Project Tracking Entries WI.docx

Work Instruction SAP systems: HHS PRD

Project Tracking re-class entry

INTRODUCTION 2

BUSINESS PROCESS INFORMATION: 2ROLES AND RESPONSIBILITIES: 2TIMELINE: 2PREREQUISITES: 2PURPOSE: 2LINKS: 2

WORK INSTRUCTION DESCRIPTION: 3

INPUT: 3VARIANT : 3INTERCOMPANY TRANSFER OF PROJECT EXPENSES. 4STEP 1: CONTINUE 6STEP 3: PREPARE JE WITH CONSIDERING POCA. 9RE-CLASS THE PROJECT TRACKING EXPENSES FROM 6681853 TO 8050803 10

VERSION CONTROL: 11

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Introduction

Business Process Information:

All interdepartmental project transfer balances to re-class before Month end (complete the transfer of inter company project activity) also same should be re-class to GL-8050803.

Roles and Responsibilities:GL Accounting Associate

Timeline:This entry should be prepared and posted in MEC day 1.

Prerequisites:Authorization to SAP transaction: GR55, FB50.

Purpose: Reclass the project expenditures.

Links:

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Work Instruction Description:

This activity is applicable only for the below listed ORUs

Company Code ORU Company Name

RIUS 164728 Respironics Inc. USARIGA 165692 Respironics GeorgiaRIWA 165670 Pro-Tech Srv Inc.RICA 165676 Respironics California, Inc.RIMA 165679 ChMVRILS 165691 Resp Logistic SrvRIBN 165674 Mini-Mitter Co Inc.

Input:Prepared and posted the Reclass Journal entry as per account balance of GL A/C# 6681853.

Variant : No

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Intercompany transfer of project expenses.

Step 1: Access to T Code- GR55 for project cost balances of different CC.

Shortcut: GR55

2. Put the Report group as C012.

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Step 1: Continue

2. Put the fiscal Year in fiscal year tab.

3. From period and To period must be current period.

4. Put the cost element group value as GL- 6681853

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Step 1: Continue

5. Report is looks like this.

6. We have to consider only where description mentioned project Transfers.

Consider only actual amount of particular cost center.

Notes: This screen shot is related to may’12 so amount will not match with JE amount. JE amount is related to Jul’12.

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Step 1: Continue

7. Down load the report in excel format.

8. Report will Looks like this.

This report will help you to prepare reclass JE

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9. Match the cost center of SAP GR55 balance report with this attached POCA

10. Find the GL account against selected cost center for JE.

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Step 3: Prepare JE with considering POCA.

Posted JE Doc# 109338632

Notes: please find the excel JE with backup details.

11. Prepare the JE as per GR55 report with followed by above steps.

Notes: Post the JE through T Code FB50 as reclass JE.

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Re-class the project tracking expenses from 6681853 to 8050803

Follow the same GR 55 downloaded report to prepare re-class entries.

Posted JE is looks like this.

Find the JE format which is used for Aug’12 MEC

12. Prepare the reclass JE as per GR55 report which is downloaded as per above steps.

In this reclass JE debit to 6681853 and credit to sales GL-8050803 with using trading partner as per company code listed in POCA.

The salesProfit center would be on the company code receiving the credit.

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Version control:

Version Issue date Issued by Approved by Description of changes0.1 29th Aug’2012 Somanath Rath

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Project Tracking Entries WI.docx

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