Project Scope Creep

7/23/2019 Project Scope Creep

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Project Scope-Creep

Management



Failure to define what is part of theFailure to define what is part of the

project, as well as what is not, mayproject, as well as what is not, may

result in work being performed thatresult in work being performed that

was unnecessary to create the productwas unnecessary to create the productof the project and thus lead to bothof the project and thus lead to both

schedule and budget overruns.schedule and budget overruns.

Olde Curmudgeon, PM Network Magazine, 1994.



Benefits of Scope Control

Keep project manager incontrol of project

Allow project manager tocontrol project’s schedule andbudget

Allow project team to stayfocused and on track



Myths of Scope Management

Myth ! "ser involvement will result in an #$project grounded in the realities of businessneeds.

Myth %! A scope statement will clearlydefine what a project will do.

Myth &! 'nce the scope of the project isdefined, hold firm because any deviationfrom the original plan is a sign that theproject is out of control.



Myths of Scope Management

Myth (! A function of a scope changecommittee is to arbitrate user re)uests foradditional features or functionality beyond

the original project charter. Myth *! +egular and fre)uent meetings

with senior management will ensure theyare kept up to date and will result in

goodwill and support. Myth ! -ou can always make up schedules

and budgets later on if they slip a little bit.



Scope Change Control

oncerns$cope grope

$cope creep

$cope leap



Factors Causing IT Project

Problems



Scope Change Control Procedures

Scope Change Reuest Form



Scope Change Control Procedures

Scope Change Reuest !og



Scope Management Plan



Scope Management Process



Scope Boundary



Suggestions for Impro"ing #ser

Input

/evelop a good project selectionprocess and insist that sponsors arefrom the user organi0ation

1ave users on the project team inimportant roles

1ave regular meetings

/eliver something to users andsponsors on a regular basis

o2locate users with developers



Suggestions for Reducing Incomplete and

Changing Reuirements

/evelop and follow a re)uirements managementprocess

"se techni)ues like prototyping, use casemodeling, and 3A/ to get more user involvement

4ut re)uirements in writing and keep themcurrent 4rovide ade)uate testing and conduct testing

throughout the project life cycle +eview changes from a systems perspective 5mphasi0e completion dates to help focus on

what’s most important Allocate resources specifically for handling

change re)uests6enhancements



#sing Soft$are to %ssist in Project

Scope Management

7ord2processing software helps create severalscope2related documents

$preadsheets help to perform financial

calculations, create weighted scoring models,and develop charts and graphs

ommunication software like e2mail and the 7ebhelp clarify and communicate scope information

4roject management software helps in creating a78$, the basis for tasks on a 9antt chart

$peciali0ed software is available for applying thebalanced scorecard, creating mind maps,managing re)uirements, and so on

Project Scope Creep

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