Procedure & Training Manual

Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017

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GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF CIVIL AVIATION

Procedure & Training Manual

Training and Licensing Directorate Flight Crew Licensing

Issue -2 14-03-2017

Procedure Manual Contains the procedure adopted for issue, renewal, conversion,

validation of flight crew licenses and endorsement of aircraft type rating, open rating

etc. on the flight crew licenses.


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REVISIONS

The revisions are carried out as and when required to accommodate the

amendments made in Aircraft Rules, Civil Aviation Requirements and to enhance the

efficiency of the licensing procedure.

The space below is provided to keep a record of such revisions.

RECORD OF REVISIONS

No. Date of revision Remarks

Version-1 25th November 2013 Effective Page-62-69.

Version-2 03rd December 2014 Effective Page-1, 2, 63.

Issue-2 14th March 2017 All

Issue-2,

Version 01

05th September 2017 84 to 89

Issue-2

Version 02

13th November 2017 Effective Page 22,23,24,

61 to 65, 95 to 98


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S.

No.

TABLE OF CONTENTS

Page

No.

1. Introduction 4

1.1 Organisation Set-up – DTL 5

1.2 Function of training and licensing Directorate 6

1.3 Work Force Evaluation 8

1.4 Duties & Responsibilities 11

2. Issue of Licenses and ratings 15

3 Submission Channel for approval of License 25

4 Renewal of licenses and ratings 34

5 Validation of foreign licenses 41

6 Procedure for Verification of Indian License for

Contracting State

43

7 Procedure for enforcement actions 44

8 Flow chart for issue of Commercial Pilot license 50

9 Training Programme 51

10 Procedure for Verification of Foreign License and Rating 61

11 Filing & Record Retention System 63

Annexures 66

1. INTRODUCTION:

Licenses to the flight crew are issued in accordance with the provisions contained in

Rule 41 and Schedule II of the Aircraft Rules, 1937. The flight crew licenses issued


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or renewed are enlisted in rule 38 of the aircraft rules. The authority by which the

licenses and ratings specified in rule 38 may be granted, renewed or varied is Central

Government. The Central Government has delegated this responsibility to DGCA

officers vide SO 726(E) & SO 727(E). The officers of the Directorate of Training

& Licensing shall perform their duties and responsibilities in accordance with

the powers for issue, renewal, endorsement and validation of licenses as

delegated by the Central Government to DGCA officers vide S.O. 726(E) and

S.O. No. 727(E) dated 4th October, 1993 and as amended by S.O. 2901 of

27.11.97. Broadly, the powers to issue, renew and validate the expired licenses and

ratings are delegated to the officers at DGCA Headquarters and the powers to renew

the current licenses & ratings /lapsed license and ratings not more than 02 years are

delegated to the officers of the Directorate of Operation in the regional offices in

compliance with the FCL 3/2009. This Procedure and Training Manual is issued to

provide guidance and assistance to all staff and officers of DGCA dealing with

issue/renewal etc. of Flight Crew Licences so that the applications received on the

subject are examined, processed and decided in a uniform, standardized and

expeditious manner, with strict compliance of the provisions of Rules/CAR etc. An

applicant has to meet all the relevant requirements contained in the Aircraft Rules,

Schedule II and Civil Aviation Requirements on the subject for the purpose of issue

or renewal of flight crew license and type endorsement, open rating etc. on the

license.

1.1 Organisation Set-up Training and Licensing Directorate in DGCA

(Including Regional offices) Director General


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JDG In-charge of Flight Crew Lic.

Licences

DDG In-charge of Flight Crew Lic.

DTL DGCA Hqrs.

DD DD

AD AD

DDG Delhi Region

DDG Chennai Region

DDG Kolkata Region

DDG Mumbai Region

DD

AD AD

DD

AD AD AD AD AD AD

AD AD AD AD AD Ops Offr


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1.2 FUNCTIONS OF TRAINING & LICENSING DIRECTORATE: Training and licensing Directorate of DGCA has two main sections to carry out

various functions related to pilot licensing. A list of functions of each section is as under:-

1.2.1 Licensing-I Section: 1. Policy pertaining to renewal of licenses of aircrew personnel.

2. Renewal of all aircrew licenses including disposal of general enquiries pertaining to renewals.

3. Grant of extension of aircraft rating to include additional types of aeroplanes, open rating, Night Rating etc. and Pilot-in-Command endorsement on various type of aircraft.

4. Cases relating to accidents and infringement of rules by licensed aircrew personnel and disciplinary action against them.

5. Parliamentary question and matters pertaining to unemployed aircrew personnel.

6. Budget and accounts including Advance Deposit account. Maintenance of Advance Deposit and Revenue registers.

7. Maintenance of cards of aircrew personnel and personnel returns received from different airlines operators.

8. Proficiency checks, their checking and posting.

9. Posting of type endorsements and renewal intimations of aircrew licenses received from the Regional Directors, Calcutta/ Bombay / New Delhi/ Madras.

10. Maintenance of Registers for various types of licenses giving records of renewals of aircrew licenses.

11. Maintenance of registers for type rating, PIC endorsements, and infringement of Rules / Accidents etc.

12. Endorsement of medical restrictions on licenses and R/cards.

13. Compliance of material for six monthly and yearly progress reports of Civil Aviation.

14. Compliance of History of Pilots consequent upon accident.

15. Checking of Log Books with a view to detecting infringement of Rule 42A of Indian Aircraft Rules, 1937.

16. Amendment to Indian Aircraft Rules, 1937.

17. VVIP flights – Proficiency checks of flight crew.

18. Delegation of Powers relating to renewal of licenses.


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1.2.2 Licensing-II Section: 1. Issue of aircrew licenses/ratings of the categories shown below including

disposal of general of particular enquiries pertaining to issue of license:

(a) Student Pilot’s License (Aeroplanes, Helicopters, Gliders and Balloons); (b) Private Pilot’s License (Aeroplanes);

(c ) Commercial Pilot’s License;

(d) Airline Transport Pilot’s License;

(e) Instrument Rating;

(f) Assistant flight Instructor’s Rating (Aeroplanes);

(g) Flight Instructor’s Rating (Aeroplanes);

(h) Flight Instructor’s Rating (Gliders)

(i) Glider Pilot’s License;

(j) Private Helicopter Pilot’s License;

(k) Commercial Helicopter Pilot’s License;

(l) Student Navigator’s License;

(m) Flight Navigator’s License;

(n) Flight Radio Telephone operator’s License;

(o) Flight Radio Telephony Operator’s License;

(p) Private Pilot’s License (Balloons)

2. Revalidation of foreign license (FATA)

3. Conversion of foreign licenses into Indian Licenses in their corresponding categories.

4. Policy matters regarding the issue of Indian and Foreign aircrew licenses.

5. Amendments to Licensing Rules.

6. Delegating of powers in respect of licensing rules.

7. Exemption from Aircraft Rules for the issue of Indian Licenses.

8. Policy matters pertaining to conducting medical examination and their assessment.

9. Disposal of medical reports pertaining to the issue and renewal of aircrew licenses and correspondence connected therewith.

10. Parliament Questions relating to issue of aircrew licenses.

11. Budget for expenditure to be incurred for items pertaining to L-2 Section.

12. Verification of Indian License upon request from Contracting states


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1.3 WORKFORCE EVALUATION METHODOLOGY

The undermentioned Workforce Evaluation Methodology has been prepared to determine the number of DTL (Directorate of Training & Licensing) Officers, staffing requirements according to the quantum and type of licenses to be issued with respect to the different types of Civil Aircraft/Helicopters operating in India. The Workforce Evaluation Methodology has taken into consideration each portfolio separately to determine the offices requirements. The Methodology should be re‐visited periodically to account for aviation system growth or when issue of license(s) of a brand new type of Aircraft / Helicopter is introduced into the system. STEP 1: CALCULATE TOTAL DTL OFFICERS HOURS REQUIRED 1. First, it is necessary to calculate Total DTL Officers Hours Required. This requires collection of three types of information:

(a) The identification of each work function broken down into categories of activities :-

(i) Issue of Aircrew licenses

(ii) Renewal of Aircrew licenses (iii) Endorsement of Ratings (iv) Revalidation of Foreign Licenses (FATA) (v) Enforcement Actions (vi) Examination activities (vii) Other Regulatory and Administrative activities

(b) The Annual frequency of each work function. (c) The total number of DTL Officers hours required to complete each work function.

2. Enter the information into an Excel spreadsheet (see Figure 1 for a sample Workforce Evaluation Worksheet). The total number of annual hours required for each work function can be calculated by “Multiplying the number of times the work function is carried out each year by the number of DTL Officer hours required to complete the same work function”

3. Calculate the total DTL Officers Hours Required by each DTL office separately (Headquarters & Regional offices), then find the sum of the total number of hours required for each work function performed by the DTL.


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STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE 1. There are two important components to calculating Total DTL Officers Hours available:

(a) The number of hours that each officer is available to conduct work functions. (b) The total number of DTL Officers.

2. To determine the number of work hours, assumptions must be made regarding: (a) The number of hours each day each DTL Officer is expected to work (typically 8 hours per day) (b) The number of hours annually a DTL officer will work (typically between 1500 and 1600 hours) (c) The number of work days annually the DTL officer will be in training, on vacation or unavailable to work for other reasons. E.g. Available officer work hours Available Weekdays (52 x 5) 260 Unavailable weekdays Holidays 18 Leave Days 30 Casual Leave 8 Training 10 Total Unavailable workdays 66 Remaining Available days 194 (260-66) Work Hours per day 8hrs

The officer’s available work hours will be 8 hours x 194 work days = 1,552hrs.

3. This analysis is conducted separately for each offices of the Directorate of Training & Licensing. Therefore, the total number of offices of the Directorate Training & Licensing refers to the total number of current, qualified and available officers. 4. Once the above two parameters are determined, Total officer hours of the Directorate of Training & Licensing Hours available can be calculated as mentioned in the example below:- E.g. If a DTL office has 1,552 hours available, and there are 10 DTL Officer then the Total Hours Available of that DTL office are 15,520 (1,552 x 10). STEP 3: COMPARE TOTAL HOURS REQUIRED AND TOTAL HOURS AVAILABLE 1. Compare the Total DTL Officer Hours Required calculated in Step 1 to the Total Inspector Hours Available calculated in Step 2. If the Total Inspector Hours Required is less than the Total Inspector Hours Available, then the DTL office has sufficient staffing.


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However, if the Total DTL Officer Hours Required is more than the Total Inspector Hours Available, then be DGCA may consider adding additional staff to that office.

Figure A.1. Sample DTL Officers Workforce Evaluation Worksheet REGION NEW DELHI

STEP 1: CALCULATE TOTAL INSPECTOR HOURS REQUIRED Work Function Annual Frequency Hours per Function Hours Required

Annually

Function 1 36 24 864 Function 2 48 6 288 Function 3 24 4 96 Function 4 108 2 216 Function 5 12 24 288 Function 6 18 36 648

Total DTL Officers Hours Required 2400 STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE Annual Hours Available per DTL Officers 1552 Current Number of DTL Officers 2 Total DTL Officers Hours Available 3104 STEP 3: COMPARE TOTAL HOURS REQUIRED TO TOTAL HOURS AVAILABLE Total Officer Hours Available 3104 Total Officer Hours Required 2400 Difference 704 STEP 4: ENSURE DTL WORKFORCE IS PROPERLY QUALIFIED AND TRAINED This step involves taking the number of DTL Officers required and determining the necessary training and qualification requirements for the inspectors to meet the demands of the civil aviation system. These training requirements include the necessary DTL Officers training (Initial training, PEL & On-job-training, Refresher training, Specialised training in the related field). The training requirements are detailed in Procedure & Training Manual. ADMINISTATIVE STAFF Workforce issues related to administrative staff supporting DTL Officers required to be assessed separately. The DTL Offices should have sufficient administrative staff, appropriate to the size and complexity of the office, to effectively discharge their responsibilities.


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1.4 Duties and Responsibilities

a) Director of Training & Licensing

1. Heads Directorate of Training & Licensing at Hqrs and report to concerned DDG /

JDG.

2. Take policy decision on the Technical and Administrative issues

3. Supervise/Coordinate functions with the regional offices to achieve targets.

4. Framing and amendment of Regulatory requirement of all matters concerning

Licensing Directorate and to prepare changes to regulations to include amendments

to ICAO Annexes.

5. To review the plaint and file/prepare the draft/ written statement and file affidavits.

6. To grant, to renew, to withhold the grant and renewal of the flight crew licences and

Ratings under the rules.

7. To require surrender/ suspend of any licence, rating, authorization, approval,

certificate or other document granted or issued under the rules.

8. To disqualify a person for a specified period from holding or obtaining licence, rating

or aircraft rating(s) under the rules.

9. Evaluate application of flight crew for exemption of non- compliances.

10. To specify requirements concerning air crew.

11. To carry out Enforcement Actions upon recommendation received after Accident

investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. from

Air Safety Directorate of DGCA Hqrs for action against involved pilots.

12. Investigation of possible violations of the national air law or regulations in regard to

Personnel Licensing and to suggest corrective action where necessary, and finalize

on the recommended disciplinary actions.

13. Participate in ICAO USOAP Continuing Monitoring Approach audits and other related

external audits.

14. Develop plan for the training of officers & staff in coordination with training directorate

and ensure that training records or files are maintained.

15. Periodically develop and amend the Procedure and Training Manual of DTL.

16. Action on parliamentary matters/ VIP references/ RTI and facilitate maintaining

record of the VIP references.

17. Participate in any in-house and abroad workshops and seminars related to personnel

licensing matters.

18. Any other work assigned by the Director General/ JDG/DDG.

b) Deputy Director of Training & Licensing

1. Assist Director of Training & Licensing in functions pertaining to Personnel Licensing.

2. Associate in policy decision making and framing and amendment of Regulatory

requirement of all matters concerning Licensing Directorate and to prepare changes

to regulations to include amendments to ICAO Annexes.


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3. To grant, to renew, to withhold the grant and renewal of the flight crew licences and




5. Recommending application of flight crew for exemption of non- compliances.

6. To evaluate for Enforcement Actions upon recommendation received after Accident

investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form


7. Associate in Investigation of possible violations of the national air law or regulations

in regard to Personnel Licensing and to suggest corrective action.

8. Recommending disciplinary actions for infringement of civil aviation rules by licensed

aircrew personnel.

9. Associate in revalidation of foreign license by coordinating with concerned state

regulatory authorities and issue of Foreign Aircrew Temporary Authorization (FATA).

10. Evaluate and Review Flight crew training imparted by Flying Training Organization

(FTO).

11. Monitoring and verification of Flight crew currency requirements such as Proficiency

checks, Route checks, Medical assessments, skill tests etc to exercise the privileges

of his license.

12. Participate in ICAO USOAP Continuing Monitoring Approach audits and other related

external audits.

13. Associate in periodically develop and amend the Procedure and Training Manual of

DTL.

14. Assist in parliamentary matters/ VIP references/ RTI.

15. Participate in any in-house and abroad workshops and seminars related to personnel

licensing matters.

16. Any other work assigned by the Director.

c) Assistant Director of Training & Licensing

1. Assist Deputy Director/Director of Training & Licensing in functions pertaining to

Personnel Licensing.

2. Associate in policy decision making and framing and amendment of Regulatory

requirement of all matters concerning Licensing Directorate and to prepare changes to

regulations to include amendments to ICAO Annexes.

3. Examining documents for Issue/Renewal of aircrew licenses and Ratings under the

rules.

4. To renew, to withhold the grant and renewal of the flight crew licences and Ratings

under the rules.



6. To examine application of flight crew for exemption of non- compliances.

7. To examine for Enforcement Actions upon recommendation received after Accident

investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. form



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8. Associate in Investigation of possible violations of the national air law or regulations

in regard to Personnel Licensing and to suggest corrective action.

9. Examining cases for disciplinary actions for infringement of civil aviation rules by

licensed aircrew personnel.

10. Associate in revalidation of foreign license by coordinating with concerned

state regulatory authorities and issue of Foreign Aircrew Temporary Authorization

(FATA).

11. Evaluate and Review Flight crew training imparted by Flying Training

Organization (FTO).

12. Monitoring and verification of Flight crew currency requirement’s such as

Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise the

privileges of his license

13. Participate in ICAO USOAP Continuing Monitoring Approach audits and other

related external audits.

14. Associate in periodically develop and amend the Procedure and Training

Manual of DTL.

15. Examine parliamentary matters/ VIP references/ RTI.

16. Participate in any in-house and abroad workshops and seminars related to

personnel licensing matters.


d) Operation Officer of Training & Licensing

1. To assist in examining documents for Issue/Renewal of aircrew licenses and


2. To assist in examining application of flight crew for exemption of non-

compliances.

3. To assist in examining for Enforcement Actions upon recommendation

received after Accident investigation/ Incident investigation/ Breath-analyzer

test / PIB investigation etc. form Air Safety Directorate of DGCA Hqrs for action

against involved pilots.

4. To assist in Investigation of possible violations of the national air law or

regulations in regard to Personnel Licensing and to suggest corrective action.

5. To assist in examining cases for disciplinary actions for infringement of civil

aviation rules by licensed aircrew personnel.

6. Associate in revalidation of foreign license by coordinating with concerned

state regulatory authorities and issue of Foreign Aircrew Temporary

Authorization (FATA).

7. Monitoring replies from contracting states pertaining to conversion of licenses

and forward the same to respective section officers for further necessary

action.

8. Initiating, Monitoring and updating correspondence by email with contracting

states pertaining to requests on verification of Indian licenses issued

9. To assist in Evaluating and Reviewing Flight crew training imparted by Flying

Training Organization (FTO).


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10. Participate in ICAO USOAP Continuing Monitoring Approach audits and other

related external audits.

11. Associate in periodically develop and amend the Procedure and Training

Manual of DTL.

12. Examine parliamentary matters/ VIP references/ RTI.

13. Participate in any in-house and abroad workshops and seminars related to

personnel licensing matters.


e) Section Officer of Training & Licensing

A Section Officer is the in-charge of a concerned section is to ensure efficient and expeditious disposal of work, recording and weeding out, indexing and digitization. For this, they shall take all necessary steps including

1. Distribution of work among the staff as evenly as possible; 2. Familiarisation of staff with office SOPs/Office Orders, helping and advising the staff; 3. Management and co-ordination of work; 4. Ensuring maintenance of order and discipline in the section; 5. Submit receipts which should be seen by Director/Higher officer at dak stage; 6. Issue reminders, obtain or supply factual non-classified information; (includes emails from contracting states) 7. Keep a track of all judicial/quasi-judicial matters where the issues being dealt with by the section are involved; 8. Record, a note setting out his/her own comments or suggestions before submitting the case to higher appropriate officer 9. Follow a proper protocol and systematic method of marking of license related files to higher officer(s) and maintain a record of the same. 10. Maintain, track and update the database of all licenses of concerned section, including digitization and electronic storage of the same. 11. Provide data related to licenses from above maintained database as required by higher officer(s).(VIP/MP/RTI,Legal cases etc) 12. Rendering periodical reports of licenses issued as directed by higher authorities 13. Ensuring that appropriate record keeping, safe custody and integrity of licenses and all relevant files is undertaken. And also provide the files as and when required by concerned officer(s). 14. Maintenance of a register of file movement (Hard Copy and Digitization) 15. Communicate as instructed by higher officer with other agencies towards facilitation of functioning of the section. (By Post/Email) 16. Ensure proper and timely dispatch and maintenance of correspondence such as Licenses/Shortfalls, RTI, Legal Cases, Communication with Ministries etc. 17. Liaise with other sections/departments for obtaining necessary information as directed by higher officers 18. Collate/Coordinate/support any higher officer in the infrastructural requirements for carrying out his/her duties 19. Any other work assigned by the Director/Higher Officer.


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2. Issue of Licenses and Ratings:

2.1 List of Licenses: The requests for issue of the following licenses and ratings are received by the Licensing II (L-II) Section at DGCA Headquarters.

i) Private Pilot’s License(Aeroplanes)

ii) Private Pilot’s License(Helicopter)

iii) Pilot’s License (Gliders)

iv) Pilot’s License (Balloons)

v) Pilot’s License (Microlight)

vi) Commercial Pilot’s License(Aeroplane)

vii) Commercial Pilot’s License(Helicopter)

viii) Airlines Transport Pilot’s License(Aeroplane)

ix) Airlines Transport Pilot’s License (Helicopter)

x) Student Flight Navigator’s License

xi) Flight Navigator’s License

xii) Flight Radio Telephone Operator’s License

xiii) Flight Radio Telephone Operator’s License(Restricted)

xiv) Instrument Rating(Aeroplane)

xv) Instrument Rating(Helicopter)

xvi) Assistant Flight Instructor’s Rating(Aeroplane)

xvii) Assistant Flight Instructor’s Rating(Aeroplane)

xviii) Flight Instructor’s Rating(Aeroplane)

xix) Flight Instructor’s Rating(Helicopter)

xx) Student Pilot’s License(Helicopter)

xxi) Student Pilot’s License(Microlight)

xxii) Student Pilot’s License(Balloons)


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2.2 Procedure for processing the applications for issue/conversion of pilot license

in DTL:

The applications received for issue of licences/ ratings shall be processed by

the Section Officer in-charge through his sectional staff as per the procedure

given below:-

2.2.1 Check whether the application received is in the format prescribed for the

issue of that license/ rating.

2.2.2 Check whether all the documents required to be submitted with the application

for issue are enclosed or not. Also check whether the documents mentioned as

enclosed by the applicant in the application form are received in the appropriate

format or not.

2.2.1 Check whether the receipts generated from bharatkosh website in respect of

application fees as prescribed in Rule 48 of the Aircraft Rules, 1937, have been

enclosed.

2.2.4 The staff carrying out initial processing should then enter the details of the

application in the section to draw out Check List for the license by entry in the data-

base of DTL project by NIC. While doing so examine the following according to the

instructions mentioned against each from 2.3 to 2.9.

2.3 Proof of Age:

The following documents, as evidence of date of birth or proof of age, are acceptable:

(i) Class Ten Certificate of a recognized Board or its equivalent; or

(ii) Birth Certificate issued by a Municipal Corporation/committee;

2.4 Proof of Educational Qualification:

The minimum educational qualifications for issue of a license are given in Section ‘A’

and applicable sections of Schedule II of the Aircraft Rules, 1937. These are pass in

Class Ten or equivalent from a recognised board in respect of following licences:

(i) Student Pilot’s Licence

(ii) Private Pilot’s Licence


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(iii) Pilot’s Licence

(iv) Flight Radio Telephone Operator’s Licence (Restricted0

For the remaining licences listed in 2.1 herein, the applicable educational

qualifications are pass in Class Ten plus two, with Physics and Mathematics, from a

recognised board/university or its equivalent.

Check whether appropriate proof of educational qualification has been enclosed, if

so, whether there is any mutilation or tampering. Check for physical appearance

to ensure that it is genuine. Also Check the verification of the educational

qualifications are pass in Class Ten and pass in Class Ten plus two from the

concerned Board/ University.

The status in respect of the equivalency of the Educational Qualification or

recognition of an Education Board, if needed, shall be confirmed from the Association

of Indian Universities at the following address:-

The Secretary General

Association of Indian Universities, AIU House,

16, Comrade Indrajit Gupta Marg, New Delhi-110002

Phone No.23230059

Fax No.23232131

2.5 Nationality:

Where an application shows nationality other than Indian, check the copy of the

passport for validity and nationality shown on it.

2.6 Knowledge:

Check the results card for its validity issued by the Central Examination

Organisation, New Delhi to find out:


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(i) Whether results of all the applicable written examination/oral examinations

have been given;

(ii) Whether the date(s) as given in the result card(s) showing date of issue are

not more than five years back from the date of application for issue of

CPL and ATPL and 2 ½ years back fro the date of application for issue

of other flying licenses; the date of results shall be the date before the

submission of documents in DGCA.

(iii) Whether result card is duly signed;

(iv) Whether the name shown on the result card is the same as that of the

applicant.

(v) Whether there are any mutilations, tampering etc., in respect of words

‘pass/fail’ name etc in the result card.

(vi) Where master result sheet as supplied by the Central Examination

Organisation is available, the results should be checked from it and

notation given on the result card(s). Where these are not available, the

result card(s) be sent to Examiner of Personnel O/o Central Examination

Organisation under sealed cover marked “Confidential” for verification.

(vii) Where applicable, check for certificate issued by CFI/FII of a Flying Training

Institute for proficiency in signal reception, showing the speed at which the

pilot can receive transmission i.e. six words per minute or eight words per

minute.

2.7 Medical Fitness:

(i) Check the medical assessment. The validity of medical fitness is given in rule

39C and the applicable class of medical for issue/renewal is given in CAR

Section 7, Series C, Part 1, Issue 1.

(ii) Only original medical fitness assessments on standard format issued by

DGCA showing date of medical examination, limitation if any and the

Class of medical assessment are to be accepted.


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(iii) The remaining period of medical fitness assessment should be

sufficiently long to cover for period of processing in the Directorate so

that it is valid when the licence is issued.

(iv) The signature of the applicant pilot, as given on the medical assessment

should tally with the signature as given in the application.

2.8 Experience:

(i) The details as contained in Form CA 39 are required to be given separately

for five years, previous six months etc., as applicable, for each license/rating

according to provisions of appropriate Sections of Schedule II.

(ii) Following documents are to be Examined:

(a) Pilot’s personal flying log book should have been maintained in

accordance with rule 67A of the Aircraft Rules, 1937;

(b) All entries shall have been made in ink. The applicant should have

certified the correctness of the entries in the log book with respect to

flight time, at least at the end of each calendar month;

(c) Personal flying log book(s) to cover the periods required for the

licence/rating applied for;

(d) Whether the Flying club has submitted any comment on the applicant

or not;

(e) The personal log book should have been certified for correctness of the

entries therein by competent authorities such as Operations Manager,

Deputy Operations Manager, Chief Pilot in the case of professional

pilots, and the Chief Flying Instructor in the case of members of Flying

Clubs/Training Institutions, every quarter in the year, i.e. at the end of

March, June, September and December.

(f) Flight time during which the applicant has performed under dual

instructions should have been entered as “dual” and the pilot giving

instructions should have shown the nature of training given;


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(g) Flight time spent in performing the duties and functions of a Pilot-in-

command should have been logged as Pilot-in-command, provided the

applicant is entitled and authorised to fly in command of that aircraft by

virtue of the ratings entered in the pilot’s licence held. In all other

cases, such flight time should have been logged as co-pilot with

appropriate indications in the remarks coloumn;

(h) The holder of a student pilot’s licence shall have been logged as Pilot-

in-command only that portion of the flight time during which he was the

sole occupant of the aircraft, provided that in case of an aircraft which

requires more than one pilot, in accordance with sub-rule 7 of rule 38

and rule 6B of the Aircraft Rules, 1937, he shall have logged as Pilot-

in-command of the aircraft;

(i) The holder of a private pilot licence shall have logged as Pilot-in-

command only for the flight time during which he has acted as Pilot-in-

command;

(j) The holder of a Commercial Pilot Licence, Airline Transport Pilot

Licence shall have logged as Pilot-in-command for the flight time during

which he has acted as Pilot-in-command and he shall have logged as

Co-Pilot for the flight time during which he has acted as Co-pilot.

Where an applicant has performed, for the purposes of up gradation

of his licence, the duties of Pilot-in-command under the supervision of

a pilot who can give such under supervision training experience,

provided he meets the requirements as given in the Order of the

Director General issued under the provisions of Section 5A of the

Aircraft Act, 1934. Such flying should have been undertaken after a

suitability check with an Examiner on type and only after the pilot has

performed as Co-Pilot for a period not less than six months or logged

more than 200 hours flight time as Co-Pilot, whichever is earlier. The

details of such flying shall have been maintained in a separate log

book. In such log-books each entry shall have been signed by the

Pilot-in-command of the flight as evidence of the functions

performed.


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(k) The Flight Instructor shall have logged as Pilot-in-command the flight

time during which he has acted as Instructor, but the entries should

indicate in the remarks column that the flight time as shown has

been flown as Instructor;

(l) Where the instrument flight time has been performed by the applicant

pilot while manipulating the controls of the aircraft in flight solely by

reference to instrument flight conditions, it shall be counted in full. Any

flying done as “over the top flying” should NOT have been logged

as instrument flying time;

(m) Where instrument ground time has been performed by the applicant

pilot while flying solely by reference to instruments in any recognised

synthetic device which simulates instrument flight conditions, it shall

be counted in full;

(n) Where a pilot applicant has performed the required exercises before

an approved Check Pilot/Instructor/Examiner, the log book should bear

evidence in ink signature with seal and certificates to the effect that

while exercising such privileges the Check Pilot /Instructor /Examiner

had ten hours of Pilot-in-command experience within a period of 90

days preceding the date of test and that while doing so he was current

as Check Pilot /Instructor /Examiner, as appropriate, in accordance

with CAR issued under Section 7, Series 1.

Where in lieu of such requirements a separate one-time approval

has been granted by the DGCA, the conditions of such authorisation

should have been complied with and the approval letter No. shall be

quoted and signed in ink.

(o) Where the application pertains to Flight Navigators, the flight time

logged should have been while engaged in actual navigation sorties

where flight navigator has performed actual navigation duties

under supervision of a licenced navigator, the flight time shall have

been logged as a flight navigator with indication “under supervision” in

the remarks column;


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(p) While examining the log books, it shall be ensured that all flight

experience which is required to be shown as flight experience on

aeroplane(s) as being performed on aeroplane(s) only. Similarly, all

flight experience to be considered towards, flight experience on rotary

wing, has been performed on rotary wing(s) only and not on fixed

wing(s). This is applicable for other categories too, like gliders,

balloons, and microlight.

2.9 Other requirements:

Where for issue of licence some requirements under heading “other

requirements: have been listed in the Schedule II and included in the L-II

Section’s checklist, examine for availability of applicable documents and to

make all entries in the computer based DTL project to maintain the DATA

Base.

2.10 Procedure For Granting Of Exemptions

1. Exemption procedure for non-compliances with Aircraft Rules and Civil Aviation Requirements (CARs).

(a) Rule 160 of the Aircraft Rules, 1937 provides the Central Government the power to exempt any aircraft, person or an organization from the operation of these rules, either wholly or partially, subject to such conditions, if any, as may be specified in such order which may be of a general or specific nature. General procedure for exemption is laid down in CAR Section I Series (b) In addition, the Director General and other officers of DGCA have inherent or delegated powers under S.O. 726 and S.O. 727 for granting exemption from specific provisos of the Aircraft Rules. (c) General procedure for exemption is laid down in CAR Section I Series B Part II and III.

2. Procedure for the submission of Application for exemption:-

(a) A Pilot seeking exemption shall submit separate application for exemption in the prescribed pro forma to Director- Training & Licensing, DGCA Headquarters. (Appendix of CAR Section 1 Series B Part II and III respectively). (b) The application for exemption shall clear state the reasons for seeking exemption and be supported with the reasons for non-compliance, safety


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assessment reports, along with means of mitigation and indication as to when compliance can be expected.

(c) An application for a standard exemption shall include:-

(i) The applicant’s name and current mailing address. (ii) The relevant provisions of rules for which the exemption is sought. (iii) The category under which exemption sought (temporary/permanent)

and justifiable reasons why the applicant needs the exemption. The

reasons provided should be detailed and self-explanatory. (iv) The period for which the exemption is required. (v) Whether the exemption will affect a particular kind of operation, the

details thereof; (vi) The action plan for rectification and review of non-compliance for

temporary exemption, including the mitigation measures adopted for ensuring the safety during the exemption period.

(vii) If a permanent exemption is sought, the applicant has to indicate the mitigation measures adopted to reduce the risk arising due to noncompliance after carrying out a safety assessment.

(viii) Undertaking by the applicant that he shall annually review the conditions or mitigation measures and any other resultant non- compliance in particular when any significant changes in the activity are proposed.

(ix) The applicant should provide adequate information in the prescribed pro forma for consideration for granting exemptions with supporting documents. Failure to provide adequate information may delay processing/ refusal of the application.

3. Procedure for processing of Application for exemption:-

(a) On receipt of application for exemption in the O/o Director- Training & Licensing, respective Section Officer shall ensure that all documents received are arranged as per the filing system in vogue and mentioned in Chapter 11 of this manual. The Section officer shall then put up the arranged file to concerned Assistant Director/Operations Officer along with his remarks and observations. (b) The concerned Assistant Director/Operations Officer shall technically evaluate the

application having regard to: (i) The reasons for the required exemption; (ii) Period of exemption sought; (iii) The knowledge, qualifications, medical conditions, flying experience,

competency and skills of the applicant; (iv) The requirements of the Operator concerned, if any and proposed training

programme before utilising the privileges of the applicant; (v) Applicants previous record of flying and incident/accident history if any; (vi) Any serious or imminent risk to air safety and security;


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(vii) The existence of an equivalent level of safety and references of any previous precedence’s;

(viii) Any imminent danger to persons or property if the exemption is granted. (ix) After technical evaluation of the application, he/she shall put up the file to

concerned Deputy Director for the further technical examination of the application and risk assessment along with his/her comments and recommendations.

(c) The Concerned Deputy Director shall examine the application and ascertain the level of risk and forward the application to the Director for recommendations and onward submission to next higher authority.

(d) The Director shall forward the file to Joint Director General with his recommendations for onward submission to next higher authority.

(e)The Joint Director General shall forward the file to Director General with his recommendations for onward submission to next higher authority.

(f) To cater for exemptions in case of non-compliance of CARs, Rule 133A of the Aircraft Rules, 1937 provides Director-General of Civil Aviation (DGCA) the power to exempt any aircraft or class of aircraft or any person or class of persons from the direction(s)

given in CARs, either wholly or partially, subject to such conditions, if any, as may be specified in such order which may be of a general or specific nature.

(g) In case of exemptions for non-compliance of Aircraft Rules 1937, the Director General shall forward the file to Secretary, Civil Aviation with his recommendations for final decision on the application for the exemption requested against non-compliance of Aircraft Rules.

(h) The exemption shall not exceed a maximum period of one year. The recommendation for allowing exemptions may contain conditions/ limitations for the person/ organization to follow while operating under the exemption. In all cases, before recommending exemption, it shall be ascertained that an equivalent level of safety is maintained.


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3.0 Submission channel for approval of licenses-issue:

Flowchart as follows illustrates the submission Channel for processing of application.


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(On receipt of Application)

Dealing Assistant fills appropriate Checklist and puts

up to Section Officer

Section officer duly scrutinizes the file for

correctness and puts up to operations officer

(With Appropriate Comments)

Operations Officer carries out

preliminary examination and

forwards file to AD

(Duly mentioning findings if any)

Assistant Director

examines the file thoroughly

and puts up to DD

(With findings and shortfalls

of the application)

Deputy Director

evaluates and

approves issue of

shortfall/license

DirectorIf

Required


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The L-II Section’s dealing staff will make in legible writing appropriate

notations in notesheet after examining the application as per the above

guidelines and submit to the Section Officer for checking the examination

carried out. If satisfied, the Section Officer will make notation that he/she too

has examined and will write the satisfactory comment according to above

procedure or list all the deficiencies if observed in the note sheet. Thereafter

submit the file to the Operations Officer for preliminary examination / Assistant

Director for Technical Examination of documents.

If the Technical requirements are not complied with by the applicant, the

deficiencies shall be listed by the Operations Officer/Assistant Director on the

note portion of the file and submit to Assistant Director/Dy. Director (T&L)

respectively. Draft Shortfall communication to be prepared by Section officer

and put up to Deputy Director for Signature.

Where satisfied of the compliance of all requirements, the Dy. Director will

accord his granting note if it is within his statutory powers. Where it is not

within his statutory powers, the file shall be submitted to the Director for his

final assessment of documents, evaluation of experience, checking of results

etc., and granting of the licence as per the Statutory powers.

The L-II Section’s dealing staff, after receiving the approval/granting note

on file shall prepare the licence and record card (R-card) with due care

applying the rubber stamp where required and along with the Register

in which licence number is allotted and submit it to the Section Officer

for ensuring correctness, who will, after verification, record his note and

submit the document(s) for signature of the authorised signatory.

The Section Officer will then ensure the information relating to name, number

etc., is also supplied to the Medical Cell for their action.


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3.1 Procedure to fill-up the checklist for generation of ATPL (A) in the computer: The check-list for generation of ATPL (A) shall be filled up as per following guidelines:- The details given below shall be filled up from the application from after verification from the submitted documents. 1. Name of the Applicant 2. Age/Date of Birth

(Should not be less than 21 years on the date of application)

3. Educational Qualification:

(passed class 10+2 with Phy & Math or equivalent exam)

Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths. Check; verification certificate is submitted. 4. Medical Examination:

Check for medical fitness. Verify the details of the knowledge papers submitted vide application form:- 5. Knowledge: Paper Date of Result Valid upto

a) Air Regulation {not required for hold valid Indian CPL}

b) Air Navigation

c) Aviation Meteorology

d) Radio Aids and Instrument

e) ATPL Composite {in lieu of b) , c) &d) if applied for conversion}

f) Technical General {not required, if applied for conversion and foreign ATPL is on multi}

g)

Technical Specific or valid Indian CPL on Multi {not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name…………..

(ii) A/c Name………….

h)

Technical Performance or valid Indian CPL on Multi {not required, if applied for conversion and foreign ATPL is on multi}


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(i) A/c Name…………..


i) Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General, Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical exams are valid upto two and half years only. 6. Flying experience: a) please see following details from the application form submitted for issue of ATPL(A):- A/c flown

SINGLE ENGINE AIRCRFAT

MULTI ENGINE AIRCRAFT INSTRUMENT TIME

DAY NIGHT DAY NIGHT On Aircraft

Synthetic Simulator hrs

Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL

Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also ) Telly the total flying experience given in the application form by the applicant and calculated in the following manner from the above table;- Requirement Hrs

Req. Actual

Total flying experience details

(i) Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}

1500

(ii) Total as PIC (in this P1 U/S hrs are counted 50%) {Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)}

500

(iii)

Total Night flying experience (in this 50% of multi co-pilot night hrs are counted) {Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)}

100

(iv)

Total Instrument Time {col (14)+(15)+(16)} (not more than 50 hrs shall be counted from col 16) (attach sortie wise statement )

100

X-country flying time

(v) Total X-country by day and night (attach sortie wise statement )

1000


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(vi)

Total PIC X-country by day and night (attach sortie wise statement )

200

(vii) Total PIC X-country flying time by Night (attach sortie wise statement )

50

If the flying experience data in application form is tellying then fill up in the computer checklist. b) please see the following table in the application form for experience in last one year: A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL

Telly the preceding 12 months flying experience given in the application form by the applicant and calculated in the following manner from the above table:- Requirement Hrs

Req. Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}

150

If the preceding 12 month flying experience data in application form is tellying then fill up in the computer checklist. c) please see the following table in the application form for experience in last 6 months: A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual


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(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL


Req. Actual


10

If the preceding 6 month flying experience data in application form is tellying then fill up in the computer checklist. 7. Skill: from the application form please verify the following: a) Requirement A/c

Name duration

Date of test

Valid upto

Tick If CPL/ IR valid on multi

(i) general flying test by day (GFT not required if CPL with multi is valid)

CPL is valid – Yes

(ii) general flying test by night (GFT not required if CPL with multi is valid)

(iii)

IR Test (IR not required if CPL & IR with multi is valid)

IR is valid - Yes

Please ensure that:

All the skill tests & instrument rating test shall be submitted in DGCA approved performa.

Each test reports shall be duly signed by the DGCA approved examiner & counter signed by the aerodrome authorities and shall be submitted in original.

All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type. All the flying tests shall have been conducted only after the date of passing of

DGCA exam on that aircraft type. If the tests are conducted on simulator, then ensure that they shall be on

Level’D’ Sim For additional aircraft ratings:-

Ensure technical result is submitted and Verify the following details from the application form:-

b) Requirement Duration Date of Test Valid upto


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(i) general flying test by day

(ii) general flying test by night

(iii) IR Test

8. Verify the details of following licenses and ratings filled in application form;- CPL Licence Number

Issue date Valid upto

PIC endorsements

Co-pilot endorsements

IR Number Issue date last IR test

date Last IR on Aircraft/sim

Valid upto

Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR test shall be on aircraft/ Level ‘D’ Simulator

RTR and FRTOL details

Number Date of issue Valid upto

Details of RTR(A)/RTR(P)

FRTOL License 9. Flying Records

(Whether accident/incident free or not in preceding 5 years)

10. Fee; Please ensure:- Whether deposited Amount is as required for the issue of License and rating In case it has to be deducted from the airlines advance account, then ensure deduction 11. Ensure whether Defense personal has submitted as per the following requirment: Condition Complied i) Whether the applicant is/ was in the service of Defense Forces of

India. Yes/ No

ii) If serving, No Objection Certificate obtained from the concerned Hqrs.

Yes/ No

iii) If serving, indicate whether accident/incident free certificate for the preceding 5 years has been obtained from the concerned Hqrs.

Yes/ No

iv) If not serving, indicate the Force……………………………………………..


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and date of release…………………………………………………… (attach copy of release certificate)

12. If application is for conversion of foreign ATPL, please verify the following details from the ATPL application:- a) Details of foreign license i) Country of issue

ii) Name & Number of license

ALTP-

iii) Date of issue of license iv) Validity of license

v) Aircraft ratings (PIC/Co-pilot)

vi) Instrument Rating b) Details of foreign medical

i) Class & Date of foreign medical

ii) Validity of foreign medical

c) Have you enclosed the verification of foreign license and

medical from the contracting state’s regulatory authority Yes/ No

d) Name, address, website &

e-mail ID of the contracting state’s flying training institute from where you did training.

e) Details of passport & travel for flying training (enclose copy of all the

pages)

i) Full Name on Passport: ii) Passport Number: iii) place of Issue: iv) valid upto: 13. whether declaration has been signed by the applicant in the application form.


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4. RENEWAL OF LICENSES & RATINGS:

4.1 General: The licenses and ratings specified in Rule 38 can be RENEWED either

at Headquarters of the DGCA or at the Regional/ Sub-Regional offices of the DGCA,

as indicated in para-1.

While the Headquarters have the powers to deal with all cases of renewal,

whereas the Regional/ Sub-Regional offices are empowered to renew

only licenses/ rating, as per the following details:

a) The license/ rating submitted by the applicant for renewal should be current.

b) The expired licenses/ratings of applicants, provided the lapsed period does not exceed two years as stipulated in FCL 03/2009.

Note: In cases where the applicant has been subjected to disciplinary action

the regional/sub-regional offices shall refer the case to Headquarters.

4.2 Application Form & Enclosures for Renewal:

The application should be received in the format prescribed for renewal, duly

dated and signed by the applicant and complete in all respects. The following

enclosures, in original, should accompany the application form in accordance

with the ‘Instructions to Applicants’

a) Receipt of fees generated from Bharatkosh website

b) Licences and Ratings; FRTOL & RTR(A) (if applicable)

c) Relevant Log Book(s) and/or Form CA-39 in original.

d) No flying certificate, if applicable

e) Medical Assessment from DGCA in accordance with CAR Section 7

series C part I issue I dated 26th Aug. 1999 Rev. 13-02-2006.

f) Copies of Skill Test Reports by day and night

g) IR test report, if IR renewal is sought

h) Competency check reports for AFIR/FIR renewal through experience.

i) Result of oral/written examination, for AFIR/FIR renewal through a skill

test’ and in addition, refresher’s course certificate for FIR renewal.


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4.3 Submission channel for renewal of licenses

4.4 Fees:

3.4.1 Check whether the fee prescribed has been paid in accordance with

Rule 48 of the Aircraft Rules, 1937 through receipt of fees generated from

bharatkosh website

3.4.2 Ensure that the fee instruments are drawn out properly and should

have more than a month’s validity left at the time of submission so as to

allow for processing time for deposit of fees in government account. In case

of revolving deposit utilization, an Account Register with respect to each

operator shall be maintained in the section and the Section Officer shall cross

check operator’s authorisation on the application form and also check the

operator’s balance amount in the respective Account Register to ensure that

the required amount can be deducted therefrom. In case a shortfall in account

is found, the application and papers/documents shall be returned with the

remark of ‘shortfall in account’.

3.4.3 The fee maintenance register(s) shall be counter verified by SO(L-1)

and SO(L2) every quarter.

4.5 Renewal of Licence(s), FRTOL & RTR:

Check out the submission, in original, of-

a) Substantive Licences (PPL, CPL, ALTP etc): Submission is

compulsory of licences in original to be renewed.

Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director Training and licensing


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b) FRTOL: To be submitted in original, if FRTOL itself, is to be renewed

OR if any professional licence is to be renewed, as a valid FRTOL is

one of the conditions for renewal of a professional licence.

c) RTR: To be submitted in original if FRTOL or any professional licence

is to be renewed as FRTOL’s renewal and legitimacy is linked to a

valid RTR.

4.6 Period of Lapsed Licence:

(a) The time period since the licence/rating has lapsed should be checked

out. This is of prime importance for Regional/ Sub-regional offices from

the standpoint of exercise of their powers of renewal. If the

licence/rating lapsed for more than two years/three years, then Rule 42

of the Aircraft Rules, 1937 need to be enforced with. This may be

referred to from the Aircraft Rules, 1937.

(b) Where any type rating privileges on aircraft having all up weight

exceeding 5700 kgs has expired for more than six months, then the

procedure for renewal of expired professional pilots licences should be

followed as per CAR Section 7 Series ‘H’ Part I dated 9th March 2006.

In all the above cases it should be ensured that, route checks are

performed after all other requirements have been completed.

4.7 No Flying Certificate:

No flying certificate depicting absence of flying either during a lapsed

medical/lapsed licence/lapsed rating is essential. The information given in the

“no flying certificate” is to be cross-checked with the log book, in the

background of medical/licence/ratings validities. It should be ensured that the

“no flying certificate” has been signed by the applicant and/or the concerned

flying club/ operator/ employer as the case may be.


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4.8 Medical Examination:

Ensure that the applicant has undergone medical examination of the class

appropriate to the licence . Rule 39B of the Aircraft Rules, 1937, Provisions of

CAR Section 7, Series C, Part 1, Issue 1 of 26.08.99 Rev. 2 dated have to be

followed; hence may be referred to. Briefly, the medical fitness requirements

that may be adhered to are as follows;

(a) Where an applicant is employed in a scheduled airline, the certificate

of medical fitness issued as indicated below should be considered;

(i) an approved Medical Board in the Form CA-35 provided the

applicant’s previous medical assessment was valid at the time

of medical examination and the licence had not expired for a

period exceeding one month, or

(ii) current medical assessment issued by the DGCA may be

accepted towards requirement for renewal.

(b) Where an applicant is not employed by a scheduled airline, the

certificate of medical fitness issued as indicated below should be

considered;

(i) an approved medical board in the form CA-35 provided that the

applicant’s previous medical assessment at the time of medical

examination was current; or

(ii) current medical assessment issued by the DGCA may be

accepted towards requirement for renewal.

(c) In the event of a licence holder having been declared medically

temporarily unfit at any stage, the medical assessment issued by

DGCA only shall be accepted.

(d) Only original Form CA 35/Medical Assessment should be accepted.

Cross check to see that the signature of the applicant tallies with the

signature of the applicant on the application form. Special emphasis

may be paid to any limitations, and it may be seen that these are


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required to be entered on the body of the licence at the appropriate

place.

4.9 Flying experience for renewal: The licences/ratings can either be renewed

on the basis of recent flying experience or on the basis of a general flying test,

as contemplated in the relevant Sections A to Z (except Section L, since not

valid w. e. f. 31-03-2006) of Schedule II of the Aircraft Rules, 1937.

4.10 Recent flying experience for renewal:

The renewal of Licences/ratings on the basis of recent flying experience in the

past six months/twelve months is laid out in the various sections in Schedule

II of the Aircraft Rules, 1937 which may be referred to. The recent experience

requirements for renewal of various licences/ratings are summarised in CA

39. To ensure the above, the following checks to done:-

The Log Book may be examined from the date of last renewal in the

backdrop of Rule 67A of the Aircraft Rules, 1937, as per item 2.11, to gauge

correctness of entries, especially from the context of quantum of experience

in the past six/twelve months as applicable. Experience only on relevant

category of aircraft vis-à-vis the licence submitted for renewal is to be counted.

In case of form CA39 ensure that the experience summarized is for the

correct period in chronological order viz. six months or twelve months as the

case may be. Also see that the experience is on relevant category of aircraft

vis-à-vis the licence.

Instructional flying, if any, should be clearly brought out in CA 39 form,

in case the request is for renewal of instructor’s rating. The form CA-39 should

be counter signed by the authorised signatory of the flying club/Institute, the

operator or employer as the case may be.

4.11 Instructor’s Rating( Refresher Course Certificate):

In the case of renewal of instructor’s rating in addition to the recency of

experience, a Refresher course conducted at IGRUA should be ensured. In

case of helicopters, the certificate is to be issued by a DGCA approved

examiner.


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4.12 Renewal through Skill Tests:

As the validity of Skill test is six months, it is therefore necessary to ensure

that the Skill Tests for renewal of licences/ratings should be within a period of

six months, as reckoned from the date of receipt of application. The first check

is to ascertain whether the skill test is valid. The skill test reports, including IR

check report should be checked for timings, duration and remarks of the

examiners, and for any other remarks out of the ‘Ordinary’. IR check report

should also be checked for the two IAL procedures have been completed

during the conduct of IR test.

The skill test entries should be cross checked with the log book entries. The

skill test reports as well as log book entries are to be signed by the examiner

with usual certification of the examiner also having recency of ten hours flying

as PIC during last 30/90 days for scheduled and non-scheduled operators

respectively and also that the check pilot/instructor/examiner privileges, as

applicable, were exercised during the preceding six months. If, in lieu of such

requirements a separate one time approval has been granted by DGCA, then

it should be checked that conditions of such authorisation have been compiled

with and authorisation No. of DGCA is indicated. It may also be ensured that

skill test has been carried out on an aircraft endorsed/to be endorsed on the

licence, unless the aircraft is covered under open rating. In the later case

check for a familiarisation sortie/certificate by examiner in the log book.

In case of renewal of instructor’s rating (AFIR & FIR) through a skill test, the

oral/written examination result sheet may be given by a CFI. In case of a CFI

not available at a particular location, then another CFI can do so provided the

latter is actually available at the institute/location. In case of FIR, the

mandatory refresher’s course certificate from IGRUA is to be submitted.

4.13 Proficiency checks:

Schedule II of the Aircraft Rules, 1937 envisages bi-annual proficiency

checks for professional licence holders current on transport aircraft

exceeding all up weight 5700 kgs and above. One copy of the proficiency

check reports viz. Local check and Route check shall be forwarded to DGCA


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(Hqrs.) immediately after the tests, for record. It also states that the original

copy of the report shall be forwarded to the concerned DGCA office at the time

of renewal of pilot’s licence alongwith the application, failing which the

licence/rating will not be renewed. CAR Section 2,

Series O, Part I, Issue IV dated 24.4.92, para 6.5 lays down that the interval

between any two successive consecutive checks shall not be more than eight

months or less than four months in any period of twelve months.

In view of the above the documentation on proficiency checks, in applicable

cases needs to be thoroughly checked, especially whether the prescribed time

frame has been adhered to or not. The reports may be checked for duration

and timings and these should be checked with entries made in the log book.

Both proficiency check reports/ log book are to be checked for signature by

the DGCA approved Check pilot/ Instructor/ Examiner; and the recency

certification on type of 10 hours in last 30/90 days, as applicable, alongwith

exercise of privileges in last six months should also to be checked for as has

been given by check pilot/instructor/examiner on both the reports and log

books. Special attention should be paid to the “remarks” of the Check

Pilot/Instructor/Examiner and any adverse remark, highlighted therein.

4.14 The case need to be examined by dealing staff on file in the backdrop

of the guidelines as at above. Check list for processing papers for renewal of

licences/ratings are enclosed as Annexure. The file will then be submitted

through the channel prescribed, to the competent authority for approval. The

physical entries are to be made in the licences in accordance with the approval

given and the licence(s) / file may be resubmitted to the competent Authority

for signatures on licence.


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5 VALIDATION OF FOREIGN LICENCES:

5.1 Submission channel for FATA

Foreign Licences are validated to operate Indian Registered aircraft in accordance

with provisions of Rule 45 of the Aircraft Rules, 1937 and CAR Section 7, Series G,

Part-II, Issue I. The powers for such validation and revalidation of foreign licences

have been delegated by the Central Government to DGCA officers at Headquarters

only . The request for validation/ revalidation of such foreign licences are received by

the DGCA Headquarters. The work pertaining to such validations or foreign licences

involves security clearances and correspondence with the Ministry of Civil Aviation.

This advisory circular will be helpful in expeditious processing of such cases.

5.2 Procedure for the processing of the applications received for validation

of foreign licences should be processed as given below:

i) Check whether the application received is in the prescribed format (Appendix-

A and Appendix-B of CAR, Series-G Part-I) for Security Clearance, alongwith

following :-

Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director/ Dy. Director Training and Licensing

Director Training & Licensing

Dy. Director General/ Jt. Director General


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a) Copy of foreign licenses issued by the ICAO contracting State b) Copy of valid type endorsement and Instrument rating on the foreign

license in respect of the type of aircraft to be flown in India c) Copy of valid foreign medical assessment. d) for operation of Flight Radio Telephony, a copy of valid license from

contracting states regulatory authority or any other document to the satisfaction of FATA Board.

e) Copy of current passport with employment visa f) Verification of foreign licenses and type ratings from the contracting state. g) Certified copy of the flying experience requirement as laid down in this

CAR for validation of foreign license. (certified log book and or summary of flying)

h) Copy of valid instructor/ examiner rating from the contracting state, in case instructor/ examiner rating is required on FATA

i) Copy of LVP Cat-II/ Cat-III authorization from the contracting state, wherever applicable.

j) Two copies of Appendix-A of this CAR duly filled in. k) Five copies of Appendix- B of this CAR duly filled in l) Fees @ Rs 5,500/- ( Rs 5000/- (for grant) and Rs 500/-

ii) It should also be checked that the operator has given details like, schedule of

operations, training and upgradation programme of Indian pilots, phasing out

programme for foreign pilots, justification/necessity to employ foreign pilots by

the operator for the period mentioned.

iii) If the case is to be processed for initial validation then in the first step, the

details of passport, along with the personal details of the individual pilot should

be sent to the three security agencies, i.e. Ministry of Home Affairs (Foreign

Division), Narcotics Control Bureau and Directorate of Revenue Intelligence

for obtaining necessary security clearances.

iv) The license of the foreign pilot shall be verified from the issuing authority of

the Contracting State, as per Chapter 10 of this Manual.

v) The Ministry of Civil Aviation has delegated power to the DGCA vide No.

AV.13011/6/2003-DT(DG) dated 20.04.2010 for deciding the cases on merit

upto 31.07.2011 on a case to case basis subject to the airlines meeting all

safety and security requirements regarding employment of foreign pilots.

vi) Following points should be critically examined;

1. Total fleet of aircraft with operator, his schedule/ pattern of operations, 2. Number of Indian pilots trained and up-gradation programme, 3. Number of foreign pilots to be employed and phasing out programme

suggested by the operator, and


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4. Availability of appropriate certificate as submitted by the operator pertaining to validity of licence, medical assessment and its class and privileges of the pilot.

vii) After obtaining the necessary security clearance and concurrence from

Ministry of Civil Aviation, the operator is to be informed to present the pilot for

Oral check under AIC 2 of 2007 with Chief Flight Operations Inspector (FID).

viii) After the result sheet from FID is obtained, the case is processed for initial

validation, in accordance with provisions of CAR Section 7, Series G, Part II,

Issue I, Rev. 4 dated 8th October, 1999. During processing, care should be

taken to highlight all the important points like security clearance viz. form NCB,

DRI & MHA, result of Oral check, Flight experience, total and on type etc. He

should then submit the case to the Section Officer, who in turn, after

examining for completeness will put up next higher officer to examine and

forward to the Director for necessary approval of the competent authority.

ix) After approval, authorisation letter has to be prepared in the prescribed format,

with all the necessary entries to be made in the validation register also in

accordance with the approval granted. The authorisation letter shall then put

for signature to the Director, or any other authorised signatory.

6.0 Procedure for Verification of Indian License for contracting states Upon Request of Contracting State for verification of Indian License, the following procedure to be followed:-

1.) [email protected] E-mail to be periodically monitored by Operations Officer for any request from contracting state.

2.) Operations Officer will put the request after verifying from the records through proper channel to Assistant Director for examination.

3.) Assistant Director will examine and put up to Dy. Director for reply to concerned contracting state.


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7. PROCEDURE FOR ENFORCEMENT ACTIONS 1. Introduction: This procedure is laid down to record the enforcements action taken in respect of pilots by DGCA. Such actions are taken by DTL under following circumstances:-

1.1 When the recommendation are received after Accident investigation/ Incident

investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety

Directorate of DGCA Hqrs for action against involved pilots.

1.2 When the violation of aircraft rules/ CAR is noticed by DTL.

2. Procedure for action on the recommendations received from Airsafety

Directorate of DGCA Hqrs

2.1 Receipt of Accident investigation/ Incident investigation/ Breath-analyzer test

/ PIB investigation etc. report from Airsafety Directorate of DGCA Hqrs report .

2.2 Diarizing with DTL

2.3 SO-LI to record the date of receipt in the enforcement action register in the

following format:-

Sl. No.

Name of pilot

Operator License & No.

Date of receipt of Breath-analyzer / PIB/Investigation report from DAS with subject/brief.

Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.8 below)

Date of entry in R-card and License, if required

2.4 SO L-I to ensure that such reports are put –up to AD/DDTL

2.5 AD/DDTL to examine the reports and suggest the actions to DTL, required

to be taken on the basis of the recommendations made in the report e.g.

2.6 No action , with justification

2.7 Issue of show cause notice, with justification and with relevant portion of the

investigation report (further recording would be in the table given below para 3.8)

2.8 DTL to approve the no-action or approve for issue of show cause notice.


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2.9 In case of no action is required SO-LI to file the records properly

2.10 In case action is required AD/DDTL to ensure preparation of draft show cause

notice.

2.11 DTL to approve and sign the show cause notice.

2.12 SO-LI to ensure that show cause notices are dispatched immediately and monitor

the reply. If the reply is not received in the stipulated period then put up the

reminder.

2.13 SO-L1 to put-up the reply received to AD/DDTL

2.14 DDTL to examine the reply and suggest the actions.

2.15 Based on the examination in the training and licensing directorate, actions would

be suggested and would be taken in consultation with aviation safety board.

2.16 DTL to approve and issue appropriate order.

2.17 SO-LI to ensure the recording of the order in the enforcement recording register.

2.18 SOL-I to ensure that a copy of the order to be sent to enforcement monitoring

division.

3. Procedure of actions taken by DTL against the pilots for violation of aircraft rules

3.1 Receipt of violation from :- a. complaint/ information from individual /organizations/ operators etc.; or

b. Violation or rules/ CAR noticed during examination of documents/ records

3.2 SO L-I to ensure that such violations are put –up to AD/DDTL

3.3 AD/DDTL to examine the reports and suggest the actions to DTL, required

to be taken on the basis of the recommendations made in the report e.g.

a. No action , with justification

b. Issue of show cause notice, with justification

3.4 DTL to approve the no-action or approve for issue of show cause notice.

3.5 In case of no action is required SO-LI to file the records properly

3.6 In case action is required AD/DDTL to ensure preparation of draft show cause

notice.

3.7 DTL to approve and sign the show cause notice.


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3.8 SO-LI to ensure that show cause notices are recorded in the register and

dispatched immediately and monitor the reply. If the reply is not received in the

stipulated period then put up the reminder.

Sl. No.

Name of pilot

Operator

License & No.

Date of Issue of show cause notice

Brief of show cause

Date of reply to show cause

Date of personal hearing, if any

Date of order

Brief of the order


3.9 SO-L1 to put-up the reply received to AD/DDTL

3.10 DDTL to examine the reply and suggest the actions.

3.11 DTL to approve and issue appropriate order.

3.12 SO-LI to ensure the recording of the order in the register.

3.13 SOL-I to ensure that a copy of the order to be sent to enforcement monitoring

division.

4 RECORDING OF ENFORCEMENT ACTIONS This procedure is laid down to record the enforcements action taken in respect of pilots by DGCA. Such actions are taken by DTL under following circumstances:-

4.1 When the recommendation are received after Accident investigation/ Incident

investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety

Directorate of DGCA Hqrs for action against involved pilots.

4.2 When the violation of aircraft rules/ CAR is noticed by DTL.

Following enforcements actions are required to be recorded:

4.3 Actions taken by DTL against the pilots for violation of aircraft rules.

4.4 Actions taken by Air Safety Directorate in respect of pilots involved in various

accidents and incidents.


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Format for recording of enforcements action taken:

4.5 In case of actions taken by DTL against the pilots for violation of aircraft rules.

Sl. No.

Name of pilot

Operator

License & No.

Date of Issue of show cause notice

Brief of show cause

Date of reply to show cause

Date of personal hearing, if any

Date of order

Brief of the order


4.6 In case of breath analyzer/ PIB/Investigation report s and their

Recommendations from DAS

Sl. No.

Name of pilot

Operator License & No.

Date of receipt of Breath-analyzer / PIB/Investigation report from DAS with subject/brief.

Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.1 above)



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5. Procedure for recording of actions taken by DTL against the pilots for violation of aircraft rules

Receipt of information about violation

Approval of show cause

Recording of show cause notice in computer 1. ensure recording of the date of show cause notice and brief of show

Recording of date of reply 2. ensure recording of date of reply to the show cause notices.

Recording of date of personal hearing, if any 3. ensure recording date of personal hearing, if any

Recording the date of ORDER/ Warnings 4. ensure recording the date of order/ warnings and brief of the order/ warning e.g. suspension, cancellation, ab-initio void, disqualification,

Monitoring the date of entry in the R-Card and License 5. ensure recording the date of entry on R-card and License 6. send a copy of the order to enforcement monitoring division.

Actions to be taken by SO-LI


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6. Procedure for recording of the actions taken by DTL on the basis of the Breath analysier/ PIB/Investigation reports and their Recommendations from DAS

Receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS

Recording of date of compliance of Recommendation of DAS by

DTL with brief actions

Recording of :- Date of receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS

Monitoring the date of entry in the R-Card and License

ensure recording the date of entry on R-card and License send a copy of the order to enforcement monitoring division.

Actions to be taken by SO-LI


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8.0

Application submitted at DGCA reception by post or in person:

Examination of papers in

Not satisfactory Satisfactory

Papers returned to applicant with letter giving reasons for rejection for compliance of complete requirement and re submission (no fee refund)

Note: 1. Applicant has to meet all the requirements on the date of re-submission. 2. The papers will be returned to the individual or the flying club through which they were

forwarded as per the request of individual.

Note: For further details please go through the Aircraft Rules 1937 and CARs on the subject

Above is checked and verified by designated officer

License issued/ dispatched by speed post & number displayed on DGCA’s website

On application date (General Requirement to be fulfilled) Age: >18 (As per 10th certificate) Medical: class-I (within 12 months

validity) Qualification: 10+2 Pass with

Physics and Math Knowledge: pass in DGCA's Air

Regulation and Composite paper (within 30 months)

Others:- 1. have valid RTR(A) from Ministry of

Com. 2. verification certificates in respect of

qualification (10th and 12th ) with original and attested certificates

3. valid foreign license with letter of verification from issuing authority.

4. Valid class-I medical certificate of state of issue + Indian

5. certified log book and attested respective flying statements (i.e. within preceding 5yrs, 6months & x-country)

6. one cloth lined Self addressed stamped envelop for dispatch of license by speed post (stamp shall be according to the weight of documents submitted + 200gm)

7. two photograph imprinted with name at top

8. for issue of IR with CPL submit two more photographs and relevant fee

On application date (Flying Requirements) (Check from certified log book & CA-39 and with flying test performas/ certificates) Within 5 years 1. total -200Hrs, 2. as PIC-100 Hrs, 3. as PIC cross-country -20Hrs (encl. list of

cross-country sorties separately) 4. one 300NM cross-country with 2 full stop landings 5. Instrument time - 10Hrs (atleast 5 hrs on aircraft is must) Within 6 months 1. as PIC-15Hrs, 2. PIC by Night - 5 Hrs (with atleast 10 take off & 10 landings) 3. General flying test by day with three solo take off and landings each 4. general flying test Night with three solo take off and landings each 5. 250 NM cross-country test by day with one full stop landing at other aerodrome 6. 120 NM X-country test by night (returning to point of dep. without landing) 7. signal reception test report ( eight word per minute) NOTE 1. : For IR issue with CPL, submit following documents:

1. as PIC-100Hr, 2. as solo cross-country-50 Hr (encl. list of cross-country sorties separately) 3. Instrument time 40 Hrs (actual on aircraft 20 hrs or more+ simulated 20 hrs or less) Within 6 months 1. instrument time on actual aircraft - 5Hr, 2. IR test report with two approaches on aircraft for which endorsement on license

is requested. NOTE 2: For Multi endorsement on CPL:

1. Record of ground training and pass result of technical exam 2. Statement indicating at least 10 hrs of training on multi engine aircraft for which

endorsement is requested (including test/ check), Within 6 months 1. General flying test by day with three solo take off and landings each 2. General flying test Night with three solo take off and landings each 3. IR test report with two approaches on aircraft for which multi -endorsement on

license is requested. (for Multi –IR only)

FLOW CHART OF LICENSING PROCEDURE for guidance


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9.0 Training Programme

POSTING OF OFFICERS OF OPERATION’S CADRE IN DIRECTORATE OF TRAINING AND LICENSING

Officers of Operations cadre recruited in DGCA as Operations officers/ Assistant Director Operations are posted in the Training and Licencing Directorate for issue and renewal of licences. Officers from the cadre promoted to Deputy Director and Director also posted in the directorate. All officers posted in the Training and Licensing Directorate are assigned with the statutory powers to issue/renew licences as per the notification issued by the Central Government.

1. Introduction 1.1 International aviation standards require that a civil aviation authority provide its PEL Officers with comprehensive training to ensure the competency of its Personnel Licensing workforce. 1.2 In order to ensure that the PEL Officers in DGCA are qualified, have operational or technical work experience and that their training is compatible with the activities they are required to carry out, training shall be provided as per training requirements detailed in DGCA Training Policy. 1.3 This chapter describes the training requirements for the PEL Officers with the intention to provide 1.) Initial training 2.) PEL & On-job-training 3.) Refresher training 4.) Specialised training in the field of Personnel Licensing. The purpose of this chapter is to ensure that officers of DTL Directorate are in tune with the changes in technology, procedures, rules, regulations etc., by laying down the procedures and curricula for training in order to enhance the level of knowledge, standardize the training programme and to derive the maximum benefit from the time and energy invested in imparting training. 1.4 In the training curriculum, subjects of regulatory functions and specialised areas have been dovetailed in order to provide overall knowledge to an officer to meet the intent of the following objective:-. i.) Instil knowledge and ethics regarding overall functioning of DGCA and regulatory framework. ii.) Familiarise with authenticated knowledge, procedure and practices required at various level of functioning. iii.)Bring the knowledge and understanding of officers into common standard. iv.) Orient the officers towards their functioning in specific area of work. v.) Enable the officers to take various decisions in their area of work. vi.) Make the officers to be aware with best international practices followed by other regulatory authorities in dealing with Personnel Licensing matters. vii.) Provide guidance for technical documentations and record keeping. viii.) Optimize resources and management of work. ix.) Apply theoretical knowledge into practices through Hands- on training and case study. x.)Develop skill and confidence through structured “On Job Training” (OJT) so as to enable the officers to work independently. xi.) Create a sense of empowerment within officers. xii.)Improve the overall personality of officers.


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2. Training Program 2.1 the training program for PEL Officers shall contain 1.) Initial training 2.) PEL & On-job-training 3.) Refresher/Re-current training 4.) Specialized training in the field of Personnel Licensing. 2.1.1 Initial/ Induction Training: The newly inducted officers shall be provided an induction training to enable officers to get a general understanding about the organization, its vision, and mission and acquire necessary competencies required for performing their job. 2.1.2 The Initial/Induction Training course will be conducted in 3 modules. • Module I - Organised by the Training Directorate in co-ordination with other directorates and training establishments. • Modules II – Topics related to DTL directorate will be structured and conducted by the directorate itself in co-ordination with Training Directorate. Topics to be covered in this module is detailed in Appendix- A of this Chapter. • Module III – On job training (OJT) shall be conducted in the respective place of postings of officers by the regional office in co-ordination with DTL directorate. Procedure for On job training is detailed in Appendix- A of this Manual 2.2 On job Training 2.2.1 On-the -job Training: After Completion of Initial Induction Training, the newly inducted officers will be provided on-the-job training to enable them to handle their responsibilities independently. A PEL officer is required to satisfactorily complete the OJT before being assigned the tasks and responsibilities to function independently. OJT is planned training conducted at a work site by an authorized Trainer. This type of training provides direct experience in the work environment in which the officer is performing or will be performing on the job. As a part of the skill development process officers are required to undergo on job training (OJT) before they are assigned with independent work. On-the-Job Training entails the completion of three levels of training for each technical job function. The three levels encompass the study of reference materials, task observation, and task performance, as further defined below. An OJT trainer must validate all Levels (I, II, and III) of performance. The OJT training process follows a logical progression of three levels as shown in the table below: Level Trainee Trainer Level I – Knowledge Study Discuss Level II – Understanding Observe Demonstrate Level III – Performance Perform Evaluate 2.2 .2 Level-I training (Knowledge) is typically a self-study effort on the part of the trainee with guided discussion and validation conducted by the OJT trainer afterwards. The time allowed for this should be appropriate to the complexity of the task and the amount of material to be studied. Levels II and III involve the actual performance of the task. Level I training typically involve a review of all reference materials applicable to the job tasks for which training has been identified. Level I training may be satisfied through classroom training or other delivery methods. 2.2.3 Level II Training (Task Observation) involves observation of the performance of specific job tasks. This training typically involves the trainee observing and/or assisting the


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OJT trainer in the performance of those specific job tasks for which the trainee will be held accountable. Level II training may be satisfied through appropriate training that provides the opportunity for the trainee to observe and/or assist the trainer performing the task. 2.2.4 Level III Training (Task Performance) involves the application of knowledge and skills to the performance of specific job tasks. Typically, the trainee performs the job task under the observation of a qualified OJT trainer. The trainer assesses the performance of the task and indicates on the trainee’s OJT training plan when Level III performance is achieved. 2.2.5 For the purpose of OJT a trainee officer should be attached with an senior experienced officer (trainer) who will help him to learn skills and process through providing instructions or demonstration (or both). OJT should be structured in various levels to meet the objective of “imparting knowledge by discussion, providing understanding by demonstration and adjudging the performance by evaluation”. The trainer should work as guide and to explain the task accomplishment procedure to the trainee, then to demonstrate it. The trainee then carries out the task, while trainer observes. Once the trainer is convinced that the trainee is competent, he may allow the trainee to carry it out independently under his supervision. After such successive exercise the trainee should be issued with the certificate enabling him to carry out the task independently without supervision. Certificate issued in respect of OJT completion of each task should be kept in the training records of officer. In the process of OJT the trainee officers should undergo job rotation so as to ensure that they gain complete overview of activities of the office they are attached to. 2.3. Recurrent Training Programme 2.3.1 Officers will be provided recurrent training to maintain/upgrade the competency level and also for updating their awareness to relevant regulations/developments etc. This training shall be conducted at least once in two years. This should be accomplished through periodic training such as recurrent training or continuation training. To ensure that officers maintain proficiency and keep current on aircraft and equipment, techniques, procedures and new developments in their respective areas of expertise, it is essential that they receive periodic recurrent training 2.3.2 The Recurrent Training course may share content with the Initial Training course, but varies in emphasis from one to other, as the Initial Training course provides a fuller treatment across all subject area. The Recurrent Training course focuses on changes from year to year in regulations, guidance material as well as significant events occurring in the industry and the local environment from time to time 2.3.3 The Recurrent training programmes for Operations officer, Assistant Director, Dy. Director & Director have been structured keeping in view that these officers are already having working knowledge and experience in some of the Personnel Licensing functioning depending upon their area of working and they require in overall functioning of directorates. Therefore numbers of days also have been adjusted in each level accordingly. Further these trainings are aimed to improve officer’s decision making capability, develop maturity to share more responsibilities in elevated position and provide knowledge /exposures with international standard.


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3 Training Need Analysis After completion of initial training to a batch of newly recruited officers, training need analysis shall be carried out to identify the need for additional training required to be imparted to the officers to make them competent to function independently 4 Specialized Training 4.1 The purpose of specialized training is not only to upgrade the knowledge and competency of DGCA DTL officers at par with international standards but also for efficient functioning of the organisation. Duration of training is based on the course and the hosting organization. DGCA shall periodically develop programmes under special training programmes/schemes in association with International Organisations like ICAO,EU-India Co-operation Project, India-US ACP program, COSCAP, IATA, JAA, ENAC France, ICAO FPP China, SAA etc. 4.2 In order to effectively upgrade efficiency and competency of DTL officers, it is imperative to familiarize all the DTL officers regarding training imparted to Flight Crews by approved Indian FTOs, FSTD Organizations, contracting state FTOs and ATO/TRTOs. 4.3 To acquire specialization it is required that officers should undergo courses in the country as well as courses offered by other reputed International Organizations such as ICAO – Personnel Licensing ,ICAO/IATA- SMS (Safety Management System) , ICAO/IATA- Human Factors in Aviation, JAA- Auditing techniques in relation to Flight Crew Licensing, IATA- Aviation Cyber Security(Automation pertaining to Licensing) 5. Preparation of Annual Training Requirements: 5.1 Director of DTL should review annually the training requirements of the officers and should plan for annual training requirements of whole DTL Directorate (HQ’s and Region) and to take all necessary actions for their implementation. 5.2 For prioritising the trainings, DTL HQ’s shall categorically list their priority requirements as ‘Mandatory training’ in the training plan. DTL Directorate shall finalise the training plans of the Directorates in consultations with training directorate. The Training syllabus shall be prepared by DTL Directorate, Headquarters and updated from time to time in commensuration with current training policy. Based on the syllabus, training presentations/material for each training subject shall be prepared by respective officers authorised for imparting the training. 6 Implementation of Training Program: 6.1 Director of Training & Licensing Headquarters shall be responsible for implementation of monitoring, organizing and implementation as per DGCA training policy and training program of DTL Directorate as a whole. Head of regional offices shall be responsible for implementation of policy in their respective offices. The initial training program as provided in Appendix-A of DGCA Training Policy Manual. Director of Training & Licensing, Headquarters shall implement the training program together with Training Directorate of DGCA and Officers heading regional offices. After completion of each training a certificate is required to be issued which shall be placed in officers’ training records.


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7 Nomination of Officers for Training: Director of Training & Licensing Headquarters shall be responsible for nomination of officers for the training which are conducted by Headquarters and should also provide all necessary assistance to the participating officers as required for smooth completion of training. 8 Implementation of OJT Program 8.1 Director of Training & Licensing Headquarters shall function as Principal on Job Training Program Coordinator and head of regional offices shall function as Regional on Job Training program coordinator. 9 Training files and records: 9.1 All training completed by an officer will be documented in his or her training file. Officers who complete a formal external or in-house training course will receive a Certificate of Completion to be added to their training file (Physical File). A sample format for Training Dossier is attached as Appendix-C to DGCA Training policy. The training file of each officer should be maintained in duplicate. One copy of the file should remain with the officer in the office he/she is attached to. Another copy of the file should be maintained in Headquarters .Regional where the officer is attached shall maintain two separate files. One for personal correspondence and the second one as training file. As and when the officer undergoes any training or OJT, the training file required to be updated at the Regional office and copy forwarded to Headquarters for updating of centralized training records.


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Appendix ‘A’

Day 1 Training Syllabus

06 hours

DGCA Organisation and structure; role and

functions of all DGCA Directorates including regional offices

Introduction to regulatory requirements: ICAO,

Aircraft Act/Rules, CARs, AICs, other circulars including delegation of powers.

Directorate of Training and Licensing : Organization structure, Functions, duties and

responsibilities Orientation- Functioning of DTL and interaction

with other Directorates like FSD, Air Safety, Flying Training etc.

Types of licences issued for aircrew Review of regulatory and guidance material for

DTL personals - Indian Aircraft Act/ Rules, - CARs; AICs, Circulars (applicable to DTL) - ICAO Annexes and Docs: Specific references to

items applicable to DTL operational aspects. - Enforcement manual

Scrutiny and processing of license documents related to aircrew personnel (including conversion of foreign licence): Air Transport Pilot License Commercial Pilot License Private Pilot Licence FRTOL/FRTOL (R) Instrument Rating FIR/AFIR Glider Pilot License/Micro light pilot License Flight Navigator’s License

Validation of Foreign Licences Regulatory requirements (reference to rule and

CAR) Security clearances of foreign pilots Formation of Board/ Role of Flight Standards

Directorate Approval Procedure


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Day 2 Training Syllabus

06 hours

TRI/TRE rating of pilots Rules and regulations Role of Flight Standards Directorate (FSD)

- Check pilots/Instructors/Examiners Interaction with FSD

Acceptance of training done at facilities in India/ overseas: Regulatory requirements (reference to rule and

CAR) Familiarization of TRTO & Simulator approvals

and validity Checking of Logbooks Checking of skill test reports/flight training records

Renewal of Licensing of Air crew and Grant of extension of Aircraft Rating including additional types of aircrafts Approval Process Requirements

Air Safety Directorate- Director (AS) Role and Functioning Recommendation on action against air crew on

violation

Enforcement Policy – Directorate of Regulation and Information Regulations Enforcement Manual – Policy and Procedures Detailed review on the procedure for enforcement Penal action on the recommendation of other

Directorates


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Appendix-B

EMPLOYEE’S ON-THE-JOB TRAINING RECORD

1. IDENTIFYING INFORMATION : Last Name: First Name: Initials:

Position: PEL Section / Division: PEL, DGCA.

PEL - LICENSING

Job Task or Subject Matter

Date Level Completed *Name(s) and Signature of OJT Trainer Level I

(Understa

nding)

Level II (Demon

stration)

Level III (Perfor

mance) REGULATION

INSPECTOR GUIDANCE

LICENSING ISSUE / FTO APPROVAL PROCEDURE

LICENSING / FTO REVIEW AND EVALUATION

TYPE OF LICENSE/ FTO Schedule-II,PPROVALS

ISSUANCE/ RENEWAL OF LICENSE/ FRTOL/CPL/ATPLAPPROVALS INCLUDING Issue, Validation, FTO/CFI/FII approval

RECORD KEEPING

3. CERTIFICATION (a) * By appending my signature in this column, I certify that the trainee has completed the OJT documented above and is competent to perform the task without supervision.

(b) I hereby confirm that I have completed the OJT documented above with the qualified OJT Trainer(s).

Signature: Date: DD/MM/YYYY (Trainee)


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ATTENDANCE SHEET Training and Licensing Directorate (8-6/2009L-1) Name of the Training / course: Duration and time: Venue: Sl. No.

Name Designation Signature Remarks

Training/ course notice

Training and Licensing Directorate (8-6/2009L-1)

Subject: Participation in training course. 1. Following officers are required to attend the training course:- 2. Details of the course:-

Name of the Training / course: Duration and time: Venue:

(…………………) Director of Training and Licensing


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Format of Certificate :

DIRECTORATE GENERAL OF CIVIL AVIATION This is to certify that

(Name of the participant)

has successfully completed the Induction/ Refresher Training / OJT

in the Training and Licensing Directorate from……………to …………..

----------------------- ----------------------- (Name of Director) (Name of DDG/JDG) Director Training & Licensing Deputy/Joint Director General


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10. PROCEDURE FOR VERIFICATION OF FOREIGN LICENSES AND RATINGS

10.1 Verification Procedure for processing of applications of validation of foreign license

(a) The concerned officer dealing with FATA shall ensure that an email from [email protected] is sent to the issuing authority of the contracting state from where the license has been issued for verification of the applicant’s license submitted by the operator. Details of the standard format of email are enclosed in Annexure XVI. (b) He shall ensure that the verification is received for further processing of the application of validation of foreign license.

10.2 Procedure for verification of foreign license from contracting states for conversion to Indian License

1. On receipt of application for conversion of foreign licenses issued by contracting state to Indian license the following procedure will be followed:-

(a) An email from [email protected] is to be initiated by the Section Officer L – II requesting for verification of the foreign license submitted by the applicant. The email is to be sent by the Section Officer once the file has been prepared by the dealing hand/ASO and put up to the section officer for scrutiny. A standard format of the email is placed at Annexure XVII (b) The concerned examining officer (Operations Officer/Assistant Director) is to follow up the reply received for the email sent by the Section Officer at the time of scrutiny of documents. Receipt/non receipt of verification is to be mentioned in the findings before forwarding the file to deputy director. (c) In case of non-receipt of verification within a reasonable time, the current custodian of file is to send a reminder to the contracting state referring to the email already sent. Further processing of the application will

be subject to receipt of verification from contracting state.

10.3 Procedure for verification of Indian license on request of Contracting States:-

(a) The Operation Officer shall periodically monitor the [email protected] and [email protected] email for monitoring the request of Contracting States for verification of Indian License. (b) Operation Officer will take the printout of the email and mark it to the Section Officer L – 1 for putting it up on the file. (c) Section Officer L – 1 shall ensure that all the details are verified as per the records available with this office and put up the file with draft reply in the prescribed format as per Annexure – XVIII and R- Card for perusal and signature

of Assistant Director/ Deputy Director.


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(d) The Assistant Director/ Deputy Director post approval and signature will mark the file back to the Section Officer L – 1 for scanning the approved and signed reply. (e) The Section Officer L – 1 will mark the file with the soft copy to Operation Officer for replying to the verification request received. A copy of the email sent with attachment is to be retained in the individual’s file.

10.4 Procedure for verification of Type training /Endorsement training undertaken at foreign FTOs/ATOs and verification of foreign License and flying undertaken for renewal of Indian License

(a) On receipt of file for Type rating /Endorsement/Renewal of Indian License,

the concerned Officer shall initiate an email for verification of successful completion of training undertaken for issue/renewal of Type rating/Endorsement/License. A standard of the email is placed at Annexure

– XIX.

(b) Comments regarding initiation of email and status of reply received are to be made in the note-sheet by the concerned examining officer before marking the file to Deputy Director/ Director.


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CHAPTER 11 FILING AND RECORD RETENTION SYSTEM

1. INTRODUCTION

Content and Integrity of Records It is imperative that DTL as licensing authority should maintain records that support every licensing action taken by the Authority for each applicant or licence holder. The main characteristics of a good record-keeping system are:

(i) Completeness: The records kept by the Licensing Authority should be sufficient

to provide documentary evidence of each licensing action and allow the history of each licence issued to be traced.

(ii) Integrity: It is important to maintain the integrity of records by ensuring that they

are not removed or altered without authorization. This usually requires that each record entered in the file is properly logged and that proper procedures exist to control access to the files. This applies to both paper and computerized records.

(iii) Ready access for authorized personnel: The information contained in the

licensing records should be readily accessible to authorized staff of the entire Licensing Authority.

2. Filing and Recording System

(a) The records held by DTL included a written registry of personnel licences, complemented by individual files shall contain a summary of all licensing actions taken and all the personal records of the applicant, such as the medical assessment, flight and written test results or correspondence in chronological order. Towards this the personnel responsible and the procedure to be followed is as mentioned below:- (b) On receipt of documents pertaining to an applicant, which normally begins with issue of a Student Pilots License , subsequently digital file of SPL to be verified. Section officer L – II is responsible for opening a file with the documents received to be attached in the file. The Section Officer L – II is to ensure that the details are checked after the file has been prepared by the staff (dealing hand/ASO). The file number is to be clearly marked on the outside of the file cover/containing folder. All subsequent correspondence/documents (for example FRTOL (R), FRTOL, PPL, CPL, ATPL etc.) shall be processed in the same file. (c) Each file is to have three sections namely Note Sheet, Correspondence folder and Flying folder. All the documents of each section are to be sequentially arranged and numbered as per DoPT Manual of Office Procedure by the concerned staff (dealing hand/ASO). The check list is to be prepared and duly filled by the dealing hand/ASO concerned based on the information provided by the


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applicant and will form part of the note sheet section. The dealing hand/ASO will mark the file to respective Section Officer with his/her comments regarding the file prepared and clearly bring out deficiencies if any. Section Officers shall ensure that dealing hands/ASOs docket the file as per the laid down regulations. Subsequent marking of file is to be carried out as laid down in earlier Chapters for submission channel and enforcement actions etc, also to ensure sequence as per date of submission. (d) The custody, location and safety of the file lies with Section Officer L – II during such process except in case of the file being processed by L – I section. In such case, the responsibility lies with Section Officer L – I. On completion of action pertaining to the application received it is the responsibility of concerned Section Officer to ensure that the file is handed over to the Record keeper for maintaining/archiving of the same in Record room. (e) The Record keeper will be responsible for the safe custody of the file on receipt of file from concerned section officer. Section Officers are to ensure that the file is not returned to Record keeper without the action completed on the application received. The Record keeper on receipt of file from Section Officer/dispatch is to remove the R-Cards and place the R-Cards in the R Card room in respective rack as per the sequence. The record keeper will function directly under Section Officer L – II and will be responsible for the following:-

(i) Archiving/storing the files in a sequential/chronological and secure manner based on the year of opening of file/file number with controlled access to ensure confidentiality of the file. He is to ensure that all records/files are accessible whenever needed within a reasonable time.

(ii) He is to maintain a record of every file held in the record room clearly indicating the rack in which the file is located.

(iii) Entry and exit of each file shall be maintained, clearly indicating to whom the file has been handed over for action by concerned official.

(iv) He is also responsible for the cleanliness and safety, security of the

record Room (v) He will be responsible for opening and closing of the record room and

R Card room on a daily basis during working hours or on any other day as required.

(vi) He is to ensure that all cabinets are closed at the end of each working day and no files are left outside the cabinets at any time.

(f) Integrity of File and disposal post approval The Section officer will be responsible for ensuring the integrity of the file before handing over to the record keeper/dispatch. Additionally, section officers are to ensure that licenses are prepared/endorsed and signature of approving authority obtained on the licenses before handing over the file to dispatch/record room. All dealing hands/ASOs are

responsible for preparation of licenses/endorsements post approval by competent approving authority and marking of the file by Section Officer to dealing


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hand/ASOs. All dealing hands/ASOs are to be conversant with the routine activity of preparation of licenses/endorsements to avoid any delays post approval. Once approved licenses are to be prepared immediately by dealing hands/ASOs for subsequent processing and issue. Section officers are to ensure that all staff are utilised in the most efficient manner for expeditious disposal of licenses post approval. (g) Archiving of old files and weeding out Section Officer L – II is

responsible for retention of files as per the regulations laid down in the record retention procedure of DGCA. He is to bring to the notice of the higher authorities about redundant files or files to be weeded out based on the retention policy. He is to ensure that files to be weeded out are clearly identified and listed by Record keeper and other staff during the process of weeding out. The list of files to be weeded out is to be put up to competent approving authority before disposing for the purpose of shredding/destruction/recycling.


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Annexure – I File No.: Dy. No.

Date of Receipt: The checklist for generation of ATPL(A) in the computer shall be filled up for issue of ATPL(Aeroplane) as per following:-

The details given below shall be filled up from the application from after verification from the submitted documents.

1. Name of the Applicant 2. Age/Date of Birth


3. Educational Qualification: (passed class 10+2 with Phy & Math or equivalent exam)

Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths. Check; verification certificate is submitted.

4. Medical Examination: Check for medical fitness. Verify the details of the knowledge papers submitted vide application form:- 5. Knowledge: Paper Date of Result Valid upto

a) Air Regulation {not required for hold valid Indian CPL}

b) Air Navigation

c) Aviation Meteorology

d) Radio Aids and Instrument

e) ATPL Composite {in lieu of b) , c) &d) if applied for conversion}

f) Technical General {not required, if applied for conversion and foreign ATPL is on multi}

g) Technical Specific or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name…………..


h) Technical Performance or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name…………..


i) Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General, Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical exams are valid upto two and half years only.


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6. Flying experience: a) please see following details from the application form submitted for issue of ATPL(A):- A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL

Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also ) Telly the total flying experience given in the application form by the applicant and calculated in the following manner from the above table;- Requirement Hrs

Req. Actual

Total flying experience details

(i) Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}

1500

(ii) Total as PIC (in this P1 U/S hrs are counted 50%) {Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)}

500

(iii)

Total Night flying experience (in this 50% of multi co-pilot night hrs are counted) {Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)}

100

(iv)

Total Instrument Time {col (14)+(15)+(16)} (not more than 50 hrs shall be counted from col 16) (attach sortie wise statement )

100

X-country flying time

(v) Total X-country by day and night (attach sortie wise statement )

1000

(vi)

Total PIC X-country by day and night (attach sortie wise statement )

200

(vii) Total PIC X-country flying time by Night (attach sortie wise statement )

50

If the flying experience data in application form is tellying then fill up in the computer checklist. b) please see the following table in the application form for experience in last one year:


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A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL


Req. Actual


150

If the preceding 12 month flying experience data in application form is tellying then fill up in the computer checklist.


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c) please see the following table in the application form for experience in last 6 months: A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL


Req. Actual


10

If the preceding 6 month flying experience data in application form is tellying then fill up in the computer checklist. 7. Skill: from the application form please verify the following: a) Requirement A/c

Name duration

Date of test

Valid upto

Tick If CPL/ IR valid on multi

(i) general flying test by day (GFT not required if CPL with multi is valid)

CPL is valid – Yes

(ii) general flying test by night (GFT not required if CPL with multi is valid)

(iii)

IR Test (IR not required if CPL & IR with multi is valid)

IR is valid - Yes

Please ensure that:

All the skill tests & instrument rating test shall be submitted in DGCA approved performa.

Each test reports shall be duly signed by the DGCA approved examiner &


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counter signed by the aerodrome authorities and shall be submitted in original.

All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type. All the flying tests shall have been conducted only after the date of passing

of DGCA exam on that aircraft type. If the tests are conducted on simulator, then ensure that they shall be on

Level’D’ Sim For additional aircraft ratings:-

Ensure technical result is submitted and Verify the following details from the application form:-

b) Requirement Duration Date of Test Valid upto (i) general flying test by

day

(ii) general flying test by night

(iii) IR Test

8. Verify the details of following licenses and ratings filled in application form;- CPL Licence Number

Issue date Valid upto

PIC endorsements

Co-pilot endorsements

IR Number Issue date last IR test

date Last IR on Aircraft/sim

Valid upto

Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR test shall be on aircraft/ Level ‘D’ Simulator

RTR and FRTOL details

Number Date of issue Valid upto

Details of RTR(A)/RTR(P)

FRTOL License 9. Flying Records

(Whether accident/incident free or not in preceding 5 years)

10. Fee; Please ensure:- Whether deposited


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Amount is as required for the issue of License and rating In case it has to be deducted from the airlines advance account, then ensure deduction 11. Ensure whether Defense personal has submitted as per the following requirment: Condition Complied i) Whether the applicant is/ was in the service of Defense Forces of

India. Yes/ No

ii) If serving, No Objection Certificate obtained from the concerned Hqrs.

Yes/ No

iii) If serving, indicate whether accident/incident free certificate for the preceding 5 years has been obtained from the concerned Hqrs.

Yes/ No

iv) If not serving, indicate the Force…………………………………………….. and date of release…………………………………………………… (attach copy of release certificate)

12. If application is for conversion of foreign ATPL, please verify the following details from the ATPL application:- a) Details of foreign license i) Country of issue

ii) Name & Number of license

ALTP-

iii) Date of issue of license iv) Validity of license

v) Aircraft ratings (PIC/Co-pilot)

vi) Instrument Rating b) Details of foreign medical

i) Class & Date of foreign medical

ii) Validity of foreign medical

c) Have you enclosed the verification of foreign license and

medical from the contracting state’s regulatory authority Yes/ No

d) Name, address, website &

e-mail ID of the contracting state’s flying training institute from where you did training.

e) Details of passport & travel for flying training (enclose copy of all the

pages)

i) Full Name on Passport:


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ii) Passport Number: iii) place of Issue: iv) valid upto: 13. whether declaration has been signed by the applicant in the application form.


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Annexure – II File No.: Dy. No.

Date of Receipt:

Issue of Airlines Transport Pilot’s License (Helicopter) under ‘N’ of Schedule II of the Aircraft

Remarks

1. Name of the applicant 2. Age Date of birth

(Should be less than 21 years on the date of application)

3. Educational Qualification (10+2 with Physics and Math or equivalent) 4. Medical Examination 5. Knowledge Date

Air Regulation Air Navigation Av. Meteorology Radio Aid Instruments Technical General Technical Specific Signal reception test Note 1: (a), (b), (d), (d) & (h) are not required in case CPL and IR are valid, Note 2: Tech. Performance is not required if aircraft is below 5700kgs

6. Experience Requirements Actual I (a) Total Flying 1000hrs (b) Out of I(a) above 100 hrs experience during

last one year (c ) PIC Flying 250 hrs (or as Co-pilot

performing under supervision of check pilot, the duties and functions of PIC) Consisting of (i) Cross Country flying 150hrs as PIC (Day & Night) (ii)Out of (i) above, Solo 50 hrs night cross country flying

(d) Total Cross Country Flying 200 hrs (e) Total night flying 20 hrs

(f) Instrument flying 40 hrs (of these 100 hrs not more


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than 50 hrs shall be an actual flight) II. Within a period of 6 months 10 hrs Immediately preceding the Date of application 7 (a) Skill Test (within preceding

6 months of application) DAY GFT NIGHT GFT

7 (b) Skill Test with 2 approaches

IR/Flight test carried out within the last 6 months by DGCA approved examiner

8. Other Requirements:

(a) CPL No. & validity (b) COP No. & validity (c) Instrument Rating No. & validity

9. Accident free flying records

certificate 10. (A) Fee for issue of ATPL:

(i) with one aircraft rating Rs. 5000/- (ii) for additional a/c rating Rs. 5000/- (iii) for open rating upto Rs. 5000/- 5,700 Kg AUW if PIC (iv) flying 1000 hrs done on any aeroplane having AUW 14,000 kgs (a)PIC Flying (500 hrs) (b)Aircraft Rating (four Type) (v) Authority to debit licence

Fees to advance deposit Account of club or IPO

11. Photographs (Three) 12. NOC for serving defence officers/ Retirement Certificate for retired

Officers


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Annexure – III File No.: Dy. No.

Date of Receipt: Issue of Commercial Pilot’s License (Aeroplane) under ‘J’ of Schedule II of the Aircraft Remarks 1. Name of the Applicant 2. Age/Date of Birth


3. Educational Qualification: (passed class 10 or equivalent exam)

4. Medical Examination: On and accepted 5. Knowledge

(a) Air Regulation (b) Air Navigation (c) Av. Meteorology (d) Technical General (e) Technical Specific (f) Signal reception

test

Date

6. Experience: I. a) Total Flying

b) PIC Flying c) Solo Cross Country Flight

(with one flight of 300 NM with Two Full Stop Landing)

a) Instrument Flying(Out of these 10 hours not more than five hours should be on synthetic flight trainer)

b) Night c) 10 Take off/Landings

II. During preceding six month

of the date of application PIC

Requirements Actual 200 hrs hrs. 100 hrs. hrs 20 hrs hrs. 10 hrs 5 hrs 15hrsU/S hrs

7 a. Skill Test


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(Within preceding six months of the date of application)

(A) Day General Flying Test (B) Night

7 b. Skill Test with 2 approaches IR/Fit test carried out within the last 6 months by DGCA approved examiner

on on

8. Other Requirements:

d) COP No.

Valid upto

9. Flying Records (Whether accident free or not)

10. A) Fee for issue of CPL : i) With one aircraft

rating ii)for open rating upto

1500 kgs A.U.W. (if four different types of aircraft are endorsed) B) Authority to debit license fees in advance deposit account of the club OR DD/Indian Postal Order(s) No. dated For Rupees

Rs. 5000/- Rs. 5000/- each Rs. 5000/-

11. Photographs (three) 12. NOC for serving defence

officers / Retirement Certificate for retired officers


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Annexure – IV File No.: Dy. No.

Date of Receipt:

Issue of Commercial Pilot’s License (Helicopter) under ‘K’ of Schedule II of the Aircraft Remarks


(Should be less than 17 years on the date of application)

3. Educational Qualification (Passed Class 10 or equivalent) 4. Medical Examination on and accepted 5. Knowledge Date

a. Air Regulation on b. Air Navigation on c. Av. Meteorology on d. Technical General on e. Technical Specific on f. Signal reception test on

6. Experience Requirements Actual

A. During preceding 5 years of the date of application (a) Total Flying 150hrs hrs (b) PIC Flying 50 hrs hrs

(c ) Solo cross country 10 hrs hrs (d) Instrument Flying 10 hrs hrs.

During preceding 6 months Of the date of application (a) PIC Flying (out of these not less than 5 hrs should be by night which shall include not less than 10 take offs and 10 landing patterns by night) OR B. For Prof. Pilots license holder having done 500 hrs as PIC flying on aeroplanes) a) Total flight time (dual and solo) 30 hrs hrs. b) PIC flying 20 hrs hrs

b) Out of (b) above, Solo 5 hrs hrs


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X-country flying Flight time within last 6 months from the date of application 5 hrs hrs

7. Other Requirements: COP No. Validity upto: 8. Skill Test : General Flying Test Aircraft Date

a) Day b) Night

9. Flying Records (Whether accident free or not) 10. a) Fee for issue of License: i. With one helicopter rating Rs.5000/- ii for issue of additional aircraft rating Rs.5000/- each iii for open rating for all single engine aircraft having A.U.W. not exceeding 1500 kgs. Rs.5000/- Total : b) Authority to debit license fees to advance deposit account of the club OR Indian Postal order(s) No. At ‘A’ above dated for Rupees 11. Photographs (three) 12. NOC for serving defence officers/ retirement certificate for retired officers


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Annexure- V File No.: Dy. No.

Date of Receipt: Issue of Private Pilot’s License (Aeroplane) under ‘E’ of Schedule II of the Aircraft


(Should be less than 17 years of age on the date of application)

3. Educational Qualification (Passed Class 10 or equivalent exam.) 4. Medical Examination on and accepted 5. Knowledge Date

a) on b) on c) on d) on

6. Experience: Requirement Actual

A. Total Flight time (Dual/solo) 40 hrs hrs.

B. Solo flight time 20 hrs hrs.

During preceding 12 months From the date of application

7. Skill Test: Flying test done on (within preceding 6 months of the date of application) 8. Flying Records (Whether accident free or not 9. a) Fee for issue of License:

i. with one aircraft rating Rs.5000/-

ii. for issue of additional aircraft rating Rs.5000/- each b) Authority to debit license fees to the advance deposit account of the club

OR IPO / DD No. at ‘A’ above dated Total: Rs. 10. Photographs (two)

Annexure- VI File No.: Dy. No.

Date of Receipt: Issue of Private Pilot’s License (Helicopter) under ‘F’ of Schedule II of the Aircraft



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a) on b) on c) on d) on


A. Total Flight time (Dual/solo) 40 hrs hrs.

B. Solo flight time 15 hrs hrs.

During preceding 12 months From the date of application

7. Skill Test: Flying test done on (type of (date) (within preceding 6 months of the date of application) 8. Flying Records (Whether accident free or not 9. a) Fee for issue of License:

i. with one aircraft rating Rs.5000/-

ii. for issue of additional aircraft rating Rs.5000/- each b) Authority to debit license fees to the advance deposit account of the club

OR IPO / DD No. at ‘A’ above dated Total: Rs. 10. Photographs (two) Annexure- VII

File No.:

Dy. No. Date of Receipt:

Issue of Instrument Rating (Aeroplane/Helicopter) under ‘O’/’P’ of Schedule II of the Aircraft




a) on


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b) on c) on d) on


A. PIC flying 100 hrs hrs.

B. Solo X-country flight time 50 hrs hrs.

C. Instrument time 40 hrs hrs.

(of these not more than 20 hrs may be instrument ground) D. Instrument time completed 5 hrs hrs.

Within last 6 months

7. Other Requirements: COP No. & validity Current licences & validity 8. Skill Test(2 approaches): Flying test done on (type of …….. ) (within preceding 6 months of the date of application) 9. Flying Records (Whether accident free or not 9. a) Fee for issue of IR: Rs.5000/-

b) Authority to debit license fees to the advance deposit account of the club

OR IPO / DD No. at ‘A’ above dated Total: Rs.


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Annexure- VIII

File No.: Dy. No.

Date of Receipt:

Issue of Radio Telephone Operator’s Licence under Section ‘Y’ of Schedule II of the Aircraft

Remarks



3. Educational Qualification (Passed Class 10 or equivalent exam.) 4. Medical Examination on and accepted 5. COP Details: No. of RTR(A) COP Issued on Validity

6. a) Fee for issue of FRTOL: Rs.5000/-



7. NOC for serving defence officers/ Retirement Certificate for Retired Officials


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Annexure- IX File No.: Dy. No.

Date of Receipt:

Grant of PIC/Co-Pilot with IR endorsement on ------type of aircraft in respect of Capt-------- of M/S-------- Airlines

1. Name of the applicant 2. Licence Details: (i) CPL No. Valid upto (ii) FRTOL No. Valid upto (iii) RTR(A) No. Valid upto 3. Medical Examination on and accepted 4. Medical Assessment: 5. Technical Papers:

6. a) Fee : Rs.10,000/-



7. Flying Training:

(a) FID approval

(b) Skill Test CA40(B) by day

(c) Skill Test CA40(B) by night

(d) IR/duration 50 min. with

Minimum 2 approaches

(e) 10 route checks including

5 by night


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Annexure – X File No.: Dy. No.

Date of Receipt:

RENEWAL OF INSTRUMENT RATING OF AEROPLANE/HELICOPTER

1. Name of the applicant 2. Employer/Sponsor: 3. Nature of Licence held and its validity period 4. Requirement

Date of Medical valid upto Details of IR Tests

Date of Test Type of aircraft/Helicopter Name of examiner Duration of test No. of approaches carried Assessment

5. FRTOL No. valid upto RTR No. valid upto

5. Whether approval of IR test was taken, details 6. Fees Rs. 2500/-


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Annexure-XI

File No.: Dy. No. Date of Receipt:

PIC ENDORSEMENT ON A-320 AIRCRAFT

M/S -------------- have forwarded the following documents/papers i.r.o Capt. -----------

---- for grant of Co-pilot with IR endorsement on -----type of aircraft.

5. Name of Pilot: Capt------

6. Name of Employer---------

7. Details of Licence

1. CPL/ATPL No. valid upto

2. FRTOL No. valid upto

3. RTR No. valid upto

4. Date of Medical

REQUIREMENTS:

1. FID APPROVAL

2. PROGRESS REPORTS FOR THE ENTIRE SIMULATOR SESSION

3. PILOT TRAINING RECORD

4. ELT TRAINING COMPLETION CERTIFICATE

5. A-320 COURSE COMPLETION CERTIFICATE

6. LOW VISIBILITY OPERATION CERTIFICATE

7. CIRCUITS & LANDING OF 3 HRS.

8. 10 PIC ROUTE CHECKS WITH MINIMUM 5 BY NIGHT

a. CA-40 a Day & Night

b. IR/LR Check on Aircraft

c. CA-39 for---months ---and

d. Total flying

e. Fees: Rs. 5000/


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ANNEXURE-XII

RENEWAL REQUIREMENTS FOR LICENCES & RATINGS AT A GLANCE

NAME EXPERIENCE (Last 6 months)

EXPERIENCE (Last 12 months)

SKILL TEST (Last 6 months)

MEDICAL FRTOL/RTR

PPL(A)

5 hrs as PIC Day or Night Yes FRTOL( R )

CPL(A) Ten hrs. PIC (50% of Co-Pilot time to be counted towards PIC time)

Day & Night Yes Should be Valid

ALTP(A) Ten hrs. PIC (50% of Co-Pilot time to be counted towards PIC time)

Day & Night Yes Should be valid

PPL(H) Five hrs. Day or Night

Yes FRTOL (R)

CPL(H) Five hrs. PIC (50% of Co-Pilot time to be counted towards PIC time)

Day or Night

Yes Should be valid

ALTP(H) Ten hrs. PIC (50% of Co-Pilot time to be counted towards PIC time)

Day or Night

yes Should be valid

FRTOL Yes RTR be valid PL(G) Three hrs.

Flight time or Twenty take offs and landings

Day Or Night

Yes FRTOL (R)

PL(B) Minimum five ascents, out of which one should be over 1500 M.

Day Or Night

Yes FRTOL (R)

PL(M) Five hrs. Day or Night

Yes FRTOL (R)

IR(A) Day Or

Yes Yes


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Night IR(H) Day

Or Night

Yes Yes

AFIR(A&H) Twenty hrs + Competency Checks

Day or Night +Oral/Written Exams.

Yes Yes

FIR (A&H) Twenty hrs. + Competency Checks

Day or Night +Oral/ Written Refreshers Course

Yes Yes

FIR (G) Ten hrs. Day or Night + Refreshers Course

Yes Yes


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Annexure-XIII File No.________________________ CHECKLIST FOR VALIDATION OF FOREGIN PILOT LICENCE UNDER RULE 45 OF THE AIRCRAFT, 1937 Name of Operator

Date of Application

Name of Pilot

Remarks

Nationality / DOB & Age License Category & Number of issuing Authority

Rating & Endorsement Whether license verified from issuing Authority/Operator

Total flying Experience Total as PIC

Total Experience on Type Total as PIC on Type

On type experience in last 6 months

Medical Details Visa Details Security Clearance: MHA DRI NCB

Oral/Air Regulation Examination Passed on

Type Rating / instructor/ examiner / Cat-II/ Cat-III approved By the board

Period of Validation i.e. 90 days / 9 months / 1 year

Fee Details /Date/DD No./Amount Rs. 5,500 or Rs. 500/- Deduction from Advance Account


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Annexure-XIV


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Annexure XV


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Annexure XVI

Dear Sir/Madam, 1. This office has received a request for issue of Foreign Aircrew Temporary Authorization (FATA) on the basis of the (Contracting State) ATPL. Verification of the license including incident/accident details if any of the pilot is required by this office and you may please co-ordinate with the concerned authority to send the verification on our official email i.e. [email protected] 2. The details of the Pilot are as follows:

S. No Name Of Applicant (Capt.)

License No

1. __________________ ATPL No: __________

3. You are requested to kindly verify the following:-

(i) Validity of License:- (ii) Ratings and their Validity:- (iii) Date of Current Medical:- (iv) Date of Expiry of Medical:- (v) Incident/Accident details if any:- (vi) Is the license currently under suspension or revocation? (vii) Details of last Instrument Rating and Proficiency check:- (viii) TRI/TRE rating and validity if any: (ix) Flight Radio Telephone Operator's License and its validity:-

(x) Has the license been issued in accordance with ICAO Annex 1? (If no, significant difference in relation to the issuance of license be specified) (xi) Remarks, if any:-

Regards (Name of Concerned Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation Govt. of India, New Delhi - 110 003


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Annexure XVII

Dear Sir/Madam,

1. This office has received a request from Mr. /Ms. __ (Name) ___________, for Indian License on the basis of his (Contracting state) license No: ___________. Verification of the license of the above applicant is required by this office and you may please send the verification on our official email i.e. [email protected]

2. Details furnished by the applicant / Operator are as follows:-

(i) Name of applicant: (ii) Date of Birth in dd/mm/yyyy format: (iii) Father’s Name: (iv) License No.: (v) Date of Issue of License in dd/mm/yyyy format:

3. You are requested to kindly verify and provide the following:-

(i) Validity of License:-. (ii) All Ratings :- (iii) Date of Current Medical:- (iv) Date of Expiry of Medical:- (v) Incident/Accident details if any:- (vi) Whether the license is/was under suspension or revocation? (vii) Details of last Instrument Rating and Proficiency check:- (viii) Has the license been issued in accordance with ICAO Annex 1? (If no, significant difference in relation to the issuance of license be specified) (ix) Remarks, if any:-

Regards (Name of Section Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation Govt. of India, New Delhi - 110 003


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Annexure XVIII GOVERNMENT OF INDIA CIVIL AVIATION DEPARTMENT OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION OPP. SAFDARJUNG AIRPORT, NEW DELHI – 110 003 TELEPHHONE: 091-011-24643349 Email Id: [email protected],

[email protected]

F.No.________

Date- DD/MM/YYYY

Verification of License- India

1. This is to certify that Capt.______________ is a Indian License holder with the

following details as per records available with this office.

(a) Name of Pilot-

(b) Date of Birth-

(c) Type of License and No.-

(d) Date of Issue-

(e) Date of expiry-

(f) Date and class of Medical-

(g) Date of expiry of Medical-

(h) Type endorsements (ratings as PIC)-

(i) Type endorsements (ratings as co-pilot)-

(j) Instrument rating on type of aircraft and validity-

(k) Whether the License is/was under suspension-

(l) Accident/Incident details, if any-

(m)English Language Proficiency - Level __ Date of issue__ Valid till_____

Signature of Concerned Officer

(Name of Concerned Officer)

Designation Directorate of Training and Licensing For Director General of Civil Aviation

Govt. of India, New Delhi - 110 003


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Annexure XIX

Dear Sir/Madam,

3. This office has received a request from Mr. /Ms. __ (Name) ___________, for Type rating /Endorsement/Renewal of Indian License on the basis flying undertaken at (FTO/ATO/Operator/Contracting state). Verification of the training/flying undertaken/foreign license of the above applicant is required by this office and you may please send the verification on our official email i.e. [email protected]

4. Details furnished by the applicant / Operator are as follows:-

(vi) Name of applicant: (vii) Date of Birth in dd/mm/yyyy format: (viii) Father’s Name: (ix) Period of training/flying:

(x) Foreign License No (applicable for license verification):

3. You are requested to kindly verify the following:-

(x) Whether the type/endorsement training successfully completed: (xi) Date of completion: (xii) Validity of License (applicable for license verification): (xiii) All Ratings (applicable for license verification): (xiv) Date of Expiry of foreign Medical (applicable for license verification): (xv) Incident/Accident details if any:- (xvi) Whether the license is/was under suspension or revocation? (applicable for license verification): (xvii) Details of last Instrument Rating and Proficiency check (applicable for license verification): (xviii) Has the training been carried in accordance with DGCA, India requirements? (If no, significant difference in relation to the training be specified) (xix) Remarks, if any:-

Regards (Name of Concerned Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation Govt. of India, New Delhi - 110 003

Procedure & Training Manual

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