Pre and Post Exam Board Planning

Marcelle Cobbold & Matt WildigMay 2011

Session outline

Work to be done to prepare for Exam Board: entering and checking data in BIRMS

BOXI reports to use at each stage Amendments to be made to BIRMS as a result of

Exam Board recommendations Checks to make prior to release of results Releasing data from BIRMS to Banner and

student portal Sources of help and advice

Tools to aid the process

Pre and Post Exam Board checklists to guide you through what needs to be done at each stage

Copies of the checklists will be available at

www.as.bham.ac.uk/eos/trainingdocuments.shtml

BOXI report finder to help you identify the most suitable reports for your School/Department

Checklists

You can use the pre and post Exam Board checklists for key information on what to do at each stage.

BOXI reports

Options available: Grid or list-multiple students or single

student per page Finalists or non finalists Anonymous tabs in some reports Export tabs to allow you to export to Excel

and manipulate reports to suit the needs of your Exam Board

Example reports: UG Degree Classification Automatically Calculated

Grid style Final Years, shows working out Typically 2 pages per student UG/1 page

for GT Option to exclude Level C

Results Summary (list style)

List style, multiple students per page Use for UG/GT Most suitable for non finalists Tabs give option to anonymise by listing

by ID number only

Summary of key points

It is important to keep to the deadlines as other events depend on the results being available at the specified time

Seek advice if unsure-call EOS helpline 58009 or consult the 2011 Examination Guidance

Enter marks and recommendations for all students (taking into account PAB referrals and holds)

Students will see their results on the portal as soon as you release them so do not release until final checks have been carried out

Remember to enter marks and ARTs for Affiliate students

Questions?