Project Management Part Two
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Transcript of Project Management Part Two
Project ManagementPart Two
Planning the Project
First ThoughtsWhat are you going to do?
How are you going to do it?
Scope (WHAT) Objectives = what the project is trying to
achieve
SMART ObjectivesSpecificMeasureableAgreed uponTime framed
Objectives examplesWhich one is SMART???
To investigate color printing options for reference department handouts on campus and in the library.
To select, configure and install a larger server for web development projects in the Library IT department by the end of fiscal year 2008.
Your Turn:
Write an objective for a project in your library that interests you (pie in the sky) or addresses a known need (data driven).
Cost Information
How much do you have?Have specific purchases been identified?Know your limitationsKnow your wiggle roomKnow your institution’s purchasing guidelinesAre there RFP guidelines?
Time
How time sensitive is the project?Is it crisis-driven?Is there a drop dead date?Do institutional calendars drive it?Do vendor offers drive it?
Deliverables
End resultIn Libraries, is usually a service or
softwareCan be an object (equipment,
room, building)
The Devil is in the DetailsTask breakdownTime estimatesCost estimatesSequence of tasksScheduleMilestonesResource lists (people,
equipment)Management planIdentified risks
Do you need Workgroups?
Size driven (just how big is this project?)Cluster similar tasksSelect members with best skill fitIncrease efficiencyImprove organizationImprove quality
Planning Packet ActivityCase studySample worksheetsDivide up tasks
Two people do budgetTwo people do sequencing and timeline
Planning PracticesAllow extra timeAllow extra moneyBuild in flexibilityIdentify possible weak points