PUBLICHEALTH 411 DEPARTMENT: PROGRAMMANAGER ......2021Budget Health Dept STAFFING: Authorized...
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Transcript of PUBLICHEALTH 411 DEPARTMENT: PROGRAMMANAGER ......2021Budget Health Dept STAFFING: Authorized...
PUBLIC HEALTH411
DEPARTMENT: Health
PROGRAM MANAGER: Director of Health and Human Services
PROGRAM DESCRIPTION:Public health services are population-based which focus on improving the health status of theentire community. The mission of the Franklin Health Department is to protect and promotehealth and prevent disease and injury. We work to achieve our mission by proving the corepublic health functions of assessment, policy development, and assurance.
Assessing Community Health StatusThrough regular collection and analysis of data related to health conditions and risks we areable to identify trends in illness, injury and death and work to prevent these events fromcontinuing to occur in the future. This analysis helps us to identify, establish, and/or increaseavailable health resources for the unmet needs of the community. Assessment results arethen shared with the community, policy makers, and local health care providers to develophealth policies and work to solve community health issues.
Developing Health PolicyWe consider political, organizational, and community values as we look to increase health,safety, and quality of life in Franklin. Public policy development includes information sharing,citizen participation, compromise and consensus building. Our work on the FranklinCommunity Health Assessment and Community Health Improvement Plan with ourcommunity partners aims to create a healthier environment for those that live, work, andplay in Franklin. This information is used to engage City leaders and key stakeholders inpotential policy changes that will improve health and safety in Franklin.
Assurance of Health ServicesAssurance focuses on maintaining the capacity of public health agencies to manage day-today operations and provide the core public health functions. We do this by monitoring thequality and quantity of health services provided in both the public and private sectors ofFranklin. While it is the responsibility of the local government health agency to assure thenecessary health resources are available, the provision of these services can come from avariety of sources.
SERVICES:► Communicable disease follow-up, control, and mitigation► Immunization services and clinics for qualified citizens, schools, and businesses► Environmental Health services (radon kits, well water kits, sharps disposal)► Restaurant, Hotel, Motel, and Public Pool inspection and licensing► Health screenings (blood pressure, tuberculosis skin tests, public school hearing, vision,and body mass index screenings, childhood developmental screening)► Tobacco retailer compliance checks► Maternal Child Health Services (certified lactation consultation, infant massage, car seatchecks and installation)► Health education programming for adults► Emergency preparedness► Management of health priorities through coalition facilitation
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2021 BudgetHealth Dept
STAFFING:Authorized Positions (FTE) 2017 2018 2019 2020 2021Director of Health Servces 1 0 1 0 1 0 1 0 1 0Public Health Nurse 3 95 3 95 3 95 2 95 2.95Administrative Assistant 1.0 1 0 1 0 1.0 1 0Registered Sanitarian 06 09 09 1 1 1.1Public Health Specialist - - - 1 0 1 0CImntc Nurse 02 0 1 01 - -Grant Coalition Coordinator 0 75 1 0 1 0 1 0 1 0TOTAL 7.5 7.95 7.95 8.05 8.05Projection wth 2020 Staffing Request
ACTIVITY MEASURES:Activity 2017 2018 2019 2020 2021
Communicable Disease 498 527 446 1300* 900InvestigationsImmunizations 1378 1414 1133 1300 2500Radon Kits 88 87 199 75° 120°Sharps Disposal (in pounds) 1207 1082 1147 1200* 1000Licensed Inspections 298 246 275 300* 300°Blood Pressure Screen 57 62 48 35 60School Screening TBD
► Hearing 998 900 927 941► Vision 1317 1224 1325 1288► BMI 1271 1206 1298 1258
Community Educaton 65 64 60 15 40ProgramsForecast
KEY CHANGES TO BUDGET FOR 2021• For continuity changes were made from the 2020 Budget Request of adding another 0.5FTE Registered Sanitarian to increasing the hours of our current RS to a 1.0 positionfrom a 0.8 FTE position. This allowed us to have additional hours to dedicate to theincrease in inspection services requirements placed on the Health Department as wellas keep continuity with our operators to continue to work with the same staff. Weanticipate losing one 0.5 FTE public health nurse late in 2020 due to retirement. We planto combine that 0.5 FTE position with our vacant 0.5 position to hire a full-time publichealth nurse for 2021. This will be particularly important in our continued response toCOVID-19 as grant dollars that have paid for additional surge staff will end on12/31/2020. However, this should not impact our current FTE allotment or have anegative impact on the budget.
BUDGET SUMMARY
The Franklin Health Department (FHD) is a Level II Health Department, as outlined byWisconsin Administrative Code 140, serving all those that live, work, and play in the communityon a day to day basis. Programming in normal years includes, immunization services, healthscreening, addressing environmental health hazards, providing health education and referrals,as well as licensing and inspecting all food, hotel/motels, and public pools within Franklin
Revised: August 2020
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2021 BudgetHealth Dept
However, since March 14, 2020 the majority of time of all Health Department personnel hasbeen devoted to COVID-19 communicable disease follow-up and mitigation. From contacttracing, to reviewing emergency operations plans, to approving business safety plans all 10 staffmembers played an integral part in keep Franklin residents and businesses as healthy aspossible during the pandemic.
Throughout all of these challenges in 2020 we have strived to maintain the level of service thosein the community expect out of its local government. While some Franklin residents may nothave direct contact with FHD, many of the improvements that prolong life and protect health andsafety are related to public health measures we work on every day. As we look forward to 2021we hope to be able to again provide all of the services expected from the Health Department atfull capacity to continue to improve the health of the City.
Revised: August 2020
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ANIMAL CONTROL431
DEPARTMENT: Animal Control
PROGRAM MANAGER: Director of Administration
PROGRAM DESCRIPTION:This program accounts for the costs associated with contracted services for animalcontrol purposes. The City is part of a cooperative effort with other Milwaukee Countycommunities to jointly operate an animal control services facility, governed by theMilwaukee Area Domestic Animal Control Commission (MADACC). Construction of thefacility was completed in August 1999, and MADACC assumed operation of animalcontrol services. Each community shares in the cost of operating the facility.
ACTIVITY MEASURES:
Activity 2016 2017 2018 2019 2020° 2021*Admissions:Doas 37 25 51 29 45 50Cats 68 102 86 90 100 100Other 1 2 4 2 3 4
Total 106 129 141 121 148 154Service Cost Per Admission $183 $ 172 $ 173 $ 227 $208 $214
Forecast
BUDGET SUMMARY:
This budget is the City's portion of operational costs related to MADACC based onanticipated usage, and the capital costs to pay for the construction and remodeling of thisshelter facility is based on each community's equalized value. The rate of growth inFranklin's equalized value, which has generally exceeded that of other area communities,has contributed to the increased cost of this activity in recent years.
In October of 2013, the MADACC Board approved a budget whereby the "Debt ServiceFund" was replaced by the "Future Capital Building Fund" as the Debt Service was paidin full in 2013. This "Future Capital Building Fund" began putting funds aside for futurebuilding improvements, renovations, or expansion as the building was projected to havea 20-year life span, and some areas were reaching the end of useful life early, such asthe cat housing and dog kennels. As such, remodeling of the facility was completed in2016. Capital charges, therefore, should continue to be funded.
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RECREATION521
DEPARTMENT: Recreation
PROGRAM MANAGER: Director ofAdministration
PROGRAM DESCRIPTION:
This budget provides for City support of senior citizen activities by supporting the SeniorTravel Program and program activities sponsored by Franklin Senior Citizens, Inc.Additionally, this budget includes the City's support of the Civic Celebration Commissionfor use toward the 4th of July Civic Celebration.
BUDGET SUMMARY:
1) The 2021 Budget provides a $22,000 appropriation to support activities for seniors:$10,000 for the Franklin Senior Citizens, Inc. and $12,000 for the Senior TravelProgram.
2) The 2021 Budget continues to provide $13,000 in support for the 4th of July CivicCelebration. These funds are used for police and highway costs related to the event.This represents approximately 50% of the actual cost of staff effort toward this event.The other revenue and expenses of this activity are recorded in a separate specialrevenue fund.
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ST. MARTIN'S FAIR529
DEPARTMENT: St. Martin's Fair
PROGRAM MANAGER: Director of Clerk Services
PROGRAM DESCRIPTION:Starting in 2010 St Martin's Fair activities are recorded in a separate special revenuefund and any tax levy support will be shown in this budget. The Clerk's office issuessales permits and is responsible for coordinating oversight of the fairs by various Citydepartments. In 2019 the Common Council amended the Municipal Code to eliminatethe fairs held on the first Monday of each month; therefore, only the Labor Day event(first Monday in September and preceding Sunday) will be held, effective July 1, 2019.The Fair Commission oversees the fairs, monitors and inspects vendors. Due to theCOVID-19 pandemic, the Labor Day Fair was not held in 2020.
ACTIVITY MEASURES:Activitv 2016 2017 2018 2019 2020* 2021*Number of fairs 6 7 6 4 0 1Food/peddler permits 50 54 43 37 0 40Peddler permits 127 136 105 114 37 120Homegrown permits 30 26 23 21 0 25
*ForecastDoor-to-door Peddler Permits issued, not Fair-related.
BUDGET SUMMARY:
The budget represents the amount of tax levy support provided for the Fair.
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PLANNING621
DEPARTMENT: Planning/City Development
PROGRAM MANAGER: Mayor and Planning Manager
PROGRAM DESCRIPTION:
The Planning Department oversees all planning, zoning, and land division activities for the City ofFranklin, including: plan review; land division and zoning code enforcement; and plandevelopment. The Department advises and provides development-related support to the Mayor,the Common Council, the Plan Commission, the Quarry Monitoring Committee, the Board ofZoning and Building Appeals, the Environmental Commission, and the Parks Commission. TheDepartment is responsible for the day-to-day administration of the Unified Development Ordinanceand implementation of the Comprehensive Master Plan. Staff provides expertise andrecommendations as development proposals advance through the approval process, andcoordinates with other agencies and City departments whose service delivery to the public may beaffected by such development. Funding for the monitoring of the Payne & Dolan quarry is alsoprovided through this budget.
SERVICES:
• Represent the City as a contact agency and serve as a resource for citizens, propertyowners, businesses, and developers.
• Provide development related support by: coordinating the activities of the DevelopmentReview Team; reviewing concept plans, site plans, subdivision and condominium plats,certified survey maps, rezonings, special uses, special exceptions, planned developmentdistricts, variance requests, and zoning compliance permits; and preparing staff reports onsuch projects for various boards and commissions.
• Provide staff support services to the Mayor and Common Council, as well as primary staffsupport for the Plan Commission, Quarry Monitoring Committee, Board of Zoning andBuilding Appeals, Environmental Commission, and Parks Commission.
• Provide assistance to the Community Development Authority toward the review of projectslocated within the Franklin Business Park and to the Economic Development Commissiontoward the review of projects located within the Franklin Industrial Park.
• Administer the Unified Development Ordinance, including preparation of amendments andrevisions to the ordinance and enforcement of zoning and land division regulations.
• Provide oversight of all quarry monitoring related activities including: review of blastingrecords; investigation of citizen complaints; supervision of and coordination with the City'squarry monitoring consultant; provision of reports to the Common Council and PlanCommission; and serve as secretary and staff support to the Quarry Monitoring Committee.
• Develop and administer the Comprehensive Master Plan, Comprehensive OutdoorRecreation Plan, master sign program, and any other long-range plans as adopted by theCommon Council.
• Serve as the clearinghouse for zoning, planning, and development questions that are posedby elected officials, City boards and commissions, business representatives, propertyowners, and members of the public.
• Coordinate activities with other agencies and units of government to achieve high-qualitydevelopment within the City of Franklin.
228
2020 BudgetPlanning Dept
STAFFING:
Planning - Authorized Positions 2016 2017 [ 2018 2019 2020 1 2021I
I(FTE) I
ICity Development Director 0.00 0.00 0.00 0.00 0.00 0.00Planning Manager 1.00 1.00 1.00 1.00 1.00 1.00Planners 2.00 2.00 2.00 2.00 2.00 2.00Secretary 1.00 1.00 1.00 1.00 1.00 1.00Planning Intern .00 .00 .00 .00 .00 .17Total 4.00 4.00 4.00 4.00 4.00 4.17
ACTIVITY MEASURES:
Activity 2016 2017 2018 2019 2020* 2021*Site Plans/Concept Plans 16 20 28 36 33 33Plat Reviews 2 5 6 12 5 6Certified Survey Maps 4 9 5 12 12 12Special Uses 8 23 12 25 16 20Re-zonings 8 11 7 19 8 10UDO Text Amendments 7 3 3 4 3 5Zoning Permits/Certificates 55 75 57 91 80 80Zoning Complaints 42 38 28 73 90 90Board & Commission Meetings + 87 91 90 84 84 96Variances 14 13 12 5 10 10Forecast
+ "Board & Commission Meetings" denotes the number of official City of Franklin public meetings staffed bythe Planning Department, including meetings of the Plan Commission, Quarry Monitoring Committee,Environmental Commission, Board of Zoning and Building Appeals, and Parks Commission, as well asmeetings of the Common Council and Committee of the Whole that require Department staff
BUDGET SUMMARY:1. Similar to last years' budget, the Planning Department's 2021 budget envisions higher thanthe historic average numbers in some activity measures. And similar to last year, thePlanning Department anticipates continued use of a part-time intern in cooperation with theEngineering Department, as well as seeking to hire another part-time intern.
2. This may pose some challenges to the Planning Department, as this growth is envisionedto continue into 2021. The pandemic altered some of the development planning in the Citybut this work will eventually come in. The department also had to rely on contractualplanning services for most of the first half of 2020 until the new Planning Manager cameonline. The new Manager is working to build up level of service particularly with regard tozoning enforcement, proactive planning and zoning activities. The retention of funding forcontractual planning services is requested for 2021 to help with this transition.
3. While a new capital budget expenditure is anticipated (the long-awaited UnifiedDevelopment Ordinance overhaul, and initiation of the Comprehensive Master Plan update)and operating budget expenditures (as set forth below) are anticipated to be similar to thatin 2020, program revenues in 2021 are also envisioned to be similar to those of 2020, whichwere significantly higher than previous years'.
229
2020 BudgetPlanning Dept
4. Site plans, plats/CSMs, and special uses, in particular, are envisioned to continue at 2020rates, primarily associated with anticipated development of Areas D and G, continuedresidential subdivision development scattered throughout the City, and some activity atBallpark Commons. All other activity measures are envisioned to be slightly more thanhistoric levels of activity.
5. It is anticipated that the provision of assistance towards quarry monitoring, quarrycomplaints, and the Quarry Monitoring Committee, which are not reflected in the ActivityMeasures noted above, will continue.
6. It is anticipated that the provision of assistance towards park and park-related projects,which are not reflected in the Activity Measures for 2020, will continue.
7. It is anticipated that the Planning Department will continue to provide assistance to theCommon Council, the Community Development Authority, the Economic DevelopmentCommission, and/or the Director of Economic Development, for economic developmentrelated projects such as the creation of TIF Districts and/or related planned developments.As example, during 2020, Planning Department staff has provided assistance to propertyowners, developers, various City Departments, and the City's consultant in regard tocontinuing planning, engineering, and design activities associated with Areas D and G.
8. As noted above, due to the continuing high workload within the Planning Department,consideration of alternative temporary arrangements in this or future budgets, such as useof consultants or significant reductions of certain services, may be necessary to maintainan acceptable level of core services. This may be of particular concern in those situationswhen large high priority projects or a rapid influx of new projects temporarily overwhelmsDepartment capabilities. This occurred to a significant degree in the first half of 2020.
9. Similar to the 2020 budget are Operating Budget requests of $2,000 for annual maintenanceof, Maplink, a GIS product that would replace the City's current online zoning map, andwould link that new map with the City's online UDO. MapLink is a joint product betweenGeneral Code (the firm that maintains the City's online UDO and Municipal Code) andZoningHub. Such a product would be more user friendly, and would allow greaterinteraction between the map and the zoning ordinance.
1 0.Also similar to 2020 is $2,500 for annual maintenance of the City's online UDO, which wasplaced on line for the first time in 2018.
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ECONOMIC DEVELOPMENT641
DEPARTMENT: Economic Development
PROGRAM MANAGER: Director of Economic Development
PROGRAM DESCRIPTION:
The Department of Economic Development oversees the economic development activities for theCity of Franklin, including: business retention, attraction, and expansion; job creation; andmarketing and outreach. The Department provides leadership and coordination in tax incrementaldistrict (TIO) marketing and development activities; economic development support to the Mayor,Common Council, Plan Commission and Community Development Authority and serves as theprimary staff for the Economic Development and Tourism Commissions. Staff serves as a liaisonto the business and development community and provides expertise and recommendations toelected leaders and City departments on issues that may impact the City's economic developmentgoals.
SERVICES:
• Represent the City as a point of contact for citizens, property owners, businesses, anddevelopers on issues related to economic development including development andbusiness expansion, recruitment, and retention.
• Provide economic development expertise, research, and best practices to various boardsand commissions to help inform decision making processes.
• Provide economic development staff support and research to the Mayor and CommonCouncil. Serve as primary staff support for the Economic Development and TourismCommissions and provide staff support for the Community Development Authority and PlanCommission.
• Provide economic development assistance and guidance to existing and prospectivebusinesses. Track developable lands and tenant vacancies, and real estate trends andactivities, respond to requests for information.
• Assist businesses, developers and property owners in accessing City services and stateeconomic development resources.
• Serve as a liaison to the Franklin Business Park Consortium; South Suburban Chamber ofCommerce; Gateway to Milwaukee; neighboring, regional, state, and federal economicdevelopment agencies; business support companies and organizations such as financialinstitutions and construction firms; and other local business and community groups.
• Provide economic development expertise to the Planning Department to consider duringplan reviews and in consideration of proposed changes to the Unified DevelopmentOrdinance and Comprehensive Plan.
• Guide the City's brand management and marketing outreach efforts.• Participate in Development Review Tearn meetings.• Coordinate activities with other agencies and units of government to achieve the economicdevelopment goals of the City of Franklin.
234
STAFFING:
'1 Economic Development Support
ACTIVITY MEASURES:
Activity 2015 2016 2017 2018 2019 2020Total Equalized Value1 $3.68 $3.78 $3.78 $3.98 $4.08 $4.6BNon-Res. Construction Permits2 44 31 35 63 58 35Net New Construction3 $33.8M $22.9 $18.9M $34.7M $69.4M $29.5MBoard & Commission Meetings 4 8 57 36 60 56Franklin EDC Facebook Likes 386 429 540 592 707
1 Denotes prior year's equalized value 2019 value will be reflected mn the 2021 budget book2 2020 reflects data through August. Final total to be reflected mn 2021 budget and updated in theseMeasures next year3 Denotes all construction - including residential -- from pror year4 Denotes public meetings attended by Economic Development staff
BUDGET SUMMARY:1. Under continued direction of the Economic Development Director, economic developmentactivities are expected to remain consistent from 2019 with the budget established as similarfor 2020.
2. Funds are included to host a business appreciation event. In 2021, staff intends to stimulateadditional development within all active and eligible TIDs.
3. Note that additional economic development activities are charged to TIDs as appropriate.
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TRANSFERS TO OTHER FUNDS998
DEPARTMENT: Transfers to Other Funds
PROGRAM MANAGER: Director of Finance & Treasurer
PROGRAM DESCRIPTION:
This program provides for the General Fund support of programs located in Other City Funds.
The support takes the form of transfers from one fund to another. Annually, the General Fundcontributes to the Civic Celebration and the St Martin's Fair activity.
Impact fees are collected in the Development Fund, and then transferred to either:• the Debt Service Fund in support of debt service payments on the Police DepartmentBuilding, the Library, Fire Station# 3 and the Drexel Ave reconstruction, or
• the Capital Improvement Fund to support park, water or sanitary sewer projects.
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