flow

Some Local Systems ButGenerally No Systems

OtherSystemsLocal

LE

StateLE*

State LE

UCJIS - Year One

AOC


DOT

JailersFill Out Citation

DJJ

OAG

SUMMARYRequests are filled by each agency's

operational systems. I.e., a person mustquery multiple systems to get needed

information


Message Switch


. . .

E-Citation(In Development)

* State LE includes CCH, PES/AFIS, KY Hot Files, NIBRS, SOR

UPS

FederalSystems

Manual UCJIS Flow withSID

Message Switch Flow

Controlled UCJIS Flow

Manual UCJIS Flow

LEGEND



OtherSystems

LocalLE

StateLE*

DOC

State LE

In Development

UCJIS - Year 2 to 3

AOC


DOT

Jailers

* State LE includes CCH-III, PES/AFIS, KY Hot Files, NIBRS, SOR

DJJ

OAG

UPS

SUMMARYRequests are still filled by each agency'soperational systems. I.e., a person must

query multiple systems to get neededinformation


Message Switch


. . .

E-Citation

UCJIS "Middleware" / Web Access(Almost Complete At End of Year 3)

Web

Message Switch Flow


Manual UCJIS Flow

LEGEND



FederalSystems

LocalLE

StateLE*

OtherSystems

DOC

State LE

UCJIS - Year 4 & Out

AOC


DOT

Jailers

DJJ

OAG

UPS

SUMMARYRequests are still filled by each agency'soperational systems. I.e., a person must

query multiple systems to get neededinformation


Message Switch


. . .

E-Citation

UCJIS "Middleware" / Web Access(Role-based and Priority Controlled)

* State LE includes CCH-III, PES/AFIS, KY Hot Files, NIBRS, SOR

Message Switch Flows


LEGEND

Middleware Flows


FederalSystems

LocalLE

StateLE*

DOC

OtherSystems

State LE

UC JIS "M iddleware"(Role-based and P riority Contro lled)

C C H

A O C

C orrections

D O T

H ot F iles

R equest

S ta te Law E nforcem entM essage S w itch

NLETS

NCIC

Hot F iles

III

IAFIS CJISW AN

AFIS

Law E nforcem ent R equest

M ISC.DBs

SO R

NIBRS

(A)

(B)

(A)

Enter e-c itation

JM S

LiveS can

Controlled UCJIS FLows

M essage Switch F lows

M iddleware F lowse.g. P re-trial, P rosecutors

C ounty S ystem s

Nam

e Se

arch

Res

ults

LE D ata

Wireless Project Maps wireless communications across

Commonwealth Tests communications infrastructure Pilots solution before implementation

Radio NetworkController

Routerw/CSU-DSU

KIHFram e Relay

Cloud

LINK

Internet

Backbone

MessageSwitch

RMS/CAD

FederalDatabases

OtherDatabases

OtherDatabases

Mobile Data Com puter

Vehicle Radio Modem

Radio tower

Router w/CSU-DSUBase S tation

Radio tower

ApplicationServer

(CAD/RMS)

EtherNet LAN

Router w/CSU-DSUor

Modem - D ialup

Printer

PC

RouterPC

Regional Site

Individual Site

Police Car

Tow er Site State CJIS Netw ork

Electronic Citation Automates collection of citation

data at point of first contact Data automatically pushed to

other criminal justice agencies Prototype delivered

Digitized Driver’s License Includes facial recognition component January 2002 rollout Key to capturing data at source

Standards e-citation Commonwealth KIBRS/NIBRS standard Commonwealth data definition Standardized XML Interstate Rap sheet LegalXML group’s XML court filing standard AAMVA driver's license standard No proprietary databases without justification Any applicable Federal standards

URLs www.state.ky.us/agencies/adm/mars/otherbids.htm

www.state.ky.us/agencies/ucjis

Records Management System Computer Aided Dispatch Mobile Computing Vendor Briefing October 25, 2001...

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