R RathinasabapatiR Rathinasabapati

Library & Information OfficerLibrary & Information Officer

Tuberculosis Research Centre (ICMR)Tuberculosis Research Centre (ICMR)

Chennai 600031Chennai 600031

rrathinasabapati@trcchennai.inrrathinasabapati@trcchennai.in

Digital Archiving at TRCDigital Archiving at TRC A Case StudyA Case Study

About TRCAbout TRC

One among 27 institutes under ICMROne among 27 institutes under ICMR

Established in 1956 (a project)Established in 1956 (a project) Under joint auspices of ICMR, Madras Stat Govt.,WHO, BMRCUnder joint auspices of ICMR, Madras Stat Govt.,WHO, BMRC

600+ staff located in Chennai, Tiruvallur & Madurai600+ staff located in Chennai, Tiruvallur & Madurai

Working on TB Research (chemotherapy & control Working on TB Research (chemotherapy & control program)program)

International Center for Excellence in Research International Center for Excellence in Research (ICER-NIH)(ICER-NIH)

ObjectivesObjectives

As part of my doctoral program, a study has been As part of my doctoral program, a study has been undertaken to undertaken to

Develop an Develop an Institutional RepositoryInstitutional Repository for Tuberculosis for Tuberculosis

Research CentreResearch Centre

DigitizeDigitize TRC research publications TRC research publications

Scope and CoverageScope and Coverage

To accomplish the stated objectives the study intends to include the To accomplish the stated objectives the study intends to include the followingfollowing

Organization: Organization: Tuberculosis Research CentreTuberculosis Research Centre, Chennai, Chennai

Materials: Materials: TRC’s research publicationsTRC’s research publications

Language:Language: EnglishEnglish

Period:Period: 1958 to 20071958 to 2007

Methodology Methodology

This study is carried out in This study is carried out in fourfour phases phases

Phase IPhase I deals with deals with identification, collection and consolidationidentification, collection and consolidation of the of the

research publications of the Tuberculosis Research Centre research publications of the Tuberculosis Research Centre

Phase IIPhase IIconvertsconverts print articles in to an electronic format (pdf) print articles in to an electronic format (pdf)

Phase IIIPhase III AssessAssess hardware and software requirements hardware and software requirements

Phase IVPhase IV develop an develop an Institutional RepositoryInstitutional Repository for the Tuberculosis for the Tuberculosis

Research CentreResearch Centre

This study serves the following main purposesThis study serves the following main purposes

It allows researchers to access It allows researchers to access not so easily available Indian papersnot so easily available Indian papers

It brings out It brings out India Centric Specific Subject RepositoryIndia Centric Specific Subject Repository

It helps to ensure the It helps to ensure the long term preservationlong term preservation

It leads to It leads to space savingspace saving for better library management for better library management

It serves as a It serves as a single access pointsingle access point for the research output of TRC for the research output of TRC

Justification Justification

TRC Publications 1958-2007 TRC Publications 1958-2007 (total = 723)(total = 723)

4427 25 15

37

101

150 149 142

266

0

50

100

150

200

250

300

1958-62

1963-67

1968-72

1973-77

1978-82

1983-87

1988-92

1993-97

1998-2002

2003-07

Year of Publication (every 5 Years)

No

. of P

ub

lica

tion

s

Work in progressWork in progress

After the date collection, the print articles were converted After the date collection, the print articles were converted into electronic format into electronic format

Software chosen: DSpace - Windows version - Software chosen: DSpace - Windows version - database was designed & developeddatabase was designed & developed

A sample of the interface of the database is as shown:A sample of the interface of the database is as shown:

Stage of Progress of workStage of Progress of work

Conclusion Conclusion

DSpace installation – difficultyDSpace installation – difficulty

NRC-FOSSNRC-FOSS DSpace on Windows / LinuxDSpace on Windows / Linux

DSpace on Linux – problem yet to solveDSpace on Linux – problem yet to solve

On completion of this work On completion of this work it is proposed to post this data it is proposed to post this data

as a web page in our institutional web site to enable open as a web page in our institutional web site to enable open

access for a larger user community.access for a larger user community.