Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and...
-
Upload
leonard-mcdowell -
Category
Documents
-
view
220 -
download
4
Transcript of Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and...
![Page 1: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/1.jpg)
Principles for Flow Improvement #1: Understand, measure and
achieve a balance between upstream and downstream demand
![Page 2: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/2.jpg)
Basic Dynamic
Door to doctor time
Decision to admit to admit
Ready to Tx to tx
Decision toDx to dx
Length of Stay
![Page 3: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/3.jpg)
System demand Look at all the streams of demand (all the kinds of
work) into each step Different demand streams will have different units of
measure Demand = volume of demand X LOS (time)+parking Look at the variation (volume, arrivals and handling
time) of demand in each stream Look at the supply set aside against each demand
stream both within the step and between demand streams (allocation)
Supply is time of various converging components Measure the variation of supply Compare demand to all the supply- all lines need to
balance
![Page 4: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/4.jpg)
Measurement for Each Step
Demand: Volume External/internal Who Where What Variation/range in
volume, in arrivals and in handling time
D= Volume X LOS (time)
Supply: Volume Competing venues Variation/range Volume X Time Converging
components
Delay: How long Variation in
delays
![Page 5: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/5.jpg)
Metrics at each step Input Throughput Output Output for one step is input for the
next step
![Page 6: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/6.jpg)
HOSPITAL FLOORICU/CCUAdvanced Care
Other Places
MENTALHEALTH
WORLD
SPECIALTY CARE
ED
PRIMARY CARE
HOME
SURGERY
DiagnosticTests
Prepare Clinic
PACU
PREP
![Page 7: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/7.jpg)
S
S
S
S
SSSS
S
S
D
D D
D
D
D
D
D
D
D
D
D
D
D
MMA MEASURES
HOSPITAL FLOORICU/CCUAdvanced Care
Other Places
MENTALHEALTH
WORLD
SPECIALTY CARE
ED
PRIMARY CARE
HOME
SURGERY
DiagnosticTests
Prepare Clinic
PACU
PREP
D
S
Demand at each stepSupply at each step
Variation at each stepWait time for each step
Process time at each step
![Page 8: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/8.jpg)
FLOW DIAGNOSTIC MEASURES
HOSPITAL FLOORICU/CCUAdvanced Care
Other Places
MENTALHEALTH
WORLD
SPECIALTY CARE
ED
PRIMARY CARE
HOME
SURGERY
DiagnosticTests
Prepare Clinic
PACU
PREP
LOS
S(beds)
* Admissions* Discharge patient days* Discharges* CMI* Potential Bed Turns (365/LOS)* Un + Adjusted Bed Turns* Utilization–Unadjusted bed turns/potential bed turns A/S
LOS for patients who went to NH(activity) = demand
Adjusted bed turns = CMI admissions +OBs + SDCs / functional beds
Unadjusted bed turns = admissions + OBs+ SDCs / functional beds
![Page 9: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/9.jpg)
Delay for the step: input In some steps, demand= arrivals so
there is no delay (for ED) Between and within other steps,
there is a delay (from ED to floor)
![Page 10: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/10.jpg)
Delay within the step (throughput)
ED cycle time Door to doctor time
Each floor or service LOS Decision to discharge to discharge wasted capacity (defect)
Throughput for a specific patient stream (CHF)
![Page 11: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/11.jpg)
ED Hospital LOS
DoorTo
Doctor Time
Length of Stay in EDDecision to
Admit to Admission
Lead Time in ED
Cycle 1 Cycle 2 Cycle 3
![Page 12: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/12.jpg)
ED Hospital LOS
AdmitProcess Days in Hospital
Decision to Discharge to
Discharge
Cycle 1 Cycle 2 Cycle 3
Day 1 Day 2 Day 3
![Page 13: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/13.jpg)
ED Lead time
Emergency Department Lead Time
0
20
40
60
80
100
120
7/0
2
9/0
2
11
/02
1/0
3
3/0
3
5/0
3
7/0
3
9/0
3
11
/03
1/0
4
3/0
4
5/0
4
7/0
4
9/0
4
11
/04
1/0
5
Med
ian
min
ute
s
Door to Discharge Door to Doctor Decision to Admit
![Page 14: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/14.jpg)
Hospital Overall Length of StayMonthly ALOS
3.1
3.3
3.5
3.7
3.9
4.1
4.3
4.5
January 2003 - January 2007
Day
s
![Page 15: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/15.jpg)
LOS LOS Delay Days 2005-2006
0
50
100
150
200
250
300
350
Cardiol
ogy
Med
icine OB
GYNOrth
oPed
s
Surger
y
Day
s
From 7/1/05 to 6/30/06 Top 10 DRG’s/specialtyCalculated from Days > Benchmark TIMES volume
Sum = 850 days/year
![Page 16: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/16.jpg)
Within the step (throughput) Measures
Length of Stay
•Diagnostic admission•Time from presentation to w/u complete•Time from order for diagnostic test to information
•Treatment admission•Time from admission to treatment complete•Time from arrival for pneumonia to first antibiotic start
![Page 17: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/17.jpg)
Delay after the step: Output Measures
Output for one step is input for the next ED: Decision to discharge to admit Flow: Decision to discharge to
discharge
![Page 18: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/18.jpg)
Delay after the step (output) ED
decision to admit to admit Transfers or direct admits
decision to admit to admit Each floor or service
decision to discharge to discharge discharge appointment measures
![Page 19: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/19.jpg)
Demand Measures
![Page 20: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/20.jpg)
Average Visits by Day of Week
0
10
20
30
40
50
60
70
80
90
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Num
ber o
f pat
ient
s
Jan-Dec 2004 Jan-Dec 2005
Emergency Department
Demand
60 To 80
![Page 21: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/21.jpg)
Emergency Department
Average Visits by Day of Week
0
10
20
30
40
50
60
70
80
90
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Nu
mb
er o
f p
atie
nts
Jan-Dec 2004 Jan-Dec 2005
Average Visits by Time of Day
0.0
1.0
2.0
3.0
4.0
5.0
6.0
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour
Nu
mb
er o
f p
atie
nts
Jan-Dec 2004 Jan-Dec 2005
60 To 80
Variation from 1 to 5 per hour
Peak is at 6 PM
![Page 22: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/22.jpg)
Emergency Department Hospital
Demand FOR ED
Demand FOR HospitalAverage Visits by Day of Week
0
10
20
30
40
50
60
70
80
90
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Nu
mb
er o
f p
atie
nts
Jan-Dec 2004 Jan-Dec 2005
Average Visits by Time of Day
0.0
1.0
2.0
3.0
4.0
5.0
6.0
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour
Nu
mb
er o
f p
atie
nts
Jan-Dec 2004 Jan-Dec 2005
Overall ED Admits (as a percent of all ED Visits)
0%
5%
10%
15%
20%
25%
Jan-01
Apr-01
Jul-01
Oct-01
Jan-02
Apr-02
Jul-02
Oct-02
Jan-03
Apr-03
Jul-03
Oct-03
Jan-04
Apr-04
Jul-04
Oct-04
Jan-05
Apr-05
Jul-05
Oct-05
Jan-06
Eight to Ten Percent are Admitted
![Page 23: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/23.jpg)
Admissions from Bellin's ED
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour
Av
g #
of
pts
per
ho
ur
2004 2005
0.4 to 0.6Per hour
From Noon ToMidnight
Overall ED Admits (as a percent of all ED Visits)
0%
5%
10%
15%
20%
25%
Jan-01
Apr-01
Jul-01
Oct-01
Jan-02
Apr-02
Jul-02
Oct-02
Jan-03
Apr-03
Jul-03
Oct-03
Jan-04
Apr-04
Jul-04
Oct-04
Jan-05
Apr-05
Jul-05
Oct-05
Jan-06
Emergency Department Hospital
Demand FOR Hospital
![Page 24: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/24.jpg)
Average Visits by Time of Day
0.0
1.0
2.0
3.0
4.0
5.0
6.0
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour
Nu
mb
er o
f p
atie
nts
Jan-Dec 2004 Jan-Dec 2005
Admit PatternWithin the Day
![Page 25: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/25.jpg)
Scorecard of Key System Measures: OutcomesHow well we match demand to supply (velocity)
Bed turns Adjusted bed turns Potential bed turns Utilization LOS (throughput) LWBS and diversions (defects)
![Page 26: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/26.jpg)
Adjusted bed turns
0
20
40
60
80
100
120
FQ104
FQ204
FQ304
FQ404
FQ105
FQ205
FQ305
FQ405
FQ106
FQ206
FQ306
FQ406
FQ107
Adjusted bed turns Adjusted goal (>90)
![Page 27: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/27.jpg)
Unadjusted bed turns
0123456789
10
10/1/2004
12/1/2004
2/1/2005
4/1/2005
6/1/2005
8/1/2005
10/1/2005
12/1/2005
2/1/2006
4/1/2006
6/1/2006
8/1/2006
10/1/2006
12/1/2006
![Page 28: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/28.jpg)
#2: Eliminate any backlogs of work
Initial step into ED has no BL but all other steps have a BL (delayed workload)
Stabilize the wait, then eliminate BL To stabilize the wait, reduce the variation Eliminating BL may move the workload and the
wait time deeper into the system Use standard BL reduction strategies
![Page 29: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/29.jpg)
#3: Reduce the queues from one entity to another
Workload channeled into more and narrower queues increases the risk of adversity due to variation
“Priority” is often a euphemism for more queues Priority variation Segment/route for “different” queues Segment in front of the constraint, not beyond
![Page 30: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/30.jpg)
Reduce the Queues Concept: Bank and Grocery Store Are these appropriate queues?
1 line for each phlebotomist? “In-patients first” in Imaging? Preadmission unit? Discharge lounge? Separate OR for emergencies? “Fast Track” in ED?
![Page 31: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/31.jpg)
Lab
0
5
10
15
20
25
1/13
/200
3
1/27
/200
3
2/10
/200
3
2/24
/200
3
3/10
/200
3
3/24
/200
3
4/7/
2003
4/21
/200
3
5/5/
2003
5/19
/200
3
6/2/
2003
6/16
/200
3
6/30
/200
3
7/14
/200
3
7/28
/200
3
8/11
/200
3
8/25
/200
3
9/8/
2003
9/22
/200
3
10/6
/200
3
10/2
0/20
03
11/3
/200
3
11/1
7/20
03
12/1
/200
3
12/1
5/20
03
12/2
9/20
03
1/12
/200
4
1/26
/200
4
2/9/
2004
2/23
/200
4
3/8/
2004
3/22
/200
4
4/5/
2004
(Wa
it T
ime
min
)
Banker’sQueueImplemented
![Page 32: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/32.jpg)
#4: Develop contingency plans to manage variation
Measure the variation Determine common from special
cause Have a plan Use a tool or two
![Page 33: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/33.jpg)
Variation
Within Day
Between Day
![Page 34: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/34.jpg)
Measure Approach: Variation
Natural/Unplanned Run Chart Statistical Process Control Queuing Formulas
Artificial/Planned Run Chart Statistical Process Control Modeling
![Page 35: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/35.jpg)
Tools and Theories to manage variation
UK formula: low demand +80% of the variation
Erlang’s formula
Standard queuing models
Demand-Capacity Tool
![Page 36: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/36.jpg)
80% 100%
S u pp ly
Wai
t T
ime
Wait Time VariabilityCompared to D/S ratio
Demand /
![Page 37: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/37.jpg)
Supply variation in surgery: the 5 Why's Bolus of elective admissions with a delay Surgeon(s) worked in clinic a lot Surgeon catching up after being away
Had to catch up/make up “on call” first Generated immediate surgery Had to do operations now and did before leaving
Call and surgery can’t wait Clinic waits Surgeon(s) does not fill block time Loses block time Back to office Generates workload and bolus
![Page 38: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/38.jpg)
#5: Reduce demand Some volume of demand can be reduced by
correct routing ( error proofing) Impact of volume of demand can be reduced by
Service Agreements Demand can be reduced by reduction of LOS
![Page 39: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/39.jpg)
Admit the Right Patients% Admissions Not Meeting Criteria 2006
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
A C E G I K M O Q S U W YAA
![Page 40: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/40.jpg)
Other way to Decrease Demand Increase reliability: Take on Clinical
Care VA ICU Collaborative Increase safety and reliability
Decrease those patients off service: One study shows mortality increases 25% for patients “off service”. Hospital within a hospital
![Page 41: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/41.jpg)
Hospitalist
Hospitalist ChangeAnd
Joint N-P Rounds
Yearly savings estimated at 300 bed-days of care!
![Page 42: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/42.jpg)
Decreasing Demand by Shortening LOS Have a senior clinician review each
admission critically to have a clear workup or treatment plan and timeline
Multidisciplinary Rounds Daily Round twice a day Rounds checklist Plan discharge at time of admit Eliminate waits for any ancillary services
![Page 43: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/43.jpg)
#6: Increase supply If there is a D- S mismatch, then add
supply- permanently or temporarily with flex
Can “add” supply by subtraction TOC: identify supply constraint in
entire flow and at each step in the flow and take away the “unnecessary” workload
![Page 44: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/44.jpg)
Supply Components Supply Components
Patient Provider of care Staff Beds Information Equipment Supplies
![Page 45: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/45.jpg)
Increase Supply Link admissions to discharges Do a “wasted inpatient bed” study
Snapshot measure Physically confront each bed Note if bed empty of full Note reason for empty bed Tabulate % of time bed wasted Track over time
![Page 46: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/46.jpg)
Reasons for Inpatient Bed Not in Productive Use
Reasons for Unused Bed #1. Pt. receiving care (elsewhere) (OK)
2. Pt. in discharge process (OK)
3. Pt. disch complete, waiting to go
4. Bed needs to be cleaned
5. Bed held for surgical
6. Bed held for admission/transfer
7. Bed contains a body
8. Bed out of service (why?)
9. Bed empty. No demand today
![Page 47: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/47.jpg)
One Hospital Results
Hospital had high turns and high utilization
Looked closer at capacity Found 25% of capacity was “wasted” (bottom
7 of 9 reasons on study) Most common reason pt. waiting to go home Second: Bed waiting to be cleaned Third: Held for surgical
![Page 48: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/48.jpg)
Identify the System Constraint
• The constraint is the rate limiting step
• Can only go as fast as slowest step or the slowest step within the step
• Any step or service that is 100% full to capacity will be the constraint
• This is the last place where there is a system delay
• This is where there is a demand–supply mismatch and a delay
• Take work away from the constraint
• Balance at the constraint (may have to reduce demand, increase supply or improve the process delay)
• The constraint shifts
![Page 49: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/49.jpg)
Potential Constraints Dependent on the specific patient flow
map Rate limiting step in that specific flow Last place where there is a significant
delay Examples: surgery, test/procedure, ICU,
hospital bed, office appointment, ED The constraint moves
![Page 50: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/50.jpg)
Example: Surgery OR
![Page 51: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/51.jpg)
Supply at Surgery
A. Surgeon
B. Room
C. Equipment
D. Technician
E. Anesthesiologist
F. Hospital BedA
BC
DE
F
D
S
Harmonic convergence of components
![Page 52: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/52.jpg)
Surgeon as Constraint
Value stream for customer Competing venues for
surgeon/dilution Decision about venues Limit the demand/enhance the
supply at each competing venue
![Page 53: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/53.jpg)
OR Itself Hours of operation OR utilization during those hours Percent utilization Block time Industrial models (85%) Downstream constraint (bed) may
make OR appear to be the constraint or increase wait to OR
![Page 54: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/54.jpg)
Big System Flow/Cancer
Test
SC Surgery
Discharge
External Demand
PC Bed
MDTOncology
Radiation
Chemo
Follow up
Test
Test
Follow up
Internal Demand
Inte
rnal
Dem
and
Test
MDT
![Page 55: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/55.jpg)
MDT
C
• 1-7 day variable wait
![Page 56: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/56.jpg)
Findings
The constraint was not surgery The octanes at SC office were very
poor creating an office anti-dilutional effect
Surgeon not in the OR Long wait for surgery OR’s open MDT caused 2 delays
![Page 57: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/57.jpg)
Changes
Used principles Changed MDT ( false demand + timing) Looked at value: Surgery Moved surgeons to the OR Identified constraint (front door)
Changed octanes Initial/total Surgery/initial Created linkage
![Page 58: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/58.jpg)
Other Potential Constraints ED (wait time to get out, wait time to get
in) ICU ( wait time to get in, wait time to get
out) Beds ( wait time to get in, wait time to get
out) Dependencies Discharge venues ( wait time to get in)
![Page 59: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/59.jpg)
#7: Synchronization of all supply components to the demand
![Page 60: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/60.jpg)
Synchronize the Work What is synchronization? “Gap” between possible and actual
time of occurrence of: Admission - Tests Discharge - Procedure Rounds - Operation Medicine Passes
![Page 61: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/61.jpg)
Increase Supply Story of Freddie Problem:
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
1 3 5 7 9 11 13 15 17 19 21 23
hour Total Admissions Total Discharges
“Discharge by 11 is absurd.It assumes everyone is out there
with their nose pressed to the glass wanting to come in at 11, which is absurd.”
- IHI Faculty
![Page 62: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/62.jpg)
VA FY ’05 # Admits/Discharges by Time of Day
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
1 3 5 7 9 11 13 15 17 19 21 23
hour Total Admissions Total Discharges
![Page 63: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/63.jpg)
Actual and Modeled Discharges vs. AdmissionsVA Nationwide 2005
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Hour of Day
Admit % by Hour Discharge % by Hour Model Discharge % by Hour
NOON
![Page 64: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/64.jpg)
Multidisciplinary Rounds: Where?
![Page 65: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/65.jpg)
Multidisciplinary Rounds Outcomes
Reduced mortality Improve clinical care
Vent days, infections, readmits, decubiti ulcers, prevent DVT,
Improved Efficiency Reduced length of stay/increase
throughput Increase patient/staff satisfaction
![Page 66: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/66.jpg)
Daily Goals Sheet M T W TH F Sa
Pain?
Test/Proc?
Activity?
Med Chg?
Lines/tubes?
Spiritual?
Nutrition?
Disch Plans?
![Page 67: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/67.jpg)
#8: Predict and anticipate needs Communication strategies Command Center Philosophy Tools/Information System
Allows view of workload flow retrospectively and in real time
Allows for a required interventions Czar or Czarina
![Page 68: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/68.jpg)
Flow system scorecard Retrospective data Monitors ongoing performance Can be converted to run charts and
SPC graphs Explicit focus on delay: input,
throughput and output Additional focus on matching and
velocity measures
![Page 69: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/69.jpg)
Measure Goal Actual Measure Goal Actual
Number of Parked
Patients > 30 minutes
Number of Parked Patients > 30 minutes
3.7 days
2.3
3.7
Number of Parked Patients > 30 minutes
Time Patient Meets Aldrete Score To
Time Patient Transferred
N/A
15 min
0
ALOS
0
0
30.0
0.2
2.2
19.8
88.0
0
#DIV/0!
1.0 hr
2.1 days
0
6
#DIV/0!
0
131.0
132.0
41.5
10.9
74.1
3.0
1.9
2.9
3.6
3.4
30 min
3 days
3 days
60 min
105 min
120 min
60 min
15 min
2.7 days
3.3 days
2.1 days
Routine Access/Input Throughput/Cycle Time
MEASURE
Door to Doctor Visit Cycle Time
Exam Start To Complete
DEPARTMENT
Emergency Department
1 South
Surgery 6
Surgery West
Chest X-ray
Overall 2007
4.0
ACD
Vascular Studies
3rd Next Available
Appointment
Order To Exam start
Pediatriacs
Direct Admit
Time Patient Meets Aldrete Score To
Time Patient Transferred
4 Medical
8 Ortho
Maternity
3.0 hrs
0
15 min
2 South
Admit To Unit Cut
2.7 days
Admit To In Room
3.9 days
![Page 70: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/70.jpg)
Measure Goal Actual Measure Goal Actual
Admit To Start Of procedure #DIV/0!GI Lab
3rd Next Available Appointment 3 days #DIV/0!
17.0Time
Housekeeping Notified To Time
Room Clean
N/A
15 min
7.5 min
Time Patient Arrives Until Discharge Criteria Met
Time Patient Arrives Until Time Patient
Goes For Procedure
32.5 min 39.1
90 min
90 min 137.0Direct AdmitCSSU
DEPARTMENT
Overall 2007
4.0
MEASURE
Routine Access/Input Throughput/Cycle Time
8 Short Stay
Housekeeping
Discharge Order To Floor
Time P atient Leaves Room To
Time Housekeeping
Notified
![Page 71: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/71.jpg)
Predicted Orthopedics DemandCommon and Special Cause Variation
BY DAY (Tuesday)
Green Yellow Orange Red
Census 0-8 9-11 11-12 >12
Unplanned 0-7 8 9 >9
Planned
Transfers 0 1 2 >2
Electives 0-5 5-7 8 >8
Parked 0 0 1 >1
C o m m o n S p e c ia l
![Page 72: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/72.jpg)
Green Yellow Orange Red
DEMAND Observed Data
Census #REF! 70 or less 71 - 77 78 - 84 85 or more
AdmissionsUnplanned # REF! 0 1 - 2 3 - 4 5 or more
PlannedTransfers into Dept # REF! 0 - 2 3 - 5 6 - 9 10 or more
Electives # REF! 0 - 1 2 3 4 or more
Parked # REF! 0 1 2 3 or more
AcuityTotal Cares # REF! 10 20 30 40
Frequently Monitored Patients
# REF! 0 - 1 2 3 4 or more
Complex Teaching # REF! 0 - 1 2 3 4 or moreIsolation Patients # REF! 0 -1 2 3 4 or more
Uncovered 1:1 # REF! 0 1 2 3
DischargesLow Complexity # REF! 10 20 30 40
Moderate Complexity # REF! 0 - 3 4 - 6 7 8 or moreHigh Complexity # REF! 0 - 2 3 4 5 or more
Demand/Supply Tool
![Page 73: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/73.jpg)
Green Yellow Orange Red
SUPPLY Observed Data
StaffingPrimary RN Staffing
Day & PM Shifts#REF! 3.5 or fewer 3.6 - 4.0 4.1 - 4.5 4.6 or more
Primary RN Staffing Night Shift
#REF! 4.5 or fewer 4.6 - 5.0 5.1 - 5.5 5.6 or more
CNA Staffing Day & PM Shifts
#REF! 5.5 or fewer 5.6 - 6.0 6.1 - 6.5 6.6 - 7.0
CNA Staffing Night Shift
#REF! 6.5 or fewer 6.6 - 7.0 7.1 - 7.5 7.6 - 8.0
Beds
Total Beds Used # REF! 70 or less 70-75 75-80 80 or More
Isolation Rooms # REF! 3 2 1 0
Female Rooms # REF! 2 1 0 0
InformationHospital-Wide
Computer Network# REF! None
System Down < 1 hour
System Down 1-2.5 hours
System Down 2.6 hours or more
EquipmentIV's Used # REF! 0-5 6 7 >8
SuppliesIsolation Rooms # REF! 3 2 1 0
Female Rooms # REF! 2 1 0 0
Demand/Supply Tool
![Page 74: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/74.jpg)
Key to D/S Tool: Interventions (Contingencies)
Created by the front line team Exist for every single box/criteria Impact of intervention determined by escalating
color criteria Thresholds for criteria set by SPC, common and
special cause variation Have the same level of impact across all
“departments” Continually updated and developed Allow a standard response to change in workloads Often result in “buddy” departments
![Page 75: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/75.jpg)
![Page 76: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/76.jpg)
![Page 77: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/77.jpg)
#9: Optimize environment
![Page 78: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/78.jpg)
Optimize the Environment Lean
![Page 79: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/79.jpg)
Big system flow: special issues
Linkages and formulas
Intersections
![Page 80: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/80.jpg)
Formula
Demand for OR time = Supply of the OR time
The delay is thus stabilized Patients per month x octane (surgical
cases per 100 patients) = OR time per month/OR time per case
Adjust by 85% (myth of 100% utilization)
![Page 81: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/81.jpg)
Linkage or Ratio of Schedule
C
A
4 : 4 : 1 : 1
![Page 82: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/82.jpg)
Linkage of Ratios Why?
![Page 83: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/83.jpg)
Work Backwards to Office
Stabilize the wait time in the OR ( the constraint)
Work backwards to the office Three variables:
Days in office Appointment lengths/ types Octane
![Page 84: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/84.jpg)
Octanes
Initial(new):initial+return Returns : surgery Surgical cases:new(initial
•Surgical Yield
Goals
High
Low
High
![Page 85: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/85.jpg)
Linkage Formula
OR sessions/week X cases per OR session =
Office sessions per week X appointments per session X octane (surgical yield)
(adjusted to 85%)
![Page 86: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/86.jpg)
Links surgery (ultimate value and constraint) to office that feeds the constraint
Allows measurement and monitoring Allows earlier identification of
problems
![Page 87: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/87.jpg)
Linkage Surgery to office Procedure to office Test to office Bed to ED ICU to surgery Bed to ICU Other dependent services
![Page 88: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/88.jpg)
Big System Flow/Intersections
Test
SC Surgery
Discharge
External Demand
PC Bed
MDTOncology
Radiation
Chemo
Follow up
Test
Test
Follow up
Internal Demand
Inte
rnal
Dem
and
Test
MDT
![Page 89: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/89.jpg)
IntersectionsRadiation Oncology Demand
• External.internal• Stratification into who, what, where in each stream• Variation within each stream
Supply What is the constraint
• Machine• Technician• Physician• Process
Delay• For all competing components
Decisions• Who goes first
![Page 90: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/90.jpg)
Intersections Intersections of demand streams are
common Demand is competing The competitors are blind Demand and supply are matched
but what is the model? How are decisions made What is the true constraint
![Page 91: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/91.jpg)
Lesson 1 Value stream Delay is key We must measure demand and
variation at each step Do not confuse activity with demand Variation creates queues Do not use averages Constraints governs the speed
![Page 92: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/92.jpg)
Lesson 2 Aiming for 100% utilization and
setting the supply at average demand will result in waits and a waiting list
Set supply at minimum demand + 80% of the variation
![Page 93: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/93.jpg)
Lesson 3 Demand/supply Use principles at each step The system is linked Carve-outs worsen system performance Extra capacity comes from process redesign May have to increase actual resource but
only after measurement We may solve a problem but if it is not the
right problem we just move the wait
![Page 94: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/94.jpg)
High Leverage Changes at Each Step
Balance upstream and downstream demand and supply for all services
Eliminate any backlogs of work Reduce the queues from one entity to another Develop contingency plans to address all variation Reduce demand Identify and manage each supply constraint Synchronize the work Predict and anticipate needs Optimize the environment: equipment, staff and space
![Page 95: Principles for Flow Improvement #1: Understand, measure and achieve a balance between upstream and downstream demand.](https://reader034.fdocuments.net/reader034/viewer/2022042717/56649dda5503460f94acfc27/html5/thumbnails/95.jpg)
Ten Flow Rules1) Follow the customer (patient).2) The goal is to eliminate all wait and delay.3) The patient’s journey through the system is often complex but at its core is a series of
value steps interspersed with long waits.4) Each step is a demand-supply matching step.5) The perspective of the customer (demand) is different than the perspective of the
supply (resource) : the patient experiences a series of waits while the resource sees single isolated waits.
6) Queues (wait times) result from:a) demand-supply mismatch which has to be solved by reducing demand or enhancing supplyb) queues are formed by system design which requires redesign, orc) queues are formed by variation which needs to be measured and addressed
7) Measurement of demand, supply, activity, wait time and variation in demand and supply at each step is crucial
8) Involve all staff in measurement at each step. 9) Look at steps beyond the constraint to improve flow. 10) There are a set of principles that, if applied appropriately at each step, will reduce the
waits.