Project ManagementProject ManagementMaria CherjovskyMaria Cherjovsky

11/12/1011/12/10

ProjectProject

A Project is Temporary endeavor that A Project is Temporary endeavor that produces Unique product or service produces Unique product or service in a non-repetitive way that in a non-repetitive way that elaborates progressively. elaborates progressively. 

Project ManagementProject Management

Project management is the Project management is the application of knowledge, skills, application of knowledge, skills, tools, and techniques to project tools, and techniques to project activities in order to meet project activities in order to meet project requirements requirements 

PM ProcessPM Process

ProgressiveProgressive Multi-dimensionalMulti-dimensional CyclicalCyclical VariablesVariables

PM Processes & Knowledge AreasPM Processes & Knowledge Areas

InitiationInitiation PlanningPlanning ExecutingExecuting Monitoring & Monitoring &

ControllingControlling ClosingClosing

Integration MgmtIntegration Mgmt Scope MgmtScope Mgmt Time MgmtTime Mgmt Cost MgmtCost Mgmt Quality MgmtQuality Mgmt HR MgmtHR Mgmt Communications MgmtCommunications Mgmt Risk MgmtRisk Mgmt Procurement MgmtProcurement Mgmt

Integration ManagementIntegration Management

One of the major & important roles One of the major & important roles performed by Project Manager is to performed by Project Manager is to integrate different pieces developed integrate different pieces developed by the teams of the Project. This task by the teams of the Project. This task will become more critical when the will become more critical when the size of the project is getting bigger size of the project is getting bigger and bigger. and bigger.

Scope ManagementScope Management

The process of defining what work is The process of defining what work is to be done and making sure only that to be done and making sure only that work is done nothing extra (Gold work is done nothing extra (Gold Plating) is donePlating) is done

Time ManagementTime Management

Activity Definition Activity Definition

Activity Activity Sequencing Sequencing

Activity Resource Activity Resource EstimationEstimation

Activity Duration Activity Duration Estimation Estimation

Schedule Schedule Development Development 

Schedule ControlSchedule Control Assess Assess

Constraints and Constraints and adjust planadjust plan

Schedule DevelopmentSchedule Development

Work Breakdown Structure Work Breakdown Structure (deliverables, activities (deliverables, activities and tasks)and tasks)

Slack/FloatSlack/Float

Cost ManagementCost Management

Managing costs of the project is a crucial and hardest part Managing costs of the project is a crucial and hardest part of the project. It spans across all phases of the project right of the project. It spans across all phases of the project right from conception to closure of the project.from conception to closure of the project.

Estimating, budgeting, controlEstimating, budgeting, control

Cost Management = controlling “Costs” + planning + Cost Management = controlling “Costs” + planning + preparing budgets + collecting cost data + comparing data preparing budgets + collecting cost data + comparing data to budgets + taking appropriate actions when needed. to budgets + taking appropriate actions when needed.

At the beginning of the Project, Costs are low and Risks are At the beginning of the Project, Costs are low and Risks are High. Those percentages change as Project progresses. At High. Those percentages change as Project progresses. At the end Costs reach maximum and Risks will be zerothe end Costs reach maximum and Risks will be zero

Quality ManagementQuality Management Monitoring specific project results to determine if Monitoring specific project results to determine if

they meet quality standardsthey meet quality standards

QM Plan + Checklist + Deliverables = eliminate QM Plan + Checklist + Deliverables = eliminate causes of unsatisfactory resultscauses of unsatisfactory results

Is about prevention, not inspection; continuously Is about prevention, not inspection; continuously producing results producing results

Focuses on processFocuses on process

Is performed throughout the life of the projectIs performed throughout the life of the project

HR ManagementHR Management HR PlanHR Plan

Identifying and Identifying and documenting project documenting project roles, responsibilities, roles, responsibilities, and reporting and reporting relationships, as well as relationships, as well as creating the staffingcreating the staffingmanagement plan.management plan.

Acquire Project Acquire Project TeamTeam Obtaining the human Obtaining the human

resources needed to resources needed to complete the project.complete the project.

Develop Project TeamDevelop Project Team Improving the Improving the

competencies and competencies and interaction of team interaction of team members to enhance members to enhance project performance.project performance.

Manage Project TeamManage Project Team Tracking team member Tracking team member

performance, providing performance, providing feedback, resolving feedback, resolving issues, and coordinating issues, and coordinating changes to enhance changes to enhance projectprojectperformance performance

Communication ManagementCommunication Management

Communicate Communicate constraintsconstraints

Identify assumptionsIdentify assumptions

Select guidelinesSelect guidelines

Select technologySelect technology

Distribution planDistribution plan

Performance reportingPerformance reporting

Manage StakeholdersManage Stakeholders

Info gathering systemInfo gathering system

Performance reportsPerformance reports

Issue LogsIssue Logs

Corrective ActionsCorrective Actions

Lessons LearnedLessons Learned

Risk ManagementRisk Management

Positive Risk-OpportunitiesPositive Risk-Opportunities Negative Risk-Weaknesses or lossesNegative Risk-Weaknesses or losses Risk Management purpose is to manage (Plan and Risk Management purpose is to manage (Plan and

implement) these uncertainties.implement) these uncertainties. Successful managers differentiate themselves by Successful managers differentiate themselves by

identifying these uncertainties in advance.identifying these uncertainties in advance.

Risk Management PlanningRisk Management PlanningRisk Identification Risk Identification Qualitative Risk AnalysisQualitative Risk AnalysisQuantitative Risk AnalysisQuantitative Risk AnalysisRisk Response PlanningRisk Response Planning

Procurement ManagementProcurement Management

Seller – Buyer – ContractSeller – Buyer – Contract

CCOLACCCOLAC

CCapacity: The authorities provided to Seller apacity: The authorities provided to Seller CConsideration: Clauses considered by the Buyer onsideration: Clauses considered by the Buyer OOffer: Is provided to make a contract or deal. ffer: Is provided to make a contract or deal. LLegal Purpose: Jurisdiction and legal bondage. egal Purpose: Jurisdiction and legal bondage. AAcceptance: The time limit that the buyer has to cceptance: The time limit that the buyer has to make an agreement.  make an agreement. 

CClosurelosure

Group ActivityGroup Activity

20 minutes20 minutes

Lessons LearnedLessons Learned

ProcessProcess

Lessons LearnedLessons Learned

PeoplePeople

HR Management TipsHR Management Tips Organizational cultures/styles impact projects. Divide Project into discrete Phases - better

management/control or to assign specific skilled groups. Publish the mission statement and time lines Teamwork not overrated – assign individual/group tasks  Clear Expectations, performance assessments Orientation Regular communication – understand lingo Flexible PM – i.e. driving from A-B Resource Leveling Manage Expectations

LeadershipLeadership Define project success Define project success

criteriacriteria

Negotiate achievable Negotiate achievable commitmentscommitments

Develop a flexible plan – Develop a flexible plan – assume reworkassume rework

Plan time for process Plan time for process improvementimprovement

Develop realistic time linesDevelop realistic time lines

Create an atmosphere of Create an atmosphere of trusttrust

Build the right teamBuild the right team

Respect the learning curve Respect the learning curve – build training time– build training time

Minimize multitaskingMinimize multitasking

Monitor and give feedbackMonitor and give feedback

Keep the end goal in mindKeep the end goal in mind

Track progress Track progress openly/honestlyopenly/honestly

Plan for contingenciesPlan for contingencies

QuestionsQuestions