Procure to Pay - Amazon S3

Procure to Pay

EYSkye

June 2019

The better the question. The better the answer.

The better the world works.

01 Presenter

02ERP and SAP

03 Key elements in ERP prosjects

04 SAP Ariba

05 SAP Ariba SNAP

06 Questions?

Presenter

Jon Espen Kleven

Jon Espen has a background in CirkleK before joining EYSkye as a Project Manager. Worked with SAP,SAP Ariba and Oracle implemenations both national and international implementations

01 Presenter

02 ERP and SAP


04 SAP Ariba

05 SAP Ariba SNAP

06 Questions?

What is a ERP-system and why does companies need them

► ERP stands for Enterprise Resource Planning

► Software to connect day-to-day business processes

► Typically consists of multiple enterprise software modules based on what best meets the specific needs

and technical capabilities of the organization

► Allow each department to see what the other is doing

► Store data about your daily business tasks in one central location

► Access to real-time data

► Collaborate across different processes and departments at the same time

Painpoints that leads to an ERP implementation

Complex system landscapel, systems

doesnt «talk» with eachother

BEST OF BREED

End of maintenanceinfluence the willingness

to invest

OLD FUNCTIONALITY

Duplicates and poor quality

MASTERDATA

Difficult to take decisions without seeing the total

picture

DECISIONS

Reports on old and outdated data with nosingle source of truth

ANALYTICS

We have manual routines, no

integrations…

INTEGRATIONS

Systems doesn’t support our digital vision and

strategies

INNOVATIONS

Limited access to systems from «anywhere»

AVAILABILITY

You work in Excel more than system it self..

COMPLEX PROCESSES

Security, traceability and logging

COMPLIANT

Technical benefits of having one integrated total solution

► EY Skye MDM Best Practice in SAP implementations

1. Increase data quality with validation rules

2. Assign Roles & Authorizations

3. Define internal procedures

► Default Values, Languages and Customization

► Tools to prevent duplicates

MASTERDATA

► The right work is brought in the right sequence at the right time to the right people

► Workflow Builder, its all integrated within your system landscape

► Each step of a business transaction can be easily monitored

► Pre-defined workflows, or create own customer workflows

► Processes are completed from the beginning to the end with fulltraceability

WORKFLOW

► EY Skye recommended platform for SAP implementations and projects

► ONE process integration middleware

► Reduce time and cost associated with modeling, implementing, integrating and monitoring

► Pre-defined interfaces delivered

► Monitor processes and identify process bottlenecks across your system landscape

INTEGRATION

► Predefined set of roles in each application area

► Define own set of roles

► Restrict access to:

► Application Level

► Organizational Level

► Reporting for security audits

► Mass maintenance supported

► Weekly security audit from SAP

ROLES & AUTHORIZATION

Common ERP systems

SAP – The History

1973: R/1 is launched

for local region

SAPS/4

R/3

HANA

ERPECC

NetWeaver

S/4 HANA

SAP has many names:

Ariba

SAP - Typical System Landscape

All Systems

Documentation

Test

All Business Processes

Training

Monitoring

State-of-the-art management platform

to derive maximum value from your

SAP solution

SAP Solution Manager

Business Process & Rule Automation

A2A Integrations

B2B Collaboration

UI Composition

SOA Governance

Monitoring & Analytics

Model, implement, integrate, and

monitor custom process applications

and integration scenarios with SAP

Process Orchestration

SAP Process Orchestration

SAP HANA Platform

In memory platform for all data

SAP Fiori UX

Role-based user experience for all devices

Fiori Launchpad

Procure to Pay

Order to Cash Warehousing

Service and Maintenance

Finance

Master data Management

SAP S/4 HANA Applications and Extensions

Instant insight-driven applications for lines of business and industry

Cap

ture

Cen

ter

Op

en

Te

xt

01 Presenter

02 ERP and SAP


04 SAP Ariba

05 SAP Ariba SNAP

06 Questions?

Implementation approch

Analyze Plan Design Build Test Deploy

Waterfall

Agile

Project Timeline

Critical Success Factors

Use Standard Functionality1

Underestimate Complexity2

Understanding Of ERP3

Project Resources4

Big Bang5

New Functionality6

Change Management7

Commitment by top management8

Training of super-and end users9

01 About EY Skye

02ERP and SAP


04 SAP Ariba

05 SAP Ariba SNAP

06 Questions?

What is ariba?

SAP Ariba Source-to-Settle Integration Capabilities for SAP ERP and Beyond

SAP Ariba Sourcing SAP Ariba Contract

ManagementSAP Ariba

SLP & Risk

SAP Ariba Buying &

Invoice Management

SAP Ariba

Commerce

Automation &

Supply Chain

Collaboration

Ariba Network

Master Data

Inventory

SES Response

Remittance Adv.PO (Copy)

Catalogues, Order Confirmation,

Ship Note, Invoice, SESPO, Service PO,

Receipt, Invoice Status,

Rem. Advice,

Outline

Agreement

Material Master

& BOMPO, *PIR &

Outline

Agreement

Create

ContractCreate

Catalogue

from Contract

Bi-directional

Supplier data

Invite supplier

to Sourcing

Event / e-

auction

Award Business

PO to Invoice

Schedules / Call-offs

Consignments

Invite supplier

Supplier

Qualification

and data sync

Sub-ContractingQuality AssuranceSupplier Managed Inventory

Negotiate

Trading Partners Trading Partners

Payments

Bank

Supply Chain Finance

Receipt (Copy)OK-to-Pay

SAP Ariba

Spend Analysis

Spend Data

Initiate

Sourcing

Event

Dynamic Discounting

Invoice & Payment Status

SES

Service Entry SheetsBudget Check

SAP IdM

SSO

SAP GRC / IAG

User Provisioning

MS Active

Directory

LDAP

etc.

Cloud Integration GatewayExtension API’s

OpenText

VIM

Partner API’s

Digital

Sig.Tax

Engine

SAP Cloud

Solutions

*Inventory Check *Reservations

*PlannedSAP ECC

/ Retail

SAP

S/4HANA

Background

Why Ariba?

Shopping/Ordering

SAME LOOK AND FEEL ACROSS THE SOLUTION

21

Ariba Sourcing

Ariba Contract

Ariba P2O/P2P

Ariba spend

How to intergrate

Ariba network

Ariba can connect to every known ERP and IT Landscape

28Customer© 2018 SAP SE or an SAP affiliate company. All rights reserved. ǀ

4

CIG - Standard integrations – 202 (Sept’18)

38

MasterBuying and Invoicing

Account categories

Assets

Asset Class

Company codes

Cost centers

Cost center languages

ERP commodity codes

General ledger

Internal orders

Plant

Payment terms

Purchase groups

Tax codes

WBS elements

User data

User group mapping

Remittance locations

Supplier data

Supplier location

Contracts

Buying and Invoicing

Material PO

Service PO

Change PO

Cancel PO

Close PO

Goods Receipt

Service Entry Sheet

Invoices (Ok-to-Pay)

Expense report

PO status

Change PO status

Asset Shell

Receipt status

Invoice status

Remittances

Catalog

Advance Payment requests

Advance Payments

Cancel Advance Payment

Requisition

Change Requisition

Budget Check

SES Response

Sourcing and Contracts

Purchasing organization

Purchasing groups

Company code

Payment Terms

Plants

Incoterms

Material Master

Material Master/Plant

Material Groups

20

MasterSupplier Management

SLP outbound (pass-through)

SLP inbound (pass-through)

23

Transaction

Transaction

Ari

ba

Ap

pli

ca

tio

ns

Product Sourcing

Purchase Info Record

Manufacturer Part Number

Company code internal order mapping

Company code WBS element mapping

Purchasing organization supplier combo

Account category field status

Plant to purchasing organization

Currency conversion rates

Fund management objects

Purchasing organizations

General ledger languagesPro

cu

rem

en

tS

ou

rcin

g

Sourcing

RFQ to Quote request

Sourcing Award to PO

Sourcing Award to Outline Agreement

Contracts

Contract Workspace to Outline Agreement

122= SAP ERP and S/4 HANA On-Premise

80 = Other Formats – Network Sell side

85

Ari

ba

Ne

two

rk

37

Buy sideBuy side

80

Sell side

117

810

820

204

214

824 (In & Out)

830 (Forecast)

830 (Commit)

832

842 (In & Out)

846 (In & Out)

850

855

856

860

861

862

864

866

866 (MO/PO)

997 (In & Out)

ORDERS

ORDCHG

ORDRSP

INVOIC

DESADV

CONTRL

RECADV

INVRPT

REMADV

DELFOR

DELJIT

APERAK

IFTMIN

IFTSTA

ORDERSORDCHGDESADVINVOIC

ProcessPurchaseOrder (PO)

AcknowledgePurchaseOrder

NotifyShipment

ProcessReceiveDelivery

NotifyPlanningSchedule

NotifyInventoryConsumption

NotifyProductionOrder

NotifyInventoryBalance

ConfirmBOD

X12 v4010EDIFACT D96A OAGiS v9.2

EDIFACT D01B

OrderRequest

OrderChange

OrderResponse

Invoice

InvoiceResponse

Receipt

ReceiptAcknowledgement

Exception

InvoiceResponseSESR

AdvancedShipNotice

PiDX v1.61

Commerce Automation

Standard Material PO

Service PO

Change PO

Cancel PO

Order Enquiry request

Order Confirmation

Inbound Ship Notice

Outbound ASN

Outbound Payment Remittance

Inbound Remittance Advice

Remittance Cancellation

Inbound Receipt

Outbound Receipt

Service Entry Sheet

Service Entry Status update

Invoice (incl. Credit Memo)

Invoice status

Carbon copy (CC) invoice

Quote request

Quote message

Payment batch file

Discounting

Inbound Payment proposal

Outbound Payment proposal

Supply Chain Collaboration

Subcontract PO

Multi-Tier Subcontract PO

Consignment PO

Component consumption

Transfer movement (Product Activity)

Order Confirmation Approval

Forecast and SMI

Scheduling Agreement

Forecast Demand (Product Activity)

Inventory Levels (Product Activity)

Product Replenishment

Quality Management

Quality Notification

Quality Inspection Request

Quality Inspection Result

Quality Inspection Decision

GS1 GUSI

MultiShipmentOrder

DespatchAdvice

ReplenishmentProposal

ReplenishmentRequest

ProductForecast

GoodsRequirement

ReceiptAdvice

ComsumptionReport

InventoryActivityorInventory

Status

GS1 EANCOM 97

ORDERS

ORDCHG

DESADV

INVOIC

REMADV

GS1 EANCOM 2002

ORDERS

ORDRSP

ORDCHG

INVOIC

DESADV

REMADV

Fund

FM derive

Earmarked Fund

Functional Area

Funds Center

Commitment Item

Budget Period

FM Area

Grant

Sourcing – Retail

Article Master

Characteristics

Profile (Class)

Merchandise Category

Display Set

Article/Site

Generic Article Variant

01 About EY Skye

02 ERP and SAP


04 SAP Ariba

05 SAP Ariba SNAP

06 Questions?

Ariba Snap - Packaged and priced to fit your business and designed to scale as you grow

► SAP Ariba Snap offers source-to-settle solutions that are preconfigured with best practices, targeted for midsize companies, and designed to achieve fast time to value. SAP Ariba Snap provides, in essence, the same solution as SAP Ariba Buying and Invoicing. The main difference is the deployment methodology.

► The initial deployment of SAP Ariba Snap takes only 12 weeks, which eliminates heavy time and resource constraints, so you can focus on your business outcomes and priorities. The unique deployment methodology of SAP Ariba Snap preloads content from our supplier marketplace and community best practices, enabling you to start simple and add additional functionality over time.

► The best part of SAP Ariba Snap is that it is the same platform that Fortune 500 companies use. You can grow into other SAP Ariba solutions without ever outgrowing it. We offer an integrated platform with a single database of suppliers for your company.

Implementation process of Ariba Snap

► Six sprints - Agile

► the first day of implementation starts with a prepackaged and preconfigured procure-to-pay application. The 12-week implementation is divided into six 2-week “sprints.” Each sprint has different business goals and outcomes that need to be achieved before moving on to the next sprint

► The following components are preconfigured in the SAP Ariba Snap template:

► • Guided buying experience on eight common categories

► • 20 pre-created forms • 10 forms for three bids and a buy or sourcing collaboration

► • Nine sourcing policies tied to forms

► • Standard approval flows (purchase requisition, receipt, contract request, catalog request, invoice, invoice reconciliation, user profile)

► • 60 invoice exception types • Access to SAP Ariba Spot Buy Catalog on day one, with access to more than 10 million SKUs

The SAP Ariba Snap JourneySolution footprint

PayProcureSource

Supplier Lifecycle &

Performance

Spend

Visibility Sourcing

Contract

Management Procurement

Supplier

Collaboration Invoice / Pay

Working Capital

/ Discounts

▪ Spend

Classification

▪ Enrichment

Services

▪ Supplier

Parent/Child roll

up

▪ Market Intelligence

▪ D&B Insight

▪ Spend Analytics

▪ Contracting

Workflow

▪ Authoring & Editing

▪ Repository

▪ Contract Workflow

▪ Digital Signature

▪ Diversity/

Green/ Certs

▪ Risk Mgmt

▪ Surveys

▪ Scorecards

▪ Performance

Tracking

▪ Budget Check

▪ ERS

▪ Integration

expansion

▪ Demand

Aggregation

▪ Procurement

Operations Desk

▪ Intelligent Invoicing

▪ Supplier Payment

Inquiries

▪ Electronic Payment

▪ Dynamic

Discounting

▪ Terms Mgmt

▪ DPO Extension

▪ Supply Chain

Financing

▪ Rate Card

Management

▪ Service Entry Sheet

Processing

▪ Forecast & Demand

Schedule sharing

▪ Consignment POs

▪ Supplier Discovery

▪ Strategic Sourcing

▪ Reverse Auctions

▪ Knowledge/

Repository

▪ Reporting / Analysis

▪ Online bidding

▪ Award optimization

▪ Project Management

SAP Ariba SNAP & Full Suite Additional Offering

▪ Supplier

Registration &

On-Boarding

▪ Setup Preferred

Suppliers as a

buying channel

▪ Secure Supplier

Portal

▪ RFQ 3 bid and a buy

▪ Quote Comparison

▪ Ability to Award

▪ Full Quote to

Requisition

SAP Ariba Snap – Within 12 weeks (Phase 1)

▪ Contract

Compliance

▪ Track Spend

against Contract

▪ Contract

Lifecycle

Notifications

▪ Create Invoice

against Contract

▪ Invoice Validation

▪ Electronic Invoices

▪ PO Automation

▪ PO Flip

▪ Invoice

Automation

▪ Guided Buying

▪ Catalog Management

▪ Mobile ready

▪ Approval Flows

▪ Email based Portal

PO’s

▪ Daily Tracking

▪ Ability to create

Order

Confirmation &

Shipping Notice

▪ Delivery Tracking

▪ Realtime data

insight

▪ Procurement

dashboards

▪ Scheduled Reports

▪ Drag and Drop

reporting

Red = Separate Ariba Suite ModuleGreen = Advanced functionality available & included in the SNAP license beyond Phase 1 (examples)Black = SNAP Phase 1

Phase 2

Functions included in SAP Ariba Snap

01 About EY Skye

02 ERP and SAP


04 SAP Ariba

05 SAP Ariba SNAP

06 Questions?

Wrap up and questions

Procure to Pay - Amazon S3

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