PUBLIC SERVICE COMMITTEE Thursday, April 19, 2012...Public Service Committee Revenue Report -...

LINDGREN, Kunkel, Collins, Reyna, Tredup, VanCleave, and Vazquez

PUBLIC SERVICE COMMITTEE Thursday, April 19, 2012

10:00 A.M. (or immediately following Administration Committee)

AGENDA

1. CALL TO ORDER

2. APPROVAL OF MINUTES: March 22, 2012

3. FINANCE (Pattelli) • Monthly Reports (attached)

4. RECORDER (Wegman)

• Monthly Report (attached)

5. COLLECTOR (Rickert) • Monthly Report (attached)

6. SUPERVISOR OF ASSESSMENTS (Armstrong)

• Monthly Report (attached)

7. COUNTY CLERK (Cunningham) • Monthly Report (attached)

8. REGIONAL OFFICE OF EDUCATION (Schneider)

• Monthly Report

9. EXECUTIVE SESSION (if needed)

10. OTHER BUSINESS • Resolution: Amending the 2012 County Budget for a Revenue Study (Maximus,

Inc.)

11. PUBLIC COMMENTS

12. ADJOURNMENT

Current Month

Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

150 Treasurer/Collector 235 222,422 356 0.16%001 General Fund 0 74,000 0 0.00%150 Tax Sale Automation 235 148,422 356 0.24%

170 Supervisor of Assessments 13,347 89,075 36,237 40.68%001 General Fund 13,347 89,075 36,237 40.68%

190 County Clerk 73,917 980,750 343,946 35.07%001 General Fund 62,179 826,500 296,591 35.89%160 Vital Records Automation 11,738 154,250 47,354 30.70%

210 Recorder 200,320 3,463,986 762,565 22.01%001 General Fund 164,747 2,133,200 640,070 30.01%170 Recorder's Automation 31,969 1,294,686 109,854 8.48%171 Rental Housing Support Surcharge 3,603 36,100 12,640 35.02%

Grand Total 287,819 4,756,233 1,143,104 24.03%

Public Service Committee Revenue Report - SummaryThrough March 31, 2012 (33.3% YTD)

Current Month

Transactions

Total Amended Budget


YTD Encumbrances

Total % Used

150 Treasurer/Collector 75,832 710,380 196,600 0 27.68%001 General Fund 60,937 561,958 180,324 0 32.09%150 Tax Sale Automation 14,895 148,422 16,276 0 10.97%

170 Supervisor of Assessments 104,926 1,186,594 362,242 22,067 32.39%001 General Fund 104,926 1,186,594 362,242 22,067 32.39%

190 County Clerk 432,089 2,606,499 1,132,841 343 43.48%001 General Fund 418,101 2,452,249 1,081,305 56 44.10%160 Vital Records Automation 13,988 154,250 51,535 287 33.60%

210 Recorder 180,461 2,199,438 601,786 0 27.36%001 General Fund 93,848 868,652 295,493 0 34.02%170 Recorder's Automation 82,886 1,294,686 294,848 0 22.77%171 Rental Housing Support Surcharge 3,727 36,100 11,445 0 31.70%

230 Regional Office of Education 39,704 287,786 121,353 0 42.17%001 General Fund 39,704 287,786 121,353 0 42.17%

Grand Total 833,011 6,990,697 2,414,823 22,410 34.86%

Public Service Committee Expenditure Report - SummaryThrough March 31, 2012 (33.3% YTD, 34.6% Payroll)

Current Month

Transactions

Total Amended

Budget


YTD Encumbrances

Total % Used

150 Treasurer/Collector 75,832 710,380 196,600 0 27.68%Personnel Services- Salaries & Wages 55,689 472,114 158,990 0 33.68%

001 General Fund 55,689 472,114 158,990 0 33.68%

Personnel Services- Employee Benefits 4,826 61,962 19,333 0 31.20%001 General Fund 4,826 61,962 19,333 0 31.20%

Contractual Services 1,273 100,922 3,674 0 3.64%001 General Fund 28 23,500 1,258 0 5.35%150 Tax Sale Automation 1,245 77,422 2,416 0 3.12%

Commodities 395 14,382 743 0 5.17%001 General Fund 395 4,382 743 0 16.95%150 Tax Sale Automation 10,000 0 0 0.00%

Capital 13,650 61,000 13,861 0 22.72%150 Tax Sale Automation 13,650 61,000 13,861 0 22.72%

170 Supervisor of Assessments 104,926 1,186,594 362,242 22,067 32.39%Personnel Services- Salaries & Wages 83,660 792,064 280,957 0 35.47%

001 General Fund 83,660 792,064 280,957 0 35.47%


Contractual Services 7,240 200,793 23,055 21,806 22.34%001 General Fund 7,240 200,793 23,055 21,806 22.34%

Commodities 75 20,000 1,283 261 7.72%001 General Fund 75 20,000 1,283 261 7.72%

190 County Clerk 432,089 2,606,499 1,132,841 343 43.48%Personnel Services- Salaries & Wages 152,242 1,250,576 461,670 0 36.92%

001 General Fund 144,524 1,206,232 441,798 0 36.63%160 Vital Records Automation 7,717 44,344 19,873 0 44.81%

Personnel Services- Employee Benefits 19,070 213,926 76,565 0 35.79%001 General Fund 17,633 203,205 72,806 0 35.83%160 Vital Records Automation 1,437 10,721 3,759 0 35.06%

Contractual Services 255,507 990,154 355,649 0 35.92%001 General Fund 253,786 914,118 341,451 0 37.35%160 Vital Records Automation 1,721 76,036 14,198 0 18.67%

Commodities 5,270 150,944 231,705 343 153.73%001 General Fund 2,158 128,694 224,360 56 174.38%160 Vital Records Automation 3,112 22,250 7,345 287 34.30%

Capital 0 7,252 0001 General Fund 0 891 0160 Vital Records Automation 0 6,361 0

Contingency and Other 899 0 0 0.00%

Public Service Committee Expenditure Report - DetailThrough March 31, 2012 (33.3% YTD, 34.6% Payroll)

Current Month

Transactions

Total Amended

Budget


YTD Encumbrances

Total % Used

Public Service Committee Expenditure Report - DetailThrough March 31, 2012 (33.3% YTD, 34.6% Payroll)

160 Vital Records Automation 899 0 0 0.00%

210 Recorder 180,461 2,199,438 601,786 0 27.36%Personnel Services- Salaries & Wages 102,217 923,826 307,047 0 33.24%

001 General Fund 80,586 701,361 242,203 0 34.53%170 Recorder's Automation 18,668 196,791 55,919 0 28.42%171 Rental Housing Support Surcharge 2,962 25,674 8,926 0 34.77%

Personnel Services- Employee Benefits 19,006 243,831 72,058 0 29.55%001 General Fund 13,134 162,268 52,639 0 32.44%170 Recorder's Automation 5,107 73,861 16,900 0 22.88%171 Rental Housing Support Surcharge 765 7,702 2,519 0 32.71%

Contractual Services 26,514 443,957 77,022 0 17.35%001 General Fund 2,743 341 0 12.42%170 Recorder's Automation 26,514 440,034 76,682 0 17.43%171 Rental Housing Support Surcharge 1,180 0 0 0.00%

Commodities 10,724 280,280 30,659 0 10.94%001 General Fund 128 2,280 311 0 13.62%170 Recorder's Automation 10,596 278,000 30,348 0 10.92%

Capital 22,000 306,000 115,000 0 37.58%170 Recorder's Automation 22,000 306,000 115,000 0 37.58%

Contingency and Other 1,544 0 0 0.00%171 Rental Housing Support Surcharge 1,544 0 0 0.00%

230 Regional Office of Education 39,704 287,786 121,353 0 42.17%Personnel Services- Salaries & Wages 36,617 228,690 107,707 0 47.10%

001 General Fund 36,617 228,690 107,707 0 47.10%


Contractual Services 550 0 0 0.00%001 General Fund 550 0 0 0.00%

Commodities 2,000 0 0 0.00%001 General Fund 2,000 0 0 0.00%

Grand Total 833,011 6,990,697 2,414,823 22,410 34.86%

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 52130 - Repairs and Maint- Computers2291 - Chicago Office Technology Group (COTG)

099996 1 PRINT MGNT MTHLY MTC B&W,COLOR PRINTERS CUST#631108 INV#099996 1

Paid by EFT # 13090

02/17/2012 03/05/2012 03/05/2012 03/12/2012 100.00

2291 - Chicago Office Technology Group (COTG)

099995 1 PRINT MGNT MTHLY MTC B&W,COLOR PRINTERS CUST#631108 INV#099995 1

Paid by EFT # 13090

02/17/2012 03/05/2012 03/05/2012 03/12/2012 143.61


107212 1 PRINT MNGMT MTHLY MTC B&W,COLOR PRINTERS CUST#631108INV#107212 1

Paid by EFT # 13245

03/13/2012 03/19/2012 03/19/2012 03/26/2012 100.00

Account 52130 - Repairs and Maint- Computers Totals Invoice Transactions 3 $343.61Account 52140 - Repairs and Maint- Copiers


100668 1 MTHLY MTC XEROX 7125 B&W,COLOR COPIER CUST#301108 INV#100668 1

Paid by EFT # 13090

02/22/2012 03/05/2012 03/05/2012 03/12/2012 108.90

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $108.90Account 53070 - Legal Printing

3574 - MailFinance (formerly Neopost Leasing)

N3147906 Folding Machine Lease Payment Inv#N3147906

Paid by Check # 320470

03/07/2012 03/15/2012 03/15/2012 03/26/2012 285.36

1503 - Raucci & Sullivan Strategies LLC 1129 Legislative Representation Extension of Contract Inv#1129


03/01/2012 03/15/2012 03/15/2012 03/26/2012 1,909.09

Account 53070 - Legal Printing Totals Invoice Transactions 2 $2,194.45

Run by Finance Reports on 04/12/2012 08:54:13 AM Page 1 of 11

Public Services Accounts Payable by GL Distribution

Payment Date Range 03/01/12 - 03/31/12

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Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 53110 - Employee Training1732 - Illinois Property Assessment Institute

M. ARMSTRONG

IPAI CLASS VALUATION OF SELF STORAGE PROPERTIES M. ARMSTRONG


02/22/2012 03/05/2012 03/05/2012 03/12/2012 245.00

1732 - Illinois Property Assessment Institute

M. D. ARMSTRONG

IPAI CLASS VALUATION OF LODGING PROPERTIES M. ARMSTRONG


02/22/2012 03/05/2012 03/05/2012 03/12/2012 245.00


ARMSTRONG, M

IPAI CLASS APPEAL PRACTICE & PROCEDURE & CIAO LUNCH


02/22/2012 03/05/2012 03/05/2012 03/12/2012 355.00


J.FIENE IPAI CLASS BEYOND MAPPING: GIS IN LOCAL GOVT J. FIENE


02/27/2012 03/05/2012 03/05/2012 03/12/2012 340.00


FIENE, J IPAI CLASS EVALUATING REAL ESTATE APPRAISALS


02/27/2012 03/05/2012 03/05/2012 03/12/2012 340.00


FINSTROM L IPAI CLASS OFFICE MANAGEMENT L. FINSTROM


02/28/2012 03/05/2012 03/05/2012 03/12/2012 340.00


HUBER,R IPAI CLASS BEYOND MAPPING: GIS IN LOCAL GOVT R. HUBER


02/27/2012 03/05/2012 03/05/2012 03/12/2012 340.00


WINTER,H IPAI CLASS BEYOND MAPPING: GIS IN LOCAL GOVT H. WINTER


02/27/2012 03/05/2012 03/05/2012 03/12/2012 340.00


H.WINTER IPAI CLASS EVALUATING REAL ESTATE APPRAISALS H. WINTER


02/27/2012 03/05/2012 03/05/2012 03/12/2012 340.00

4506 - Mark D. Armstrong 03152012 Appraisal Institute-Registration

Paid by EFT # 13221

03/13/2012 03/13/2012 03/13/2012 03/26/2012 50.00

Account 53110 - Employee Training Totals Invoice Transactions 10 $2,935.00Sub-Department 170 - Supervisor of Assessments Totals Invoice Transactions 16 $5,581.96




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Department 170 - Supervisor of AssessmentsSub-Department 171 - Board of Review

Account 60000 - Office Supplies1024 - Ice Mountain Direct 02C012174602

8Bottle water & rent Inv#02C0121746028 Act#0121746028


03/14/2012 03/19/2012 03/19/2012 03/26/2012 16.43

Account 60000 - Office Supplies Totals Invoice Transactions 1 $16.43Sub-Department 171 - Board of Review Totals Invoice Transactions 1 $16.43

Department 170 - Supervisor of Assessments Totals Invoice Transactions 17 $5,598.39Department 190 - County Clerk

Sub-Department 190 - County ClerkAccount 53100 - Conferences and Meetings

4302 - John A. Cunningham 03072012 NACRC meeting 3/2-3/4 & IACCR Meeting 1/22/12


03/13/2012 03/13/2012 03/13/2012 03/26/2012 91.79

4302 - John A. Cunningham 03082012 IACCR Meeting 1/22-1/25/12


03/13/2012 03/13/2012 03/13/2012 03/26/2012 133.00

4526 - Fifth Third Bank 2012-00000524 Account 6912 Paid by EFT # 13273

02/06/2012 03/19/2012 03/19/2012 03/26/2012 706.85

4526 - Fifth Third Bank 2012-00000589 Acct...6912 Paid by EFT # 13273

03/05/2012 03/20/2012 03/20/2012 03/26/2012 100.00

2198 - National Assn. of County Recorders/NACRC

2012-00000528 Registration Legislative Conf. March 3-4, 2012


03/01/2012 03/19/2012 03/19/2012 03/26/2012 250.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 5 $1,281.64Account 53110 - Employee Training

4302 - John A. Cunningham 03082012 IACCR Meeting 1/22-1/25/12


03/13/2012 03/13/2012 03/13/2012 03/26/2012 210.90

Account 53110 - Employee Training Totals Invoice Transactions 1 $210.90Account 60000 - Office Supplies

3578 - Warehouse Direct Office Products 1485267-0 Office Supplies Paid by Check # 320601

03/09/2012 03/19/2012 03/19/2012 03/26/2012 49.48

3578 - Warehouse Direct Office Products 1487116-0 Office Supplies Paid by Check # 320601

03/13/2012 03/19/2012 03/19/2012 03/26/2012 13.06

Account 60000 - Office Supplies Totals Invoice Transactions 2 $62.54Account 60010 - Operating Supplies

3378 - Batavia Access Television (BATV) 098346 County Board Meeting DVD - February 14, 2012


02/28/2012 03/06/2012 03/06/2012 03/12/2012 15.00

1040 - CDW Government Inc f524926-02 Acrobat Software Paid by EFT # 13088

02/07/2012 03/06/2012 03/06/2012 03/12/2012 98.78

3378 - Batavia Access Television (BATV) 098347 DVD Copy of County Board Meeting 3/13/12


03/19/2012 03/20/2012 03/20/2012 03/26/2012 15.00

Account 60010 - Operating Supplies Totals Invoice Transactions 3 $128.78




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Department 190 - County ClerkSub-Department 190 - County Clerk

Account 60050 - Books and Subscriptions4526 - Fifth Third Bank 2012-00000492 Credit Card ...2116 Paid by EFT #

1310912/09/2011 03/06/2012 03/06/2012 03/12/2012 155.00

4526 - Fifth Third Bank 2012-00000493 Credit Card...2116 Paid by EFT # 13109

12/22/2011 03/06/2012 03/06/2012 03/12/2012 155.00

4526 - Fifth Third Bank 2012-00000494 Credit Card ...6912 Paid by EFT # 13109

12/12/2011 03/06/2012 03/06/2012 03/12/2012 155.00

4526 - Fifth Third Bank 2012-00000525 Account...6912 Paid by EFT # 13273

02/06/2012 03/19/2012 03/19/2012 03/26/2012 258.15

Account 60050 - Books and Subscriptions Totals Invoice Transactions 4 $723.15Sub-Department 190 - County Clerk Totals Invoice Transactions 15 $2,407.01

Sub-Department 191 - ElectionsAccount 50100 - Election Judges and Workers

4094 - Sherry L. Becker 2012-00000486 Election Worker Paid by EFT # 13071

02/29/2012 03/06/2012 03/06/2012 03/12/2012 138.00

6514 - Shannon T. Bell 2012-00000485 Election Worker Paid by EFT # 13073

03/01/2012 03/06/2012 03/06/2012 03/12/2012 225.00

4989 - Brett J. Feltes 2012-00000428 Election Worker Paid by EFT # 13108

02/28/2012 03/06/2012 03/06/2012 03/12/2012 420.00

1271 - Frank's Employment Inc (Frank's Temporaries)

80847 Election Worker Paid by EFT # 13116

02/21/2012 03/06/2012 03/06/2012 03/12/2012 556.92

3070 - George Huber 2012-00000480 Votemobile Driver Paid by EFT # 13131

02/24/2012 03/06/2012 03/06/2012 03/12/2012 22.50

3070 - George Huber 2012-00000481 Votemobile Driver Paid by EFT # 13131

02/17/2012 03/06/2012 03/06/2012 03/12/2012 75.00

5389 - Francis P. McCarthy 2012-00000484 Election Worker Paid by EFT # 13152

02/03/2012 03/06/2012 03/06/2012 03/12/2012 1,432.50

7667 - DANIEL MCGRATH 2012-00000483 Election Worker Paid by EFT # 13154

03/02/2012 03/06/2012 03/06/2012 03/12/2012 180.00

7531 - Yuridiana Tavizon 2012-00000423 Election Worker Paid by EFT # 13199

02/17/2012 03/06/2012 03/06/2012 03/12/2012 630.00

3899 - George J. Timm 2012-00000479 Election Worker Paid by Check # 320186

03/03/2012 03/06/2012 03/06/2012 03/12/2012 540.00

3993 - Amy C. Tomas 2012-00000482 Election Worker Paid by EFT # 13202

03/02/2012 03/06/2012 03/06/2012 03/12/2012 894.00

8327 - Suzanne A. Warner 2012-00000487 Election Worker Paid by EFT # 13210

03/02/2012 03/06/2012 03/06/2012 03/12/2012 243.00

4094 - Sherry L. Becker 2012-00000586 Election Worker Paid by EFT # 13227

03/17/2012 03/20/2012 03/20/2012 03/26/2012 318.00

6514 - Shannon T. Bell 2012-00000587 Election Worker Paid by EFT # 13229

03/17/2012 03/20/2012 03/20/2012 03/26/2012 573.00


80879 Election Workers Paid by EFT # 13280

02/28/2012 03/26/2012 03/26/2012 03/26/2012 1,994.40




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countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124900','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=123935','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));


Department 190 - County ClerkSub-Department 191 - Elections

Account 50100 - Election Judges and Workers1271 - Frank's Employment Inc (Frank's Temporaries)


03/06/2012 03/19/2012 03/19/2012 03/26/2012 2,428.34



03/13/2012 03/20/2012 03/20/2012 03/26/2012 2,667.40

5389 - Francis P. McCarthy 2012-00000590 Election Worker Paid by EFT # 13322

03/17/2012 03/20/2012 03/20/2012 03/26/2012 1,846.50

7667 - DANIEL MCGRATH 2012-00000591 Election Worker Paid by EFT # 13324

03/16/2012 03/20/2012 03/20/2012 03/26/2012 276.00


03/16/2012 03/20/2012 03/20/2012 03/26/2012 685.00

3993 - Amy C. Tomas 2012-00000592 Election Worker Paid by EFT # 13369

03/16/2012 03/20/2012 03/20/2012 03/26/2012 1,351.50

Account 50100 - Election Judges and Workers Totals Invoice Transactions 21 $17,497.06Account 50110 - Election Services

6611 - EGovMall Technologies LLC 129619 Robo call - March 2012 Paid by Check # 320365

03/07/2012 03/19/2012 03/19/2012 03/26/2012 6,666.00

Account 50110 - Election Services Totals Invoice Transactions 1 $6,666.00Account 50340 - Software Licensing Cost

1040 - CDW Government Inc F524926-01 Acrobat Software Paid by EFT # 13088

02/07/2012 03/06/2012 03/06/2012 03/12/2012 98.78

1035 - Robis Elections Inc 10308 ASKED Software Paid by EFT # 13355

03/01/2012 03/26/2012 03/26/2012 03/26/2012 25,425.46

Account 50340 - Software Licensing Cost Totals Invoice Transactions 2 $25,524.24Account 52140 - Repairs and Maint- Copiers

4426 - Banc of America Leasing Administration Center

012075267-02 Copier Lease Paid by EFT # 13224

04/01/2012 03/26/2012 03/26/2012 03/26/2012 134.82

1135 - Konica Minolta Business Solutions 220443915 Per Copy Charge Paid by Check # 320461

03/02/2012 03/19/2012 03/19/2012 03/26/2012 28.02

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 2 $162.84Account 52190 - Equipment Rental

3987 - Penske Truck Leasing Company LP C029974131 Truck Rental Paid by Check # 320525

02/29/2012 03/26/2012 03/26/2012 03/26/2012 641.40

3987 - Penske Truck Leasing Company LP C030188895 Truck Rental Paid by Check # 320525

03/13/2012 03/20/2012 03/20/2012 03/26/2012 464.60

Account 52190 - Equipment Rental Totals Invoice Transactions 2 $1,106.00




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Account 52230 - Repairs and Maint- Vehicles3988 - KD Repair 22832 Votemobile Generator

RepairPaid by Check # 320048

02/24/2012 03/06/2012 03/06/2012 03/12/2012 1,405.17

4545 - R. Alex Westhoff 03142012 Gas cards from meijers for Elections

Paid by EFT # 13377

03/13/2012 03/13/2012 03/13/2012 03/26/2012 800.00

4526 - Fifth Third Bank 2012-00000585 Acct...6183 Paid by EFT # 13273

03/15/2012 03/19/2012 03/19/2012 03/26/2012 647.72

Account 52230 - Repairs and Maint- Vehicles Totals Invoice Transactions 3 $2,852.89Account 53060 - General Printing

1849 - Batavia Instant Print Inc 2012-00000538 Print Emergency Ballots Paid by EFT # 13225

03/09/2012 03/19/2012 03/19/2012 03/26/2012 1,480.19

Account 53060 - General Printing Totals Invoice Transactions 1 $1,480.19Account 53100 - Conferences and Meetings

8185 - Stanton J. Bond 03122012 Mileage/Meal- Peoria Election Commission

Paid by EFT # 13234

03/13/2012 03/13/2012 03/13/2012 03/26/2012 15.00

8207 - Mark G. Mossman 03122012 Mileage/Meal- Peoria Election Commission

Paid by EFT # 13336

03/13/2012 03/13/2012 03/13/2012 03/26/2012 15.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 2 $30.00Account 53120 - Employee Mileage Expense

4989 - Brett J. Feltes 2012-00000427 Election Worker Paid by EFT # 13108

02/28/2012 03/06/2012 03/06/2012 03/12/2012 121.55

8185 - Stanton J. Bond 03122012 Mileage/Meal- Peoria Election Commission

Paid by EFT # 13234

03/13/2012 03/13/2012 03/13/2012 03/26/2012 163.73

8207 - Mark G. Mossman 03122012 Mileage/Meal- Peoria Election Commission

Paid by EFT # 13336

03/13/2012 03/13/2012 03/13/2012 03/26/2012 163.73

4545 - R. Alex Westhoff 03082012 Mileage 3/2-3/7 & Supplies

Paid by EFT # 13377

03/13/2012 03/13/2012 03/13/2012 03/26/2012 15.54

4545 - R. Alex Westhoff 03142012 Gas cards from meijers for Elections

Paid by EFT # 13377

03/13/2012 03/13/2012 03/13/2012 03/26/2012 4.44

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 5 $468.99Account 53130 - General Association Dues


2012-00000526 Membership Mark Mossman


03/01/2012 03/19/2012 03/19/2012 03/26/2012 35.00


2012-00000527 Membership Stan Bond Paid by Check # 320490

03/01/2012 03/19/2012 03/19/2012 03/26/2012 35.00

Account 53130 - General Association Dues Totals Invoice Transactions 2 $70.00




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Account 60000 - Office Supplies3578 - Warehouse Direct Office Products 1459390-0 Mouse Pads Paid by Check

# 32021402/17/2012 03/06/2012 03/06/2012 03/12/2012 31.68

4545 - R. Alex Westhoff 03082012 Mileage 3/2-3/7 & Supplies

Paid by EFT # 13377

03/13/2012 03/13/2012 03/13/2012 03/26/2012 35.45

3578 - Warehouse Direct Office Products C1457125-0 Mouse Pads Paid by EFT # 13375

02/17/2012 03/19/2012 03/19/2012 03/26/2012 (37.68)

Account 60000 - Office Supplies Totals Invoice Transactions 3 $29.45Account 60010 - Operating Supplies

5701 - Schaefer Greenhouse Inc 286621/1 Flowers for Doug Booth Paid by Check # 320155

03/01/2012 03/06/2012 03/06/2012 03/12/2012 49.90


03/02/2012 03/06/2012 03/06/2012 03/12/2012 635.00

1040 - CDW Government Inc G801174 ID Card Blanks Paid by EFT # 13244

03/07/2012 03/19/2012 03/19/2012 03/26/2012 44.99

4526 - Fifth Third Bank 2012-00000588 Acct..6912 Paid by EFT # 13273

03/05/2012 03/20/2012 03/20/2012 03/26/2012 60.72

1024 - Ice Mountain Direct 02B8103848662 Bottled Drinking Water Paid by Check # 320415

02/29/2012 03/19/2012 03/19/2012 03/26/2012 28.90

1662 - Lowes 15590 Operating Supplies Paid by Check # 320468

03/02/2012 03/19/2012 03/19/2012 03/26/2012 34.97

3578 - Warehouse Direct Office Products 1484487-0 Message Pads Paid by Check # 320601

03/09/2012 03/19/2012 03/19/2012 03/26/2012 13.36

Account 60010 - Operating Supplies Totals Invoice Transactions 7 $867.84Account 60020 - Computer Related Supplies

5540 - The Tree House Inc 10464 Printer Cartridge Paid by Check # 320185

02/15/2012 03/06/2012 03/06/2012 03/12/2012 59.50

Account 60020 - Computer Related Supplies Totals Invoice Transactions 1 $59.50Account 60320 - Voting Systems and Accessories

1040 - CDW Government Inc G352317 Scanner Cables Paid by EFT # 13088

02/27/2012 03/06/2012 03/06/2012 03/12/2012 625.07

Account 60320 - Voting Systems and Accessories Totals Invoice Transactions 1 $625.07Sub-Department 191 - Elections Totals Invoice Transactions 53 $57,440.07Department 190 - County Clerk Totals Invoice Transactions 68 $59,847.08






Department 210 - RecorderSub-Department 210 - Recorder

Account 60000 - Office Supplies1242 - Source One Office Products 350188 binder, index tabss,

rubber fingersPaid by Check # 320170

02/23/2012 03/05/2012 03/05/2012 03/12/2012 19.80

1242 - Source One Office Products 348041 paper, firebox, refills Paid by Check # 320567

01/06/2012 03/19/2012 03/19/2012 03/26/2012 46.06

1242 - Source One Office Products 350782 index tabs, staples, shredder lubricant


03/08/2012 03/19/2012 03/19/2012 03/26/2012 62.05

Account 60000 - Office Supplies Totals Invoice Transactions 3 $127.91Sub-Department 210 - Recorder Totals Invoice Transactions 3 $127.91

Department 210 - Recorder Totals Invoice Transactions 3 $127.91Fund 001 - General Fund Totals Invoice Transactions 88 $65,573.38

Fund 150 - Tax Sale AutomationDepartment 150 - Treasurer/Collector

Sub-Department 160 - Tax Sale AutomationAccount 52130 - Repairs and Maint- Computers

1819 - dBm Electronics Inc (aka Olympic Technologies Inc)

1437 Kane Co. Treasurer Fobs


03/02/2012 03/02/2012 03/02/2012 03/12/2012 295.00


1135 - Konica Minolta Business Solutions 220466082 Kane County Treasurer Acct# 827125


03/09/2012 03/09/2012 03/09/2012 03/26/2012 12.74

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $12.74Account 52240 - Repairs and Maint- Office Equip

2452 - Illinois Time Recorder Co (AANEVCO Inc)

83016 Kane County Treasurer - Service #522219

Paid by EFT # 13296

03/15/2012 03/15/2012 03/15/2012 03/26/2012 50.75

Account 52240 - Repairs and Maint- Office Equip Totals Invoice Transactions 1 $50.75Account 53110 - Employee Training

4526 - Fifth Third Bank 030512 Kane County Treasurer Mr. Rickert #03074194

Paid by EFT # 13109

03/06/2012 03/06/2012 03/06/2012 03/12/2012 796.00

4526 - Fifth Third Bank 030912 Kane County Treasurer Mr. Rickert # 03074194

Paid by EFT # 13273

03/09/2012 03/09/2012 03/09/2012 03/26/2012 90.30

Account 53110 - Employee Training Totals Invoice Transactions 2 $886.30Account 70090 - Office Equipment

2437 - Secure Disbursement Systems 16287 Kane County Treasurer KCT-GEN


03/09/2012 03/09/2012 03/09/2012 03/26/2012 13,650.00

Account 70090 - Office Equipment Totals Invoice Transactions 1 $13,650.00Sub-Department 160 - Tax Sale Automation Totals Invoice Transactions 6 $14,894.79

Department 150 - Treasurer/Collector Totals Invoice Transactions 6 $14,894.79Fund 150 - Tax Sale Automation Totals Invoice Transactions 6 $14,894.79




javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=123792','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124957','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124958','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=123528','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124127','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124600','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=123932','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124150','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));javascript:void(window.open('http://countylogos/Logos/LogosSuite/CommonPages/ModalDialogContainer.aspx?Page=http://countylogos/Logos/FM/Inquiries/InquiryInvoiceSingle.aspx&ID=124128','',%20'dialogHeight:650px;%20dialogwidth:1010px;%20scroll:yes;%20status:no;%20unadorned:on;%20help:%20off'));

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 160 - Vital Records Automation

Department 190 - County ClerkSub-Department 200 - Vital Records Automation

Account 52130 - Repairs and Maint- Computers1313 - Sentinel Technologies Inc M344804 Computer Hardware

MaintenancePaid by EFT # 13188

02/15/2012 03/06/2012 03/06/2012 03/12/2012 84.00

1313 - Sentinel Technologies Inc M344975 Computer Hardware Maintenance

Paid by EFT # 13362

03/15/2012 03/20/2012 03/20/2012 03/26/2012 84.00


4426 - Banc of America Leasing Administration Center

012075267-01 Copier Lease Paid by EFT # 13224

04/01/2012 03/26/2012 03/26/2012 03/26/2012 539.27

1135 - Konica Minolta Business Solutions 220443916 Per Copy Charge Paid by Check # 320461

03/02/2012 03/19/2012 03/19/2012 03/26/2012 1,013.91

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 2 $1,553.18Account 60010 - Operating Supplies

1257 - Rehm Electric Shop Inc 7801 Whole Office Surge Protector


02/14/2012 03/06/2012 03/06/2012 03/12/2012 975.00

1191 - Alarm Detection Systems Inc 2012-00000560 Acct 132536 Paid by EFT # 13217

03/04/2012 03/19/2012 03/19/2012 03/26/2012 180.00

1819 - dBm Electronics Inc (aka Olympic Technologies Inc)

1438 Security Maintenance Paid by Check # 320346

03/01/2012 03/26/2012 03/26/2012 03/26/2012 1,100.00

4526 - Fifth Third Bank 2012-00000541 Account 6183 Paid by EFT # 13273

03/05/2012 03/19/2012 03/19/2012 03/26/2012 493.14

Account 60010 - Operating Supplies Totals Invoice Transactions 4 $2,748.14Account 60020 - Computer Related Supplies

6349 - The Office Pal 004144-IN Printer Toner Paid by Check # 320184

02/01/2012 03/06/2012 03/06/2012 03/12/2012 185.00

6349 - The Office Pal 0040455-IN Printer Toner Paid by Check # 320184

02/08/2012 03/06/2012 03/06/2012 03/12/2012 124.00

1338 - Image-Pro Services & Supplies Inc 21860 Toner Cartridge Paid by Check # 320439

03/09/2012 03/19/2012 03/19/2012 03/26/2012 54.95

Account 60020 - Computer Related Supplies Totals Invoice Transactions 3 $363.95Sub-Department 200 - Vital Records Automation Totals Invoice Transactions 11 $4,833.27

Department 190 - County Clerk Totals Invoice Transactions 11 $4,833.27Fund 160 - Vital Records Automation Totals Invoice Transactions 11 $4,833.27

Fund 170 - Recorder's AutomationDepartment 210 - Recorder

Sub-Department 220 - Recorder's AutomationAccount 50150 - Contractual/Consulting Services

3286 - IT-Stability Systems LLC 2012-27 monthly support April 2012

Paid by EFT # 13134

02/15/2012 03/05/2012 03/05/2012 03/12/2012 16,500.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 1 $16,500.00





Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 170 - Recorder's Automation

Department 210 - RecorderSub-Department 220 - Recorder's Automation

Account 52130 - Repairs and Maint- Computers1517 - Mendel Plumbing & Heating Inc 190281 ac repair server room Paid by Check

# 32047803/05/2012 03/19/2012 03/19/2012 03/26/2012 168.75


5074 - Advantage Microfilm Services, Inc (AMS)

12-134 annual svc agrmt 04/01/12-03/31/12 Fujitsu fi-5900C, fi-6770


02/16/2012 03/19/2012 03/19/2012 03/26/2012 2,400.00

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $2,400.00Account 60010 - Operating Supplies

2161 - Vanguard Archives LLC 162358 media storage 03/01/12-03/31/12

Paid by EFT # 13372

03/01/2012 03/19/2012 03/19/2012 03/26/2012 45.00

Account 60010 - Operating Supplies Totals Invoice Transactions 1 $45.00Account 60020 - Computer Related Supplies

7210 - SHI International Corp B00543863 Acer B243H A LCD display


02/22/2012 03/05/2012 03/05/2012 03/12/2012 233.00

7210 - SHI International Corp B00545151 WD Cavier Green hard drive, Fujitsu ScanAid


02/23/2012 03/05/2012 03/05/2012 03/12/2012 771.00

8421 - Business Server Solutions LLC 10 HP Blc NC553m DP FlexFabric Adptr Opt

Paid by EFT # 13239

02/28/2012 03/19/2012 03/19/2012 03/26/2012 781.39

8421 - Business Server Solutions LLC 24 HP Blc NC553m DP FlexFabric Adptr Opt

Paid by EFT # 13239

03/13/2012 03/19/2012 03/19/2012 03/26/2012 781.39

1040 - CDW Government Inc G984058 APC BACK-UPS ES 750VA GREEN UPS

Paid by EFT # 13244

03/12/2012 03/19/2012 03/19/2012 03/26/2012 846.20

1106 - Lason MPB / HOV Services LLC 289420 microfilm storage Feb 12

Paid by EFT # 13315

02/29/2012 03/19/2012 03/19/2012 03/26/2012 332.65

7210 - SHI International Corp B00565084 HP Power supply 3U United States Hardware


03/14/2012 03/19/2012 03/19/2012 03/26/2012 1,779.00

6834 - Trebron Company, Inc. 58864 SOPHOS ENDPOINT ADVANCED 75 users 2 years


03/09/2012 03/19/2012 03/19/2012 03/26/2012 3,918.00

Account 60020 - Computer Related Supplies Totals Invoice Transactions 8 $9,442.63Account 70020 - Computer Software- Capital

3286 - IT-Stability Systems LLC 2012-39 Programming of new framework features for KCX and CopyCenter 52%

Paid by EFT # 13303

03/05/2012 03/19/2012 03/19/2012 03/26/2012 22,000.00

Account 70020 - Computer Software- Capital Totals Invoice Transactions 1 $22,000.00Sub-Department 220 - Recorder's Automation Totals Invoice Transactions 13 $50,556.38





Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 170 - Recorder's Automation

Department 210 - Recorder Totals Invoice Transactions 13 $50,556.38Fund 170 - Recorder's Automation Totals Invoice Transactions 13 $50,556.38

Grand Totals Invoice Transactions 118 $135,857.82




Kane County Purchasing Card Information

Public Service Committee

Statement Due Date 04/29/2012

150 TREASURER'S OFFICE

Transaction Date Merchant Name Additional Information Transaction Amount03/07/2012 JERSEY MIKES SUBS#2700 90.30GENEVA

90.30Department Total

190 COUNTY CLERK'S OFFICE

Transaction Date Merchant Name Additional Information Transaction Amount01/05/2012 -99.00

03/04/2012 CONTINENTAL 25.00WASHINGTON

03/05/2012 MARRIOTT 423.65WASHINGTON

349.65Department Total

439.95Committee Total

Page 1 of 14/5/2012

COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois 60134-3000 Holly A. Winter, CIAO/I (630) 208-3818 Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Our Mission: An equitable assessment for every parcel.

Memorandum To: The Honorable Chairman Hollie Lindgren and the Public Service Committee of Kane County Board From: Mark D. Armstrong, CIAO Date: April 16, 2012 Re: Monthly report

In the past month, the activities of the Kane County Assessment Office included the distribution of Senior Citizen Assessment Freeze Homestead Exemption applications, the first meeting of the Process Improvement Team Crew, and the receipt of the 2011 Equalization Factor from the State of Illinois. Senior Citizen Assessment Freeze Homestead Exemption Applications Mailed During the week of March 25, 2012, the County Assessment Office mailed 24,141 applications for the Senior Citizen Assessment Freeze Homestead Exemption to Kane County Senior Citizen taxpayers. The exemption, which makes increases in equalized assessed valuation (EAV) since the base year exempt from property taxes, must be applied for on an annual basis. As of this writing, hundreds have already been returned either by mail or in person. 2011 State Equalization Factor is 1.0000 for the 24th Consecutive Year On April 13, 2012, the Illinois Department of Revenue certified an equalization factor of 1.0000 for Kane County’s 2011 (payable 2012), which means that the Department certifies that no further changes are needed to the assessment roll for this year. This is the 24th consecutive year that Kane County’s equalization factor has been 1.0000. An equalization factor of 1.0000 from the Illinois Department of Revenue means two things:

After equalization by the Supervisor of Assessments, the County’s assessment roll is within 1% of the state-mandated level of 33.33% as of January 1, 2011, based on sales in 2008, 2009, and 2010; and

The aggregate value changes made by the Board of Review, weighted by classification, did not exceed 1% of the aggregate equalized assessed valuation.

To: The Honorable Chairman Hollie Lindgren and the Public Service Committee of Kane County Board April 16, 2012 Page 2 of 3

A copy of the Department’s report is attached. March 2012 Production Report The production statistics for the County Assessment Office for March 2011 (along with comparative data) is as follows:

Documents Processed Mar

2011 2011

Year-To-Date Mar

2012 2012

Year-To-Date

Deeds 2,587 2,587 1,541 2,534 Transfer Declarations 546 1,322 787 1,509 Name/Address Changes 1,208 5,080 505 4,165 Homestead Exemption App. 489 628 181 223 Homestead Removals 166 203 294 449 Senior Exemption App. 50 183 6 62 Senior/Freeze Renewals -218 -198 447 2,719 Veteran/Disabled Exemptions 75 115 32 49 Assessment Corrections 0 73 0 754 Certificates of Error 0 0 0 0 Subdivisions 4 9 0 2 Total Documents Processed 4,907 10,002 3,793 12,466

Revenue/Sale of Data $3,346 $7,330 $4,523 $17,013

Web Site Visits 11,973 30,507 11,359 32,115 Web Page Views 26,146 66,282 23,680 68,925 On-Line Property Lookups 60,182 117,197 59,006 127,803 Telephone Inquiries 778 2,528 2,396 5,392

Property Tax Appeal Board Filings 240 267 12 166

Tax Parcels

Parcels Added 54 111 17 217 Parcels Deleted 38 80 11 312 Net Parcel Change 16 31 6 -95

New E-News Subscribers 87 246 107 365

Public Presentation Attendance 33 160 126 204

To: The Honorable Chairman Hollie Lindgren and the Public Service Committee of Kane County Board April 16, 2012 Page 3 of 3

Process Improvement Team Crew Meeting On April 13, the Kane County Assessment Office Process Improvement Team Crew (P.I.T. Crew) met, with representatives from the County Assessment Office, Township Assessor’s Association, Kane County Information Technologies Department, Kane County Clerk, and Kane County Board attending. The team reviewed six years of data for workload trends, identified bottlenecks in the processes, and brainstormed solutions. The principal problem identified was the workload of the Board of review relative to time and staff to Board of Review docketing of assessment complaints. A copy of notes and materials distributed at the meeting are attached.

* * * * Please contact me at your convenience with any questions.

COUNTY OF KANE

COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue Supervisor of Assessments Geneva, Illinois 60134-3000

Holly A. Winter, CIAO/I (630) 208-3818 Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Our Mission: An equitable assessment for every parcel.

P.I.T. Crew Meeting: April 13 at 9:00 a.m. Present: County Board: Juan Reyna County Clerk: Susan Ericson I.T. Department: Ellen Sienkiewicz, Davis Neuenkirchen

County Assessment Office: Mark Armstrong, Holly Winter, Jennifer Fiene, Jodi Bingman, and Sandra Orlando Township Assessors Association: Michael Yagen (Virgil) The P.I.T. Crew began with a review of six years of data showing changes in workload in the County Assessment Office, with the principal focus being Board of Review docketing and adjudication. Specific bottlenecks were identified, including:

Inability to begin earlier due to statutory constraints;

Only one township can be docketed at a time;

Notices of requests for $100,000 reductions must be served on all affected taxing districts;

Vendor programmed defaults in property tax administration software that are not representative of Kane County;

Brainstorming solutions included:

Development of a system that would provide for electronic distribution of all documents related to assessment complaints; and

Investigate options about software vendors when the contract with the existing property tax administration software vendor expires in 2014; one way to do that on a cost-effective basis would be to develop a multi-county consortium to reduce costs.

Action items before next meeting:

Mark Armstrong will contact nearby large counties and see if they are interested in exploring a software consortium.

Mark Armstrong will discuss electronic document delivery with the township Assessors Association at their April 17 meeting.

Davis Neuenkirchen and Ellen Sienkiewicz will develop a model for the flow of electronic documents.

Next meeting: Friday, May 18, 2012, 9:00 a.m. at the Kane County Assessment Office.

KANE COUNTY ASSESSMENT OFFICE

PROCESS IMPROVEMENT TEAM CREW MEETING

9:00 a.m. April 13, 2012 Kane County Board of Review hearing Room “A”

Kane County Assessment Office 719 S. Batavia Avenue, Building C

Geneva, Illinois 60134

AGENDA

1. Call to Order 2. Introductions

3. What is our task?

4. Current workload trends

5. Current process for docketing and hearing assessment complaints

6. Assessment Complaint Statutory Requirements A. Requirements of Existing Law B. Changes Pending in General Assembly

i. Enforcement of existing June 15 deadline ii. Elimination of September 10 deadline

7. DISCUSSION: Where are the bottlenecks?

8. Establishment of date and location for next meeting 9. Adjournment

Kane County Assessment OfficeProduction Measurement, 20062011

2006 2007 2008 2009 2010 2011% change 2006‐11

% change2008‐11

% change2010‐11

Deeds 22,561 18,762 13,926 12,222 13,319 13,372 ‐28.7% ‐4.0% 0.4%

Transfer Declarations 14,831 11,444 7,224 6,049 6,946 7,040 ‐38.5% ‐2.5% 1.4%

Name/Address Changes 39,193 34,239 22,588 20,552 21,923 20,615 ‐39.8% ‐8.7% ‐6.0%

General Homestead Applications 8,537 7,084 2,676 2,279 1,519 1,537 ‐78.3% ‐42.6% 1.2%

Homestead Removals 389 675 508 716 987 1,502 122.5% 195.7% 52.2%

Senior Exemption Applications 2,244 2,088 2,956 2,337 2,057 2,218 6.2% ‐25.0% 7.8%

Senior Freeze Applications1 21,503 20,631 16,524 16,526 8,424 4,958 ‐76.0% ‐70.0% ‐41.1%

Veteran/Disabled Exemptions2 859 1,159 1,429 1,804 110.0% 26.2%

Assessment Corrections 1,791 1,828 3,961 3,139 2,661 2,912 59.3% ‐26.5% 9.4%

Certificates of Error 4,513 2,428 5,011 4,897 3,799 3,433 41.4% ‐31.5% ‐9.6%

Total Document Processed 115,562 99,179 76,233 69,876 63,064 59,391 ‐40.1% ‐22.1% ‐5.8%

Subdivisions 253 194 125 63 41 34 ‐82.5% ‐72.8% ‐17.1%

Parcels Added 6,392 7,247 2,432 940 744 627 ‐91.3% ‐74.2% ‐15.7%

Parcels Deleted 1,056 1,446 1,312 768 558 655 ‐54.7% ‐50.1% 17.4%

Total Cadastral Mapping Actions 7,701 8,887 3,869 1,771 1,343 1,316 ‐85.2% ‐66.0% ‐2.0%

Web Site Visits2 54,529 77,551 140,705 142,055 160.5% 1.0%

Web Page Views2 96,067 183,231 327,789 325,509 238.8% ‐0.7%

On‐Line Property Lookups3 411,077 530,336 29.0%

Telephone Inquiries3 18,167 24,918 37.2%

Public Presentation Attendance4 583 352 1,722 389.2%

Total Taxpayer Contacts 150,596 261,365 898,090 1,024,540 580.3% 14.1%

Board of Review Complaint Dockets 812 1,599 2,428 2,863 2,310 3,134 96.0% 29.1% 35.7%

Board of Review Complaint Parcels 812 1,599 2,674 3,670 4,936 5,475 242.4% 104.7% 10.9%

PTAB Complaint Dockets5 74 89 163 259 321 413 364.0% 153.4% 28.7%

PTAB Complaint Parcels5 147 182 429 451 635 658 261.5% 53.4% 3.6%

Total Complaints and Appeals 1,845 3,469 5,694 7,243 8,202 9,680 179.0% 70.0% 18.0%

Notes: 1Includes Senior Renewals prior to 20092Did not exist and/or not tracked prior to 20083Not tracked prior to 20104Not tracked prior to 20095Appeals of Board of Review Decisions in prior years (i.e. 2011 represents appeals of 2010 valuations)

P. I. T. Crew MeetinggR M EO P AC R MC R ME OS VS E

MEENT

April 13, 2012

County Assessment Office Township Assessors Information Technologies Information Technologies County Board

P i h l U Peripheral Users County Clerk County Treasurer

Review our changing workloadId tif hi h t t i d b Identify which processes are most strained by changing workload

Recommend changes (personnel, software, Recommend changes (personnel, software, equipment, etc.) that can maintain our abilities to complete our workload in a timely mannerBOTTOM LINE C l t t t d t d BOTTOM LINE: Complete our state-mandated functions within the state-mandated timelines at the best price for the taxpayersp p y

2006 2007 2008 2009 2010 2011% change2006‐11

% change2008‐11

% change2010‐11

Deeds 22,561 18,762 13,926 12,222 13,319 13,372 ‐28.7% ‐4.0% 0.4%Transfer Declarations 14,831 11,444 7,224 6,049 6,946 7,040 ‐38.5% ‐2.5% 1.4%Name/Address Changes 39,193 34,239 22,588 20,552 21,923 20,615 ‐39.8% ‐8.7% ‐6.0%General Homestead Applications 8 537 7 084 2 676 2 279 1 519 1 537 78 3% 42 6% 1 2%General Homestead Applications 8,537 7,084 2,676 2,279 1,519 1,537 ‐78.3% ‐42.6% 1.2%Homestead Removals 389 675 508 716 987 1,502 122.5% 195.7% 52.2%Senior Exemption Applications 2,244 2,088 2,956 2,337 2,057 2,218 6.2% ‐25.0% 7.8%Senior Freeze Applications1 21,503 20,631 16,524 16,526 8,424 4,958 ‐76.0% ‐70.0% ‐41.1%Veteran/Disabled Exemptions2 859 1,159 1,429 1,804 110.0% 26.2%Assessment Corrections 1,791 1,828 3,961 3,139 2,661 2,912 59.3% ‐26.5% 9.4%Certificates of Error 4,513 2,428 5,011 4,897 3,799 3,433 41.4% ‐31.5% ‐9.6%Total Document Processed 115,562 99,179 76,233 69,876 63,064 59,391 ‐40.1% ‐22.1% ‐5.8%Subdivisions 253 194 125 63 41 34 ‐82.5% ‐72.8% ‐17.1%Parcels Added 6,392 7,247 2,432 940 744 627 ‐91.3% ‐74.2% ‐15.7%Parcels Deleted 1,056 1,446 1,312 768 558 655 ‐54.7% ‐50.1% 17.4%T t l C d t l M i A ti 7 701 8 887 3 869 1 771 1 343 1 316 85 2% 66 0% 2 0%Total Cadastral Mapping Actions 7,701 8,887 3,869 1,771 1,343 1,316 ‐85.2% ‐66.0% ‐2.0%Web Site Visits2 54,529 77,551 140,705 142,055 160.5% 1.0%Web Page Views2 96,067 183,231 327,789 325,509 238.8% ‐0.7%On‐Line Property Lookups3 411,077 530,336 29.0%Telephone Inquiries3 18,167 24,918 37.2%Public Presentation Attendance4 583 352 1,722 389.2%Public Presentation Attendance 583 352 1,722 389.2%Total Taxpayer Contacts 150,596 261,365 898,090 1,024,540 580.3% 14.1%Board of Review Complaint Dockets 812 1,599 2,428 2,863 2,310 3,134 96.0% 29.1% 35.7%Board of Review Complaint Parcels 812 1,599 2,674 3,670 4,936 5,475 242.4% 104.7% 10.9%PTAB Complaint Dockets5 74 89 163 259 321 413 364.0% 153.4% 28.7%PTAB Complaint Parcels5 147 182 429 451 635 658 261.5% 53.4% 3.6%Total Complaints and Appeals 1,845 3,469 5,694 7,243 8,202 9,680 179.0% 70.0% 18.0%

Notes:1Includes Senior Renewals prior to 20092Did not exist and/or not tracked prior to 20083Not tracked prior to 20104Not tracked prior to 20095Appeals of Board of Review Decisions in prior years (i.e. 2011 represents appeals of 2010 valuations)

Complaint filed by Taxpayer and docketed by the Board•Incomplete filings returned to taxpayer; earliest due date is September 10•One copy of form and five copies of evidence must be provided.•Only one person can docket in a Township at a time.y p p

Complaint form copied•One copy and evidence mailed to Township Assessor•Assessor returns multiple sets of evidence4, who sends back 5 sets of evidencep ,•Copy of 100k complaints served on taxing bodies

Taxpayer and Assessor sent a notice of hearing.•Hearings cannot be rescheduled for any reason!•Taxpayer may obtain assessor’s evidence in person up to two days ahead of hearing

Hearing Held by BoardHearing Held by Board•Hearings are generally scheduled 15-30 minutes apart.•Multiple hearings going on at a time

Decision made by Board•Preliminary decision made at time of hearing•Final notice of finding sent at end of session

Cannot end a filing period before September 10ff h Must offer a hearing

Must be in writing Requests for $100k reduction must be sent to

taxing districtsM t b d k t d i ll b t hi i Must be docketed numerically by township in order received

Board must establish procedural rules annually Board must establish procedural rules annually

Enforcement of existing June 15 deadline Elimination of September 10 deadline

Where are the bottlenecks?

What must be done before then?then?

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item #

Name

Presenter/Sponsor:

Appropriation Amount:

If not budgeted, explain funding source

Budget Information: Was this item budgeted?

SUMMARY:

Attachments:

Staff Name: Detailed information available from :

Phone:

Resolution/Ordinance Tracking:

Assigned Committee: on:

County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:

Next Committee: Sent to: on:

Next Committee: Sent to: on:

Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

12-

Amending the 2012 County Budget for a Revenue Study (Maximus, Inc)

Cheryl Pattelli, Executive Director of Finance

$TBD

Cash on Hand from 2011 General Fund Surplus

The Purchasing Department sent out a Request for Proposal to determine the cost of certain fee services performed by the County Clerk’s, Sheriff’s, and Recorder’s Offices that are subject to adjustment by County ordinance pursuant to the provisions of the Illinois Counties Code 55 ILCS 5/4-4001 and 5001 and 55 ILCS 5/3-5018, respectively. The fee proposal included an addition option of doing a indirect cost allocation plan, previously updated by the County in 2007. Two propos

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