Shireburn Payroll and HR Management SystemEfficient HR management at your fingertips

PAYROLL HR LEAVE MANAGER TIME & ATTENDANCE

www.shireburn.com/sps

Key critical factors for a successful HR solution are:

• to meet legal processing and reporting requirements

• to provide efficiency and flexibility to deal with employment policies and practices

• to provide management with valuable information

• to assist in maximising the value of employees.

The Shireburn Payroll and HR Management System (SPS) scores highly on each of these points. With a large client base spread across all economic sectors from manufacturing to hotels, service companies, government agencies and retailers, SPS is functionally rich yet remains easy to use. Its wide range of configuration options allows it to be implemented specifically to address your business needs.

Our leading support, not just of a technical nature, but also in addressing statutory requirements, has allowed SPS to attain its leading position.

SPS is scalable in functionality through its modular design. Our licensing model, partly based on the number of employees, allows you to grow your investment in different modules as the need arises.

SPS is fully compliant with the requirements of the Department of Inland Revenue, the Department of Social Security and the Employment and Training Corporation, inclusive of treatment of tax due under the Final Settlement System (FSS) method of tax calculation, tax arrears and Fringe Benefits legislation.

Key Features:

• High levels of integration between all Shireburn business solutions

• Extensive reporting with custom filtering for statutory and management requirements

• Ability to export reports to Microsoft Excel™, Word™ and PDF file formats, including optional emailing of payslips and reports

• Supports Crystal Reports Writer with ability to make custom reports

• Security control allowing granting of user rights to specific functions

• SmartSorting, SmartFilter and SmartSearching capabilities

• Supports multiple companies

• Supports separate management payroll

• Web based SmartUpgrade to auto-maintain software at latest version

Shireburn Payroll and HR Management System

SPS Modules

Payroll including wage management and payroll processing, supported by an extensive range of corporate reports as well as all the mandatory Government reports.

HR to maintain employee details, history and other information crucial to the HR function.

Leave Manager web-based leave management system including an application and approval solution that reduces friction in the leave approvals process.

Time & Attendance with support for integration with a variety of electronic punch clocks.

PayrollShireburn Payroll provides for the complete payroll processing of both full time and part time employees. This includes maintenance of employee details, management of leave, payroll calculation, printing of payroll reports and payslips, processing of direct credit payments, printing of cheques and submission of periodical FSS returns in both paper and electronic format as required by current legislation.

Key Features:

• Full compliance with FSS, NI, fringe benefits

• Supports all statutory Government reports

• Extensive reports including cost centre and departmental reporting

• Payroll processing for weekly, fortnightly, twice monthly, 4 weekly and monthly payrolls

• Supports advanced or pre-payments mid-month

• Extensive support for allowances and deductions

• Supports fringe benefits regulations

• Direct credits for all local banks – Sepa compliant

• Extensive support for part timer regulations with automatic pro-rata allocation of leave and bonuses

• Customisable cheque and payslip printing

• Pay scale planning with automated updating of salaries according to a schedule

• Link documents to an employee – e.g. contracts, warning letters, etc.

• Exporting of calculation data to Shireburn Financial Manager or to an Excel file to be used for importing into other accounting packages.

• Automated end of year processing

• Maintenance of payroll history and government reports for an unlimited number of years

• Annual updating to conform to new legislation and budget regulations - Shireburn Support Scheme

• Modifications to NI and FSS rates undertaken by your administrator

• Integrates with Shireburn Time Sheet Manager for job costing analysis

• Reminder functionality – pre-set the system to automatically remind you of items due for renewal/expiry a number of weeks in advance, such as contracts, work permits and more

HRAs employees increasingly become a more important asset of an organisation, so does the importance of developing their skills. Our HR Module aims to maximise the organisation’s ability to manage human resources.

Key Features:

• Maintains HR information and relevant reporting

• Maintains employment details history, disciplinary actions and contracts with audit of changes

• Securely records medical profile and accident history

• Maintains education history, training history, professional membership and skills

• Vehicle usage for fringe benefits logging

Leave ManagerOur web-based Leave Manager is designed to increase efficiency and facilitate leave management, requests and approvals. The system eliminates much of the administrative work associated with managing leave requests. At a glance, managers are able to view available resources for any given day and authorise leave based on a real time view. Shireburn Leave Manager also eliminates disputes over who applied for leave first, giving a clear view of colleagues’ approved or pending leave applications.

The system kicks off an electronic approval cycle when staff apply for leave. Each staff member is able to see what remaining holiday entitlement is available together with a history of approved and pending leave applications. Requests are automatically passed on for approval to the authoriser/manager, and are approved or disapproved with an email sent to the employee and authoriser.

Key Features:

• Accessible anytime, anywhere over the web, IOS/Android devices

• Secure authorisation process

• Customisable for company policies, roasters/working patterns, holidays and more

• Caters for all types of leave including vacation, maternity, paternity, accrual, bereavement and more

• Daily notification of persons on leave

• Adds approved leave to calendar

• Maintains Out of Office (training, conferences, etc) and Sick Leave

Time and AttendanceThe Time and Attendance Module (T&A) captures and allocates employee time and attendance information into the payroll system.

Employees register their commencement and termination of work through clocking devices. The clocking date and time, employee reference and information indicating whether the employee is punching in or out, is then transferred to the T&A module.

Key Features:

• Identifies discrepancies between clocking times and standard times

• Identifies shifts according to defined parameters

• Extensive reporting functionality of discrepancies and attendance

• Data (leave/overtime) is transferred to the payroll for use in next calculation

• Control particular users’ access to different functions

• Administration can control a user’s visibility of other users data

• Maintenance and generation of company shift structures, allowances payable, leave rules and other parameters

Shireburn Software Ltd SkyParks Business Centre, Malta International Airport, Luqa, LQA 4000, MALTA

T: +356 21319977 E: info@shireburn.com

www.shireburn.com/sps