Project Procurement

7/31/2019 Project Procurement

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project procurement

Lecture on

Adapted from Video Lessons of Trudy Robinson(source:BSBPmG408A,www.trudyrobinson.com)


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Trudy Robinson-the AuthorTeaches Project Management at an

institute in South/East QueenslandOften takes on contracts/assignments

Has 20 year history as a Business Analyst and Business

Consultant in Australia and the UK

Has covered a broad range of industries, includingAgriculture, Not for Profit, Public Relations,

Production/Manufacturing, Construction & Mining and

Banking (discover(@)trudyrobinson)


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PresenterMasilamani R

.has more than 30 years of working,teaching and consulting experience

.qualified in two professional projectmanagement certificates

. regular reading, writing and training inproject management

.contactable at [email protected]


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Objectives

To understand and apply knowledge

regarding,

Purchasing

Contract

Project Inputs & Outputs

Which need to be managed by a formal

procurement process(PMBOK V4 reference-pg 313, Chapter 12)

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Procurement Indices Attainment

Fulfillment

Contract

Appropriation

Securing

Providing

Tender

Gaining

Acquisition

VendorBuying

Purchasing

Furnishing

Supplier

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PROCUREMENT

ProjectActivities

Outputsfrom

Project

Projectactivities

Inputs toProjects


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Project

ProcurementProcess/Activities

Project Procurement Management

Inputsto

Pr

oject


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Identifying what you Need to Buy In

Clear requirements

Who you are going to work with(supplier)

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incoming


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Contract Management

Process, DIFOT(Delivery In Forlorn Time)

Payments

incoming

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PROCESS

Identify procurement requirements(Concept)

Plan procurement(Design)

Conduct & Administer(Implementation)

Close procurements(Finalization)

(Referrence: PMBOK pg 317)

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CONTRACTS

Agreements

Purchase order

Memorandum of Understanding(MOU)

Sub- contract Service level agreements

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Clear requirements


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incoming


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Clear requirements


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CONTRACTS-cont

Terms & Conditions

Clear points of payment

Specific product/service provisions

Schedule Exclusions

Model-Time & Material

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WIDER PICTURE

Organizational policies

Who decides?

Quality/OHS

Occupational safety & health

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WIDER PICTURE-cont

Other projects

Legal counsel

Existing commitments

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YOU Will CREATE

Procurement management plan

Procurement statement of work(SOW)-similar

to a PD but for the contract; not the

individual

Invitation To Tender(ITT)

Request for Information(RFI), request for

Proposal(RFP) etc.5/11/12


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SELECTION CRITERIA

Clear outline of requirement

Ensure all responses received are in identified

format

Think ahead- word the ITT to enable

numerical value to be applied to a suppliers

response(simplifies overall analysis)

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SELECTION CRITERIA-cont.

No duplications or ambiguity in requirements

Provide one point of contact where questions

can be asked

Evaluate, compare, choose

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MANAGE

DIFOT

Performance

Adherence of contract

Payment approvals Change requests/variations

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Clear requirements


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incoming


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CLOSE

Final review

DIFOT

Performance

Final payments

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CLOSE

Input to lessons learned

resources management

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Summary

Procurement is managing contracts, inputs to

the project as well as outputs

Influences outside the project will influence

(organizational policies..)

Identify, Clarify, Invite, evaluate & decide

Know your contracts and the clients of each

DIFOT

FORMAL PROCESS-stick to it

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Thank You

5/11/12

Project Procurement

Documents

Transcript of Project Procurement