Preparation is Key: Steps to Take for a Smooth Implementation of the New Colleague Student Planning Module

Elizabeth WhiteRegistrar

SACRAO 2015

New Student Planning: WebAdvisor Transformation

A Sneak Peek ...Welcome to Student Planning: the next generation of

online registration and advising

Beta Rollout to FYS students and 76 advisors in 2014/FA for 2015/SP online registration ...

Going live campuswide for2015 Summer and Fall online registration!

How Do Advisor and Student Views Compare?In the new Student Planning module, the advisor and the student see similar views with basically the same features.

Student Menu Bar

AdvisorMenu Bar

WebAdvisor provides course list and grades; Student Planning provides Unofficial Transcript

TRWP Transcript Web Parameter must match transcript groupings in PROG

For unofficial transcript viewing and printing Ellucian still modifying unofficial transcript functions Currently works for advisor access but not student

view In current release only active programs appear on

unofficial transcript Upcoming release will allow all programs and

historical data to be incorporated as well as student viewing/printing

Now that your interest is piquedWhat steps can be taken to implement Student

Planning efficiently and effectively?

1) Must have implemented Degree Audit

2) Get buy-in from Deans and Directors

3) Maintain a great relationship with School Administrative Assistants

4) Plan ahead and allow plenty of time

5) Stagger data requests so faculty and admin assistants aren’t overwhelmed

6) The more that can be completed in advance, the more utility and benefits for students and advisors

COFF Session & Yearly Cycles

CUTK: Curriculum Track

• Academic Program and Catalog must be populated here

• Verify that APRS and CUTK match … This ties the curriculum track to the program so that when a student loads a sample plan, the correct catalog year and courses populate

• Some programs lend themselves to detailed program tracking

• Better to input some guidance than no planning at all … Are some gen ed requirements appropriate to schedule?

SECY & YRCY Session & Yearly Cycles

Session & Yearly Cycles – Student Planning

PROG Desc - Description

Student Planning Description Indicating “More …”

Student Planning:Complete Description

SUBJ Filter for Student Planning (Similar to WSRP for WebAdvisor)

CRSE: Course Type as Filter

MCOM Classes Unfiltered

MCOM Filtered Gen Ed EC

VAL Table – DU Course Type Exclusion from Degree Audit

Course Catalog Filter: Online or Not

MCOM Filtered for Gen Ed

FADV & FADT Advisor/Advisee

RYAT: Fall & Spring Default Terms

RYAT: Summer Automatic Exclusion

CTLG: Start & End Dates & Programs

SACP : Anticipated Completion Date must be in the future

CPWP:Define Default Catalog Year Policy

Preparation is Key:Steps to Take for a Smooth Implementation of the New Colleague Student Planning Module

Elizabeth B. White Registrar Shenandoah University 540-665-4914 ewhite2@su.edu