Preparing Good PPTs
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Transcript of Preparing Good PPTs
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In the last monthPresentations
How manypresentations were
good?
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ContentSlides
Presenter
Presentation
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Great Content:
bad Slides will not damage the presentation...
Bad content:
great Slides cannot improve bad Content!(Osterwalder A, 2006)
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Content
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Know standard of the audience.-Do they have a background like yours?-Dont assume the audience will all be experts.
-Never underestimate your audience!
Time allotted to you.
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New information
Novel discovery
Answers an interesting question
Describes important ideasConcise& to the point
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Slides1. Outline slide
2. Layout
3. Structure
4. Animation
5. Bullets
6. Fonts
7. Color
8. Illustrations9. Graphs10. Video clips
11. Audio clips12. Spelling& Grammar
13. Conclusion
14. Questions
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The slides should enhance thepresentation, not be the presentation(Compton K, 2002)
Goals:
Convey the necessary information Be readable/understandable
Be interesting (enough)
Avoid: Over stimulation Boring
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1. Outline slide
Start with
Main points
Follow the order of your outline forthe rest of the presentation
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2. Layout
Simple but attractive
The same layout
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Avoid backgrounds that are distracting or
difficult to read from
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3. Structure
Write in point form (Bullets). DO NOT usesentences or paragraphs.
Avoid wordiness: use key words& phrases
Simple image on every slide.
Balance of Slide Elements: text, graphics
{You want the audience to focus on what you
present, not the way you present}.
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Bad
This page contains too many wordsfor a presentation slide. It is notwritten in point form, making it
difficult both for your audience toread and for you to present eachpoint. Although there are exactly thesame number of points on this slide
as the previous slide, it looks muchmore complicated. In short, youraudience will spend too much timetrying to read this paragraph insteadof listening to you.
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4. Animation
Show one point at a time: Audience concentrate on what you are
saying Prevent audience from reading ahead
keep your presentation focused
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Use the Slide show - animations -custom-
option
Same animation
Simple "Wipe Left-to-Right" is good
Do not use:Distracting animation
Move" or "Fly" {too tedious& slow}
(used in many presentations today).
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5.Bullets 3-6 bullets/ slide
4 if large title, logo, picture
Each bullet 1 line, 2 at themost.
This is known as cueing
cue the audience inwhat you are going to
say. This gives the audience a
framework to build upon.
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Crowded text: audience will not
read it. Reading speed does not match
listening speed:
confuse instead ofreinforcing each other.
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6. Fonts
Size: Title: at least 28-point.
Text: at least 18-point
References: 14-point
Different size for main points& secondary points
Text can be read from the back of the room.
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You are close to your monitor
Your audience is far from the screen
Tahoma
32 pt
28 pt24 pt20 pt18 pt16 pt14 pt12 pt10 pt
TNR
32 pt
28 pt24 pt20 pt
18 pt
16 pt14 pt12 pt10 pt
Courier
32 pt
28 pt24 pt20 pt
18 pt
16 pt
14 pt
12 pt
10 pt
Comic
32 pt
28 pt24 pt20 pt18 pt
16 pt14 pt12 pt10 pt
Lucida San
32 pt
28 pt24 pt20 pt18 pt16 pt14 pt12 pt10 pt
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-Type
Main font: same2 complementary fonts: Arial& Arial Bold.
Serif font:
e. g. Times New Roman
Used in documents filled with lots of text.
{Easier to read at small sizes}
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San-serif fonts
ArialAvoid: Script orOld English
Use a standard font: Times New Roman or
Arial.Roman& Gothic are easier to read
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- Caps
Do not use all capital letters Makes text hard to read
Conceals acronyms
Denies their use for emphasis
-Italics Used to highlight thoughts or ideas
Used for:
quotes, book, journal, or magazinetitles
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Bad
If you use a small font, your audience wont be able to read what you havewritten
CAPITALIZE ONLY WHEN NECESSARY.
IT IS DIFFICULT TO READ
Dont use a complicated font
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7. Color
Use color to:
Reinforce the logic of your structure
Emphasize a point(occasionally)
Font color that does not contrastwith the background is hard to
read
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Colors:
I.Cool:
blue& green
best for backgrounds {appear to recede away from
us into the background}.
II. Warm:
orange& red.
best for objects in the foreground (such as text)
{appear to be coming at us}.
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The Color Wheel Harmonizing: Adjacent colors
e.g. Green& Yellow
Contrasting=Complementary:
separated by another color
Clashing: Colors that are
directly opposite
e.g. yellow on blue.
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Reds& oranges :
high-energy but difficult to stayfocused on.
Greens, blues, and browns :
mellower, but not as attentiongrabbing.
Color font that contrasts sharply with the
backgroundblue font on white background
Yellow font on blue background
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Avoidcolorfordecoration{distracting& annoying}.Different color for each pointDifferent color for secondary pointsRed-green combinations {7 % of populationare red-green colorblind}
Glaring colors
White font on Light Green, Light Blue or Pale
Yellow background
Usually cant read this
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Dark room
white or light font on dark background(dark blue, grey, etc.).
Good light Rooms: (which is highly
advisable)
Black or dark font on white background
C l B d
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Lots of people cant read this
and even if they could, it makes your eyes hurt.
Colour - Bad
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8. Illustrations
Diagrams are great communicators (Well-drawn) pictures easier to
understand
Use only when needed, otherwise theybecome distracters instead of
communicators
They should relate to the message&help make a point
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9. Graphs
Use graphs:
Data in graphs is easier to comprehend &
retain than is raw data
Trends are easier to visualize in graphs
Graphs& figures:
large
Title
High-quality
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Types
Pie Charts.Used to show percentages.
Limit the slices to 4-6
contrast the most important slice either with coloror by exploding the slice.
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Vertical Bar Charts.
Used to show changes in quantity over time.Limit the bars to 4-8
Horizontal Bar Charts.
Used to compare quantities.
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Line Charts.
Used to demonstrate trends.Tables
Good for side-by-side comparisons of
quantitative data.
lacks impact on a visceral level.
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Graphs - Good
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Graphs - Bad
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34.631.6
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50
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January February March April
Blue Balls
Red Balls
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Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colors are illogical
Title is missing
Shading is distracting
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Pick A Line, Any Line
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Series1
Series2
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10. Video clipsTo show concrete examples
promote active cognitive processing,
{this natural way people learn}.Illustrate your point better
Increase the interest of audience.
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11. Audio clipsAs interviews.Avoid
-Cheesy sound effects (sound of a horn or
clapping when transitioning slides).-Extra sound effects attached to animations
{lose credibility with your audience}.
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12. Spelling& Grammar
Checked
If English is not your first language:
pls have someone else check yourpresentation
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13. Conclusion
Effective& strong Your audience is likely to remember your last
words
Conclusion slides: Bring people back if they zoned out
Summarize the main points of presentation
Suggest future research
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14. Questions??
Avoid ending presentationabruptly
End with a simple questionslide to:
Invite audience to ask questions
Provide a visual aid duringquestion period
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PresenterBefore
At the start
During
At the end
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Before the talk: Practice in front of friends or using a video
camera& timer Take criticism as constructive, not personally
Make changes well in advance
Know YourLocationCheck the podium& AV equipment
How far is audience from screen?
Do you need a laser pointer?
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At the start of the talk:
Thank the sponsor, panel Start using an emotionally competent stimulus
Story
Question
Anecdote
Application
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During the Talk: Do not read your notes word for
word!-Its called a presentation & not a
reading of your work
-Reading a slide is annoying-Do not read your slides like a script-You should not simply be a text-to-
speech converter.
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Do not use the media to hide you
Face the audience, not the screen
Make eye contact
Dont pace up& down but also dont
stand rigid
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Are you hiding behind the podium?
Are your hands/face motionless?
Are you staringat your advisor/boss?
at your laptop?
at the screen?at the ceiling?
Is your back to the audience?
IF SO youre probably BORING!Dead Man Talking
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Spend between 30sec- 2min/slide
Sometimes nerves make for fast talking
Calm down.
[Its not a race
People need time to absorb information}
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Not exceed your allotted time
You were poorly prepared
Have bad manners
If youre running late:
skip
Dont just talk faster!
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Do be enthusiastic
Are you interested in your topic?
If no, get a different one! If yes, act like it
If you arent excited
Cant expect other people to be!
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Vary the tone of your voice, Vary your tempo,
volume, gestures
Microphone at middle of your chestNot 2mm from your mouth
Modulate your voice evenly
If not using a mic project your voice!
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Dont wave your pointer all over the slide
Do not point at everything
{Not everything is equally important}
Dont point with your middle finger
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Orient the audience:
Dont take lots of drinks {distracting&unprofessional}
Spend time on graphs, charts,
anatomyMemorize the outline
Memorize the concluding sentence
Be able to recover from interruptions
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Careful use of pause
When starting a major result
Raising a questionShowing a complicated fig
Avoid annoying mannerisms
Use of OKInterrupting yourself with I mean or you know
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At the end of the talkBe prepared to get questions!
Move towards the person who asked itRepeat or rephrase
What if I dont know the answer?
Know when to say I dont knowKnow how to say I dont know
Dont be uncomfortabl
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Close by thanking your audience
Plan to stay a while after talk
Audience may want to talk with you
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Conclusion
Good presentation= Goodcontent, slides& presenter
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Questions??
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