Project Caravan - Europaeacea.ec.europa.eu/.../caravan-project-strand-1-1.pdf · Project CARAVAN...
Transcript of Project Caravan - Europaeacea.ec.europa.eu/.../caravan-project-strand-1-1.pdf · Project CARAVAN...
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
Project Caravan Culture Strand 1.1 (awarded 2011)
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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Project CARAVAN carries out community interventions in 4 places of Crises & Renaissance located in 4 different European countries, where four groups of artists create 4 artistic community events and 4 theatre productions. In total, the Caravan Theatre will make approximately 40 stops in 11 European countries, and present over 40 performances completely gratis.
About the Project
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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42 months 2.900.000 € budget
1.474.000 € from European Commission 50% of eligible costs
11 partners from 9 European countries 1 international team of:
34 cultural managers, 40 theatre practitioners, more than 100 professionals within cultural sector, such as
artists, social practitioners and volunteers
Some numbers!
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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4 artistic productions and 4 community theatre great events, over than 40 artistic actions in 11 European countries
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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Manuals and Grant Agreement • Specific Training and PR • Progress Report Share and build foundations to cooperate on the field
Sources
Partners Agreement
Kick-off Meeting
Corporate Governance of the Project
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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Operative Project Team
Task Manager (Partner 2)
Task Manager (Partner 3)
Task Manager (Partner 4)
Task Manager (Partner 5)
Task Manager (Partner 6)
Task Manager (Partner 7)
Task Manager (Partner 8)
Project Manager Assistant
Communication Manager
Artistic Director & Task coordinator
Finance Manager
Desk
Project Management Unit
TEAM TEAM TEAM TEAM TEAM TEAM TEAM
Task Manager (Partner 1)
TEAM
Project Manager Coordinator
External Appraisers Administration
STEERING COMMITTEE (SC) Supervisor, External
Appraisers
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
Google Apps System
Mailing List & Newsletter
Skype or Voip frequent conferences
Creation of specific CARAVAN manuals on Financial Report, Organization of
Outputs, Implementation Info Kit, and so on.
Internal Communication
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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Active participation of several organizations and citizens on each
territory where activities are realized;
International Website and use of Social Networks;
Presentations around Europe for private and public organizations, and
during cultural events in order to disseminate results and foster future
sustainability.
External Communication
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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• Kick Off Meeting: a big hug!
• Make it as soon as you can.
• In this meeting inter alia we open the budget and together (as well
as one by one) understand what we have to do for the next 4 years.
• One of the partners after getting back home, and speaking
with their colleagues and boss, found out that they are unable
to fulfill their obligations
• All kinds of reactions with only one aim: IT’S NOT MY FAULT!
Change of the Partner I
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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• Advisable position: be open, do not argue, but do not
accept «shortcuts»!
• Contracts are contracts, public money is something serious to
manage, the schedule has to be respected from the begining.
• Don’t do this alone!
• Contact EACEA for advise and to be sure that what you are doing is
right or compliant with all the rules
• Speak with friendly advisors, like lawyer or EU experts.
• To change a partner is quite complex.
Change of the Partner II
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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• Try to find a solution together but nontheless lead the discussion
• Take a flight and go there. Dialogue is the Key Word!
• Ask for the legal representative of the partner to be involved and well-
informed
• Be clear with the communication
• After Skype and meeting, let’s write everything! (mail and report)
• Understand when is the deadline for reaching an agreement
• Pass the deadline the project is endangered
• They want to postpone. You need to start to work.
Change of Partner III
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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• Two possibilities:
• You solve the problematics: WELL DONE!!
• You are not able to reach a mutual solution: SORRY BUT I HAVE
TO RUN!
• In the second case: • Do not hesitate!
• Inform other partners and try to find a substitute!
• Better in the same country with the same budget!
• Start the EACEA PROCEDURE!
Change of the Partner IV
Presentation title Subtitle
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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• When you are sure start the EACEA procedure as described in
the «Guide for Beneficiary»
• In this case EACEA will shange its role
• From partner and advisor to judge of what you have done/want to
do!
• Be formal/legal in the communication
• Be ready to show and explain every paragraph and to answer all
questions.
• Do not worry because they are (quite) used to do this! ^__^
EACEA PROCEDURE
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
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Change of Caravan Partner - El Vacie
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IF YOU WANNA CHANGE THE WORLD GET A MOVE ON
Thank You! [email protected]
tel: +00 39 338 953 1075
IF YOU WANNA CHANGE THE WORLD GET A MOVE ON