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Presentation Skillsfor Everyone
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1. Developing Great CONTENT
2. Preparing Great DESIGN
3. Conducting Great DELIVERY
Contents
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Content
Three Elements of Great Presentation
Design
Delivery
GreatPresentation !
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Developing Great CONTENT
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Steps in Preparing Content
Analyzing
Your Audience
Gathering
Relevant Data &
Information
Converting
Your Data into
an Outline
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Analyzing Your Audience
• Needs
• Knowledge level
• Attitude – how do they feel about the topic?
• Demographic Information – this may include the
age, gender, culture, and language of the audience
members
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Gathering Relevant Data & Information
• Before you start your research to gather relevant
information, there are three questions should be
considered :
• What do I want my audience to gain?
• What might they already know about my topic?
• What is the objective of the presentation?
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Converting Your Information into an Outline
• There are three steps to creating an outline :
1. Determine the outline style
2. Group your raw data
3. Arrange into outline format
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Outline Style
Chronological Shows events in order as they occurred
Takes the audience on a journey through aflowing presentation
States the problem, the why’s, your
solution, and a summary
States the cause and explains the effect(s)
Narrative
Problem/
Solution
Cause/ Effect
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Outline Style
Topical Divides the general topic into several
subtopics
Uses some or all of the what, who, where,when, why, and how questions
JournalisticQuestions
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Outline Format
Introduction
Body
Conclusion
Outline
Format
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Outline Format
• Introductions
• Should include an agenda and clarify the goals and
objectives of your presentation.
• Can include an overview of a situation, a statement
of the current situation of the organization, or a recap
of history.
• Can use the strategies that help an introduction get
attention: a quote, a question, humor, a creative
image, an anecdote, or a sharing of emotions.
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Outline Format
• Body
• Chronological
• Narrative• Problem/Solution
• Cause/Effect
• Topical
• Journalistic Question
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Outline Format
• Conclusion
• Summarize the main points of your presentation
• Provide closure, and leave an impression
• Can consist of recommendations, future directions,
next steps to take, and so forth
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Building Great DESIGN
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Presentation Design
Key Rules when Creating Bulleted Text:
• Use one concept per slide
• Use key words and phrases
• Make your bullet points consistent in structure
• Capitalize properly – capitalize the first letter of
the first word only
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Three Keys of Great Design
1. Layout
2. Consistency
3. Color
Great SlidePresentation
Design
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Layout
1. Layout
• Consider your layout to be like the skeleton of your
presentation….Just as our skeleton support our bodies, your layout should support your message and
provide structure.
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Consistency
2. Consistency
• You must be consistent in the following design elements:
• Your placement of text and images
• Your fonts style and sizes
• Your background
• The sytle and treatment of your imagery
• Your charts
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Color
3. Color
• Use high contrast to increase legibility (e.g., black text
on clear and yellow on dark blue)
• Colors should not clash – they should have a high
degree of harmony
• Avoid clutter by using no more than four colors
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Consistent Fonts
• The two main classifications of fonts are serif and sans serif
fonts
• Serif fonts have small flourishes extending from the main
strokes of each letter (examples : Times New Roman, Book
Antiqua, Bookman Olds Style, Garamond). Sans serif
don’t; they are straight and clean (examples : Arial,
Verdana, Helvetica)
• Sans serif fonts are best suited for electronic
presentations
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Tips for Planning Great Slides
• Use slides sparingly. Avoid the overuse of slides or
unnecessary slides.
• Make slide pictorial. Graphs, flowcharts, etc., all give the
viewer an insight that would otherwise require many words.
• Make text and numbers legible. Minimum font size for most
room set-ups is 20 pt.
• Make pictures and diagrams easy to see.
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Design Guidelines
Avoid this
This is better
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Effective Charts and Graphs
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Avoid slide like this one……
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Conducting Great DELIVERY
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Delivering Your Presentation
Voice
Language Usage
Movement
Body Language
GreatDelivery
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Managing Your Voice
• Try to sound natural, so your rhythm and tone is
appropriate to the message you are delivering
• Develop three important qualities:
• Volume
• Intonation
• Pacing
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Managing Your Voice
Volume
Avoid to speak in monotone. Put more
feeling into your voice and make it livelier by
changes in your intonation.
Speak loudly enough to reach all the
members audience without overpowering
those closest to you.
Intonation
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Managing Your Voice
For most of us, this is natural – except when
we are nervous or excited. Practice, and you
can figure out what sounds natural and
appropriate for the points you are making.
Pacing
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Language Usage
• When you speak, convey confidence and show interest in
what you’re presenting. Speak with feeling.
• Use short sentences and short, simple words.
• Speak slowly and clearly enough that everyone in your
audience can understand every word.
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Movement
• If possible, “work the room and work the audience”
• Move appropriately and with purpose – don’t move
simply because you’re nervous
• Your movements should be natural and support your
words and the rest of your presentation
• Don’t move constantly. Pause for effect. Stand still to
make an important point
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Body Language
• Stand straight, but not stiff. You should radiate energy
• Be relaxed, be casual, but don’t be lazy
• Use your hands, arms and gestures. Just let your bodyreact to how you feel
• Make good eye contact – the rule of thumb for eye
contact is three to five seconds per person
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Body Language
• Do not keep hands in your pockets
• Do not keep hands “handcuffed” behind your back
• Do not keep your arms crossed
• Do not put hands in “fig leaf” position
• Do not wring your hands nervously
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In advance of your presentation
• Practice – a lot. Don’t just think your presentation through :
act it out, in front of friends, or family. Time each section of
your presentation and develop a schedule.
• Memorize the first two minutes of your presentation, so
you breeze on through the time when the butterflies are
most active.
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When you enter the room:
• Focus on making your movements fluid and confident,
neither too slow nor too fast
• Find a few friendly faces in the audience, for reassurance
• Smile. Show that you want to be there
• Be yourself
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Planning for the Questions
• Anticipate the questions that might come up
• Listen carefully to the questioner
• Repeat or rephrase the question
• Answer clearly and concisely
• Go to the next question
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Thank you