radoncssi.org

Google based IT infrastructureAlf Siochi

First get a google account

https://accounts.google.com/NewAccount

Do not go to google.com

• This creates a gmail account, not a google account

• Your email will be gmail• We need your email to be where you want

your radoncssi correspondence.• If you already have a google account /gmail

account and want to use that instead, send me the email address.

Beware the gmail /google account confusion

• When you create a gmail account, you also enter another email address for retrieval and security purposes. This is not your user name for your gmail account.

• When you create a google account, the email address is your “username”. It is not a gmail account, even though you actually have a gmail inbox.

Signing onto your google account

• https://accounts.google.com

Note the default of staying signed in.

Enter your email address that you used to create this account

Once you are signed in…

• Any link to a shared document to which you have access will open a web page with the document.

• You can either view, comment, or edit

Access to Sites, mailing lists, documents• Through your google account• Access provided by admin and by WG chairs• A mailing list is also an access control list• Before working with documents or opening

websites, sign into your google account.• Access Levels:– View– Comment– Edit– Share

Mailing Lists

( = CoChairs + WG Chairs )

(Dick, Rajinder, Alf)

Entire Group

WG Members

(Domain specific users to provide access to WG chair functions)

WG Chairs

Error Messages

Error Messages

Usability

?Usability

Training

Training

QA

QA

Avoiding Spam

• Only members of a mailing list can send to that mailing list

• E.G. You are not a member of the QA WG, but you want to send them a message.

• You will need to send the email to a QA WG chair (or a friend in the WG!) and they can forward it to the members of the WG.

Web Sites – Main org work site• http://Work.radoncssi.org

– all members: view– Leaders: edit– Owner (sa@radoncssi.org)

: share– Calendar– Links to all the other

work groups– Documents

• Minutes• Agenda• Documents up for vote• As links to shared

documents

– Contact

Documents

Access: Leaders and the WG members can edit the site.All others can view.The edit bar disappears for members that are not part of a working group.

Votes – Document Approval

All members can vote

Public Site

Leaders can editAnyone with the link can view http://info.radoncssi.org

WG sites

• http://errormessageswg.radoncssi.org• http://qawg.radoncssi.org• http://trainingwg.radoncssi.org• http://usabilitywg.radoncssi.org• CURRENT ACCESS:• Leaders and WG members can edit these sites• Members can view

WG Site Access

Web Site Edit Access

When you have edit rights, you see a toolbar on the upper right corner of the site.

Clicking on the pencil opens up a number of editing menus.

Most of you will not need to use these features.

Edit rights let you upload documents and add links. This is where WG members need edit access.

Uploading Documents to the WG google drive

• Each WG has its own google drive• The google drive is owned by a domain user• To access the WG drive, sign out from your own

google account. This is needed so you can sign into the domain account.

• In the address bar of a web browser, type:• http://docs.radoncssi.org• Enter your WG user name and the password– PLEASE ASK ME FOR THE PASSWORD

Google Drive Log-In

MORE CONFUSION! This is a “Google App Account” hosted through a domain. I bought the domain name @radoncssi.org for $12/yr. The “google apps for business” is free for up to 10 users. Each WG is 1 user on the domain. This is what I previously referred to as the domain user.

Google Drive Upload

Click on the upload icon

Uploaded file,Click to open

Dialog box – confirm conversion

Choose whether you want this converted or not.

If you unclick the confirm settings before each upload, you will not get this dialog box and the file will upload using the last settings. To restore the dialog, you will have to wait until the upload is done, then access the settings menu.

Leave it clicked since you will probably need some documents converted and others (view only) not converted.

File upload settings menu

Current setting

After the upload, share the document

Document Sharing

Enter the mailing list that should receive access

Send a notification email.You can add a message to the email

Set the access level

Copy this link so you can add it to the documents page of the WG site

If you forget to share it when you upload, share it from the document

From Google Drive, You Can Navigate

This will take you to a list of sites that you own

Or, since you are signed in, you can type the url for your WG site and it will take you there with the appropriate editing rights.

Sites you own – click on a link to take you to the site

(Here, I am logged in as sa@radoncssi.org)

Private site for all members

Public site, currently accessible only if you know the link

Or enter the url in the browser

Add the link you copied onto your WG documents page

Click here

Then paste the link in the dialog that opens

New list of documents

(Note different accounts that added the link. The document, however, belongs to the owner of the google drive where the document was originally uploaded. People with edit rights to the document can copy the link and paste it here, as long as they have the website edit rights also!)

Commenting a document

Highlight, right click, select comment.

Post the comment

Click this button to save your comment

Open the comments list here

Sign out

Note: Google defaults to staying signed on, even if you close your web browser. The next time you open a browser and your browser was set correctly (e.g. cookies), you will still be signed in unless you explicitly perform this step.

Domain Overview

Document LifeCycle