Presentation

Pre Proposal Forum &

Networking Meeting

May 13, 2008

Dr. P. Phillips Orlando Performing Arts Center

Kathy RamsbergerDPAC PRESIDENT

WELCOME

•Provide a SHOWCASE for regional arts groups.

•Create a great MULTI-CULTURAL center for artistic excellence.

•Develop a center of ARTS EDUCATION for children and adults alike.

•Establish a premier DESTINATION for Floridians and tourists.

•Build a WELCOMING place that strengthens community PRIDE.

DPAC MISSION

Forum Focus

•Construction Manager at Risk

•Wayfinding Graphics Consultant

•Audio/Video Consultant

Today’s Line Up1. M/WBE Participation and Guidelines

Veronica Anderson- Anderson & Associates, M/WBE Consultant

2. Teaming OpportunitiesCarlos Barrios- Baker Barrios Architects, Lead Principal

3. Construction Manager at Risk RFP Mark Chenoweth – Hines, VP Conceptual Construction

4. Wayfinding Graphics Consultant & Audio/Video Consultant Mike Woollen- HKS Architects, Overall Project Manager

5. Introductions

6. Networking

Veronica AndersonM/WBE Consultant

Anderson and Associates, P.A.

Minority/Women Business Enterprises

A responsive proposal shall respond to how the Proposer will comply with the M/WBE

Program and The City of Orlando Blueprint

Minority/Women Business Enterprise Participation

The project will comply with the City of Orlando's Chapter 57 Code for the contractual participation of:

– 18% Minority Business Enterprises – 6% Women Business Enterprises. – Additionally, the Code requires 18% Minority and 6% Women employment on the project

The Production Architect, HKS, Inc./Baker Barrios Architects, Inc. has established goals for M/WBE Participation for these design packages

The Developer, Hines, has established goals for M/WBE Participation for the Construction Management services

The M/WBEs must be certified by the City of Orlando or Orange County

Minority/Women Business Enterprises

• M/WBEs are encouraged to compete as the Prime Consultant

• Non-M/WBEs are encouraged to joint venture, subcontract or create associations with certified M/WBE firms

• Exclusive relationships with certified M/WBE firms are strongly discouraged

The City of Orlando’s BlueprintBlueprint for Using Community Venues to

Create a Sustainable Economic Impact establishes goals to:

•Assist the development and support of local, small and historically disadvantaged businesses as an important aspect of the continuing

growth and development of the community;

•Develop a local workforce initiative to provide trained workers;

•Collaboratively work with the community stakeholders to identify andexplore long-term business opportunities in the affected areas;

•Explore the creation of local vendor development/mentor programs through partnerships with Contractors, Consultants, Vendors and

Community Based Organizations

Firms must address how they will comply with the Blueprint requirement

Resources to Gather Information & Assistance

M/WBE Consultant:Veronica Anderson, Principal in ChargeSusan Brosch, Project Manager

Anderson and Associates, P.A.805 S. Kirkman Road, Suite 204Orlando, FL 32811407-843-9901 Telephone407-843-9903 [email protected]@andersonandassocpa.com

Blueprint Office:Janeiro R. Coulter, Special Projects Manager

Orlando Venues Project OfficeCity of OrlandoMailing: P.O. Box 4990, Orlando, FL 32802-4990Physical: 450 S. Orange Av, Ste 150, Orlando, Fl 32801407.246.3180 Telephone407-246-3435 Fax407-242-6959 [email protected]

Blueprint Hotline: [email protected]

DPAC GUIDING PRINCIPAL

No Influence by Responders/Bidders

Any responders/bidders, either directly or indirectly through any third party, attempting to contact any member of the Board of Directors of

the Corporation or any government official (elected or appointed) in an effort to influence

the selection process for contracts to be awarded or entered into by the Corporation may

be immediately disqualified.

Carlos BarriosLead Principal

Baker Barrios Architects, Inc.

• Teaming Mentoring Opportunities

• Local Participation

• Diversity

TEAMING PROCESS

Mark Chenoweth VP Conceptual Construction

Hines

DPAC Construction Manager (CM)

Construction Manager At Risk; GMP contract

CM selected during Design Development

Two step selection process will be complete in September 2008

CM participates actively during Design Development and the completion of Construction Documents

CM will manage the subcontractor selection process

CM is responsible for all construction activities through final completion

CM Selection Process

Two Steps:

Request for Proposal: Part 1

Project scope description

Form of Contract

Form of General Conditions

Preconstruction schedule

Request for Proposal: Part 2

Schematic level design documents

CM Selection ProcessRFP: Part 1 Requirements:

Experience of the firm and key staff

Exceptions to draft contract and general conditions

M/WBE commitment (minimum 24%)

Financial strength and bonding capacity

Safety record

LEED experience

BIM experience

Preconstruction capabilities

Shortlist to three firms following evaluation of RFP: Part 1 responses

DPAC Procurement Committee will select the shortlist based on scoring system to be defined in the RFP

CM Selection ProcessRFP: Part 2 Requirements:

General Conditions and Lump Sum Fee proposal

Detailed construction schedule

Site logistics plan

Detailed staffing plan

Project safety plan

Detailed plan to achieve Blueprint and M/WBE goals

Interviews / Evaluation

Formal presentation

Follow-up interviews

Possible site visits

Selection by DPAC Procurement Committee

CM Selection ProcessRFP: Part 2

Selection Criteria

Experience / Staffing

Blueprint and M/WBE commitment

General Conditions and Fee proposal

Proposed revisions to contract and general conditions

Approach to the project – schedule, logistics plan, staffing, safety, etc.

All information received in responses to RFP: Part 1 or RFP: Part 2 will be considered in the final selection


Key Dates (all dates are subject to change)

June 17 – RFP: Part 1 available on DPAC website (www.orlandopac.org)

July 10 – RFP: Part 1 responses due

July 15 – Procurement Committee determines shortlist

July 17 – RFP: Part 2 distributed to selected shortlist

August 12 – RFP: Part 2 responses due

August 13 – 27 – Interview period

August 28 – Procurement Committee selects CM

September – Approval at City Council meeting


Questions regarding Construction Manager at Risk must be sent by email to:

Hines, c/o Mark Chenoweth at [email protected]

Michael WoollenOverall Project Manager

HKS Architects, Inc.

PROJECT DESIGN TEAMDr. P. Phillips Orlando Performing Arts Center

Baker Barrios ArchitectsProduction Architect

Barton Myers Assoc. Design Architect

HKS Architects, Inc.Production Architect

Current Round of Sub-Consultant Selection

SelectedSub-Consultants

Next Round of Sub-Consultant Selection

Donnell Consultants, Inc.Cost Consultants

Anderson & Associates, P.A.M/WBE Consultants

HinesDevelopment Manager

Production Architect Team






Selected Sub-Consultants


Donnell Consultants Inc.Cost Consultants









Selected Sub-Consultants


Donnell Consultants, Inc.Cost Consultants



• Wayfinding Graphics Consultant• Audio/Video Consultant







Previously Selected Sub-Consultants

Donnell Consultants Inc.Cost Consultants

Anderson Associates, P.A.M/WBE Consultants


• Building Controls• FF&E • Window Washing• Food Service• Enhanced Commissioning• Wind Studies



CONSULTANT RFP PROCESS• RFP’s Available:

– DPAC Web site: www.orlandopac.org

• RFP Package:– Project Overview and Submittal Requirements

– M/WBE Goals (30%)

– Scope of Services

– Prime Agreement (to be attached to consultant agreement)

– Draft Architect-Consultant Agreement

– Preliminary Project Schedule

– Current Plan Concepts

• Current Round of Proposals

– Due June 5, 2008 by 1:00 pm at the office of HKS Architects, Inc.

• Last Round of RFQ’s/RFP’s Expected in July-August, 2008

http://www.orlandopac.org/

CONSULTANT RFP PROCESS• Two Types of Submittals:

– RFQ’s for Consultants That Fall Under Florida’s CCNA – Qualifications Only; 2-Step Selection Process: Shortlist and Interviews

– RFP’s for Consultants That Do Not Fall Under Florida’s CCNA Process – Qualifications and Fee Proposals; No Shortlist and Interviews Required

– The Graphics and A/V submittals will be RFP’s.

• Proposed Consulting Team – Including Contracting Entity

• Consultants’ Credentials

• Proposed M/WBE Participation – Including Teaming Arrangements if Applicable

• Fee Proposal

• Send Questions by Email to HKS, c/o Mike Woollen at [email protected]

CONSULTANT RFP PROCESS

• Clarifications from Q&A and all Addenda will be Posted on DPAC Web site

• Proposals will be Reviewed by the Selection Committee – representatives of DPAC, Hines, Anderson & Associates, Barton Myers Associates, and HKS/Baker Barrios

• All Consultants will contract directly with HKS Architects, Inc.

Questions & Answers

Introductions & Networking

For More Information Visit www.orlandopac.org

Presentation

Business

Transcript of Presentation