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PRE-QUALIFICATION

EASTLINK CENTRE CANADA GAMES 2023 UPGRADE

46 KENSINGTON ROAD CHARLOTTETOWN, PE

Coles Associates Ltd. Architects & Engineers Project #:211115 Issued for Pre-Qualification: September 29, 2021

Eastlink Centre Canada Games 2023 Upgrades Section 00 01 10Pre-Qualification Table of ContentsSep-29-2021 TOC-Page 1

Coles Associates Ltd.

TABLE OF CONTENTS

Division 00 - Procurement and Contracting Requirements

00 01 18 APPENDICES 1

00 11 13.01 ADVERTISEMENT FOR PRE-QUALIFICATION SUBMISSION 1

00 21 13.01 INSTRUCTIONS TO POTENTIAL BIDDERS 4

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Eastlink Centre Canada Games 2023 Upgrades Section 00 01 18Pre-Qualification AppendicesSep-29-2021  Page 1

Coles Associates Ltd.

1 General

1.1 APPENDICES.1 Appendix 'A' - Contractor Qualification Statement Evaluation Form

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Eastlink Centre Canada Games 2023 Upgrades Section 00 11 13.01Pre-Qualification Advertisement for Pre-Qualification SubmissionSep-29-2021  Page 1

Coles Associates Ltd.

1 General

1.1 PRE-QUALIFCATION CALL

Eastlink CentreCanada Games 2023 UpgradesCharlottetown, PE

Charlottetown Civic Centre Management Inc. will receive prequalification submissions at:

c/o Coles Associates Ltd.85 Fitzroy Street, Suite 201Charlottetown, PEI C1A 1R6

until 2:00 PM Local Time on Friday, October 8th, 2021

Submissions must be submitted on the forms provided within CCDC11-2019 and be in asealed envelope clearly marked to indicate the project named above.

This Project includes all work involving site work, building foundation & shell and relatedmechanical, electrical ancillary services, all as described within Section 00 21 13 -Instructions to Potential Bidders.

All enquiries are to be directed to the Consultant a minimum of 3 days prior to submissionclosing date.

Submissions will be opened privately at the above advertised time and place.

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Eastlink Centre Canada Games 2023 Upgrades Section 00 21 13.01Pre-Qualification Instructions to Potential BiddersSep-29-2021  Page 1

Coles Associates Ltd.

1 General

1.1 SUMMARY OF WORK.1 The work of this contract involves the following:

1.  Project #1 Accessibility Ramp installation and South West Entry Upgrade

Timing: Begin May 2022 (Pending QMJHL playoffs); Completion June24th, 2022.

Description: At the Eastlink Arena reconfigure existing entrance to includedemolition of existing vestibule and stairs, and install newvestibule and 4 sets of entry doors, extend the existing toincorporate a new landing platform for a new accessible rampand set of stairs. Including all associated railings, electricalwork, ancillary work, etc.

2.  Project #2a Centre Ice Lounge Washroom Conversion

Timing:Begin within 48 hours’ of notice to proceed (Pending QMJHLschedule); Completion 9 calendar days after notice to proceed– anticipated immediately following tender award

Description: Within the Eastlink Arena reconfigure existing washroom toconform to accessibility standards by demolition of existingsink, water closet and finishes, door and reinstallation of newfinishes, barrier free sink and water closet. Including allmechanical work, electrical work, ancillary work, etc.

3.  Project #2b Media Box Reconfiguration & First Level Guest Box Reconfiguration

Timing: Begin May 2022 (Pending QMJHL playoffs); Completion July29th, 2022.

Description: Within the Eastlink Arena, reconfigure existing media box on2nd level expanding to include for 2, TV Broadcast spacesincluding 2 cameras and sound; separate room for Visitor’sradio broadcast, goal judge are; separate room for Home radiodesk, Print media, and stats. Reconfigure 1st level Guest boxesto remove existing sound booth, and select walls for existingmain bar and satellite bar; adding a new guest box, dividing anexisting guest box into 2 separate boxes, and adding a privacyhallway. Work includes for necessary demolition and rebuildingof walls, ceilings, millwork, finishes, sinks, etc. Including allmechanical work, electrical work, ancillary work, etc.

4.  Project #3 Team Room Upgrades

Timing: Begin May 2022 (Pending QMJHL playoffs); Completion June24th, 2022

Description: Upgrade existing Eastlink Arena Team Rooms 1 through 6 byremoving existing tiled curb and stalls to enable accessibility toshowers and washroom facilities. Repair of damaged surfacesand retiling, repainting and installation of new washroom stallsand fixtures. Work includes for necessary demolition andrebuilding of walls, ceilings, finishes, fixtures, etc. Including allmechanical work, electrical work, ancillary work, etc.

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Coles Associates Ltd.

.5  Project #4 Washroom/Change Rooms

Timing: Begin immediately upon award; Completion February 25th,2022

Description: Create +/-1,100 sq.ft. of new washrooms, change rooms andshower facilities within the Eastlink Trade Centre. Services areto tie into existing water, sanitary and potable water systems.Work includes for necessary demolition and rebuilding of walls,ceilings, finishes, fixtures, lockers etc. including all mechanicalwork, electrical work, ancillary work, etc.

.6  Project #5 Access to Existing Washrooms

Timing: Begin immediately upon award; Completion December 22,2021.

Description: Create a +/- 16’ long new corridor to provide access to existingwashrooms on main level of the Eastlink Arena. Work includesfor necessary demolition of finishes, doorways, ceilings andwall and then rebuilding of walls, doors, ceilings, finishes,lighting and relocating select doorways etc. including allmechanical work, electrical work, ancillary work, etc.

.7  Project #6 Create New Meeting Room

Timing: Begin May 2022 (Pending QMJHL playoffs); Completion June24th, 2022.

Description: Create a +/- 900 sq.ft new meeting room within the existingdisplay are on the mezzanine of the Eastlink Trade Centre. Work includes for necessary demolition of finishes, exteriorwall, and then rebuilding/installation of walls, exterior windows,interior doors, ceilings, finishes, lighting etc. including allmechanical work, electrical work, ancillary work, etc.

.8  Project #7 Painting Ceiling Eastlink Centre

Timing: Begin May 2022 (Pending QMJHL playoffs); Completion June24th, 2022

Description: Paint +/- 45,000 sq.ft of existing ceiling approximately 25’above floor (and higher).  Work includes for necessary maskingof necessary openings, protection of existing surfaces belowceiling level being painted, application of paint finishes, removalof all masking and associated mechanical work, electrical work,ancillary work, etc.

.2 Anticipated Capital Cost of the above work is between $900,000 and $1,000,000 (HST Extra).Projects will need to have pricing identified separately.

1.2 SUBMISSION PROCEDURE.1 General Contractors:

.1 Submit their submission for the entire work of this Contract, INCLUDING the work ofthe Civil, Mechanical, Sprinkler and Electrical subcontracts, directly to the Owner inaccordance with the requirements of the CCDC 11-2019 - Contractor’sQualification Statement.

.2 General Contract bidders shall take particular care to ensure that their submission issubmitted on the proper form(s).

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Coles Associates Ltd.

1.3 RECEIPT AND OPENING OF SUBMISSIONS.1 Submissions will be opened privately at the time and place stated in the Advertisement for

Pre-Qualification Submission. The officer whose duty it is to open them will decide whenthe specified time has arrived. No responsibility will attach to any officer for the prematureopening of a submission not properly addressed and identified.

.2 Telegraphed, telephoned or facsimile transmitted submissions will not be considered.

1.4 CONDITIONS OF WORK AND EMPLOYMENT IN PEI.1 All Construction Companies and Contractors and subcontractors submitting documentation

for this work, or a portion thereof, are advised, in their own interest, to contact theConstruction Association of Prince Edward Island, the accredited association for commercialand industrial sectors of the construction industry, to inquire and determine the terms andconditions of work and employment in the Province of Prince Edward Island.

1.5 COVID-19.1 The Contractor is required to review and adhere to the following COVID-19 publications for

work associated with this Submission:.2 The Workers Compensation Board of Prince Edward Island (WCBPEI) "COVID-19:

Workplace Health and Safety Information": http://www.wcb.pe.ca/Information/NewsItem/497.3 The Construction Association of Prince Edward Island (CAPEI) "Pandemic Planning for the

Construction Industry - A Guide":https://capei.ca/member_access/LiveEditor/images/pdf/INDUSTRY_GUIDE_COVID_ 19.pdf

.4 The Construction Association of Prince Edward Island (CAPEI) "COVID-19 Site Questionnaireand Checklist":https://www.capei.ca/member_access/user_uploads/capei_files/COVID-19%20Questionaire%20and%20Checklist.pdf

.5 The Canadian Construction Association (CCA) "COVID-19 - Standardized Protocols for allCanadian Construction Sites": https://www.cca-acc.com/wp- content/uploads/2020/06/CCA-COVID-19-Standardized-Protocols-for-All-Canadian- Construction-Sites-05-26-20.pdf

1.6 TIMING REQUIREMENTS.1 This project will require the achievement of the following project milestones:

.1 Call for Pre-Qualification Submissions 29 SEP 2021

.2 Pre-Qualification Submissions 08 OCT 2021

.3 Identify Sucessful Potential Bidders 12 OCT 2021

.4 Tender Call 12 OCT 2021

.5 Pre-Tender Site Visit 19 OCt 2021

.6 Tender Closing 26 OCT 2021             Location:  85 Fitzroy Street, Suite 201

.7 Tender Award 09 NOV 2021

.8 Construction Start 16 NOV 2021

.9 Substantial Completion 29 JUL 2022

1.7 CCDC 11-2019 CONTRACTOR'S QUALIFICATION STATEMENT.1 Given the aggressive & limited timeline requirements for this project are of utmost concern to

the Consultant, Owner, and End-User Groups, General Contractors seeking to submit atender for this project are asked to submit a completed CCDC 11 - 2019 - ContractorsQualification Statement at the specified time and location for evaluation by the Consultant,Owner, and User Group.

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Coles Associates Ltd.

.1 Of the list of five (5) relevant projects of comparable construction completed, GeneralContractors must include as a minimum two (2) comparable projects completed withina similar aggressive & limited timeline and value; including details of project size,project construction start date, project anticipated construction schedule, actualproject substantial completion. General Contractors are also asked to submit acurrent/ valid WCB Clearance letter.

.2 Contractors shall submit their Qualification Statement on form CCDC 11 - 2019 complete withaccompanying information, which will be received at the time and place indicated within thisaddendum. Late submissions will not be accepted and will be returned unopened to theBidder.

.3 The Qualification Statement and accompanying documents shall be enclosed in a sealedenvelope marked "QUALIFICATION STATEMENT" and bearing the following identification..1 Name of Project..2 Name of Contractor submitting.

.4 The Envelope to be addressed to the recipient indicated in the Advertisement of Pre-Qualification Submission and delivered by hand, registered mail or courier

.5 Submit only one (1) signed copy of Qualification Statement.

.6 Please refer to Appendix 'A' for a copy of the evaluation form to be used for the qualificationprocess. In addition to the mandatory submission requirements noted as pass/fail, GeneralContractors must achieve a minimum score of 245 out of 350 points (70%) in order to meetthe qualification criteria.

.7 Failure to meet all pass/fail criteria and/or failure to meet the minimum points criteria will resultin the Bidder being deemed "Not Qualified". "Not Qualified" Bidders may not submit a bid.

.8 Any Bidder who is deemed either "Not Qualified" or has not submitted a CCDC 11-2019 &accompanying documents by the required Qualification Submission date, and who submits asubmissionb for this Project will have their Contractor Qualification Submission returnedunopened.

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Eastlink Centre Canada Games 2023 Upgrades Pre-QualificationSep-29-2021

Coles Associates Ltd.

APPENDIX 'A'Contractor Qualification

Statement Evaluation Form

ABCDEFGH

Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail

RV WS RV WS RV WS RV WS WS RV WS RV WS RV WS

1111

231

Evaluation Date: 2021-04-07

Names of proponents Evaluators names Signatures

Name of Project: Eastlink Centre - Canada Games 2023 UpgradesOwner: Charlottetown Civic Centre Management Inc.

CONTRACTORS QUALIFICATION STATEMENT EVALUATION FORM

Project ExperienceSUBTOTAL 60

Safety Officer 10Site Superintendant 30

Project Manager 20Experience and Resumes of PersonnelSUBTOTAL 40

Annual Volumes 10Membership Affiliations 10

Company Policies 10Organizational Structure 10

Company Information

EVALUATION CRITERIA(WF) Weighted Factor = 1 to 3 (RV) Rating Value = 0 to 10 (WS) Weighted Score = WF x RV

WF Maximum WS

Pass/Fail (compliant/non-compliant)

Two (2) comparable projects completed within a similar aggressive & limited timeline and value; including details of project size,

project construction start date, project anticipated construction schedule, and actual project substantial completion.

Insurance greater than $ 5 millionWCB Clearance provided

Bonding capacity greater than $ 5 millionCCDC-11 submitted and completed

MANDATORY CRITERIA (Pass/Fail)(Proponents must submit all items in order to be evaluated)

GENERAL CONTRACTORS PREQUALIFICATIONCombined evaluation as provided by the (name of Owner)

ContractorA B C D B F G H

232

221

121

31

23

NOTES:12

3

4INSTRUCTIONS:

1 Enter Rating Value (RV) in blue box from 0 (poor) to 10 (excellent) for each criteria or category for each Respondent

2

"Pass or Fail" will be determined by whether or not all mandatory criteria specified are met. If one or more mandatory criteria are not met, a "fail" will result and the Respondent will not be evaluated

Evaluation will be based strictly on information provided in Respondents' Pre-Qualification Submissions or obtained from references This form is intended to be used to evaluate and score Respondents

To be prequalified a Respondent must attain the minimum total weighed score or percentage as specified

Weighed Score (WS) for each Proponent will be calculated in grey box by multiplying Weighing Factor (WF) by Rated Value (RV) 3 Add up Weighed Scores in each category for each Respondent

TOTAL % 100%Total Weighted Score 350

SUBTOTAL 50Site Superintendant experience appropriate 30

Project Manager experience appropriate 20ReferencesSUBTOTAL 40

Response to Scope Change/Change Orders 10Adherence to schedules 30

Supplemental lnformationSUBTOTAL 40

Health and Safety 10Quality Control 20

Methodology 10Management & MethodologySUBTOTAL 50

Project Systems 10Manpower 20

Own Forces 20Resources & CapacitySUBTOTAL 70

Major Projects Underway 20Comparable Projects Completed 30

Major Project Experience in past 5 years 20