[PROJECT] PROJECT KICKOFF PRESENTATION MONTH DAY, YEAR.

[PROJECT]PROJECT KICKOFF PRESENTATION

MONTH DAY, YEAR

2 04/20/23

AgendaSlide introduction sentence

Business Case & Benefits Analysis

Project Objectives

Solution Assessment (Reviewed and Selected)

Project Scope (Process/Technical/Department)

Project Timeline

Project Team

Project Methodology, Process & Tools

Next Steps

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Business Case & Benefits Analysis1

4 04/20/23

Business CaseBackground on the project and the case for proceeding

Point 1

Point 2

Point 3

Point 4

Point 5

5 04/20/23

Pain PointsKey Issues of the current state

Point 1

Point 2

Point 3

Point 4

Point 5

6 04/20/23

Future BenefitsKey benefits of the future state, by area

Point 1

Point 2

Point 3

Point 4

Point 5

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Project Objectives2

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ObjectivesList project objectives

Point 1

Point 2

Point 3

Point 4

Point 5

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Solution Assessment3

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Solutions AssessedReview of solution alternatives reviewed

Point 1

Point 2

Point 3

Point 4

Point 5

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Solution ApproachReview of solution selected; reasons/rationale

Point 1

Point 2

Point 3

Point 4

Point 5

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Project Scope4

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Functional ScopeDetail functional scope of project

Point 1

Point 2

Point 3

Point 4

Point 5

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Technical ScopeDetail technical scope of project

Point 1

Point 2

Point 3

Point 4

Point 5

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Department ScopeDetail department scope of project

Point 1

Point 2

Point 3

Point 4

Point 5

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Project Timeline5

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Project MilestonesList milestones or include a Gantt chart

Point 1

Point 2

Point 3

Point 4

Point 5

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Project Team6

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Project OrganizationInclude project organization chart

Point 1

Point 2

Point 3

Point 4

Point 5

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Roles & ResponsibilitiesInclude roles & responsibilities of the project team key roles

Point 1

Point 2

Point 3

Point 4

Point 5

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Methodology, Processes & Tools7

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MethodologyThe Project Lifecycle is fully integrated with each phase having a direct impact on the next to ensure project success

Discovery Plan & Analyze Design BuildTest &

Final PrepDeliver & Stabilize

Manage

Phase Gate Review

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1 2 3

Purpose:Used to describe the phases of the project as well as to identify key activities and deliverables within each phase

Key phase deliverables are managed via the Deliverables Matrix and key activities via the Project Plan

Methodology OverviewThe ITPD Methodology requires integration of 3 core components to ensure project delivery control and optimization

ID Task Name Duration % Complete Start Finish Predecessors Deliverable Resource Names

1 RP&A Project Plan 452 days 0% Thu 5/29/08 Fri 2/19/10

2

3 DISCOVERY 76 days 0% Mon 7/14/08 Mon 10/27/08

4 Engage Business Leaders and Stakeholders 3 days 0% Mon 7/14/08 Wed 7/16/08

6 Analyze Current Situation 20 days 0% Mon 7/14/08 Fri 8/8/08

9 Project Scoping and Feasibil ity Study 30 days 0% Mon 7/14/08 Fri 8/22/08

21 Vendor Evaluation & Selection 56 days 0% Mon 8/11/08 Mon 10/27/08

32 Lessons Learned 1 day 0% Tue 7/15/08 Tue 7/15/08

35 Phase Gate Review 4 days 0% Mon 8/25/08 Thu 8/28/08

39

40 PLAN & ANALYZE 56 days 0% Mon 7/14/08 Mon 9/29/08

41 Change Management 21 days 0% Mon 7/14/08 Mon 8/11/08

44 Communication Management 56 days 0% Mon 7/14/08 Mon 9/29/08

54 Cost Management 10 days 0% Mon 7/14/08 Fri 7/25/08

59 Issues/Risk Management 5 days 0% Mon 7/14/08 Fri 7/18/08

63 Procurement Management 30 days 0% Mon 7/14/08 Fri 8/22/08

69 Quali ty Management 12 days 0% Mon 7/14/08 Tue 7/29/08

99 Resource Management 33 days 0% Mon 7/14/08 Wed 8/27/08

108 Schedule Management 15 days 0% Mon 7/14/08 Fri 8/1/08

113 Scope Management 48 days 0% Mon 7/14/08 Wed 9/17/08


136 Phase Gate Review 6 days 0% Mon 7/14/08 Mon 7/21/08

140

141 DESIGN 99 days 0% Thu 5/29/08 Tue 10/14/08

142 Change Management 5 days 0% Mon 7/14/08 Fri 7/18/08

149 Scope Management 99 days 0% Thu 5/29/08 Tue 10/14/08

187 Business/Technical Scope Approved 0 days 0% Tue 10/14/08 Tue 10/14/08 176,151

188 Quali ty Management 10 days 0% Mon 7/14/08 Fri 7/25/08

211

212 DEVELOP 156.25 days 0% Fri 7/11/08 Mon 2/16/09

213 Change Management 139 days 0% Mon 7/14/08 Thu 1/22/09

218 Scope Management 156.25 days 0% Fri 7/11/08 Mon 2/16/09

349

350 TEST & FINAL PREP 70 days 0% Mon 7/14/08 Fri 10/17/08

351 Schedule Management 12 days 0% Wed 7/16/08 Thu 7/31/08

362 Quali ty Management 70 days 0% Mon 7/14/08 Fri 10/17/08

477

478 DELIVER & STABILIZE 157 days 0% Mon 7/14/08 Tue 2/17/09

479 Schedule Management 15 days 0% Mon 10/20/08 Fri 11/7/08

480 Production Cutover 15 days 0% Mon 10/20/08 Fri 11/7/08

485 Quali ty Management 157 days 0% Mon 7/14/08 Tue 2/17/09

486 Production Support 155 days 0% Wed 7/16/08 Tue 2/17/09

493 Metrics 60 days 0% Wed 11/5/08 Tue 1/27/09

496 Training 101 days 0% Tue 7/15/08 Tue 12/2/08

499 User Acceptance 145 days 0% Wed 7/16/08 Tue 2/3/09


506 Phase Gate Review 6 days 0% Mon 7/14/08 Mon 7/21/08

510

511 MANAGE 442 days 0% Thu 6/12/08 Fri 2/19/10

512 PM Discipline Mgmt 442 days 0% Thu 6/12/08 Fri 2/19/10

513 Communication Mgmt 400 days 0% Mon 8/11/08 Fri 2/19/10

516 Change Mgm t 200 days 0% Mon 8/11/08 Fri 5/15/09

523 Cost Management 200 days 0% Mon 8/11/08 Fri 5/15/09

526 Procurement Mgmt 256 days 0% Mon 8/11/08 Mon 8/3/09

530 Quali ty Mgmt 200 days 0% Mon 8/11/08 Fri 5/15/09

534 Resource Mgmt 213 days 0% Mon 8/11/08 Wed 6/3/09

539 Issue/Risk Mgmt 200 days 0% Mon 8/11/08 Fri 5/15/09

542 Scope Mgmt 200 days 0% Wed 10/15/08 Tue 7/21/09

544 Schedule Mgmt 236.88 days 0% Thu 6/12/08 Fri 5/8/09

T F S S M T W T F S SMay 25, '08 Jun 1, '08 Jun 8, '08

Project Lifecycle

# SDLC Phase Alignment

PMO Discipline Deliverable ID Deliverable Title Description Frequency RP&A Ownership Area

Template Assignee Proposed Format

Doc. Storage Accept/ Reject

Priority Comments

1 1-Discovery Cost Management COST002 WBS (Work Breakdown Structure)

Details the work breakdown structure of key project cost categories. Typically includes a description of the work category, denotes whether it is capital or expense and an associated code for tracking

One-Time PM Deneeta Pope Excel Sharepoint Accept Medium

15 2-Plan & Analyze

Communication Management

COMM003 Communication Plan Details the key communications that will occurs over the course of the project, intended audience, format, author, delivery method and delivery schedule. Designed to proactively plan communications so that the team and impacted stakeholders are kept abreast of key project information

One-Time PM Rita Moy Excel Sharepoint Accept Medium

32 3-Design Change Management CHGE001 Benefits Realization Outlines the anticipated benefits by business area from both a quantitative and qualititative perspective


52 4-Develop Change Management CHGE006 Stakeholder Assessment A formal assessment of the key stakeholder groups which will be impacted by the SAP implementation and their status of solution adoption. Action plans are created around any identified issues prior to go live


72 5-Test&Final Prep

Change Management CHGE004 Go Live Organizational Readiness

Plan for addressing identified stakeholder needs and the timing of implementation. This is the "pre-go-live" plan to address stakeholders readiness for change (includes training activities, communication activities, etc.)

One-Time PM Deneeta Pope Excel Sharepoint Accept High

91 6-Deliver&Stabilize

Quality Management QUAL021 Security Access Form This form is used to request new or modified security access

Ad-Hoc Technical Arin Komins Word Sharepoint Accept Medium

95 7-Manage Communication Management

COMM001 Agenda and Meeting Minutes Document that statest the purpose/intent for a scheduled meeting, meeting details, participants and schedule. A section of the document will be used to document meeting minutes for the capture of key decisions, issues, action items and next steps

Ongoing PM Rita Moy Word Sharepoint Accept High

Deliverables Matrix Project Plan

Purpose:Used to track all project deliverables (including definition, ID, ITPD and RASCI owners, format, phase alignment and priority) at a detailed level. Typically only deliverables requiring sign off are tracked at this level

Purpose:Used to manage all tasks and milestones over the project. The plan is organized by Project Lifecycle phase and key deliverables in the Deliverables Matrix and their ID and owners are tied to the project plan

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Key ProcessesDescribe the key processes/points such as issues, risks, deliverable tracking, phase gate, change control, etc. Leverage content in the charter/key Project Management templates Point 1

Point 2

Point 3

Point 4

Point 5

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Project ToolsList tools to be used (i.e. Webshare, Mercury, etc)

Point 1

Point 2

Point 3

Point 4

Point 5

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Next Steps8

27 04/20/23

Next StepsList next steps with dates and assignee, if applicable

Point 1

Point 2

Point 3

Point 4

Point 5

28 04/20/23

Contact InformationFor additional information on this process, please contact…

Contact Name Email Phone

Primary Fname Lname 773-999-9999

Secondary Fname Lname 773-999-9999

[PROJECT] PROJECT KICKOFF PRESENTATION MONTH DAY, YEAR.

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