Proposal For

Payroll Management Solution

Karthik Agro Industries

11 April 2023

TABLE OF CONTENTS ABOUT PARIKALP.......................................................................................................................................... 3

VISION & MISSION........................................................................................................................................ 3

PAYROLL MANAGEMENT PROCESS................................................................................................................ 4

PAYROLL MANAGEMENT MODULES LIST....................................................................................................... 5

SERVER & DESKTOP CONFIGURATION (HARDWARE REQUIREMENTS)............................................................8

COMMERCIALS............................................................................................................................................. 9

TERMS & CONDITIONS.................................................................................................................................. 9

ABOUT PARIKALPPariKalp Information Technologies Pvt. Ltd. is a customer centric application development, systems integration and solution delivery services from cost competitive, high-skilled operations centers in India. Over the years, PariKalp has accumulated extensive experience in financial, healthcare, education and ERP sectors. PariKalp has successfully completed offshore software development projects. Our experience with various technologies and industries enables us to successfully adapt to our client's diverse needs ensuring successful project execution.

PariKalp combines the highest quality talent and project-management capabilities with the convenience and customer service expected from a global service provider.

Fast Facts in PariKalp

Over 180 current customer collaborations that have been ongoing for more than three years.

Most of the customers are continuing to use our services and have not opted out

Over 80% of developers stay at PariKalp for more than three years.

VISION & MISSIONVision

To create true business value by being the leading company that provides the skills and methods necessary to improve the success rate of enterprise projects by reducing costs and creating greater alignment between systems and business users.

Mission

To be the global application outsourcing provider of choice by focusing on the results that impact businesses through an investment in advanced development methodologies, advanced technology and tools, and offering business solutions to the market that improve operational costs and reduce risk.

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PAYROLL MANAGEMENT PROCESS

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StartStart

LoginLogin

Login SuccessLogin Success

Update Attendance

Update Attendance

Salary and Loan adjustment

Salary and Loan adjustment

EndEnd

Not SuccessNot Success

Start up screen

Start up screen

Update Employee Details

Update Employee Details

Update Pay setupUpdate Pay setupAdjust Leave

Details

Adjust Leave Details

Process Salary

Process Salary

PAYROLL MANAGEMENT MODULES LISTMaster and Payroll module includes user security management, login security, daily attendance, employee master, pay setup, allowances and deduction settings, payroll processing.

Login – Check the user by user name and password, All user needs to enter user name and password to access the system, system check the user name and password and give access the system resource only valid user.

Main Screen – It display available options, menus and toolbars to the logged user. System display option as per user rights. It also show the name of user currently logged in.

Employee Master – Employee master module, system need to keep master information for all employee, details like name, designation, date of join, department, qualification, photographs are stored into the system. User can navigate, search the employee information. Powerful search facility available to search the employee by giving employee name, surname, father name or anything related to employee information. User can add, edit the information.

Employee Pay Setup – Maintain the employee pay setup like basic salary, bank ac/c no, pf no, allowances and deduction details including house rent allowances, dearness allowances, educational allowances, areas, professional tax, income txt, educational tax. This is the master data for salary calculation whenever any increment is happen we need to update the detail here for next salary calculation system pick the input from here. System store previous history of pay setup for audit purpose. User can copy the pay details from other employee also if both are same.

Bulk Update of Pay Setup – User can update pay component for selected employee at once by update the pay component in grid. It is useful when we need to change pay component for more than one employee. While updating you can put condition or simply fixed value. This is the master data for salary calculation whenever any increment is happen we need to update the detail here for next salary calculation system pick the input from here.

Time Register: Time In – Enter daily time in for employee, system update details in employee attendance muster and use this data for salary calculation.

Time Register: Time Out – Enter daily time out for employee, system update details in employee attendance muster and use this data for salary calculation.

Time Register – View the employee muster details for selected month, system use this data for salary calculation.

Time Register: Time Out – Enter daily time out for employee, system update details in employee attendance muster and use this data for salary calculation.

Monthly Absent / Present – User can check the monthly absent / present status for the employees and can update the absent status or can add the leave against the leave. System use this is the final data for salary calculation.

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Salary Calculation Setup – In this module Payroll amount is checked and if there is any hold or adjustment then updation is made for selected employee.

Calculate Salary – User needs to select the month and year for calculation, system check whether salary already calculate for the month, if month is locked for updating, system cannot able to modify and recalculate the salary. System take data from employee master, pay setup and attendance process them and display the salary for save. After saving the data user can generate all types of reports.

Issuing Payroll – System support to issuing Payroll for the employee, it automatically deduct Payroll amount from the employee while calculating salary.

Leave Register – Display employee leave register for current financial year, it displays month wise absent leave used. Also display the available leaves with break-up for privileges leave, casual leave and seek leave for selected employee.

Locked Salary – After calculating and verify salary user need to lock the salary. Once locked no updation, modification deletion cannot be done for current month’s salary.

General Setup – Setup for the system, here user can set attendance calculation type like use time in and time out concept or monthly present / absent. User define calculation setup in payroll application user can create his own formula for pay head.

Allowances Setup – Add modify allowances details.

Deduction Setup – Add modify dedication details

Payroll Master – Maintain Payroll master

Designation Setup –Maintain designation master

Increment Basic Pay – It checks the increment month for the employees and make the increment for the employee if the increment amount and month are specified in the employee pay setup.

User Mater – Add modify system user details, it include user name, user type and password details only admin user can add, modify the users.

Change Password – Change the password for currently logged user.

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Report module

Report module includes various standard payroll related reports as per standard format all reports are created in crystal report for printing and save in disk.

Pay Slip – Generate payslip for selected month and year. User can generate payslip for selected employee or group of employee. System has option to print custom text in payslip like any announcement. Pay slip will display all the details like basic salary, gross salary, net salary, allowances and deduction details.

Salary Statement – Generate Salary statement for the selected month and year. User can generate salary statement for all employees or group of employees. It display all the details like employee name, designation, department, basic, gross and net salary, allowances and deduction detail.

Bank and Covering Letter - Generates the bank covering letter and details report for transferring salary to employee’s bank account. It also prints the standard bank covering letter with all details like instruction to bank manager to release the salary for employee for the month.

Summary of Salary – Display summary of salary by department wise for the selected month and year.

Summary of Provident Fund – Display summary of provident fund (PF) details for the company contribution for the selected month, year and department.

Summary of Professional Tax – Display the professional tax slabs counts for the selected month and year.

Statement of Provident Fund (PF) – Display and print PF report as per government standard format to submit the report to PF office for records of the deduction from the employees.

Statement of Professional Tax - Display and print PTAX report as per government standard format to submit the report to income tax office for records of the deduction from the employees.

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SERVER & DESKTOP CONFIGURATION (HARDWARE REQUIREMENTS) Our recommendations: Servers & Desktop PC’s

Features Desktops PC Server Computer

PROCESSOR INTEL PENTIUM IV INTEL PENTIUM IV/ 3 GHz with

1MB Cache

RAM 1 GB RAM 4 GB MB RAM

HARDDISK 80 GB 2 X 320 GB

CD-ROM DVD-R/W Drive

VGA 800X600, 24 Bit

High Color.

1024X768, 24 Bit High Color.

PORTS COM1/COM2,LPT /USB

COM1/COM2,LPT/USB

Ethernet 100 MBPS Port/Copper

Gigabyte Port/Copper/OFC

Networking Requirements

The interconnectivity between different buildings should be of OFC cabling. Inside the building it is advisable to go for Cat5 or Cat6 copper cabling. There should be switch to connect 24 ports with at least one Gigaport in it.

Required Software’s

Microsoft Windows Server 2008 (5 User or above) Microsoft SQL Server 2008 (5 User or above) Microsoft Office 2007 Windows XP for Desktops

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COMMERCIALS

SL # Particulars Qty. Rate Amount1 Payroll Management Solution 1 1,75,000.00 1,75,000.00

2 Onsite Support Post 90 days from the date of PO - Per Man Day

1 3000.00 3000.00

3 Offsite support Post 90 days from the date of PO - Per Man Day

1 2500.00 2500.00

TERMS & CONDITIONSa) Licensing & Data Migration: Software comes with unlimited licenses

PariKalp will migrate the data to IMS from existing system. Data to be provided in

MS - Excel format and customer team to validate the migrated data within specified

period of time.

b) Purchase Order in the name of PariKalp Information Technologies Pvt. Ltd.

c) Implementation: Implementation at the customer premises.

Food and accommodation for PariKalp staff to be provided by the customer during

implementation and onsite support.

d) Applicable Taxes: Taxes applicable as per prevailing rates.

e) Payment Terms:

35% on order along with Purchase Order

40% after Installation & Training

25% Final Acceptance

f) Validity: This offer is valid for a period of 30 days from date of submission of this

proposal and subject to feasibility.

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