Presented by Washington State Administrative Office of the Courts SCOMIS Basics Jan Hickey, JIS...
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Transcript of Presented by Washington State Administrative Office of the Courts SCOMIS Basics Jan Hickey, JIS...
Presented by
Washington StateAdministrative Office of the Courts
SCOMIS Basics
Jan Hickey, JIS Education Services
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SCOMIS
SCOMIS customizations are stored in a series of tables called the Superfile.
County Options
Calendar Codes &
Print Options
Judge Codes
User Security Options
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SCOMIS Command Screen
The Command screen provides a way to navigate to a particular section of a SCOMIS case.
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SCOMIS Commands
Add
Amend
County
Copy
Arbcounty
Change
Prepare
Display
Delete
Find
ExpungeVerify
Link Set
Restore
Search
Signoff
Move
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Verify Case and Add Case commandslink sections for data entry.
Basic Names
Docket
For a Criminal or Juvenile Offender Case, the Charge screen is added to the sequence.
Charge
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Change Resolution and Change Completion Commands
Basic
Docket
ChargeSentence
For a Criminal or Juvenile Offender case the Charge and Sentence screens are added to the sequence.
These commands also link Sections for data entry
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NamesScreen
Victim Name is NOT transferred from JIS to SCOMIS.
Protected names (shown in blue) are sent to SCOMIS from JIS.
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NamesScreen
Connection Codes and sequence numbers describe a person's role in the case. Sub-Connection Codes are used to record additional information about the person.
Column title and usage vary by case type.
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Sub# in the docket is a way to keep track of corresponding items in the paper case file.
Docket Screen
Docket Codes are used to record documents and events. Sub-Docket entries are used to further define items.
Some Docket Codes also change case management status.
A number of Docket Codes ripple to JCS as dispositions in juvenile offender and dependency matters.
Docket Codes are used to record documents and events. Sub-Docket entries are used to further define items.
Some Docket Codes also change case management status.
A number of Docket Codes ripple to JCS as dispositions in juvenile offender and dependency matters.
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SCOMIS Docket and Protection Orders
Docket Screen
JIS sends messages to the SCOMIS docket when a protection-type order is recorded for a case in JIS.
JIS sends messages to the SCOMIS docket when a protection-type order is recorded for a case in JIS.
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Proceeding Docket CodesDocket Screen
Proceeding Docket Codes are counted in caseload statistics and many will also result in a change in case management status. The Statistical Reporting Manual and the Proceeding Docket Codes section of the SCOMIS Codes Manual are good references.
Proceeding Docket Codes are counted in caseload statistics and many will also result in a change in case management status. The Statistical Reporting Manual and the Proceeding Docket Codes section of the SCOMIS Codes Manual are good references.
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Charge descriptions come from the SCOMIS law table that is maintained by AOC.
Charge Screen
PCN number is used to report the results of the case to WSP. Enter the PCN number as soon as possible in the life of the case .
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Sentence Screen
Sentence information is transmitted to the WSP and a WASIS Disposition Transfer Report is generated. This screen also shows status of Felony Conviction Reporting to the Secretary of State (OSOS).
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SCOMIS Judgment Cases
RCW 36.23.030(5)
A separate case type (S9) linked to an originating case
Contains only a Names and Docket sections
Originating Case litigants become the Judgment Case debtor (losing party) and creditor (prevailing party)
Multiple originating case litigants may mean multiple judgment cases for one originating case
Status is recorded when judgment is closed
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SCOMIS Judgment Commands
Add – Case ( goes to Names then Docket)
Display or Change (Names, Docket)
Change – Execution or Find - Judgment (lists judgment cases for the originating case, can select the use Change sub-command)
Prepare – Abstract
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Data from the originating case is copied to the Names screen of the Judgment Case.
Copied data includes the originating case title and the names and connection codes of the litigants.Copied data includes the originating case title and the names and connection codes of the litigants.
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Add Docket - Judgment Case
The Judgment Docket does not use sub-numbering and has an Amount field instead of a Secondary field.The Judgment Docket does not use sub-numbering and has an Amount field instead of a Secondary field.
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Prepare Reports Command
The Print command is used to access the print menu so that a report can be printed.
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SCOMIS Calendaring
Docket Code for setting instrument
Date and Calendar Code in Secondary field
Action Lines further describe the entry
Display Calendar and Prepare Calendar
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Calendar Code Options
Calendar Code (for use in secondary field)
Calendar Title and Caption
Printed Format (two layouts offered), margins, separator lines
Case Type Sequence
Sort Sequences for continuations, pro se
Sequence Numbering
Day of Week Editing
Participant Name Blanking (in restricted case types)
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Recording proceedings as held, continued, cancelled, or stricken
Proceeding Docket Codes
Link judicial officers to proceedings
Actual Times (optional)
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Ex Parte Actions
May take place off the bench or on the bench but without oral argument or testimony.
Are not counted in caseload statistics but may be counted using a query in Hyperion for docket codes:
EXWACT Ex Parte Action With Order
EXOACT Ex Parte Action Without Order
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Minute Entries
Summary entries can be done on the Docket using a CHMIN or TRMIN docket code and up to 7 continuation lines.
Detailed entries are sometimes done outside of SCOMIS using a local word processing program and downloaded calendar data. "Auto text" features and macros make the recording process more efficient.
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TrackingPending Decisions
Pending Decision Sub-Docket Codes are entered below a proceeding held entry.
A Pending Decisions Report can be prepared.
The pending decision entry should be deleted after the decision is rendered and recorded in the Docket.
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Resolution & Completion
Resolution = a case is "tried, settled, or otherwise concluded" and a judicial decision is rendered.
Resolutions are grouped into pre-trial and post-trial categories.
Completion = dispositional documents filed with the clerk.
Resolution and completion may be recorded consecutively or concurrently.