PROGRAM DISCUSSION AND VlSIONlNG SESSION MINUTES

(—L_—_____L___(___)BruceD. Nesbit African American Cultural Center Relacement U16055Record of Group Meetings: Faculty / Staff, Students (Graduate and Undergraduate)May, 2016

__Lg__;__)_MeetinAenda for all sessions:1. Introductions and Roles:

a. Office of the Vice Chancellor for Student Affairs (Dr. Renee Romano)b. Office of Inclusion and Intercultural Relations (Dr. Gigi Secuban)c. F&S / Capital Programs Division / Planning Department (Anthony M. Battaglia)d. Auxiliaries / University Housing (John Humlicek; Jeffery Riddle)

2. Project Status:a. Vacate BNAACC starts — June '14b. Replacement Project Initiation — April 2015c. Seeking Approval for Site Selection — February 2016

i. Programming — May 11, 2016ii. PSC (architect / engineer) — 6 monthsiii. Design — 8 monthsiv. Bidding — 5 monthsv. Construction — 12-14 months

d. Project Costs / Funding Conditions

3. Program Development Overview:a. Program Summary:

i. Intended to replace the African American Cultural Center building at 708 South Matthews inUrbana

ii. Includes demolition of the existing vacated structure and erecting a new facility, ofsimilar square footage (4-story, 8,200 gross square feet)

iii. The planned square footage of this new facility is not expected to change as fundsidentified are at the limit.

iv. Provide program support for the African American Cultural Center on one site inconcert with the campus master and strategic plan

v. Using existing and past program initiatives as a guide, the selected architectural teamfor this project is expected to meet with the building occupants/users and otheruniversity stakeholders to validate the basis of design and facilitate construction ofthe facility

b. Conceptual Framework / Benchmarkingc. Functional Requisitesd. Spatial Challenges (volume and flexibility)

4. Baseline Program Requisites:a. Personnel

i. Faculty Officeii. Staff Officeiii. Work Areas

b. Supporti. Lounge

ii. Kitcheniii. Radio Stationiv. Music / Dance Studiov. Computer Room

vi. Multipurpose Roomvii. Conference / Multimedia Presentation Roomviii. Network / Sewer Room

ix. Storage (food, library/archives, robe, office

(BRUCE D. NESBIT) AFRICAN AMERICAN CULTURAL CENTER REPLACEMENT — RECORD OF GROUP MEETINGS PAGE 1

PROGRAM DISCUSSION AND VISIONING SESSION MINUTES

5. Attendees:_g___—___,_p___UnderraduateStudents: 02/08/2016 6:00 .m.Renee Romano, Gigi Secuban, Jeffery Riddle, Anthony M. Battaglia, Bella, Yolanda, Rochelle,Marcell, Bitanya, Immanuel.

U____g___—___LnderraduateStudents: 02/11/2016 12:00 .m.Gigi Secuban, Jeffery Riddle, Anthony M. Battaglia, Marquis Hayes, Chaundrea Jenkins, AlexxisFranklin, Jaylin McClinton.

FAWNand Staff: 02/11/2016 3:00 .m.Gigi Secuban, Jeffery Riddle, Anthony M. Battaglia, Ruth Nicole Brown, Laurel Rosch, Andrea K.Wynn, James Carter, Joseph Ballard, Jewel White, Robyn Deterding, Kim Hudges, NkechinyelumChioneso, Betsy Basch, Tanisha King-Taylor, Domonic Cobb, Robert King, Kamau Grantham,Ollie Watts Davis.

____—,_LGraduateStudents: 02/12/2016 12:00 .m.Gigi Secuban, Jeffery Riddle, Anthony M. Battaglia, Pasha Trotter, Augustus Hallmon, M. AlexEvans. Kadeem Fuller, Francena Turner, Anthony B. Sullers, Kelsie D. Kelly, Lisa Ortiz, TanishaKing-Taylor.

—p;__,—OIIRLeadershi Team: 02/22/2016 9:30 am.Gigi Secuban, Jeffery Riddle, Anthony M. Battaglia, Denise Poindexter, David Chih, Gio Guerra,Ross Wantland, Jamie Singson, Pat Morey, Elizabeth Tsukahara, Leslie Morrow

OIIR All-Staff: 03/02/2016 9:00a—,____.m.Gigi Secuban, Jeffery Riddle, Anthony M. Battaglia, Devon Guidoux, Valerie Howard, JoanWingo, Nadja Robot, Ashley Davis, Tekita Bankhead, Maria Conrad, Joycelyn Landrum-Brown,Beverly Smith, Joe Minarik, Kenny lmportante, Hattie Holtapp, Rachel Storm, Yun Shi, DenisePoindexter, David Chih, Gio Guerra, Ross Wantland, Jamie Singson, Pat Morey, ElizabethTsukahara

6. Questions and Answers:

___y____—LWhatwould ou like to see / do in a new faci/it?- Audio visual integration (large and medium format) and digital sound system broadcast

throughout with zone control- Library / study / collaboration larchival resources and art (learning commons) movable tables

= flexibility- Commercial kitchen: safe/student friendly; many have culinary skills and experience; consider

deliveries of food, supplies and catering- Officially rename the building to Bruce D. Nesbit African American Cultural Center (BOT

approval) and change building address to Nevada Street frontage (Facilities & Services / Cityof Urbana)

- Dance or performance space, choir/ music, recording studio, black box theater with stageand separate entrance (not all in initial program — could be flexible studio type space)

- Adjustable task and functionally appropriate interior lighting- Flags of different African countries- Complementary / affordable printing and other resources; business center- Computer lab with digital resources

(BRUCE D. NESBIT) AFRICAN AMERICAN CULTURAL CENTER REPLACEMENT — RECORD OF GROUP MEETINGS PAGE 2

PROGRAM DISCUSSION AND VlSlONlNG SESSION MINUTES

Radio station with interactive opportunities (artists in residence, equipment training, etc.)Hub for registered student organizations / group space with archival resourcesSafe space; short travel to campus / locale in touch with campus and reachable“Quiet room" / “mental health — wellness" room / “yourself’ room / prayer-reflection space /lactation room / healing space, etc.Student Lounge: sit, relax, open, homey, comfortable furnitureAcademy of the arts reflected in the center / thematic per floor or roomOutdoor gathering / green space: covered patio at grade / elevated covered porch, “familyreunion” atmosphere, block parties, attractive landscape, rain garden, community garden,means to grill / BBQ, seatingOpen into the evening / extended hours of operation for study and student leaders, well-lit atnight and limited access hardware (card readers) into certain areas, floors and controlledpointsSound isolation and acoustical control between adjacent, dissimilar functionsSustainable design (LEED Silver registered building = minimum)

What would attract students to the center?Being lively and active with music and transparency (interior use of glass)Cultural related / relevant graphics, murals of history that ties to UIUCMailboxes for black registered student organizations (RSO)Coffee shop / bar, Cafe’ adjacent to kitchenMulti-media room with smartboardAuditorium for instruction and presentations with AN (100 occupants unattainable atcurrent volume)Flexible fumiture to accommodate different layouts: tables, chairs (will require additionalstorage areas)Welcoming entry / foyer space with reception deskConnecting students to other campus programs —speaking engagements for scholarships /counseling; promote background researchDesign beyond baseline accessibility guidelines to universal accessibility, adaptivetechnology and wayfinding tools for visually impaired

W______ty_____;_hatwould attract facul /staff and the communit to the center?Communal programs; dining /celebratory opportunities, voter registration, musical eventsNewsletter/ black owned business directoryDesire for classroom type spaces (instructional programming is unattainable at currentvolume)Dedicated offices for faculty to hold “office hours" and tutoring / counseling/ career center(academic offices not in initial program) Consider "flexible" alternativesIncorporate culturally relevant colors (black, green and red) / symbols into material finishes(walls, carpet, ceilings, etc.)Designated parking area for visitors (available parking proximal to site is limited)

______—__________—_________Lg_Whatare some words that describe the mission of the African American Cultural Center roram?History, educate, enlighten, engage, retain; passion, vibrancy, safe / secure, inviting, unity,sovereign (place to be oneself), community, conscientious, transformative, impactful,

H—_Q____L_Q__LLL__L—_—_OWcould a new center ositivel chane eole's ercetion of the BNAACC mission?

(BRUCE D. NESBIT) AFRICAN AMERICAN CULTURAL CENTER REPLACEMENT ~ RECORD OF GROUP MEETINGS PAGE 3

~__——*——EPROGMMDISCUSSION AND VISIONING SESSION MINUTES

I Display surfaces: success wall, solidarity wall, timeline of excellence wall, positivity walls,100 strong wall, historical movements on campus (Project 500), plaques for black greekorganizations / revolutionary thinkers / successful alumni; information kiosk / display case

I Transparent / glass facade = natural light, visible from exterior to showcase cultural assetsand engage campus community, balancing visual permeability with discouraging vandalism

__________L__________Howcould the facilit function to welcome all students?I Main entry off Nevada Street - Cultural corridor / solidarity streetI Foster block party / taste of NevadaI Civic engagement opportunities / monthly “town hall" meetings

nuI Incorporate “all gender , all person" accommodations (restrooms, parent space, etc.)

What features would reflect the African American culture?I Black history and afrocentric elements incorporated into the designI Not prestigious exterior (campus already displays that), but domestically representative of

cultureI Intersection of Identity: Culturally significant characteristics relative to the development of the

self.I Personalizing the space via “chalk wall" or glass marker boards, artwork and poetryI Digitally memorialize / archive murals, artwork and significant features in existing center to

display within new facility- Naming opportunities for individual spaces; alumni, prominent and culturally relevant

representatives, etc.

P_1__g—g__ro'ectChallenes for Steen'n Committee:I Campus design guidelines and facility standards constraint relative to desired architectural

vernacular / “black” architectural forms- Is the proposed square footage adequate to accommodate all functional desires- Were enough people engaged during the pre-programming efforts, and will the dialogue

continue- Can student architectural work be made available to the NE design team- Is there an opportunity to utilize salvaged brick for design elements or capital campaign

effortsI Will we take organized field trips to peer institutions and tour their cultural centersI Can the building be built to expand

(BRUCE D. NESBlT) AFRICAN AMERICAN CULTURAL CENTER REPLACEMENT — RECORD OF GROUP MEETINGS PAGE 4

Office of the Vice Chancellor For Student AffairsOffice of Inclusion and Intercultural Relations

________L__(_1AfricanAmerican Cultural Center Relacement U16055Summary of Program Spaces

Personnel

Faculty/StaffFull TimePart Time

totalFTE

Amorourodatwn'

Admin-Private Office (Director)Admin-SupportStaff Work - Private Office (Visiting)Staff Work Area - Shared OfficeStaff Work Area ~ Private OfficeStaff Work Area - Open DeskStudent Work Area — Shared OfficeStudent Work Area - Open Desk

total S.F.

Support

SpecialUseEntry/ FoyerConference Room / Multimedia Presentation

Lounge

Kitchen

Multi-purpose RoomMusic/ Dance StudioComputer Lab (Student)Small Meeting RoomRadio StationServer room

mm

Food Storage

Multi-purpose Room StorageEducational ResourcesRobe Storage (Basement)Misc. Storage (Basement)Office, misc. suppliesOffice equipment area:

Copy Machine/ ScannerPrinter

Mail distributionBinding Machine|

sub total SFcombined sub total SF

circulation / bldg systems: 33.7%

TOTAL

Existing

No. ofpeople

Existing

S

U1U'IC

UlH-hb—‘OCH

15

People

Qty .

Nbl—lbl—‘OCH

accomm Qty.odated

20

125

HHl—‘l—‘l—l

No. ofpeople

Projected

Qty.

Projected5

U1U‘IOb-bl-‘WCl—I

Ht—IPeople

bNt—IUJOi—Ib—Ii—A

accommo Qty.

dated

8—1016—20

20

75152010

ER:

I—ll-lb-‘l-‘i—IHHi—bi—Ib—IHHl—IHi—IH

H

0.748

Roomsize (S,F.)

16580

135

13565

15555

Room

size (S.F.)

260580

425

450

10003 25375240135100

60160140105105140155

Extension

(5 F.)

16580

135

40565

3 10220

1380

Extension

( SF.)

260580

425

450

1000325375240135100

60160140105105140155

475561352065

8200

May, 2016

Comments

Adjacent to Director

to function as a reception2 student workers at one time

Comments

A/V video displayA/V video display

Large screen television / wifi: include area

for educational resources

Adjacent to MPR: DW, Ref, Sinks,

Range/Oven , Microwave, Ice Machine

Adjacent to Radio StationA/V video displayA/V video display

adjacent to the radio station4m

folding tables and chairsAdjacent to Lounge

banners , t-shirt, flags etcadjacent to office equipment area