PVTC - Punjab, Pakistaneproc.punjab.gov.pk/BiddingDocuments/77061_Final Tender...b. Company profile...

VOCATIONAL TRAINING INSTITUE JAMPUR Ref No:VTI/JMP/17/433

BIDDING DOCUMENTS FOR TECHNICAL PROPOSAL

“Framework Contract”

FOR THE PURCHASE OF UNIFORM

Tender Fee Rs: 1000/-

`

PVTC

VOCATIONAL TRAINING INSTITUTE, JAMPUR

Government of the Punjab

__________________________ Signature & Stamp of bidder

Gulshan Saeed Colony, Mullan Wala Road Near Al-Kamal Boys High School, Jampur Ph: 0604-569110 Fax: 0333-4339611, www.pvtc.gop.pk, E-Mail [email protected]

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TERMS & CONDITIONS

1. General: 1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be

ignored. No offer shall be considered if:

Received without earnest money 2% (19,960)of total tender estimated value

It is received after the time and date fixed for its receipt.

if Bid Form is blank Not signed by authorized person on each page of tender document

The offer is ambiguous

The offer is received by fax or e-mail

The offer is from a black listed firm.

Offer received with shorter validity than required.

The offer is for store not conforming to specifications indicated in the tender enquiry.

Offered rate is received other than original tender documents

Any conditional offer

1.2 Offer rates (in Pak Rupees) will remain valid for a period of 1 Year from the date of opening the tender. No change in price will be made in case of Pak rupees variation against US$ or any other currency.

1.3 The cover envelope should indicate particulars of tender, and date of opening. The envelope must be properly sealed.

1.4 The purchaser reserves the right to issue order in full / partial quantity or as per requirement during the year as per framework rate contract basis.

1.5 The earnest money / security shall be forfeited if:

a. The acceptance of tender is not received within ten days of issuance of order b. The offer is withdrawn, amended or revised. c. The contractor fails to execute the contract strictly in accordance with terms and

conditions.

1.6 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department.

1.7 The contractor will be responsible for the free replacement of stores if the same is found to be substandard and or at variance with the specifications given in the supply order within one week. Store offered of specifications superior to the one specified in the tender enquiry may be accepted subject to approval of approving authority.

1.8 Store should be brand new and in original manufacturers packing.

1.9 Offered rates will be on basis of free delivery to VTI JAMPUR and shall include all taxes.

mailto:[email protected]





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1.10 Quantity of any item can be increased or decreased by the purchaser as per PPRA rule.

1.11 Whole tender can be cancelled by the Competent Authority of the institute without assigning any reason.

1.12 As it is framework tender so payment will be made on completion of each supply order whenever it is required during the year.

1.13 The supplier will be responsible for fitting, alteration and replacement of Uniforms accordingly. In this regard luggage charges will be the sole responsibility of supplier.

1.14 Management of VTI Jampur reserves the right to get the quality of cloth tested from a reputed Textile test laboratory at the cost of firm on each supply.

1.15 Purchase order will be issued by the Vocational Training Institute JAMPUR after signing the agreement with bidder.

2. Schedule of Requirement

The supplies shall be delivered within 10 to 15 days w.e.f. the next date after from the date of issue of

Purchase Order (without penalty), and with prescribed liquidated damage under clause 41.2, after the

grace period of 05

Days (as per following schedule of requirement):

Mode of Penalty Delivery Period Grace Period Total delivery period

Without Penalty 15 days 5 days 20 days

Liquidated Damage In case of late delivery of goods beyond the periods specified in the

Schedule of Requirements, liquidated damages Rs: 1000=/ per day for late delivered supply shall be

imposed upon the Supplier. (Not exceeding 10 % of the purchase order value)

3. Extension of Delivery period:

In special circumstances, request for extension of delivery period may be considered by

approving authority on the written request of the firm before the target date of supply.

4. Cancellation / Penalty of Delay:

4.1 If the acceptance of the tender issued during the validity period of the tender is not

acceptable by the tenderer, the earnest money will be forfeited and the stores can be

purchased at his risk and cost.

4.2 In case the offer is withdrawn, amended or revised during the validity period of the

tender, the earnest money shall be forfeited.






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4.3 In case bidder fails to execute the contract in accordance with the terms & conditions laid

down in the contract, the bank guarantee will be en-cashed and the store will be

purchased at his risk and cost.

5. Payment to the Contractors:

(1) Payment will be made through crossed cheque to the supplier against invoice after 100%

completion of delivery, commissioning & satisfactory performance against the each purchase order from Vocational Training Institute JAMPUR within 30 days after issuance

of satisfactory report by the VTI. (2) Payment against partial supply will not be made.

6. Earnest Money:

6.1 Earnest money 2% of tender amount Rs: 19,960=/ will have to be deposited along with tender. It should be in the form of Pay Order from a bank, Bank Draft / Call Deposit in the favor VTI JAMPUR.

6.2 Earnest money of successful bidder shall be refunded on successful completion of supply or submission of required bank guarantee in shape of performance bond. Whereas earnest money of unsuccessful bidders will be refunded on the approval of tender by Competent Authority.

7. Delivery / Inspection of store

The Material will be inspected by the VTI through an authorized personnel and will reject the

material, if not found according to the given specification. The delivery of the material will be

made in the premises of VTI JAMPUR.

8. Deduction of Taxes:

Any taxes (if applicable GST, Income Taxes or any other tax) will be deducted while making

payment as per Government instructions/ notifications.

9. Payment of sales & other taxes, duties, levies:

Purchase shall be made from the firms registered with income /sales tax. Sales and other such

taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the

shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST and

WHT can be provided by the supplier to Vocational Training Institute (VTI) if required as per

government instructions.

10. Performance Guarantee:

Within 14 days of the receipt of Purchase Order, the successful Bidder shall furnish the

Performance Guarantee/Security in the form of Bank Guarantee/CDR or Demand Draft, issued

by schedule bank operating in Pakistan. The Performance Guarantee will be 5% of contract

amount, as specified in Special Condition of Contract.

Failure of the successful Bidder to comply with the requirement of (ITB Clause 39.1) shall






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constitute sufficient grounds for the annulment of the Award, in which event the Procuring

Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding.

.

11. Termination of Contract:

Competent Authority of concerned VTI may terminate contract for assigning any reason or

without assigning any reason and will inform the supplier about his decision in writing.

12. Arbitration and Resolution of Disputes

12.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct

informal negotiation any disagreement or dispute arising between them under or in connection

with the Contract.

12.2 If, after thirty (30) days from the commencement of such informal negotiations, the

Procuring Agency and the Supplier have been unable to resolve amicably a Contract dispute,

either party may require that the dispute be referred to the Arbitrator for resolution through

arbitration.

12.3 In case of any dispute concerning the interpretation and/or application of this Contract

shall be settled through arbitration. Dr.Capt. (R) Abdul Kareem Khan Executive Member, VTI

JAMPUR or his nominee shall act as sole arbitrator. The decisions taken and/or award made by

the sole arbitrator shall be final and binding on the Parties

13. Information about firms (Company Profile):

The firms shall supply information along with tender about the following:

a. List of customers b. Company profile mentioning at least one year. c. Copy of NTN and GST certificate.

14. Technical Evaluation

a. Company should be supplier of same products from the last one year. b. Annual turnover of Company for the last three years. c. Response / rectification time for complaints handling will be 36 hours. After 36 hrs, VTI

will arrange to rectify the problem at risk and cost of Bidder. 15. Evaluation Criteria d.

For the purposes of determining the lowest evaluated bid, facts other than price such as;






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Sr.# Detail Marks

1 Previous Experience 20

2 Financial soundness 20

3 Numbers of similar assignment in the past 20 e.

Note (Evaluation criteria will be marked/changed as per requirements of the

procurement of procuring agency)

16. Bid / Tender opening procedure

a. The bid shall comprise a single package containing one envelope. Envelope shall contain the financial proposal along with the company profile and other required documents i.e. NTN, Sales Tax and Income tax registration certificates etc.+

b. The proposals of bid shall be opened publicly at a time, date and venue announced and communicated to the bidders in advance.

17. Breakage Warranty during Delivery of Items A warranty of Breakage will be provided free of cost which will also cover replacement of parts.

18. Warranty period etc.

As per manufacturer policy

19. Ensuring Storage/ Installation Arrangements

To ensure storage and installation arrangements for the intended supplies, the Supplier shall

inform end user for pre-requisites well in time for proper installation. In case the Supplier

abides by the given time frame he shall not be penalized for delay.

In case of late delivery of goods beyond the periods specified in the Schedule of

Requirements, penalty/liquidated damage Rs: 1,000 per day for late delivered supply shall be

imposed upon the Supplier? (Not exceeding 10 % of the purchase order value)

20. Inspections and Tests

The Procuring Agency or its representative shall have the right to inspect and/or to test the

goods to confirm their conformity to the Contract specifications at no extra cost to the Procuring

Agency.

For the purpose of inspections and tests of goods, The Supplier, shall Provide all reasonable

facilities and assistance, to the inspectors at no charge to the Procuring Agency. However, if the

Supplier proves an undue delay in conduct of inspection on the part of Procuring Agency, the

Supplier shall not be liable for penalty on account of that delay. The cost of such lab tests shall

be borne by the Manufacturer/ Supplier (The Procuring Agency will notify to the bidder regarding

his inspection team members).






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The Procuring Agency reserves the right to inspect, test and, where necessary, reject the goods

after the goods have been installed at Procuring Agency’s destinations.

Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other

obligations under this Contract.

21. Physical Examination/ Inspection of Goods

The goods shall be acceptable subject to physical inspection, tests and/ or in accordance with

the approved sample as decided by the Procuring Agency

22. Delivery and Documents The Supplier in accordance with the terms specified in the Schedule of Requirements shall make delivery

of the goods. The details of documents to be furnished by the Supplier are specified in SCC.

23. Insurance The goods supplied under the Contract shall be delivered duty paid (DDP) under which risk is transferred

to the buyer after having been delivered; hence insurance coverage is Suppliers responsibility.

24. Transportation

The Supplier shall arrange such transportation of the goods as is required to prevent their

damage or deterioration during transit to their final destination as indicated in the Schedule of

Requirement.

Transportation including loading/ unloading of goods shall be arranged and paid for by the

Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/

offices shall be provided at the time of signing of the Contract.

25. Incidental Services

The Supplier shall be required to provide the incidental services as specified in SCC and the cost

of which shall be included in the total bid price.

26. Supply of Items

The successful firms will be responsible to deliver the items to the concerned institute along with

complete documents / accessories/Booklets

All packing will be opened in front Principal/AAO of the institute

Used/Second Hand items would not be acceptable at any cost.

27. Date of Submission / opening:

Receipt of tenders : 11-08-2017 till 10:00AM

Opening of tenders : 11-08-2017 till 10:30AM

At Vocational Training Institute JAMPUR






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Near AL-Kamal Boys High School, Mullan Wala Road, Gulshan E Saeed Colony, Jampur

Phone: 0604-569110

Note: i. any extra details can be provided on company letter head.

ii. Separate quotation for more than one brand can be prepared on the companies letter

head but it should be on the same format.

List of Essential Document Required

1. Bid Security (2%)Rs:19,960/-of Estimated Tender Amount

2. Minimum one years of business history from the date of authorization.

3. An affidavit on stamp paper of Rs. 20/- submitting following clauses: i) that maintenance of goods

and replacement of defective parts under warranty shall be done, ii) that the firm is never

blacklisted on any grounds whatsoever.

4. Bank statement/ Balance sheet, Financial Soundness, National tax number and

General Sale Tax number certificate (mention the time / year).

5. List of products supplied to Govt. and private sector.

6. Bidder must indicate the country of origin (wherein the country of origin is the country where

more than 50% of parts of the goods are manufactured).

7. Reference regarding reputation from Private/ Public Sector






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Bid Form

Date:

Tender No.: To:

Vocational Training Institute JAMPUR

Respected Sir/Madam Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the

undersigned, offer the supply and deliver the goods specified in and in conformity with the said Bidding

Documents for the sum of Rs: 998,000=/, [Nine Lac Ninety Eight Thousand Rupees.] or such other sums

as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this

bid.

We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery schedule

specified in the Schedule of Requirements. If our bid is accepted, we shall obtain an unconditional guarantee of a bank in the sum of 5% percent of

the Contract Price for the due performance of the Contract, in the form prescribed by the Procuring

Agency.

We agree to abide by this bid for a period of 365 days from the date fixed for bid opening under ITB

Clause 18 of the Instructions to Bidders, and it shall remain binding upon us and may be accepted at any

time before the expiration of that period. Until a formal Contract is prepared and executed, this bid,

together with your written acceptance thereof and your notification of award, shall constitute a binding

Contract between us. We understand that you are not bound to accept the lowest or any bid you may receive. Commissions or

gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we

are awarded the contract, are listed below:

Name and address of bidder Amount and Currency

____________________________________ ___________________________

Dated this day of ______________ , 2017

Signature

Duly authorized to sign bid for and on behalf of.

---------------------

---------------------






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Name of Firm:

Signature

Postal Address _______ Name

Desg.

Tele No. Fax No. Cell #

NTN Stamp

GST No.________________________________ E-mail __________________________






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Ref No:VTI/JMP/17/433

TENDER DOCUMENT FOR FINANCIAL PROPOSAL

(Framework Contract) UNIFORM

Note: All taxes must be included in Unit price & Total Price.






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Sr

# Specifications QTY Specificati

ons Brand

Unit

Price

Sale and

other

taxes

Total

Price

uniform Kind &Type

of taxes

applied

1

Female

Uniform

Package

1.White KT-4000/11000 Gulzar Afzal or Equivalent

(Cloth Arz-34” Gaz, 05 Meters)-------------------------01

2.Dopatta ( Wash in wear different colors (Cloth Arz-1.5

Gaz, 2.5 Meters )---------------------------------------01

3.Thread Wheel White -----------------------------------01

4. Buckram ----------------------------------------- ¼ Meter

5. Elastic------------------------------------------ 01 Meter

720

Packets

2

Male

Uniform

Package

1. 1. Pent Gray color Jamal din or equivalent--------------01

2. 2. Shirt, (white and Blue) & pocket VTI monogram Jamal

Din or Equivalent.-----------------------------------------------01

3. 3. Underwear best quality. Jamal Din or Equivalent.--01

4. 4. Belt leather pure---------------------------------------------01

600

Packets

3 Tie Blue Color Dhari dar best Quality 360/ No’s

Totals

Note: i. any extra details can be provided on company letter head.

ii. Separate quotation for more than one brand can be prepared on the companies letter

head but it should be on the same format.






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Name of Firm:

Signature

Postal Address _______ Name

Desg.

Tele No. Fax No. Cell #

NTN Stamp

GST No.________________________________ E-mail __________________________

Note: Mention the following on Bid Envelope

INVITATION FOR BID UNIFORM

DO NOT OPENBE FORE, 11-08-2017 till 10:30AM






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Check List

The provision of this checklist is essential prerequisite along with submission of tender

Sr

# DETAIL

YES

/ NO

PAGE

#

1 Original receipt for purchase of tender.

2 CDR for Bid Security 2% of Total estimated amount Rs:19,960

3 Minimum one year business history from the date of authorization.

4 Mandatory warranty of the product as per terms and conditions of the

contract. Proof that the company is authorized to give warranty on behalf

of the Principal to be provided

5 Acceptance of terms and condition, tender documents duly signed and

stamped.

6 Company profile including engineering and managerial capability.

7 An affidavit on stamp paper of Rs.20/ - submitting following clauses:

i) that maintenance of goods and replacement of defective parts

under warranty shall be done,

ii) ii) That neither the firm has been blacklisted on any grounds

whatsoever or is being proceeded against or is involved in litigation.

This certificate shall remain operative till the finalization of the

procurement

8 Attested copies of Bank statement / Balance sheet, Financial Soundness,

National tax number and General Sale Tax number certificate.

9 References regarding reputation from Private / Public Sector.

10 Price mentioned on Financial bid.

11 Bid form dully is filled and attached with tender documents


PVTC - Punjab, Pakistaneproc.punjab.gov.pk/BiddingDocuments/77061_Final Tender...b. Company profile...

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