PRESENTATION TO THE PORTFOLIO COMMITTEE...

PRESENTATION TO THE PORTFOLIO COMMITTEE

11 NOVEMBER 2014

1

BACKGROUND

Agency of Department of Arts & Culture 2

NDEBELE MURAL

• DITSONG Museums of South Africa is an amalgamation of 3 national museums and 5 historical sites

• Established in 1999 through the Cultural Institutions Act, 1998 (No. 119 of 1998)

• Overseen by a Council of Trustees appointed by the Minister of Arts and Culture

Agency of Department of Arts & Culture

3

New Council MemberS Audit & Risk Committee Core Committee HR & Remuneration Committee

Prof FM Lucky Mathebula (Chairperson)

Ms S Van Damme (Deputy Chairperson)

Mr C Kneale Mr C Kneale Mr C Kneale (Acting Chairperson)

Ms D Offringa Ms D Offringa

Mr R Ramonetha (resigned)

Ms J Maduna (resigned)

Ms B Maleka (Independent Chairperson)

Ms K Rapoo Ms K Rapoo Ms K Rapoo

Ms J Madibeng Ms J Madibeng

Dr P Bayliss Dr P Bayliss

Mr G Mokwena (Independent Chairperson) Agency of Department of Arts & Culture

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Executive Management

Ms N Malao (Acting Chief Executive Officer & Director: Cultural History Museum)

Ms N Sakawuli (Chief Financial Officer)

Mr T Ndebele-Monyela (Director: Military History Museum)

Ms B Nyawose (Director: Natural History Museum)



DMSA COUNCIL AND MANAGEMENT

STAFF COMPLIMENT


STAFFING … Number of filled positions – 194

– Management & Specialists – 19

– Administration and professional staff – 156

– Auxiliary staff - 19

Race Management & Specialists

Administration & professional

Auxiliary staff Total

Male Female Male Female Male Female Male Female Total

African 2 5 73 48 14 5 89 58 147

Asian - - 1 - - - 1 0 1

Coloured - - 1 - - - 1 0 1

Whites 6 6 19 14 - - 25 20 45


… STAFFING


76%

0% 1%

23%

Gender

African Asian Coloured Whites

Management &

Specialists 10%

Administration & professional

80%

Auxiliary staff 10%

Job Grades

76%

0% 1%

23%

Race

African Asian Coloured Whites

• Casual workers (mostly as Guides) - 22 • Interns and experiential trainees – 30 (24 for GRAP103) • Vacant positions below Senior Management level will be filled internally by using the Recognition of Prior

Learning and Employment Equity processes • * - Interviews for the Chief Executive Officer post have been conducted. A suitable candidate for the Senior

Manager Security & Occupational Health and Safety rejected the offer, this post will be re-advertised • ** - 2 Deputy Directors • ~ - Senior Curator post, 2 Education Officer posts and Graphic Designer post • ‘ – 2 Public Relations Officers, Reserve Manager and, 2 Registrars and Senior Communications Officer. 2

Curators have been advertised internally and externally • ^ - Senior Accounting Clerk post, Cashier, 2 Auxiliary Assistants and Library Assistant/Cashier posts


Level Post establishment Current Vacancies

Executive Management 6 4 2*

Senior Management 8 6 2**

Middle Management & Specialists 13 9 4~

Supervisors and High Skilled 66 58 8’

Lower level 103 98 5^

Very low skilled 19 19 0

Total 215 194 21

STRATEGY ...

Vision • “Sustainable museums of excellence accessible to all” Mission • To provide the best museological practice in order to preserve national heritage thereby ensuring nation

building and social cohesion through collections management,, conservation, restoration, research and public programmes

Strategic goals • Effective, efficient and sustainable organisation • Properly preserved, well curated and accessible collections to the general public • Increased revenue generation • Increased accessibility to the museums • Expanded pool of skills and retention


LINKS TO OUTCOMES

Strategic Outcome

Oriented Goals

Outcome Oriented Goal Link to DAC Outcomes Link to National

Outcomes

Goal 1 Effective, efficient and sustainable organisation Ensuring the effective utilisation and leveraging

of ACH resources for the benefit of all South

Africans

National Outcome 12:

An Efficient, effective

and development

oriented public service

National Outcome 14: A

diverse, socially

cohesive society with a

common national

identity

Goal Statement Development of an affordable and functional

structure and business model.

Implementation of effective governance,

leadership and comprehensive integrated

management systems.

Goal 2 Well curated collections Protecting, preserving, promoting and developing

Arts, Culture and Heritage and advancing the

socio-economic inclusivity and contribution of the

Sector.

Goal Statement Properly preserved, researched and documented

collections communicated to the public

Goal 3 Increased revenue generation Ensuring the effective utilisation and leveraging

of ACH resources for the benefit of all South

Africans Goal Statement Build attractive exhibits, develop property from the

vacant land and utilise available skills to service other

departments.

Goal 4 Increased accessibility to the museums Leading nation building and societal

transformation through effective social cohesion

programmes and a focus on multi-lingualism Goal Statement Take museums to the people through outreach

programmes, social media and virtual museum.

Digitize collections

Goal 5 Expanded pool of skills and retention Professionalising and modernising the ACH

Sector to ensure its efficiency and effectiveness

Building the skills and capacity of the Sector to

ensure its ongoing relevance and

responsiveness

Goal Statement Recruit young professionals .

Develop structured mentoring programme

Collaboration with declared cultural and

research institutions, etc. Agency of Department of Arts & Culture 11

...MANDATE & STRATEGY ... Key functions and activities

• To ensure effective leadership, management and administrative support to the institution through continuous refinement of the organizational strategy and structure in compliance with appropriate legislation and best practices

• To administer, accession, manage and register accruals and to maintain the inventory

• To collect, preserve, conserve and restore designated natural, cultural and military heritage collections

• To research designated collections and museology for publication, public programmes, reference and exhibition

• To render access to collections through public programmes and exhibitions

• To develop two major exhibitions at the DITSONG: National Museum of Natural History and DITSONG: National Museum of Cultural History. It is hoped that the two exhibitions will be launched in the next financial year as they could not be launched in the previous year as planned due to unforeseen circumstances.

• To comply with governance matters


12

Key achievements and highlights …

• Institutional rebranding : DITSONG Museums of South Africa

• Human Capital transformation milestones achieved – Diversified workforce

• Centralisation of the corporate governance function – Information & Communication Technology

– One central council

– Advisory museum specific bodies

• Restoration and Maintenance Programme (RAMP)

• Positive Performance Information Outputs

• Implementation of GRAP 103 (Heritage Assets) – in progress

• Enhanced stakeholder relations – Collaboration with museums and research institutions in China, Botswana,

and France


… Key achievements and highlights

Performance Information Outputs over the past five years:

• Number of exhibitions constructed and/or hosted - 123

• Number of heritage objects acquired – 36 423

• Number of heritage objects preserved – 147 896

• Number of outreach programmes undertaken - 123

• Number of publications produced - 196

• Number of media and other articles - 51

• Number of events hosted - 209

• Number of public lectures hosted - 20

• Number of research programmes conducted - 192



VISITOR NUMBERS / AUDIENCES

2009/10 2010/11 2011/12 2012/13 2013/14

Local 243 127 196 585 324 301 358 904 425 012

International 15 984 11 440 18 342 19 685 22 345

Total 259 111 208 025 342 643 378 592 442 857

0

50 000

100 000

150 000

200 000

250 000

300 000

350 000

400 000

450 000

2009/10 2010/11 2011/12 2012/13 2013/14

Local

International

Council’s First 12 Month’s Milestones …

• Governance Committees created

• Policy review register kept up to date

• Strategic plan review underway

• Decentralisation of the museums’ core functions adopted and underway

• Hosted the following exhibitions: – 49th Wildlife Photographer of the Year

– Steve Biko


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… Council’s First 12 Month’s Milestones

• Created direct partnerships with – The Biko Foundation – The Nelson Mandela Foundation – The Sobukwe Foundation

• Policy review register kept up to date • Strategic plan review underway • Decentralisation of the museums’ core functions adopted

and underway • Hosted the following exhibitions:

– 49th Wildlife Photographer of the Year – Steve Biko


FORTH-COMING EXHIBITIONS

• NATIONAL ORDERS & SYMBOLS

• WORLD WAR I

• DINOSAUR

• SOBUKWE

• GEORGE HALLET

• TSHWANE

• CERAMICS


FINANCIALS


NATIONAL MUSEUM OF CULTURAL HISTORY

Income and Expenditure trends 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17

Revenue 60577 61805 68551 82 021 75934 78955 83181

Expenditure 79306 66919 83 602 77 525 75934 78955 83181

Surplus/deficit -18729 -5114 -15 051 4 495 0 0 0

-40000

-20000

0

20000

40000

60000

80000

100000

2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17

Revenue

Expenditure

Surplus/deficit


Income

Sources of income 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17

Grant Transferred 51 242 54 411 61 857 63 208 66 350 69 402 72 594

Trading Revenue 3 428 3 419 3 441 3 819 4 939 4 950 5 181

Investment Income 3 477 1 965 1 751 1 816 1 800 1 800 1 895

Other 3 430 2 010 1 659 2 825 2 845 2 803 3 511

TOTAL 60577 61805 68551 82 021 75934 78955 83181

0

10 000

20 000

30 000

40 000

50 000

60 000

70 000

80 000

2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17

R'0

00

INCOME

Grant Transferred

Trading Revenue

Investment Income

Other


Expenditure items 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17

Compensation of employees

47 925 43 853 53 079 51 447 58 702 61 989 65 398

Goods and Services 30 160 21 733 29 840 25 401 17 232 16 966 17 783

Depreciation 1 222 1 333 683 677 0 0 0

Total 79 307 66 919 83 602 77 525 75 934 78 955 83 181

0

10 000

20 000

30 000

40 000

50 000

60 000

70 000

2010/112011/122012/132013/142014/152015/162016/17

R'0

00

Expenditure

Compensation of employees

Goods and Services

Depreciation


AUDIT OUTCOME FOR 2013/2014 PERIOD & THE TURNAROUND STRATEGY


DITSONG NATIONAL MUSEUM OF MILITARY HISTORY

• Qualified audit opinion on two issues (on Property, Plant and Equipment)

• Material findings on the annual performance report concerning the usefulness and reliability of the information


Audit

Findings Description Action Plan Description

Biological

assets

We noted that there is no accounting policy for

the biological assets and that these assets are

not accounted for in the annual financial

statements.

An accounting policy will be drafted to include Biological assets and their

treatment included in the annual financial statements. These will be

classified as PPE and GRAP 17 will be used.

Start Date Completion

Date

Person Responsible Position Progress Narrative

Title First Name Surname

01 August

2014 30 April 2015 Ms Noluthando Sakawuli CFO 40%

The accounting policy note

1.11 on the AFS was

updated to include biological

assets.

The list of biological assets is

being updated with two of

the three affected museum

almost finalised their lists


Audit

Findings Description Action Plan Description

No annual

assessment

of useful

lives,

residual

values and

impairment

We noted that the following assets carried at zero book

values are in a good condition and are still in use by the

entity.

The assets that are at R0 and still in good use will be re-assessed and

correction of error will be done.

Start Date Completion

Date

Person Responsible Position Progress Narrative

Title First Name Surname

01 October

2014 30 April 2015 Ms Noluthando Sakawuli CFO 20%

2nd quarter asset counts are

currently underway to confirm

existence and condition of these

assets.


CH

ALL

ENG

ES &

IN

TER

VEN

TIO

NS


STEVE BIKO EXHIBITION


CHALLENGES INTERVENTIONS

• Inherent GRAP 103 shortcomings • Prioritised as a key project by Council • Will be appointing a project manager • Collections will be categorised in terms of significance • 24 interns contracted to undertake inventory management of collections • Software installed to database heritage assets • Equipment purchased to digitise collections

• Staff retention

• Bursaries offered to employees • Training and development • Recognition of Prior Learning program • Improved conditions of service

• Outdated permanent exhibitions

• Conceptualisation and redesigning of two exhibitions • Three exhibitions are being constructed

• Absorption of utility bill of various museums

• Funding requested from DAC to service utility bills

• Performance Management System • Performance review of Senior Management to be taken over by Council

CHALLENGES INTERVENTIONS

• Suspension and termination of CEO Contract

• Position was advertised • Interviews have been conducted and identified a suitable candidate • We are awaiting Minister’s endorsement

• Audit findings

• Action plan to address the findings in place • Progress thereof submitted to Council and DAC on quarterly basis

• Litigation prone contract management

• Contracts on government properties are now handled by DAC through PWD

• Declining own revenue generation •Less to no marketing effort

• Hosted key exhibits that have potential of attracting visitors • Building new partnerships with key stakeholders • Converting museums to business centres • Alternative use of assets • In the process of beefing up the marketing department.



CONCLUSION Council and management commit themselves to improve on the strategies to address challenges which tend to lead to audit findings.

THANK YOU!!!


DITOSNG NATIONAL MUSEUM OF NATURAL HISTORY

PRESENTATION TO THE PORTFOLIO COMMITTEE...

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